Synopsitation - Solicitation document.pdf

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Fixed-Price contract for commercial services, i.e., a Linens and Linen Cleaning, as described under the attachment titled “Statement of Work (SOW).” The contract will have a period of performance consisting of one (1) base year plus four (4) one-year options. The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures

(FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that

(1) conforms to the requirements of the synopsitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factors; and (3) that submits the proposal with the highest percentage quoted to the NAFI, provided that the percentage is not unbalanced and is determined to be fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) whether proposed prices are determined to be fair and reasonable.

This is a non-appropriated fund purchase and it does not obligate appropriated funds of the

United States Government. Non-appropriated funds are generated by the military community through the sale of goods and services and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars.

Synopsitation Number: FA860120R0020

This acquisition is a Non- Appropriated Fund Acquisition (NAF) and therefore will be competed Full and Open under North American Industry Classification (NAICS) Code 812331

Synopsitation Closing Date: Proposals must be received not later than 1200 Eastern Time on 13

June 2020.

Send Proposals To:

AFLCMC/PZIBB

Attn: Aaron Pitts

1940 Allbrook Drive, Suite 3

WPAFB OH 45433-5309

or

Submit electronic proposals via e-mail to: aaron.pitts.1@us.af.mil

Any correspondence sent via e-mail shall contain the subject line “Synopsitation – Linen

Service.”

The entire proposal shall be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at

Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

Address questions regarding this synopsitation to Brett Everett by phone at (937) 522-4638 or via e-mail at aaron.pitts.1@us.af.mil

A detailed description of the requirement including delivery, provisions and clauses, representations and certifications, and specifications are provided in the attached documents.

Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.

Attachments:

1. Solicitation Document

2. Statement of Work

3. Evaluation Factors

4. NAF General Provisions

5. EFT Form

FA860120R0020

Solicitation/Contract Form

Supplies or Services and Prices/Cost

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

The contractor shall provide all necessary transportation, labor, materials, equipment and supervision to provide the service described in the performance work statement. The contractor shall provide the following items: tablecloths, napkins, aprons, dishtowels, mats and linen bags as described in Appendix A and pressing service for those items. The contractor shall perform to all standards in the contract.

Product Service Code: S209 Firm Fixed Price

1.0 Lot

Option Line Item

The contractor shall provide all necessary transportation, labor, materials, equipment and supervision to provide the service described in the performance work statement. The contractor shall provide the following items: tablecloths, napkins, aprons, dishtowels, mats and linen bags as described in Appendix A and pressing service for those items. The contractor shall perform to all standards in the contract.

Product Service Code: S209 Firm Fixed Price

1.0 Lot

Option Line Item

The contractor shall provide all necessary transportation, labor, materials, equipment and supervision to provide the service described in the performance work statement. The contractor shall provide the following items: tablecloths, napkins, aprons, dishtowels, mats and linen bags as described in Appendix A and pressing service for those items. The contractor shall perform to all standards in the contract.

Product Service Code: S209 Firm Fixed Price

1.0 Lot

Option Line Item

The contractor shall provide all necessary transportation, labor, materials, equipment and supervision to provide the service described in the performance work statement. The contractor shall provide the following items: tablecloths, napkins, aprons, dishtowels, mats and linen bags as described in Appendix A and pressing service for those items. The contractor shall perform to all standards in the contract.

Product Service Code: S209 Firm Fixed Price

1.0 Lot

The contractor shall provide all necessary transportation, labor, materials, equipment

Option Line Item and supervision to provide the service described in the performance work statement. The contractor shall provide the following items: tablecloths, napkins, aprons, dishtowels, mats and linen bags as described in Appendix A and pressing service for those items. The contractor shall perform to all standards in the contract.

Firm Fixed Price

1.0 Lot

Description/Specifications/Statement of Work

Requirements Provide linen service for WPAFB Club.

Packaging and Marking

Inspection and Acceptance

0001 Inspection and Acceptance Location Both Destination Instructions: Please see Performance Work Statement (PWS) for full description of services required.

DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Option Line Item 1001 Inspection and Acceptance Location Both Destination Instructions: Please see Performance Work Statement (PWS) for full description of services required.

DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Option Line Item 2001 Inspection and Acceptance Location Both Destination Instructions: Please see Performance Work Statement (PWS) for full description of services required.

DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Option Line Item 3001 Inspection and Acceptance Location Both Destination Instructions: Please see Performance Work Statement (PWS) for full description of services required.

DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Option Line Item 4001 Inspection and Acceptance Location Both Destination Instructions: Please see Performance Work Statement (PWS) for full description of services required.

DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Deliveries or Performance

Contractor Destination

Delivery Schedule Ship To Address

Place of Performance DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Period of Performance From

05 AUG 2020

To

04 AUG 2021

Option Line Item 1001 Delivery Schedule Ship To Address

Place of Performance DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Period of Performance From

05 AUG 2021

To

04 AUG 2022

Option Line Item 2001

Delivery Schedule Ship To Address

Place of Performance DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Period of Performance From

05 AUG 2022

To

04 AUG 2023

Option Line Item 3001 Delivery Schedule Ship To Address

Place of Performance DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Period of Performance From

05 AUG 2023

To

04 AUG 2024

Option Line Item 4001 Delivery Schedule Ship To Address

Place of Performance DoDAAC: F4F3BS Cage:

DunsNumber:

Duns4Number:

CountryCode: USA

F4F3BS 88 FSS FSWC

AF NO MILSBILLS PROC CP 9372575859

4771 LAHM CIR

WRIGHT PATTERSON AFB, OH 45433 5545

United States

OfficeCode:

Bruce Hiott Telephone: 787-7826 Email: bruce.hiott@us.af.mil

Period of Performance From

05 AUG 2024

To

04 AUG 2025

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.247-34 F.o.b. Destination. 1991-11

Contract Administration Data

Special Contract Requirements

Contract Clauses

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (OCT 2019)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC- 115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] (End of clause)

5352.223-9001 Health and Safety on Government Installation

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.212-4 Contract Terms and Conditions-Commercial Items. 2018-10 52.222-50 Combating Trafficking in Persons. 2019-01

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons.

2016-06

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. 2011-08 52.232-18 Availability of Funds. 1984-04 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. 2018-10 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. 1984-04

FAR Clauses Incorporated by Full Text

52.217-8 Option to Extend Services. 1999-11

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. 2000-03

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 (months).

(End of clause)

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management. 2013-07

As prescribed in 32.1110(a)(2), insert the following clause:

Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT) except as provided in paragraph (a)(2) of this clause. As used in this clause, the term EFT refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either-

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend payment due dates until such time as the Government makes payment by EFT (but see paragraph (d) of this clause).

(b) Mandatory submission of Contractor's EFT information.

(1) The Contractor is required to provide the Government with the information required to make payment by EFT (see paragraph (j) of this clause).

The Contractor shall provide this information directly to the office designated in this contract to receive that information (hereafter: designated office) by no later than 15 days prior to submission of the first request for payment. If not otherwise specified in this contract, the payment office is the designated office for receipt of the Contractor's EFT information. If more than one designated office is named for the contract, the Contractor shall provide a separate notice to each office. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the designated office(s).

(2) If the Contractor provides EFT information applicable to multiple contracts, the Contractor shall specifically state the applicability of this EFT information in terms acceptable to the designated office. However, EFT information supplied to a designated office shall be applicable only to contracts that identify that designated office as the office to receive EFT information for that contract.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR Part210.

(d) Suspension of payment.

(1) The Government is not required to make any payment under this contract until after receipt, by the designated office, of the correct EFT payment information from the Contractor. Until receipt of the correct EFT information, any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(2) If the EFT information changes after submission of correct EFT information, the Government shall begin using the changed EFT information no later than 30 days after its receipt by the designated office to the extent payment is made by EFT. However, the Contractor may request that no further payments be made until the updated EFT information is implemented by the payment office. If such suspension would result in a late payment under the prompt payment terms of this contract, the Contractor's request for suspension shall extend the due date for payment by the number of days of the suspension.

(e) Liability for uncompleted or erroneous transfers.

(1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor's EFT information incorrectly, the Government remains responsible for-

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and-

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment and the provisions of paragraph (d) shall apply.

(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall provide the EFT information required by paragraph

(j) of this clause to the designated office, and shall be paid by EFT in accordance with the terms of this clause. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information provided by the Contractor's financial agent.

(i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing.

However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address in the contract.

(j) EFT information. The Contractor shall provide the following information to the designated office. The Contractor may supply this data for this or multiple contracts (see paragraph (b) of this clause). The Contractor shall designate a single financial agent per contract capable of receiving and processing the EFT information using the EFT methods described in paragraph (c) of this clause.

(1) The contract number (or other procurement identification number).

(2) The Contractor's name and remittance address, as stated in the contract(s).

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the Contractor official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the Contractor's financial agent.

(5) The Contractor's account number and the type of account (checking, saving, or lockbox).

(6) If applicable, the Fedwire Transfer System telegraphic abbreviation of the Contractor's financial agent.

(7) If applicable, the Contractor shall also provide the name, address, telegraphic abbreviation, and 9-digit Routing Transit Number of the correspondent financial institution receiving the wire transfer payment if the Contractor's financial agent is not directly on-line to the Fedwire Transfer System; and, therefore, not the receiver of the wire transfer payment.

(End of clause)

52.252-2 Clauses Incorporated by Reference. 1998-02

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

AFFARS Clauses Incorporated by Full Text

5352.242-9000 Contractor Access to Air Force Installations 11/1/2012

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

List of Attachments

Number Attachment Name Attachment Description

Reference Identifier Date URL Line Item

PERFORMANCE

WORK

STATEMENT

Linen UPDATED

Performance Work Statement

05 MAR

02 EFT FORM - 2018

Electronic Funds Transfer Form

21 FEB

Evaluation Factors - Linen Follow-on

Evaluation Factors

21 FEB

General Provisions - 24 Jan 2020 approved

General Provisions

21 FEB

Representations, Certification, and other Statements of Offerors

Instrs., Conds., and Notices to Offerors

FAR Clauses Incorporated by Full Text

52.252-1 Solicitation Provisions Incorporated by Reference. 1998-02

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Betasam.gov.

(End of provision)

Evaluation Factors for Award

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.217-5 Evaluation of Options. 1990-07