Supplier Survey and eSourcing Registration 2022.pdf

Copyright© 2020 USPS. All Rights Reserved.

Supplier Registration Welcome to the USPS Supplier Registration site. All suppliers interested in doing business with the Postal Service must register their organization in our Supplier Registration eSourcing system.

1. Suppliers should first search beta.SAM.gov (http://beta.SAM.gov) to learn about U.S. Postal Service solicitations as well as the notice of intent to post solicitations in the USPS eSourcing application.

2. Following step #1, suppliers must complete a 2-step process to register their organization. To start the registration process, please complete the form referenced in the link below and attach in an e-mail message to eSourcing@usps.gov. Once the initial form is reviewed and approved by the Postal Service, the primary contact listed on the form will receive an e-mail containing login credentials and a link to the Coupa Supplier Portal.

Supplier registration form

3. After the supplier completes the Coupa Supplier Portal registration process, the Postal Service will review the registration entry for completeness and accuracy. The supplier will receive a final notification once the registration is approved.

Please note that your Coupa Supplier Portal username and password will be separate from your eSourcing event username and password.

eSourcing event username and password will be set up if you are invited to a USPS event.

If you need additional help or have any questions, please contact the USPS eSourcing technology support team at eSourcing@usps.gov.

Thank you for your interest in partnering with the USPS. We look forward to doing business with you.

Page 1 of 1Supplier Registration

2/11/2021https://about.usps.com/suppliers/becoming/registration.htm

United States Postal Service Supplier Questionnaire Please complete all applicable fields below and return this completed form to DRO@usps.gov

Supplier Contact Information

Company Name:

Name:

Address:

Email:

Phone:

Mobile:

24hr Phone:

SCAC Code:

1. How many drivers do you have?

2. What type(s) of vehicles do you have?

3. Please provide vehicle equipment quantity in your fleet (by type).

4. If your vehicle equipment is leased, who is the lessor(s)?

5. Are you an asset-based or third-party logistics company?

6. Are you interested in providing local and/or long-haul service?

7. What is your estimated annual revenue?

8. Are you interested in providing dedicated service and/or ad hoc services?

9. What other companies do you provide service for (include USPS subcontracts?

10. What geographic areas do you primarily service?

MAKE YOUR COMPANY

MORE VISIBLE AT USPS!

If you are interesting in doing business with the United States Postal Services, register your company in the USPS eSourcing system. By registering your company, you will be able to:

Receive instant notification of new solicitations.

Submit RFIs and RFQs electronically.

Participate in real-time bidding events in a dynamic environment.

What information do you need to complete your registration?

A Dun and Bradstreet Data Universal Number System (D-U-N-S) number

Company Address

Company Telephone Number

At least one North American Industry Classification System (NAICS) code.

A contact name and email address

If you have questions about the registration process, please send your inquiries to esourcing@usps.gov.

Essential Links

• To access Supplier Registration, link to:

http://about.usps.com/suppliers/becoming/registration.htm

• To learn more about ‘What We Buy & Who Buys What’; go to Doing Business With Us at: http://about.usps.com/suppliers/buying.htm.

• USPS publicizes business opportunities in various media, including but not limited to, local and national newspapers, trade journals, and the government-wide point-of-entry accessible at: https://sam.gov/ https://sam.gov/content/home

Please fill in all fields referenced below.

Once completed, please save the form as YourCompanyNameHere_SupplierRegistration and send as a Microsoft Word document to eSourcing@usps.gov with the email subject Supplier Registration. If you have any questions about this form, please reach out to eSourcing@usps.gov.

Thank you!

Company Information

Company Name: ______________________________________________

Company’s DUNS #: ___________________________________________ *USPS eSourcing requires a Dun & Bradstreet (DUNS) number be provided as your unique company identifier. If you do not have a DUNS number, please visit www.dnb.com, select government contractor, and receive a DUNS number free of charge.

Are you a transportation supplier? Yes ☐ No ☐

Primary Contact *This person will be the primary contact and user for this company for future opportunities with USPS

First Name: __________________________________________________

Last Name: __________________________________________________

Email Address: _______________________________________________

Phone: _____________________________________________________ mailto:eSourcing@usps.gov mailto:eSourcing@usps.gov

Quick Reference Guide: Accessing a Sourcing Event as a Supplier

Quick Reference Guide

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Accessing a Sourcing Event as a Supplier

Contents Initial Invitation Email

Creating Your Sourcing Password

Logging in to the Sourcing Response Portal

Sourcing Response Portal

Event Info

Subsequent Invitation Email

Logging in to the Sourcing Response Portal

Event Info

Sourcing Response Portal

Initiate a Password Reset

Request Password Reset

Password Reset Email

Resetting Your Sourcing Password

Logging in to Sourcing

Viewing Notifications

Accessing Settings

FAQs

Additional Resouces

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The Coupa Sourcing Response Portal is a free tool for suppliers to access and manage USPS sourcing events. This guide will help walk through how to access events for the first time, for subsequent event invitations and how to reset your password. Please note that there is an additional QRG explaining how to use and respond to an event.

NOTE: Screen shots here may not be representative of the look of your email system, the information contained will be the same.

Initial Invitation Email The first time you are invited to an event, you will receive an email with a link to set up your sourcing password:

The email will contain several important pieces of information:

1. Email: You will get an email notification from the USPS Event Owner. The email will contain the name of the event and include instructions on how to set up the password. Note: this password is not connected to CSP, this access is only for the Sourcing Response Portal.

2. Password Setup Link: Use the link to access the USPS sourcing password page and create your sourcing password.

3. Username: The username in the email will be your username for all USPS sourcing events. This may be your email, but will likely be a string of numbers and letters.

4. Login Link: It is strongly recommended that you save the login link to your favorites.

NOTE: This link to create a password must be used within 7 days of receiving the invitation

Sourcing Overview

Item and Catalog Management

First Time Access Steps

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Creating Your Sourcing Password After clicking the password setup link from the invitation email you will be routed to the Coupa sourcing password reset page.

Create the password to access USPS sourcing events. Reminder: this password is not in any way connected to CSP.

1. Password: Create your password, must be at least 8 characters and include letters, numbers and symbols

2. Password Confirmation: Retype your password here.

3. Change Password: Click Change Password to submit your sourcing password.

After the password is successfully created, an email will be sent to you notifying you that your password was reset.

1. Email: You will get an email notification from the USPS/eBuyPlus system. The email confirms that your password has been reset.

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Logging in to the Sourcing Response Portal After the password is successfully created, you will be routed to the USPS Sourcing Response Portal login page.

Use the information from the initial email (username) and the password you created to access the sourcing system

1. Username: The username in the invitation email.

2. Password: The password you created for in the previous step.

3. Sign In: Click the Sign In button to access the Sourcing Response Portal.

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Sourcing Response Portal After logging in successfully, you will be routed to the Sourcing Response Portal home page

1. Username: The username in the invitation email will appear in the upper right-hand corner.

2. All Sourcing Events: You will be able to view all events you have been invited to.

3. Event #: Click the blue hyperlink event number to access event information.

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Event Info When you access an event, certain information will be visible to you before you agree to participate in the event.

Key Areas within the Event Info section:

1. Event Countdown timer: This will provide a countdown for time left in the event.

2. Do you intend to participate in this event? If you choose to participate, ticking this box will notify USPS of your intention.

3. Terms and Conditions: Event Terms and Conditions must be accepted before you are able to participate in the event.

4. Send to Event Owner: One you click the radio button to Accept T&C, or Decline with comments, the Send to Event Owner button will activate. You must click this button before you can proceed into the event.

5. Event Information & Bidding Rules: Information for the event

6. Buyer Attachments: Information on the event (for example, a QRG), can be included to provide additional information on the event or how to navigate the platform.

7. Timeline: Indicates the timeline for the event.

8. Enter Response: When T&Cs are accepted and sent to event owner, the Enter Response button will activate

NOTE: Detailed information on entering responses is contained in the Sourcing Event (for Suppliers) QRG

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Subsequent Invitation Email After you’ve set up your sourcing password, the invitation emails will look a bit different. Now you will have buttons to click at the bottom of the invitation.

1. Email: You will get an email notification from the USPS/eBuyPlus system. The email will contain the name of the event and include instructions on the event and when you need to respond by.

2. Username: The username in the email will be your username for all USPS sourcing events.

3. I intend to Participate: Clicking this button will take you to the USPS Sourcing Response Portal login page.

4. View Event: Clicking this button will take you to the USPS Sourcing Response Portal login page.

Accessing Events After Initial Setup

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Logging in to the Sourcing Response Portal After clicking the View Event button, you will be routed to the USPS Sourcing Response Portal login page.

Use the information from the initial email (username) and the password you created to access the sourcing system

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Event Info After logging in successfully, you will be routed to the Event Info page for the specific event you were invited to.

Key Areas within the Event Info section:

1. Event Countdown timer: This will provide a countdown for time left in the event.

2. Do you intend to participate in this event? If you choose to participate, ticking this box will notify USPS of your intention.

3. Terms and Conditions: Event Terms and Conditions must be accepted before you are able to participate in the event.

4. Send to Event Owner: One you click the radio button to Accept T&C, or Decline with comments, the Send to Event Owner button will activate. You must click this button before you can proceed into the event.

5. Event Information & Bidding Rules: Information for the event

6. Buyer Attachments: Information on the event (for example, a QRG), can be included to provide additional information on the event or how to navigate the platform.

7. Timeline: Indicates the timeline for the event.

8. Enter Response: When T&Cs are accepted and sent to event owner, the Enter Response button will activate

NOTE: Detailed information on entering responses is contained in the Sourcing Event (for Suppliers) QRG

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Sourcing Response Portal You can always return to the Sourcing Response Portal home page via the Home icon which is visible in every page/tab on the left side of the header bar.

1. Home Page Icon: This will return you to the Response Portal overview page.

2. Username: The username in the invitation email will appear in the upper right-hand corner.

3. All Sourcing Events: You will be able to view all events you have been invited to.

4. Event #: Click the blue hyperlink event number to access event information.

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If you forget your username or password, access the USPS Sourcing Response Portal login page to check for your username and reset your password.

Initiate a Password Reset If you are unable to successfully log into the USPS Sourcing login page, click the forgot username or password? hyperlink below the Password field.

Request Password Reset After clicking the forgot password hyperlink, you will be routed to a Reset Password page.

1. Email: enter your email address here

2. Reset Password: Click Reset Password to submit your request. You will be returned to the USPS Sourcing Response Portal login page.

Resetting Your Password

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Password Reset Email You will receive an email requesting you to reset your password.

1. Email: You will get a Forgot password email notification from the USPS/eBuyPlus system. The email will contain the instructions on how to reset your password. Note: this password is not connected to CSP, this access is only for the Sourcing Response Portal.

2. Username: The username in the email will be your username for all USPS sourcing events.

3. Password Reset URL: Use the link to access the USPS sourcing password page to reset your sourcing password.

NOTE: This link to create a password must be used within 24 hours

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Resetting Your Sourcing Password After clicking the link from the forgot password email you will be routed to the USPS Sourcing Password Reset page.

Create the password to access USPS sourcing events. Reminder: this password is not in any way connected to CSP.

1. Password: Create your password, must be at least 8 characters and include letters, numbers and symbols

2. Password Confirmation: Retype your password here.

3. Change Password: Click Change Password to submit your ourcing password.

After the password is successfully created, an email will be sent to you notifying you that your password was reset.

1. Email: You will get an email notification from the USPS/eBuyPlus system. The email confirms that your password has been reset.

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Logging in to Sourcing After the password is successfully reset, you will be routed to the USPS Sourcing Response Portal login page.

Use the information from the initial email (username) and the password you created to access the sourcing system

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If you are able to successfully log on but receive errors similar to the below:

Sometimes browsers can retain login information that can cause issues logging into the portal.

Please attempt to log in using a new incognito window (if using Chrome) – just right click on the View Event button and the option will appear.

Or open it in a private (for IE) or different browser than being used for CSP, that should correct this issue.

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You can manage notification settings for your account.

Viewing Notifications When logged in to the Sourcing Response Portal access the notifications bell icon next to your username.

Notifications for any events you are invited to will be listed here.

Accessing Settings When logged in to the Sourcing Response Portal access the settings under your username.

Clicking the Settings hyperlink will allow you to change or password or modify how you are notified of different event activities.

You can change the way (online, email, or both) for different notifications listed.

Managing Your Settings in the Sourcing Response Portal

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1. Why doesn’t this QRG go through how to use the new platform?

For ease of use. We wanted to have smaller, focused guides for specific issues. This guide will help with any access issues, the other QRG has details on how to use the platform after you’ve successfully logged in. The Sourcing Event (for Suppliers) QRG is embedded below for reference.

2. I’ve never logged in before, but my first-time email doesn’t have the Password Create links.

If you have received an invitation that has the I Intend to Participate and View Event buttons, click either button and proceed with the Resetting Your Password steps. This will happen if the original request was not acted upon.

3. What is my username?

Username is provided to you in the initial invitation where you set up your password. If you are unsure of your username, locate your original invitation to track the email or set of letters/numbers that identifies you as a unique user..

4. I used my email in the Forgot Username or Password link and it says I’m not a valid user/didn’t receive a forgot password email, what do I do now?

That means one of three things:

1. You received an invitation email and didn’t use the password reset link in the 7-day window. You need to reach out to the Event Owner to resend your invitation.

2. You received an invitation email and clicked the password reset link but didn’t enter a password. You need to reach out to the Event Owner to resend your invitation.

3. You were not invited to any events. Please wait for an invitation email to participate in future events.

5. I want to invite other people in my company to this event, how do I do that?

That is not allowed for security, privacy and compliance reasons. Any person participating in an event must be included in USPS records for the supplier. You can work with USPS to update your records.

6. How do I access the Sourcing Response Portal without using an email to route to the login page?

You can access your Sourcing Response Portal directly via this link: https://ebuyplus.coupahost.com/sessions/supplier_login

7. What can I see in the Sourcing Response Portal?

You can see all events you’ve been invited to.

8. Why am I being asked to create a password when I already set up my CSP profile?

The Coupa Supplier Portal is used to manage Orders and Invoicing. The Sourcing Response Portal is used only for events and is more tightly protected than CSP. You cannot access other customer info on the Sourcing Response Portal like you can in CSP.

9. Why do I have to log in to this other area for Sourcing when there is a Sourcing tab in CSP?

That tab in CSP is for public sourcing events. USPS does not participate in public events.

FAQ’s https://ebuyplus.coupahost.com/sessions/supplier_login

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Coupa Sourcing Supplier FAQ:

https://success.coupa.com/Suppliers/For_Suppliers/Sourcing_Supplier_FAQ

USPS Sourcing Event (for Suppliers) QRG:

Please see attachments in pdf

Sourcing Event QRG (For Suppliers).pdf

Additional Coupa Resources https://success.coupa.com/Suppliers/For_Suppliers/Sourcing_Supplier_FAQ