SUPLEMENTAL STATEMENT OF WORK_LPGGas_New_Requirement_20250424.pdf

SUPLEMENTAL STATEMENT OF WORK

Liquefied Propane Gas (LPG) for Buildings:

172 Golf Club, 660 Community Club, 689 AAFES Food Court and 168 Bowling Center, Fort Buchanan, Puerto Rico

1.0 BACKGROUND: The Department of Public Works (DPW) mission is to provide equitable, effective, and efficient management of Fort Buchanan to support mission readiness and execution, enable the well-being of Soldiers, civilians, and family members, provide quality installation support and services to their customers, and promote and enhance community well-being. More specifically, the Operations & Maintenance Division is responsible for maintenance and repair of Real Property. It consists of the following shops: Carpenter, Metal, Paint, Roads & Grounds, Preventative Maintenance (PM), Pest Control, the Engineer Equipment Maintenance and Motor Pool, Self-Help Store, Electrical, Plumbing, Air-conditioning and heating, Kitchen equipment. The O&M Division is responsible for obtaining and monitoring the use of liquefied propane (LP) gas at various locations on the installation.

2.0 OBJECTIVE: Obtain Liquefied Propane Gas (LPG).

2.1 Hours of Operation. The Contractor shall provide delivery services at Fort Buchanan during the core hours of operation from 7:00 AM – 4:00 PM Monday through Friday. The exceptions to this are Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of normal hours might be allowed, however, the Contractor shall request previous authorization from the Contracting Officer previous to performed.

2.2 Recognized / Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar. The Contractor shall notify the COR of any delay in completing any service, to include maintenance, repairs, etc.

New Year’s Day 1-Jan Martin Luther King Jr Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25-Dec

2.3 Emergency Services. The Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. In case of emergency the Contracting Officers Representative (COR) and/or the Contractor shall contact the Fire/Ambulance Service Emergency Number: (787) 707-5911.

2.4 Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contractor may request a meeting with the KO or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contracting Officer and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if any party does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.4.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC) system or procedures which may require corrective action by the Contractor. A mutual effort will be made to resolve all problems identified. The Contractor and the KO/COR shall sign the written minutes of these meetings.

2.4.3 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.4.4 The following provides the roles and their respective authority during the performance of the contract.

Government POCs

Contracting Officer Contract Specialist Contracting Officer’s Representative

Name: Felix Marrero Address: 34 S Gate Rd, Fort Buchanan PR 00934 Email:

felix.r.marrero2.civ@army.mil

Phone number 787-707-2494

Name: Jose Feliciano Address: 34 S Gate Rd, Fort Buchanan PR 00934 Email:

jose.m.lopezfeliciano.civ@army.mil Phone number 787-707-4574

Name: Alejandro Fonseca Address: 34 S Gate Rd, Fort Buchanan PR 00934 Email:

alejandro.fonseca-rodriguez.civ@army.mil Phone number

787-707-3346 Contracting Officer Contract Specialist Contracting Officer’s

Representative

2.4.4.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under the contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change in the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by KO.

Communications pertaining to contractual administrative matters shall be addressed to KO. No changes in our deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

mailto:jose.m.lopezfeliciano.civ@army.mil

2.4.4.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70- 1, dated 26 March 2010).

2.4.4.3 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.4.4.4 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.4.5 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.4.6 Contractor Employees. Within 5 workdays of Contract award, the Contractor will submit to the KO the names and contact information of the Personnel who will be in direct contact with the Government for this requirement.

2.4.7 Contractor Employees Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.4.8 Conduct of Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

2.4.9 Non-personal services contract. The Federal Acquisition Regulation (FAR) provides that each contract arrangement be judged in the light of its own facts and circumstances, with the key question always being whether the Government will exercise relatively continuous supervision and control over the Contractor personnel performing the contract. To ensure that services provided under this contract are non-personal in nature, employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the Contractor. The Government will notify the Contractor’s management of all tasks that require completion and the Contractor’s management will assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the KO or the COR. Contractor employees shall perform independent of and without the supervision of any Government official. Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the FAR.

2.4.10 Interface with Government Operation. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

2.4.11 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.4.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel. Within the bounds of acquisition policy, the Army intends to work to find solutions that will be beneficial to both the Government and its Contractors. For this reason, Non-Conformance Letters (NCRs) shall be issued to the contractor.

2.4.13 All government discovered contractor nonconformance shall be documented at the time of discovery. Documentation will, as a minimum, include the contract and order number, reference to the specific contract requirement, the specific deficiency to the requirement, where it was discovered, the date and time it was discovered, focal point for the contractor who was notified and suspense date for contractor response. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical).

2.4.13.1 Level I (Minor) nonconformance is defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Minor nonconformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued to the contractor either through a verbal or written Contract Discrepancy Report (CDR). The COR will notify the KO when the CDR is issued and document those CDRs in their monthly reports. Written CDRs will be signed and issued by the KO. Defective services found by the Government shall be restored on the workday following the notification to the Contractor.

2.4.13.2 Level II (Major) nonconformance is defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Deficiencies that are recurring (a number of level I nonconformance documented by the government) or for a non-responsive contractor indicating a trend or failure of the contractor’s quality control can also be classified as a level II CDR. MICC KO will issue all level II CDRs in writing to the appropriate contractor management level in order to emphasize the seriousness of contractor’s failure to comply with requirements and the possible contractual remedies for failing to take appropriate CA. The written CDR require the contractor to develop a Corrective Action Plan (CAP) which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date the CA will be completed.

2.4.13.3 Level III (Critical) nonconformance is defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDR; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date the CAs will be complete. The MICC contracting office director or deputy director will issue all level III CDRs to contractor senior management in order to emphasize the seriousness of contractor’s failure to comply with requirements and the possible contractual remedies for failing to take appropriate CA.

2.4.13.4 If the nonconformance cannot be corrected on the spot, the contractor shall be given a suspense date to correct the deficiency. Level II and level III non-conformances shall result in the issuance of a written CDR to the contractor. All CDRs, verbal or written, will be included in the COR’s monthly reports.

2.4.13.5 Written CDRs will be accomplished using the DA Form 5479 CONTRACT DISCREPANCY REPORT CDR number and level will be documented in block four of the form. Level III CDRs which are issued to senior level contractor personnel by the director or deputy director of the contracting office will have a cover letter on MICC contracting office letterhead expressing the seriousness of the nonconformance and possible consequences for failure to take adequate CA.

2.4.13.6 When a level II or III CDR is issued, the contractor will be required to develop a CAP to identify the root cause of the nonconformance and address CA for the specific nonconformance, CA to the root cause to prevent recurrence and a timeline for completion. Blocks 6-10 of the DA Form 5479 can be used by the contractor for responding to the CDR or the contractor can use contractor format. The government will evaluate the contractor’s CAP to determine if the contractor has adequately addressed the specific nonconformance and the root cause and document the results of the government evaluation in blocks 11- 12 of the DA Form 5479.

2.4.13.7 CDRs shall be tracked and followed up by the contract administration office and the COR to ensure that the contractor, when required, identifies and takes appropriate CA to the root cause and to the specific nonconformance within the required timeline. Once all CA has been implemented, is considered complete, is acceptable and the government has verified implementation of all contractor required actions, the contractor will be notified in writing that the action is closed via completion and distribution of DA Form 5479.

2.4.13.8 The KO will make a final written determination of the government’s remedies if the nonconformance is not corrected by the contractor after receiving notice and a reasonable opportunity to correct the work.

2.4.13.9 If the contractor self-identifies nonconforming services, it shall not be penalized, and the government will perform oversight to ensure the contractor has corrected the nonconformance and the root cause of the nonconformance.

2.5 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.6 Security Special Requirements

2.6.1 Security. Contractor and all associated sub-contractors’ employees shall comply with applicable Garrison, facility, and area Commander Garrison/facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks to meet Garrison access requirements to be accomplished by garrison Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. All contractors and subcontractor employees requiring access to the installation must complete DD FORM 369 to process criminal background investigations no later than 30 days before the contract commences. See Section 6.2 for applicable references. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.6.2 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of Fort Buchanan. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access as required. Before any performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record Check (latest version), with original signatures and a letter from the contractor listing all employees and the last four numbers of social security numbers for each to the Contracting Officer Representative. This process takes 10 calendar days. This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when employees no longer perform work for the contractor or sub-contractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract. The Contractor shall provide a current personnel roster listing all employees and the last four numbers of social security number for each to the Contracting Officer by the 1st day of each month thereafter. Contractor access to the post will be exclusively for work in connection with this contract.

2.6.3 Security Policies. All Contractor and all associated sub-contractors’ employees shall comply with AR 190-13 Physical Security Program and FM 3-19-30 Physical Security, to ensure contract operation procedures are in accordance with area commander installation/facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. See Section 6.2 for applicable references.

2.6.4 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a quarterly basis, no later than the fifth day after the quarter ends.

At the close of each work period, Government facilities, equipment, and materials shall be secured.

2.6.5 Vehicle Registration/Operation. Contractor and employee-owned motor vehicles entering Fort Buchanan shall have a valid license plate, valid liability insurance, and shall be registered with the vehicle registration section of the Provost Marshal Office on Fort Buchanan. Vehicles such as bicycles and mopeds entering Fort Buchanan shall also be registered with the vehicle registration section of the Provost Marshal Office. Vehicles shall be registered immediately upon contract award. License, registration, and insurance shall be maintained current during the time the vehicle is in use on the installations.

2.6.6 Contractor Vehicle Identification. Contractor-owned vehicles used in the performance of services under this contract on the installation shall be marked with the contractor’s name.

2.7 Fire Protection

2.7.1 The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort Buchanan Fire Prevention Program for fire protection and fire prevention.

2.7.2 Documents. The Contractor shall obtain a copy of the Fire Prevention Program from the Fire Department Technical Services Branch and familiarize themselves with the provisions of this. Attention is specifically called to provisions relative to sprinkler systems, storage of combustibles, smoking regulations, welding and cutting.

2.7.3 Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The

Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

2.7.4 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with EM-385-1-1, Safety and Health Requirements and AR 385-10, The Army Safety Program, all applicable Federal, Department of Army and Puerto Rico mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees while at Fort Buchanan. It is preferred that the Contractor also have its employees complete the 10 Hour General Industry OSHA certification.

2.7.5 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards IAW 29 CFR 1910. The Contractor shall be responsible for ensuring adherence to all applicable Fort Buchanan, Puerto Rico, and federal rules and regulations.

2.8 Environmental Requirements

2.8.1 Environmental Compliance. The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations.

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or hazardous material spill, the Contractor shall immediately notify the KO or COR.

2.8.2 Green Procurement. In order to comply with the green procurement requirements of Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13423, the Government requires the use of recycled, bio-based, biodegradable, nonhazardous, and/or recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These materials and products must meet the requirements of PWS, must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

2.8.3 Disposal. The Contractor shall properly dispose of all waste in accordance with product disposal standards listed within the product’s Safety Data Sheet (SDS) and environmental regulations.

2.8.3.1 Applicable Pollution Prevention Publications and Standards:

• USDA-Designated Bio based Products Clause (3): 52.223-2/52.223-1

• Environmentally Preferable Products Clause (4): 52.223-10

• EPEAT-Registered Products Clause (4): 52.223-10

• Water Sense or Other Water Efficient Products Clause (2): 52.223-15/52.223-10

• Non or Lower Ozone Depleting Substances (SNAP) Clause (5): 52.223-11

2.8.4 The Contractor is required to use recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement.

2.8.5 Land Management Awareness Training. The contractor shall ensure that employees attend an initial training course that includes Endangered Species management and Munition Explosives of Concern (MEC) safety guidelines. The training/orientation will be provided by DPW Environmental Division following the contract award.

2.8.6 Natural Resources

2.8.6.1 The Contractor will comply with the Fort Buchanan Integrated Natural Resource Management Plan (INRMP) dated June 2014.

2.8.6.2 Threatened and Endangered Species. There are two federally listed species within Fort Buchanan boundaries: the Puerto Rican Boa and the “Palo de Rosa”. The Contractor shall follow the regulations in the INRMP and instructions by the Environmental Division Personnel in relation to these endangered species.

2.9 Equipment. All Contractor sampling equipment and tools must be in good working order at all times.

The Contractor shall provide all equipment and tools as required to perform their services.

2.10 Liability and Responsibility for Damaged Property

2.10.1 Damage to Government Property. The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract.

The Contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

2.10.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractors will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

2.10.3 Damage Reports. The Contractor shall submit a damage report to the Contracting Officer and designated representative within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction, and the corrective action taken by the Contractor to repair damages or replace destroyed property.

3.0 SCOPE: The contractor shall provide all tools, labor, equipment, materials and supplies necessary to supply Liquefied Propane Gas (LPG) for Buildings: 168 Bowling Center, 172 Golf Club, 660 Community Club and 689 AAFES Food Court at Fort Buchanan, PR.

3.1 The contractor shall provide the tanks at each of the respective facilities connected to the actual infrastructure.

3.2 The contractor shall comply will all the state and federal licensing to include permits from "Comisión de Servicio Público del Estado Libre Asociado de Puerto Rico".

3.3 The contractor shall provide Liquefied Propane Gas (LPG) as follows:

Bldg. 168: 60 gals per month x 12 months = 720 gals per year Bldg. 172: 100 gals per month X 12 months = 1,200 gals per year Bldg. 660: 500 gals per month X 12 months = 9,000 gals per year Bldg. 689: 1,500 gals per month X 12 months = 15,000 per year

Total Approximate: 25,920 gals per year

3.4 Optional Item – 4,000 gallons – The requirement for the 4,000 gallons is incorporated only if needed within the same Period of Performance of the contract. This optional item shall be authorized by the Contracting Officer. Location of where to deliver the LPG at Fort Buchanan will be determined at the time Optional Item is authorized.

3.5 Contractor shall provide and maintain all tanks under the contract. Tanks shall be clean, rust-free and painted. Tanks hoods shall be in full working condition with the ability to be secured by a padlock. All tanks placed or currently located at the installation shall be inspected to ensure they are clean, rust-free and painted. All tanks placed or currently located at the installation shall be inspected to ensure tanks are up to code with current regulations. The contractor is responsible for maintaining in working conditions all the installed or the.

3.6 The contractor shall invoice monthly through Wide Area Workflow (WAWF). The government will pay for actual delivery not to exceed the total awarded per year. No delivery should be made if it exceeds the amount that is currently funded in the contract. The Contractor shall be responsible to ensure that the quantity and funding allocated to the contract are not exceeded.

3.7 Contractor will provide invoices that detail current monthly charges only invoices shall be submitted by period of performance. Invoices also shall be submitted to the contracting officer prior to submission to WAWF, including copies of delivery tickets through WAWF. Delivery tickets shall include date and time of delivery, address/locations, facility number, tank serial number, gallons delivered, cost per gallon, total charge and tank level (typically 80%). A meter ticket shall be included for each delivery showing a starting and ending reader meter to provide a total number of gallons pumped for the location. All delivery tickets will be provided to the contracting officer in person after every and all deliveries upon delivery of the goods.

3.8 Failure to provide the required information shall be a reason for rejection of the invoice. The following data must be included on the monthly invoice for it to constitute a proper invoice:

• Name and address of Contractor

• Invoice date and invoice number

• Contract Number

• Hard copy of delivery tickets

4.0 APPLICABLE PERFORMANCE STANDARDS: All licenses, permits and fees required in performance of the contract shall be the responsibility of the Contractor for the entire contract period. All work is to be done in accordance with all existing Federal, State and Local Codes (established by the “Comisión de Servicio Público del Estado Libre Asociado de Puerto Rico”), Laws and Army regulations as they pertain to the transportation and delivery of propane gas in accordance with requirements and specifications.

5.0 PERIOD OF PERFORMANCE: This Firm-Fixed Price (FFP) contract is for a Base Year (12 months) 26 Aug 2025 to 25 Aug 2030, and four (4) one-year Option Periods.

Period of Performance Base Year: 26 Sep 2025 to 25 Sep 2026 Option Period One 26 Sep 2026 to 25 Sep 2027 Option Period Two 26 Sep 2027 to 25 Sep 2028 Option Period Three 26 Sep 2028 to 25 Sep 2029 Option Period Four 26 Sep 2029 to 25 Sep 2030

6.0 SPECIAL REQUIREMENTS: This is a Department of the Army Military Installation. The contractor shall:

6.1 Wear identification badges: Contractor personnel on duty shall wear Contractor provided identification badges displaying employee’s name, picture, position, signature, and name of Contractor.

Identification badges shall be worn on the upper right front quadrant of the upper outer garment.

6.2 Provide personnel listing and DD Form 369 within three (3) calendar days after contract award to the Contracting Officer to obtain installation passes.

6.3 Security Considerations: Contractor personnel and property will be subject to search and seizure upon entering the gates of Fort Buchanan.

7.0. ECONOMIC PRICE ADJUSTMENT- LIQUID PROPANE GAS - LOCAL CLAUSE:

7.0.1. Adjustments. At the exercise of an option only, the contract shall be eligible for an economic price adjustment. This may result in an increase or decrease in the unit price. The Government position for negotiation shall be based on market research for current commodity prices. Contractor’s proposed price shall be equal or less than their preferred customer price.

A Price Reasonableness Determination shall be conducted to compare contractor negotiated price vs market price within Puerto Rico community area to determine if exercising the option is still the most advantageous to the Government.

Upon a positive determination for this contract, the Contracting Officer shall issue a modification to the contract to reflect any price change pursuant to this provision with an effective date of the first day of the next option.

7.0.2. All arithmetical calculations, including the final adjusted unit price shall be rounded to the nearest thousandth of a cent.

7.0.3. Examination of records. The Contractor agrees that the Contracting Officer or designated representatives shall have the right to examine the Contractor's books, records, documents, or other data the Contracting Officer deems necessary to verify Contractor adherence to this provision.

7.0.4. Final invoice. The Contractor shall include a statement on the final invoice that the amounts invoiced hereunder have applied all decreases required by this provision.

(End of provision)

SUPLEMENTAL STATEMENT OF WORK