Synopsis Solicitation Exterior Window Cleaning.pdf

Source Selection Information FAR 2.101 & 3.104

Synopsis / Solicitation Subject: Exterior Window Cleaning

Description: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HQ042320Q0012 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02.

This requirement is a total small business set-aside. The associated NAICS is 561720 and the small business size standard is $19.5M.

ISSUED BY:

Point of Contact: Chris Rosen DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152 Phone Number: 614-701-4555 E-Mail address: christina.l.rosen.civ@mail.mil

CONTRACTING OFFICER: Brett Dickstein Phone Number: 614-701-3028 E-mail: brett.a.dickstein.civ@mail.mil

Submission of Quotes: All quotes should be emailed to the contacts below before the established closing date/time. Should you have any questions regarding the RFQ please contact the contract specialist by e-mail and copy the contracting officer. All emails shall include the RFQ number in the subject line.

1. To: Contract Specialist: Chris Rosen at christina.l.rosen.civ@mail.mil

2. Cc: Contracting Officer: Brett Dickstein at : brett.a.dickstein.civ@mail.mil

Quotations shall include a technical approach narrative and resume for the project manager. For further details, see Evaluation Factors and Basis for Selection below. Include the following in your submission:

• Title of the Requirement

• Company Name

• Company Address

• Company POC (name, phone number, and email address)

• CAGE

• Business Size

• A firm fixed price quote

Questions due by June 3, 2020, 3:00 PM EST Quotes due by June 10, 2020, 3:00 PM EST

1. Description: This requirement is a request for services. The work includes cleaning of exterior windows and frames, top to bottom, on a seven (7) story commercial building located at the place of

Subject: Exterior Window Cleaning performance listed below. The work shall be performed in accordance with the Performance Work Statement (PWS).

2. Place of Performance:

The Defense Finance and Accounting Service, Columbus (DFAS-CO), 3990 East Broad Street, Columbus, Ohio, 43213-1152, Franklin County, Building 21.

The DFAS-CO building is located on Defense Supply Center Columbus (DSCC) base. The contractor must be a United States citizen to gain access to DSCC.

3. Anticipated Period of Performance (PoP) or Delivery Schedule:

Base Period: 06/15/2020 - 09/30/2020 (CLIN 0001) Option Period 1: 10/01/2020 – 09/30/2021 (CLIN 0002 & CLIN 0003) Option Period 2: 10/01/2021 – 09/30/2022 (CLIN 0004 & CLIN 0005) Option Period 3: 10/01/2022 – 09/30/2023 (CLIN 0006 & CLIN 0007) Option Period 4: 10/01/2023 – 09/30/2024 (CLIN 0008 & CLIN 0009) Option Period 5: 10/01/2024 – 06/14/2025 (CLIN 0010)

4. Site Visit:

A site visit can be scheduled to verify actual quantities, performance requirements, and review building plans prior to submittal of a quotation. Failure to perform a site visit shall not release the awardee from performing in accordance with the Performance Work Statement (PWS). A delay in scheduling a site visit will not be reason for granting an extension of the RFQ closing date. To schedule a site visit contact one of the following:

• Management Support Specialist, Kim Turner, kim.s.turner4.civ@mail.mil, 614.701.4306

• Facility Manager, Richard Lee, richard.t.lee6.civ@mail.mil, 614.701.3319

5. Evaluation Factors and Basis for Selection:

Basis for Selection: The basis for award selection is Lowest Price Technically Acceptable (LPTA).

To be technically acceptable, a quoter must receive a rating of Acceptable for both Technical Approach and Project Manager. To be technically acceptable the quoter must also not take any exceptions to the RFQ.

TECHNICAL APPROACH

Quoters shall submit a technical approach narrative that describes the quoter’s approach for meeting the PWS requirements. The technical approach narrative shall include the following:

• Successfully demonstrates the quoter’s ability to meet the technical requirements of the PWS.

Specifically, the quote shall address how the quoter will complete all required tasks without use of serviceable roof anchors.

• Successfully demonstrate the quoter’s ability to meet all safety requirements of the PWS to include all applicable OSHA requirements.

• Successfully demonstrates the quoter’s ability to meet the experience requirement of the PWS that all staff are U.S. citizens and possess at least 5-years of experience in high-rise rope descending system operations.

The technical approach narrative shall be single-spaced, on 8 ½ X 11 inch paper, with minimum one-inch margins on all sides and a minimum 12-point font. The page limitation of the technical approach narrative is five (5) pages. Any pages in excess will not be considered. The resume for the Project Manager is not included in the five (5) page limitation. Any text and graphics shall be in a format readable by Adobe PDF, Microsoft Word, PowerPoint, or Excel. There is a 10MB limit for all email submissions.

Technical Approach will be evaluated on an Acceptable/Unacceptable basis as follows:

Acceptable Quote successfully demonstrates the ability to meet the technical, safety and experience requirements of the PWS.

Unacceptable Quote does not successfully demonstrate the ability to meet the technical, safety and experience requirements of the PWS.

PROJECT MANAGER

Quoters shall submit the resume of the designated Project Manager. In accordance with the PWS, the Project Manager shall have at least five (5) years of recent experience in the management and supervision of commercial window cleaning operations for building(s) of the approximate size and characteristics of the building covered by this contract. The Project Manager must also be able to read and interpret plans and specifications.

The Project Manager resume will be evaluated on an acceptable/unacceptable basis as follows:

Acceptable Resume successfully demonstrates that the Project Manager meets all requirements of the PWS.

Unacceptable Resume does not successfully demonstrate that the Project Manager meets all requirements of the PWS.

Quoters who do not take exception to the solicitation and meet the minimum technical requirements of this solicitation will be considered technically acceptable. All technically acceptable quotes will be evaluated for price reasonableness and award will be made to the lowest priced quote which is technically acceptable. Quotes shall remain valid for a minimum of 60 days.

5. Prices: Quote shall be submitted as firm fixed price. The quote shall include a price for the base period of performance, which is CLIN 0001 and a price for each Option period. Prices shall be provided in the following format.

Period of Performance (PoP) CLIN Cleaning

Period CLIN Price PoP Total Price

Base 0001 Spring 2020 $ $ Option 1 0002 Fall 2020 $

0003 Spring 2021 $ Option 2 0004 Fall 2021 $

0005 Spring 2022 $ Option 3 0006 Fall 2022 $

0007 Spring 2023 $

Option 4 0008 Fall 2023 $

0009 Spring 2024 $ Option 5 0010 Fall 2024 $ $

Total Price $

Performance Work Statement Window Cleaning Services

For Defense Finance and Accounting Service (DFAS)

Columbus Center Bldg. 21

1.0 Introduction

DFAS has a requirement for exterior wall window cleaning services. The work includes cleaning of exterior windows and frames, top to bottom. These services will take place at the DFAS Columbus Center building located at 3990 East Broad Street, Columbus, Ohio, 43213-1152.

2.0 Definitions

The following definitions and descriptions apply whenever the word is used in this Performance Work Statement (PWS).

Contracting Officer: Any person authorized by virtue of his/her position or appointment in accordance with procedures prescribed in the FAR to enter into and administer contracts and make determinations and findings with any part of such authority. The term also includes the authorized representative of the Contracting Officer acting within the limits of his/her authority.

Contracting Officer’s Representative (COR): An individual designated by the Contracting Officer to act as his/her representative for contract administration purposes. A letter of designation will specify the scope and limitation of the COR authority. A copy of the letter of designation will be provided to the Contractor.

Glass Cleaning: To clean the exterior wall windows of the DFAS Columbus Center. Including but not limited to surfaces of the vision glass, surfaces of the opaque spandrel glass, frames, casings, sills, and ledges.

Project Manager: The Project Manager means a person designated in writing by the Contractor, who has Complete authority to act for the Contractor in every detail during the term of the contract.

Semi-Annual: Performance of tasks twice each year, six months apart, for example, April or May and repeated in September or October. (Work will be accomplished in 30 days or less)

Window Cleaning: The washing of the exterior wall windows of the DFAS Columbus Center. Including but not limited to surfaces of the vision glass, surfaces of the opaque spandrel glass, frames, casings, sills, and ledges.

3.0 Scope

The Contractor shall provide management, supervision, transportation, labor, materials, supplies and equipment; and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor shall be required to clean the outside glass surfaces of the exterior wall windows (vision glass) and the outside surface of the opaque spandrel glass panels of the exterior curtain wall assembly and entryways of the DFAS Columbus Center, Building 21 (semi-annually). The Contractor shall be allowed to schedule the work hours with prior Government approval or work shall be scheduled in conjunction with the Contracting Officer's Representative (COR) to cause the least disruption to the work schedule. Performance period for each cleaning shall not exceed 30 days. All services provided under this contract shall be performed in such a manner as to have minimal impact on agency activities.

4.0 Requirements

4.1 Services Requirement

The Contractor shall provide all services described herein. The Contractor is solely responsible for verifying all dimensions, quantities and existing building conditions. The Contractor shall provide all required services for vision glass and spandrel glass cleaning continually in all areas, unless prevented from doing so due to damage, destruction, demolition, on-going renovation work by others, or where instructed by the COR.

4.2 General Requirement

The exterior wall window cleaning applies to all surfaces of the vision glass of the opaque spandrel glass of building 21, DFAS Columbus Center.

The Contractor shall furnish all supplies, items, and equipment necessary for the performance of the work of this contract. Except for those items or services specifically stated to be Government furnished.

The Contractor shall furnish all cleaning supplies. No cleaning Supplies shall be used which the COR determines would be unsuitable for the purpose or harmful to the surface to which applied. Any materials used in the performance of this contract must meet the manufacturer’s standards and must not invalidate any warranties. Acids will not be used for cleaning windows unless approved.

Delivery and storage of supplies/materials/equipment and performance of all work shall be accomplished with a minimum of interference to Government operations and personnel. Any deliveries involving prolonged use of the loading docks or other building entrances that could cause interruption in building activities shall be coordinated through the COR prior to any such deliveries.

The Contractor shall insure that his/her employees are properly trained on proper procedures when engaged in window cleaning and shall be provided with and shall use safety belts, ladders, scaffolds, or other approved equipment.

The Contractor shall notify the COR (24 HRS) prior to the closing and/or barricading of entryways for the purpose of cleanings.

No outside window work shall be performed when weather conditions (such as high winds or ice) are such that they add to the hazards of the operation.

Glass surfaces shall be cleaned by means of a safety belt only when a safe foothold and safe unobstructed passage through the window are obtainable and where it is possible to attach the belt terminal to the anchor by extending one arm beyond the window sash opening.

The use of boxes or other makeshift arrangement for window cleaning is prohibited.

Squeegees, brushes and other equipment used for cleaning windows shall be attached to the window cleaner's person, either by a strong cord or chain. This is to prevent the articles from falling and injuring someone, or damaging property.

Pads for the protection of windowsills shall be of a non-skid or non-slip material to reduce the possibility of slipping and falling from a window. Sponge rubber or discarded carpeting with a non-slip backing are two of the materials which may be used.

Casement windows, when the entire surface cannot be cleaned while standing safely inside, shall either have anchor fittings (installed as specified for other windows) to permit cleaning by use of a safety belt or shall be cleaned by some other method approved herein.

All ladders and scaffolds used in connection with window cleaning maintenance operations shall conform to the safety standards and requirements.

The Contractor shall report hazardous conditions and items in need of repair to the COR. Items to be reported include, but are not limited to: broken window glass, window frames that are not securely fastened in place or show evidence of decay, broken or defective sash chains and cords; Structural movement of skylights and loosening or weakening or failure of skylight fasteners, attachment or other components; defective cords and tapes on mini blinds. Written deficiency report shall be given to the COR (after an oral report in case of an emergency). Fires shall be reported using the building’s fire alarm system.

The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, equipment, furnishings, buildings, and improved grounds from damage caused by the Contractor’s negligence. Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and furnished at no additional cost to the Government.

Debris from the Contractor’s work shall be removed from the DFAS Columbus Center site daily. The premises shall be left neat and clean after each work shift. The Contractor’s debris may not be placed in existing Government dumpsters or compactors. Receptacle(s) for Contractor’s debris may only be placed at the building after permission for the use and placement of such is given by the COR.

Any work which will alter the original appearance of the building included in this PWS must be approved in advance by the COR.

The use of impact tools or power-actuated tools will not be permitted in occupied office spaces during normal hours of operation unless specifically coordinated and approved through the COR.

4.3 Equipment Requirement

The Contractor shall provide all window cleaning equipment needed for the proper performance of the work. Such equipment shall be of the type customarily used in work of this kind and shall meet all local, state and federal regulation. Backup equipment shall be made available to replace any defective equipment that cannot be repaired within 72 hours. Government reserves the right to request the Contractor to remove defective equipment off the DFAS Columbus Center.

Contractor shall provide and utilize portable rooftop A-frame rolling rigs or rig equipment to accomplish high rise cleaning, due to no serviceable roof anchors being available.

Contractor shall to use OSHA approved rappelling services (Descending System Operations).

Contractor’s staff shall have at least 5 years of experience in High Rise-rope (Descending System Operations).

The Contractor shall provide and maintain, at his expense, the necessary extension lines from existing Government electric receptacle outlets to the site of work.

All electrical equipment used by the Contractor shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces, and shall be UL approved. Equipment must operate using existing building circuits. The Contractor shall not use electrical equipment, which requires power exceeding the capacity of existing circuits.

4.3 Specific Tasks

The Contractor shall wash outside surfaces of the vision glass and the opaque spandrel glass surfaces.

After cleaning, window glass shall be clear, free of stains, film, smudges, streaks, watermarks, and shall not be cloudy. Exterior frames, casings, sills, and ledges shall be free of soil, dirt, smudges, and splash marks, and other surrounding of interior glass shall be wiped free of drippings, and shall have no watermark. Ladders, or scaffolds used shall be properly secured to prevent movement and protect building components from damage.

4.4 Semi-Annual Schedule

Exterior window cleaning shall be completed semi-annually based on the following schedule:

• Spring Cleaning will be performed annually and shall commence between 01 April and 30 June of each year.

• Fall Cleaning will be performed annually and shall commence between 01 October and 30 December each year.

4.5 Management Requirement

The Contractor shall provide sufficient on site supervision to fulfill the terms and conditions of this contract.

The Contractor shall ensure that all work required by this contract is satisfactorily supervised by a Project Manager. The Contractor shall provide the Contracting Officer in writing with the name(s) and phone number(s) of the Project Manager and/or alternate immediately upon contract award. The Project Manager shall be available at all times, while contract work is in progress, to receive notices, reports, or requests from COR. The Project Manager shall be responsible for ensuring all work is completed in accordance with this PWS. The Project Manager shall be responsible for the overall management and coordination of all work, and shall act as a central point of contact with the Government. The Project

Manager shall meet with the COR at least weekly during the performance period. Meetings will be as often as necessary thereafter as determined by the COR.

The Project Manager shall possess the following minimum experience in the management and supervision of window cleaning:

• At least five (5) years of recent experience in the management and supervision of commercial window cleaning operations for building(s) of the approximate size and characteristics of the building covered by this contract.

• The ability to read and interpret plans and specifications.

4.6 Contractor’s Employees

The Contractor shall furnish and supply a fully qualified work force to perform all work specified within the contract. All matters pertaining to the employment, supervision, compensation, promotion and discharge of contract employees are the responsibility of the Contractor, who is, in all respects, their employer. The Contracting Officer may require the dismissal of any Contractor employee and/or subcontractor employee from this work site who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the building and its population. The Contracting Officer may require the Contractor to remove any employee from the job site who is found to violate the Disciplinary Rules or Standards of Conducts applicable to federal employees. The removal from the job site of such person(s) shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely services. The Government may require medical screening of Contractor personnel, at Contractor's expense, to ascertain whether employee(s) has/have been using controlled substances.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Contractor employee(s) shall not loiter around the DFAS Columbus Center during off duty hours.

Contractor employee(s) must wear some distinctive clothing or material identifying the Selected Contractor. Badges shall be conspicuously displayed at all times except when engaged in the actual rappelling of the building.

Contractor employees are subjected to same security rules as federal employees including random gate checks.

4.7 Post Award Conference

Prior to commencing work, the Contractor shall meet in a conference with Government representatives, at a time to be specified, to discuss and develop mutual understandings relative to schedule and administration of work in accordance with the PWS.

4.8 Reports and Documents

The Contractor shall prepare and furnish a copy of the following to the COR as specified:

• The Contractor shall provide Material Safety Data Sheets (MSDS) to the COR prior to any supplies/materials to be delivered and/or used in the performance of this contract. MSDS for all hazardous (paints, lacquers, varnishes, sealers, thinners, adhesives, epoxies, acids, compressed gases, solvents, all chemicals containing flammable, toxic, caustic or corrosive mixtures, etc.)

supplies/materials will be maintained on site by the Contractor during the entire performance of the contract. The Contractor will also provide MSDS to the Safety and Health Office and the Installation Fire Department prior to their storage and/or use. As this hazardous list is not all-inclusive, MSDS containing any ingredients defined under Hazardous Communication, paragraph (d), 29 CFR Part 1920, Subpart Z, and Section 1200, will be provided to the above offices and maintained on site.

• Five working days after receipt of notice to proceed, the Contractor shall submit to the COR a semi-annual schedule for window cleaning including anticipated dates and work hours. This schedule shall be updated and submitted to the COR at the beginning of each option exercise period.

• The Contractor shall provide to the COR a copy of all accident reports as they occur. The COR will provide a copy of this information to the DFAS Safety and Health Manager.

5.0 Quality Assurance

The Government will utilize a Quality Assurance Surveillance Plan (QASP) to monitor and provide feedback on contractor performance. Following contract award, a copy of the QASP will be provided to the contractor for informational purposes.

The Contractor shall establish a Quality Control Program (QCP) to assure the requirements of the contract are provided as specified. Within five (5) workdays prior to the start date of the contract, the Contractor shall submit a copy of his/her program to the COR. The QCP shall be a system for scheduling and performance of the work, as well as plan for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies. The program shall include, but not be limited to the following:

• The Contractor shall establish an inspection system covering all the services stated in the appropriate section of this PWS.

• The Contractor shall identify the name(s) of the individual(s) who will perform the inspection.

• A file of all inspections conducted by the Contractor and the corrective action taken shall include at a minimum: Area of inspection, inspector’s name, date/time, description of deficiencies, and action taken to correct/prelude deficiency. A copy of this documentation shall be provided to the COR after each inspection.

The Government will evaluate the Contractor’s performance under this contract using the method of visual surveillance. The Government will record all surveillance observations. When an observation indicates defective performance, the COR will request the Contractor’s representative to initial the observation and shall require reperformance prior to the next day’s business.

The Contractor shall ensure his/her Quality Control Inspectors are trained, capable of demonstrating adequate knowledge of Quality Control principles and practices, and are provided with the tools, equipment, techniques and specifications required to perform the work.

6.0 Government Furnished Items

The Government will furnish the Contractor reasonable amounts of electrical, water, sewage and heating utilities needed to perform the work. Failure of the Government to furnish the utilities at any time during the performance of the contract due to outage or other interruptions in service shall not be used by the Contractor as a basis of claim against the Government. In the event of power outage or interruption, the Contractor is not relieved from performing those tasks which do not require power. Contract operations shall minimize the use of electricity, heat, water and sewage.

• Mechanical equipment controls shall not be adjusted or tampered with by the workers.

• Water faucets or valves shall be turned off after the required usage has been accomplished.

• The Contractor shall report the malfunction of any utility device or the misuse of any utility to the COR or Building Manager immediately either verbally or telephonically.

The Government will provide the Contractor with a suitable area for the storage of supplies and equipment for the performance of work under this contract. The Government shall not be liable in any way for damage, breakage, or loss to the Contractor’s stored supplies, materials, replacement parts or equipment.

• Storage of any flammable or explosive liquids, such as gasoline, in the building is not permitted.

• Hazardous materials or supplies shall not be used in performance under this contract (or placed or stored on Government property) until the applicable Material Safety Data Sheets have been furnished to the COR.

• The Contractor shall maintain such storage space to the same standards as similar areas occupied by the Government.

• The Contractor shall not make any alteration to the space except with the written permission from the COR.

• The Contractor shall vacate such building space and restore the premises to the condition in which received, at his/her expense, fair wear and tear expected, by the time stated for contract completion. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

No toll calls are authorized on Government furnished telephone lines. The Contractor may arrange for the installation of private business telephones at his/her expense and furnish the COR a list of those telephone numbers.

Government property will not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor or his/her employees.

7.0 Period of Performance

One (1) year from date of contract award with four (4) available option periods.

8.0 Days and Hours of Operation

Normal hours of operations at the DFAS Columbus Center are Monday through Friday, 7:00 a.m. - 4:30 p.m. (0700 – 1630).

No work shall be performed when the government is observing federal holidays as per Federal Law (5 U.S. 6103). Specific dates for federal holidays can be found at http://www.opm.gov/.

• New Year’s Day

• Martin Luther King’s Birthday

• Presidents’ Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

9.0 Access to the Facility

The Defense Finance and Accounting Service building is located on Defense Supply Center Columbus (DSCC) base. All contractors and contractor employees must be a United States citizen to gain access to DSCC. Contact either Point of Contacts below at least 48 hours in advance for access to the Defense Supply Center Columbus (DSCC), and then escorted access to the Defense Finance and Accounting Service (DFAS), Building 21 for a site visit:

• Kim Turner, kim.s.turner4.civ@mail.mil, 614.701.4306

• Richard Lee, richard.t.lee6.civ@mail.mil, 614.701.3319

10.0 Government Point of Contact

The COR will act as the on-site technical point of the contract for the Government. The COR is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer.

The Contracting Officer Representative (COR) for this order is below:

Kim S. Turner, COR - Management Support Specialist 3990 East Broad Street Bldg. 21

Facilities, Logistics and Admin (FLA) - B117 Columbus, Ohio 43213

Phone: 614-701-4306 Email: kim.s.turner4.civ@mail.mil

11.0 Invoicing

Payment will be made in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number and date and be submitted to the Contracting Officer’s Representative (COR) (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance system at https://wawf.eb.mil (Reference Clause 252.232- 7003). When the 2-in-1 or Combo invoice is received by the COR via WAWF, the COR will review the document and if correct, accept it electronically and forward it for payment. Web-based Training is available at https://wawf.eb.mil/xhtml/unauth/help/help.xhtml and for more information go to http://www.dfas.mil/ and click the ‘Contractors & Vendors’ button on the right.

12.0 Security

For contractor personnel not requiring direct access to DFAS IT systems, FOUO, PII or other sensitive mailto:kim.s.turner4.civ@mail.mil mailto:richard.t.lee6.civ@mail.mil http://www.dfas.mil/ information, escorted continuously by DFAS personnel, and who do not currently possess a current U.S.

Government background investigation of Tier 1/IT-III or equivalent and higher:

Contractor personnel are required to follow the standard requirements for all contractor personnel, which are submission of the following items:

1. DFAS Form 9035, Contractor Request for Investigation (CRI)

2. OF306, Declaration for Federal Employment

3. A set of fingerprints, unless any of the following apply:

a. The person has been fingerprinted for the Office of Personnel Management (OPM) within the past 30 days.

b. The person is currently undergoing a background investigation, or reinvestigation, by OPM or any other Federal agency.

c. The person has a background investigation currently being adjudicated by the

Department of Defense Consolidated Adjudications Facility (DoD-CAF) or another CAF.

d. The person has been favorably adjudicated within the past 30 days by the DoD CAF or a CAF from any other Federal agency.

e. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The Personnel Security Office otherwise determines that no new fingerprints are required.

Once the results of the fingerprints are received, and the results are negative for a criminal record, the Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S.

Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite.

Contractors will have or not need direct system access.

End of PWS

Contract Line Items

Base Period: 06/15/2020 - 09/30/2020

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Spring Cleaning

FFP

Spring Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to April 1, 2020 and shall not extend beyond July 30, 2020.

FOB: Destination S201

NET AMT

Option Period 1: 10/01/2020 – 09/30/2021

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each Fall Cleaning

FFP

Spring Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to October 1, 2020 and shall not extend beyond December 30, 2020.

0003 1 Each Spring Cleaning

FFP

Spring Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to April 1, 2021 and shall not extend beyond June 30, 2021.

Option Period 2: 10/01/2021 – 09/30/2022

0004 1 Each Fall Cleaning

FFP

Fall Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to October 1, 2021 and shall not extend beyond December 30, 2021.

0005 1 Each Spring Cleaning

FFP

Spring Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to April 1, 2022 and shall not extend beyond June 30, 2022.

Option Period 3: 10/01/2020 – 09/30/2023

0006 1 Each Fall Cleaning

FFP

Fall Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to October 1, 2022 and shall not extend beyond December 30, 2022.

0007 1 Each Spring Cleaning

FFP

Spring Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to April 1, 2023 and shall not extend beyond June 30, 2023.

Option Period 4: 10/01/2023 – 09/30/2024

0008 1 Each Fall Cleaning

FFP

Fall Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to October 1, 2023 and shall not extend beyond December 30, 2023.

0009 1 Each Spring Cleaning

FFP

Spring Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to April 1, 2024 and shall not extend beyond June 30, 2024.

Option Period 5: 10/01/2024 – 06/14/2025

0010 1 Each Fall Cleaning

FFP

Fall Window Cleaning Services for DFAS Columbus, Building 21 shall be completed as described in the PWS.

Performance period of the basic effort shall not commence prior to October 1, 2024 and shall not extend beyond December 30, 2024.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government

0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2020 TO

30-SEP-2020

N/A DFAS ADMINISTRATIVE SERVICES -

COLUMBUS

KIM TURNER

3990 E BROAD ST, BLDG 21

COLUMBUS OH 43213-1152

614-701-4306

HQ0363

0002 POP 01-OCT-2020 TO

30-SEP-2121

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-OCT-2020 TO

30-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-OCT-2021 TO

30-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-OCT-2021 TO

30-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-OCT-2022 TO

30-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-OCT-2022 TO

30-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-OCT-2023 TO

30-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-OCT-2023 TO

30-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-OCT-2024 TO

14-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

End of Contract Line Items

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

DEC 2019

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

DEC 2019

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items MAR 2020 52.212-3 Offeror Representations and Certifications--Commercial

Items

MAR 2020

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside MAR 2020 52.222-50 Combating Trafficking in Persons JAN 2019 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-3 Continuity Of Services JAN 1991 52.242-15 Stop-Work Order AUG 1989 52.252-6 Authorized Deviations In Clauses APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEC 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for

Military Operations

OCT 2010

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

X (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

X (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

X (ii) Alternate I (MAR 2020) of 52.219-3.

X (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

X (ii) Alternate I (MAR 2020) of 52.219-4.

____ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (MAR 2020) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (MAR 2020) of 52.219-9.

____ (v) Alternate IV (AUG 2018) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

X (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2020) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

X (28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (30)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

X (31)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015)(38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

X (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

X (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

X (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

X (35)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

X (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

____ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(JUN 2016) (E.O. 13693).

____ (40) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (41)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-14.

____ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

____ (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-16.

X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O.

13513).

X (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

X (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

____ (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

X (48) 52.225-1, Buy American--Supplies (MAY 2014) (41 U.S.C. chapter 83).

____ (49) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (MAY 2014) of 52.225-3.

____ (iii) Alternate II (MAY 2014) of 52.225-3.

____ (iv) Alternate III (MAY 2014) of 52.225-3.

____ (50) 52.225-5, Trade Agreements (OCT 2019) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

____ (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150

____ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C.

5150).

____ (55) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (56) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (57) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C.

3332).

____ (58) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

____ (59) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (60) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

____ (61) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

____ (62)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (APR 2003) of 52.247-64.

____ (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being…