RFQ_StudentStore-2013.pdf

7/11/2013

Subject: Request for Quotation (RFQ) – Student Store Services

RFQ# StudentStore-2013

To whom it may concern, Thank you for expressing interest in providing Student Store Services for the Clearfield Job

Corps Center. Services to be provided are outlined in the scope of work. All bids must be returned and received no later than 5:00 PM on Tuesday, July 23, 2013. Your response must be emailed, mailed or delivered to:

Willie Washington

Clearfield Job Corps Center

20 West 1700 South

Clearfield, UT 84016

Washington.Willie@jobcorps.org

MTC reserves the right to reject any or all bids or waive any formality connected with the bids.

MTC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

MTC is an affirmative action employer committed to equal employment opportunity. In accordance with our affirmative action policy, MTC’s recruitment and employment process is conducted without regard to race, color, religion, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this affirmative action plan.

If you have any questions regarding this RFQ, you may contact me at (801) 416-4260 or by email at Washington.Willie@jobcorps.org

Sincerely, Buyer

Attachments mailto:Washington.Willie@jobcorps.org

MTC RFQ – Student Store 2013 1

MANAGEMENT & TRAINING CORPORATION

Request for Quotation

Student Store Services

Fee-for-Service NAICS Code #445120 Convenience Stores

RFQ# StudentStore-2013

7/11/2013

Bids will be received until 5:00 PM on:

Tuesday, July 23, 2013

NOTE: If you are unable to quote, please notify MTC (contact information is below).

This RFQ does not commit MTC to pay any costs incurred in the preparation of a quotation, nor does it commit MTC to award a contract for products, supplies or services. MTC will be the sole judge as to which bid offers the best overall value and will serve the best interest of MTC. MTC reserves the right to reject any and all bids without recourse from bidders.

Mark Envelope with: RFQ# StudentStore-2013

Deliver or mail to:

20 West 1700 South

Clearfield, UT 84016

Phone: (801) 416-4260

E-mail: Washington.Willie@jobcorps.org

MTC RFQ – Student Store 2013 2

BID SHEET (Fee-for-Service)

Student Store Services

OFFER TO: Management & Training Corporation (MTC), Clearfield Job Corps Center.

In compliance with the Bid Provision, Scope of Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide Student Store

Services for the center.

Bid Price

The prices herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services or products.

See Exhibit A Bid Sheet for Pricing

Exhibit A pricing includes necessary labor, transportation and supervision required to accomplish scope of work. Any additional charges for services or products that are not included in the above pricing will be listed below:

Requested payment terms (Net 30, Net 15, etc.): ________________________________

Respectfully submitted, Signature: _______________________________

Printed Name: ____________________________

Date: ___________________________________

Company Name: ____________________________ (if applicable)

Address: __________________________________

Phone: ____________________________________

MTC RFQ – Student Store 2013 3

Exhibit A Bid Sheet

Item Listing

Serving Size

Estimated Annual

Purchases

Base Term

10/01/2013

To

03/31/2014

1st Option Year

04/01/2014

To

03/31/2015

Hot Foods: Cost per serving: Cost per serving:

Chicken Tenders 3 oz. 3,600 lbs

Burritos 5 oz. 2,592 ea

Corn Dog 2.65 oz. 1,728 ea

Hot Wings 4 oz. 1,440 lbs

French Fries 3 oz. 480lbs

Drinks:

Power Aide 32oz. 2,040 ea

Energy Drink 16 oz. 1,560 ea

Coke Products: 20 oz bottle 1,800 ea

Fountain Drink:

Coke Products 24 oz. 840 ea

Coke Products 32 oz. 840 ea

Pepsi Products 24 oz. 840 ea

Pepsi Products 32 oz. 840 ea

Icee 24 oz. 1,800 ea

Icee 32 oz. 1,800 ea

Snacks:

Instant Oriental

Noodles

1 oz. 6,912 ea

Candy Bar 1.8 oz 3,600 ea

Soft Serve Ice

Cream

6 oz. cup 2,400 ea

Chips 1.5 oz. 1,800 ea

Necessities:

Laundry Soap 62.5 fl. Oz. 720 ea

Shampoo 18 oz. 1,200 ea

Body wash 18 oz. 1,440 ea

Deodorant 3 oz. 1,200 ea

MTC RFQ – Student Store 2013 4

RESPONSE TO SOLICITATION:

To be considered for an award of the contract, the response to this solicitation will include:

Completed "Bid Sheet" with pricing. Bidders must include proposed prices for base and option years, as applicable

Valid licenses to practice in the state or commonwealth

W-9

MTC Vendor Self-Certification form

The following items will be required after notified of intent to award:

Certificate of insurance (see Insurance section under Terms and Conditions)

SELECTION OF CONTRACTOR

In addition to the fee-for-service pricing, selection of the contractor will be based on the following criteria:

Experience in providing Student Store Services

Previous services provided in residential settings such as schools, colleges, institutions, military or correctional institution

BID PROVISIONS

The following bid provisions will apply. Failure to carefully read and follow all instructions and specifications will be at the bidder’s risk.

1. All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.

2. Price Warranty: The prices quoted herein are no higher than would be quoted to any other customer commercial and/or agencies or the United State Government for similar services or products.

3. The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the

Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. MTC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest pricing or overall bid does not constitute bid award.

MTC will be the sole judge of which bid is selected for approval (see “Selection of

Contractor” above) and contract award.

5. Items will be quoted F.O.B. Destination. No additional charge for delivery, drayage, MTC RFQ – Student Store 2013 5 express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by MTC unless specifically included in the bid and accepted by MTC.

6. In the event that a contract is awarded in response to the RFQ, the below statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the contract and become an integral part of the contract when the contract is accepted by the contractor, either by acknowledgment or commencement of performance.

7. Bid prices will be held firm for the period of the contract dates, including Option Years unless changed by amendment.

MTC RFQ – Student Store 2013 6

STUDENT STORE SERVICES

CLEARFIELD JOB CORPS CENTER

SCOPE OF WORK

The Student Store service provider, referred to henceforth as Concessionaire, agrees to provide the Clearfield Job Corps Center, referred to henceforth as the center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative.

Payment for services rendered will be according to the agreed upon Fee-for-Service schedule. The base period of performance is October 1, 2013 through March 31, 2014, with one option year ending 3/31/2015, which will be contingent upon MTC and DOL approvals.

The Exhibit A bid sheet shown above is used to document the Concessionaire’s price for the required services.

Services

A mandatory pre-bid inspection will be held Monday, July 15, 2013, at 9:00 A.M at the

Clearfield Job Corps Center. Address is listed below. For information regarding the pre-bid inspection, please contact Rod Stanger, Finance and Administration Director, at (801)

416-4478

The Concessionaire shall provide all management, supervision, labor, materials, equipment, repairs, parts, tools and supplies including inspection and maintenance of all operational equipment necessary to provide the services identified herein.

The Center agrees:

1. To provide the necessary space from which the Concessionaire may conduct the operation of the Student Store and provide the Concessionaire the sole right to conduct such businesses for the social satisfaction of the students.

2. To provide necessary utilities for the operation of the Student Store.

3. To provide adequate monitoring and supervision at the Student Store, as necessary, to ensure a safe, wholesome atmosphere.

4. To be responsible for all acts of vandalism against the property of the

Concessionaire during the period of the contract.

5. To Reimburse the Concessionaire for all approved Gift Certificates distributed to the Center on a monthly basis.

a. The Center will submit a request the first of each month to the

Concessionaire for gift certificates.

b. The Concessionaire will issue requested certificates to authorized center personnel and obtain receiving signature on invoice. Concessionaire will then turn invoice into accounting for payment.

6. To cooperate with the Concessionaire in promoting and advertising the store and any special events it may wish to sponsor at the center.

7. To perform periodic audits necessary to ensure proper operation of the Student Store.

8. To post the hours of operation in conspicuous locations around the center.

9. To have the Finance and Administration Director act as the officer representing the center and MTC.

MTC RFQ – Student Store 2013 7

The Concessionaire agrees:

1. To negotiate the purchase of existing inventory and equipment from current operator of the Student Store.

2. To maintain all the spaces used in the performance of these services in a clean and orderly manner. When work is performed in these areas, the Concessionaire’s personnel shall clean up all debris and leave the area in a presentable condition.

3. The Concessionaire is responsible to maintain the store in its entirety.

4. To be mindful that polite, friendly service to students is of paramount importance.

The Concessionaire’s employees are to exhibit respectful interaction with the students at all times.

5. The Concessionaire and their employees must maintain proper customer service and will be held accountable to MTCs employee code of conduct. The Clearfield Job Corps Center shall retain the rights to direct removal of any employee for conduct which violates these rules and regulations.

6. The Concessionaire and their employees must be dressed at a minimum in accordance with the student leisure time dress code.

7. Fraternization is not allowed between Job Corps students and staff. This policy also includes employees of subcontractors that are performing services on center.

8. To order and receive all goods for sale for the Student Store.

9. To operate the Student Store for the hours listed below. The hours of operation for the Student Store may be negotiated with the Finance Director and/or the Center Director.

a. Hours of Operation: Mon-Fri 4:30p.m – 8:00p.m.

10. To provide posters with the hours of operation for posting around the center.

11. Notify the Finance and Administration Director in advance if for some unforeseen reason the Concessionaire is unable to open the Student Store or is forced to close the store.

12. To maintain sanitary conditions at the facility in conformity with all applicable State, Federal and other health and sanitation standards.

13. The Concessionaire will not subcontract any part of the operation of the Student Store without written consent of the Director of Finance and Administration. Such written consent will be attached to this RFQ as an amendment.

14. The Concessionaire will provide coupons made to sell to Clearfield Job Corps Center/Management Training Corporation for incentives in the denomination of one, five and ten dollar. The amount of coupons to be purchased each month will be determined by MTC/Clearfield Job Corps Center on a case by case basis.

15. To pay a $500.00 per month donation to the Student Government Association through the duration of the contract.

16. Commission is to be paid by the first of each month for the preceding month for business to operate.

17. Additional items outside of the Exhibit A bid sheet may be sold and priced with consent of the Finance and Administration Director of the Clearfield Job Corps.

18. Prices will be clearly posted in prominent locations for item identification.

19. All sales will be on cash or coupon basis.

20. Ensure everyone pays the same price for a particular item.

MTC RFQ – Student Store 2013 8

21. Items may be sold to staff, but only during posted hours of operation at posted prices.

22. The Concessionaire must NOT sell the following items on center:

a. All alcoholic beverages.

b. Drugs of any kind, including cold syrups, cold tablets, sleeping pills, mouth spray or washes, ointments, salves, inhalants, or any other related items.

c. Any type of tobacco products or tobacco using devices such as, pipes, holders, papers, clips, rollers, lighters, or matches

d. Magazine, books, other printed materials, video tapes, audio tapes, discs, or any other item that may be considered pornographic or offensive in nature. CJCC will be the sole and final authority on what may be termed pornographic or offensive.

e. Knives of any kind, shape, or size, or any item that may readily be used as a weapon. Guns of any type including air guns, starter pistols, or any facsimile of a gun. The word gun is used here to identify guns, rifles, and pistols.

f. No clothing of any type will be sold at the Student Store

g. Any item that may easily or readily be considered hazardous to the students.

23. Insure all who work in the Student Store and handle food items, including ice, have valid food handler’s permits.

24. Ensure no CJCC students are employed in the Student Store.

25. Concessionaire is responsible for obtaining all required licenses, permits, insurances, and for processing tax and operating reports. These items will be the sole responsibility of the Concessionaire.

26. Generally accepted accounting procedures will be followed in recording financial transactions. At a minimum, a ledger will be used to record daily sales and expenses. The daily cash register tapes will be kept to support daily sales. All bills are to be paid by check with supporting invoices. Cash receipts should be deposited daily, if possible. Deposit slips will be kept to support this action.

27. All accounting and supporting records pertaining to the operation of the student store will be made available for analysis and periodic audit, which may be made monthly, quarterly, or yearly by representative of Clearfield Job Corps Center, Management & Training Corporation, Department of Labor, or accounting firms that may be authorized to conduct this audit.

TERMS AND CONDITIONS

Independent Contractor: Under this agreement, Contractor is an independent contractor and not an employee or agent of MTC or the Department of Labor, Job Corps. As an independent contractor, Contractor acknowledges that he/she would not be covered by Worker’s

Compensation. Contractor agrees to provide professional insurance to cover Contractor’s professional services to the center. Contractor agrees to indemnify and save the center harmless from any expenses, including attorney’s fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by himself/herself or his/her employees in connection with work performed. (Detailed insurance and indemnification requirements are below.)

MTC RFQ – Student Store 2013 9

Termination: This agreement may be terminated, with respect to the remaining term of the agreement, at any given time by either party upon a written notice thereof to the other, effective thirty (30) days after acknowledged receipt of said notice.

Assignability: This contract may not be assigned by Contractor, but may be assigned by MTC.

This contract sets forth the entire and only contract between MTC and Contractor. Any representation, promise or conditions, whether oral or written, not incorporated herein will not be binding upon either party.

Governing Law: This agreement shall be construed and enforced in accordance with the laws of the State of Utah.

Indemnification: Contractor shall defend, indemnify and hold harmless MTC and its officers, directors, employees, agents, shareholders, partners, joint ventures, affiliates, successors and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements and penalties, including, without limitation, costs, expenses and attorneys’ fees incident thereto, arising out of or based upon contract damages, property damage or bodily injury (including death at any time resulting therefrom) to any person, including Contractor’s employees, affiliates, or agents, occasioned by or in connection with (1) Contractor’s performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any negligent act or omission by Contractor or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by Contractor or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Contractor’s obligation under this section does not extend to any liability caused by the sole negligence of MTC.

Insurance: Contractor shall provide and maintain and cause its subcontractors to provide and maintain the following insurance coverage until obligations under this contract are satisfied:

1. Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of its employees engaged in the performance of the services represented by this contract, and Employers’ Liability insurance with a minimum limit of

$500,000. Evidence of qualified self-insured status shall also suffice for this section.

2. General Liability insurance with a minimum limit of $1 million for each occurrence and an aggregate limit of $3 million.

3. Where appropriate, Comprehensive Business Automobile Liability insurance with a minimum combined single limit of $1 million per occurrence and in the aggregate.

4. Where appropriate, Professional Liability insurance with a minimum combined single limit of $1 million for each occurrence and an aggregate of $3 million.

For general liability, Contractor shall ensure the insurance policy names MTC as additional insured, as their interests may appear. If the insurance carrier will not add MTC as an additional insured, Contractor shall provide a letter from the carrier stating why this cannot be done.

MTC RFQ – Student Store 2013 10

Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty

(30) days prior written notice to the other party. Contractor shall obtain the required insurance from a provider that is rated A- or better by A.M. Best or as acceptable by MTC.

NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply.

Service Contract Act (SCA): This service is subject to the provisions of the Service Contract Act

(SCA) of 1965, as amended (see FAR 52.222-41). Subcontractors must comply with WD# 2005-

2531 (Rev 08) dated 06/10/2009. If this subcontract includes option year(s) and/or an extension, the subcontractor shall be notified if the referenced WD# is revised by the Department of Labor.

Wage determinations can be found at http://www.wdol.gov.

Prime Contract: MTC is a contractor to the U.S. Department of Labor, Office of Job Corps, for operation of the center under contract #DOLJ10F6UT014 (the Prime Contract). Contractor shall cooperate with MTC and other contractors to assure performance for the operation of the center in accordance with the Prime Contract.

Standard Contract Terms and Conditions: Management & Training Corporation standard terms and conditions will be made a part of any contract resulting from this RFQ, and can be found at http://www.mtctrains.com/public/uploads/1/2011/1/10/TC_Federal.pdf.

http://www.wdol.gov/ http://www.mtctrains.com/public/uploads/1/2011/1/10/TC_Federal.pdf