Synopsis - beta.SAM.gov.pdf

FLAMELESS RATION HEATERS (FRH) SPE300-20-R-0032

August 5 2020

Synopsis – Award Specification Document

PR: 84097287

FR: 200104096

Description: Composite Food Packages - Flameless Ration Heater (FRH) Quantity: 4,300,128 individual FRH units in 6,636 cases of 648 each, Firm-Fixed-Price and Commercial Acquisition Period of Performance: Five Years after Award date.

FSC: 8970; Material Code: N00000617 Unit of Issue: EA The NAICS Code: 722310 Brand New Units "only"

Objective:

The action that is being solicited for is to purchase DLA owned buffer stock and have the manufacturer manage and maintain the buffer stock through Vendor Managed Inventory (VMI) requirements for 5 years. The supplies to be acquired – the FRH, a significant support component to the final MRE product. Without working FRH units, the MREs cannot be heated.

The proposed contract will establish an upstream FRH buffer stock level at the sole source manufacturing facility (Luxfer Magtech) The maximum dollar value of the proposed contract is $1,725,000.00 which is based on government estimates contained in Program Description and Approval Document (PDAD) prepared on February 10, 2020 and shall include the actual FRHs and Management Fees for the first year as two separate line items. In a report by a contractor (BATRA) and after discussions with the MRE assemblers, it was recommended that DLA make a one-time investment for a total of 4.3M FRH to bridge the lead time gap of 70 days.

Market Research suggests establishing a buffer stock of FRH material has the clear benefit of increasing DLA's readiness response time in order to serve a growing demand for MREs from the Federal Emergency Management Agency (FEMA) while still providing ongoing support to the Warfighter. Establishing a buffer upstream decreases the logistical complexity and overall cost of managing material for the suppliers rather than multiple vendors buying, holding, and rotating FRHs.

It is anticipated that a firm-fixed price commercial purchase order will be awarded for the requested supplies as a result of this request. Award will be based on industry capability, past performance, technical specifications and price for commercial items.

Contractor Information:

Contractor Name: _____________________________________________________________

ContractorAddress_____________________________________________________________

Contractor E-mail: _____________________________________________________________

Contractor Cage Code: __________________________________________________________

Contractor Phone Number: _______________________________________________________

Contractor Point of Contact: ______________________________________________________

Invoicing POC: ________________________________________________________________

Period of Performance: __________________________________________________________

Small Business: ________________________________________________________________

Contractor NAICS Code: _________________________________________________________

Price: (including shipping and handling): ____________________________________________

Quote Valid Until: ______________________________________________________________

GSA Contract: (if applicable): _____________________________________________________

System of Award Management Requirement

No award will be made to a Contractor not registered in the System of Award Management (SAM). In addition, the Contractor's Representations and Certification must be listed in the SAM database. Reference https://www.acquisition.gov or https://www.sam.gov/portal/public/SAM/.

Note: There is no fee to register and use this site.

During the contract, the Contractor must always have an active status in SAM during the life of this contract.

Invoices will be paid using the financial information provided in the Contractor's SAM profile.

Failure to keep an active status may result in payment delays and other administration delays.

Quotes are due by 3:00 p.m. (EST) time on August 10, 2020.

Electronic proposals must be submitted via e-mail to Sonny Cosmas at sonny.cosmas@dla.mil.

Facsimile proposals will not be accepted. Questions regarding this solicitation may be directed to Sonny Cosmas at sonny.cosmas@dla.mil or Timothy Dlugokecki at timothy.dlugokecki@dla.mil no later than Monday August 10, 2020 before noon.

Quotes MUST be good for 60 calendar days after close of solicitation.

mailto:sonny.cosmas@dla.mil mailto:timothy.dlugokecki@dla.mil

Please complete provision 52.212-3, Offeror Representations and Certifications - Commercial Items; OR indicate that your company's representation's and certifications are current and available via Sam.gov.

Questions shall be addressed to:

The Government Contract Specialist (CS):

Sonny Cosmas DLA Troop Support 700 Robbins Street Philadelphia PA 19111 sonny.cosmas@dla.mil, Phone: (215) 737-3096

The Government Contracting Officer (KO):

Timothy Dlugokecki DLA Troop Support 700 Robbins Street Philadelphia PA 19111 timothy.dlugokecki@dla.mil, Phone: (215) 737-7445

The Government Contracting Officer Representative (COR):

Monica Hertzog DLA Troop Support 700 Robbins Street Philadelphia PA 19111 Monica.hertzog@dla.mil, Phone: (215) 737-8195

Manufacturer Point of Contact Tim Zimmerman (Director of Sales and Marketing) Luxfer Magtech 2940 Highland Ave., Unit #210 Cincinnati, OH 45212 E Tim.Zimmerman@luxfer.com

C 513-260-4831

W www.luxfermagtech.com mailto:sonny.cosmas@dla.mil mailto:timothy.dlugokecki@dla.mil mailto:Tim.Zimmerman@luxfer.com tel:+1%20513-260-4831 http://www.luxfermagtech.com/

Section B

Description: Composite Food Packages - Flameless Ration Heater (FRH)

Contract Type: VMI - Firm Fixed Price

Period of Performance: 5 years after purchase order is issued.

CLIN Company Name & Address

Item Description Unit Price

Total Price

0001 Luxfer Magtech 2940 Highland Ave., Unit #210 Cincinnati, OH 45212

Composite Food Packages - Flameless Ration Heater (FRH)- each FSC/Material Code: 8970-N00000617

0002 Luxfer Magtech

Year 1 Management fee for 4.3M FRH $_______ $______

0003 Luxfer Magtech

Year 2 management fees for 4.3M FRH $_______ $______

0004 Luxfer Magtech

Year 3 management fees for 4.3M FRH $_______ $______

0005 Luxfer Magtech Year 4 management fees for 4.3M FRH $_______ $______

0006 Luxfer Magtech Year 5 management fees for 4.3M FRH $_______ $______

TOTAL AMOUNT:

Section B, pricing information, does not include shipping, handling and storage costs.

NOTE: THIS IS A GOVERNMENT PURCHASE AND VENDOR MANAGED INVENTORY.

CONTRACTOR SHALL COMPLETE “UNIT PRICE “, MANAGEMENT FEE AND “TOTAL

AMOUNT” COLUMNS AND INPUT HANDLING/STORAGE COST OF SERVICE.

SPECIAL INSTRUCTIONS: (See SOW Section 2.1 – Contractor Responsibilities)

1. Contractor will manufacture 4.3 million FRH as VMI for the government

2. Contractor will be responsible for storage of 4.3 million FRH

3. Contractor will rotate 4.3 million FRH based on expiration dates for the greatest amount of shelf life remaining.

4. Contractor will distribute FRH to assemblers as needed

5. Contractor will maintain stock level for 5 years.

6. Contractor must indicate if billing will be monthly, quarterly, semi-annually, annually.

7. Vendor will be paid for the 4.3M FRH units and first year management fees at the completion of the manufacturing of the 4.3M FRH units and verified by the COR.

Wide Area Workflow (WAWF)

All payments will be processed and submitted through Wide Area Workflow.

Information for Wide Area Workflow (WAWF) Invoicing: Use 2 in 1 document Invoice. To ensure timely payment the vendor should enter the required info in WAWF on the day the material ships from their facility. Contractors/vendors not using WAWF will need to register for WAWF in order to gain access to the new MyInvoice functionality.

Wide Area Workflow (WAWF) is a secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

WAWF is in accordance with the 2001 National Defense Authorization Act (DFARS 252.232-7003/252.232-7006 Electronic Submission of Payment Requests - January 2004) which requires claims for payment under a Department of Defense Contract to be submitted in electronic form.

As of March 03, 2008, DOD has issued a final rule amending the Defense Federal Acquisition Regulation supplement (DFARS) to require use of the Wide Area Workflow as the only acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DOD contracts.

Government credit card would not be utilized for this purchase request. All payments will be processed and submitted through WAWF "only".

When creating invoice in WAWF Contractor "must" input DoDAAC# SL0701 under Service Acceptor field. Otherwise the payment wouldn’t be process on time.

Below web link for Wide Area Workflow Reference Guidance for Vendors. (Note: this guidance would help the vendor the entire process of registration, submitting, void, and track invoices in WAWF). https://wawf.eb.mil

DLA WAWF Assistance (General Questions) 703-767-1915 wawf@dla.mil

For WAWF assistance contact: Elizabeth Michener Elizabeth.michener@dla.mil, 215-737-3248 mailto:wawf@dla.mil mailto:Elizabeth.michener@dla.mil

ASSISTANCE IN SUBMITTING DOCUMENTS/INVOICES INTO THE WIDE AREA

WORKFLOW (WAWF)

If you need instruction on how to submit an invoice to the Government in WAWF, follow the below instructions. It is not necessary to log into WAWF to access the training.

Click on the Help/Training folder located on the top right hand corner. WAWF home page.

https://wawf.eb.mil/xhtml/unauth/home/login.xhtml#

1. Go to Training

2. Click on Web based Training

3. Click on iRAPT

4. Go to Roles and click on vendor

5. Click Vendor creating documents in iRAPT

Under Document, Scroll down through the documents list and selected the document you wish to learn about. In this case the document you should select is the 2 in 1 (Services only). You find both a video and step by step instructions on how to complete any the form and be able to submit your invoice into WAWF.

After reviewing this information and you are still having problems, you can call the Defense Finance and Accounting Services (DFAS) Help Desk at 1-800-756-4571 Prompt. Their hours of operation are between 7:30 AM to 4:30 PM; Monday to Friday Eastern Standard Time.

Assistance may also be available to assist in the submission of the invoice by contacting the Procurement Technical Assistance Center (PTAC) office located in your State. There is an office for your county. Their website for further information is:

http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDLLines

Invoices shall be submitted through Wide Area Workflow (WAWF), See DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions for detailed instructions on how to submit invoices.

This is a Government Furnished Contractor Maintained Inventory. (VMI) DoDAAC: SC0101 https://wawf.eb.mil/xhtml/unauth/home/login.xhtml http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDLLines