Street_Resurfacing_2025_(Addendum_#1_Revision).pdf

SOLICITATION & SAMPLE CONTRACT DOCUMENTS FOR

2067-SCP

STREET RESURFACING 2025

John Gettys, Mayor

Members of Council

Derrick Lindsay

Brent Faulkenberry Kevin Sutton

John Black Perry Sutton

Jim Reno

City Manager

David B. Vehaun

City of Rock Hill

757 S. Anderson Road, Building 103

Rock Hill, SC 29730

RELEASE DATE: April 17, 2025

DEADLINE FOR QUESTIONS: May 7, 2025

RESPONSE DEADLINE: May 14, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofrockhill

City of Rock Hill

Solicitation

2067-SCP

Street Resurfacing 2025

I. Introduction II. Solicitation for Civil Project

III. Scope of Work IV. Pricing Proposal V. Vendor Questionnaire

Attachments:

A - 2067-SCP Street Resurfacing Project 2025 Bid Packet

B - Bid Sheet-Cost Tables

Solicitation #: 2067-SCP Title: Street Resurfacing 2025

1. Introduction

The term "Submission" shall also mean "Bid," "Proposal," or "Qualifications." All Submissions from responding participants are subject to all conditions and provisions herein. Submissions will be received by the City of Rock Hill Procurement Division via the eProcurement Portal only. Notifications for this solicitation, including addenda and awards, will be available via the eProcurement Portal by OpenGov at https://procurement.opengov.com/portal/cityofrockhill

1.1. Summary

The City of Rock Hill will receive submissions for the Street Resurfacing 2025 project until 2:00 pm on

Wednesday, May 14, 2025. Submissions shall be uploaded online prior to the deadline and only via the

City of Rock Hill Procurement Division eProcurement Portal by OpenGov.

1.2. Contact Information

Sarah Kesler

Procurement Analyst

Email: sarah.kesler@cityofrockhill.com

Phone: (803) 329-7070

Department:

Project Management

1.3. Timeline

Solicitation Release Date April 17, 2025

Pre-Proposal Meeting (Non-Mandatory) April 29, 2025, 10:00am

City of Rock Hill Operations Center

757 South Anderson Road

Building 103, Procurement Conference Room

Rock Hill, SC 29730

Question Submission Deadline May 7, 2025, 4:00pm

Proposal Submission Deadline May 14, 2025, 2:00pm

The City of Rock Hill's eProcurement Portal only.

NOTE: The bid opening is virtual. No in-person meeting will be held.

mailto:sarah.kesler@cityofrockhill.com tel:(803)329-7070

2. Solicitation for Civil Project

2.1. Purpose

The City of Rock Hill, South Carolina ("City") is seeking competitive bids from qualified companies for the

Street Resurfacing 2025 project. Electronic submissions will be received by the City Procurement

Division via the eProcurement Portal until 2:00 pm on Wednesday, May 14, 2025.

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be uploaded as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

2.2. Non-Mandatory Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held at 10:00 am on Tuesday, April 29, 2025 at the following location:

City of Rock Hill Operations Center 757 South Anderson Road Building 103, Procurement

Conference Room Rock Hill, SC 29730

Further location instructions: When making the last turn onto Cowan Road from the GPS instructions, please continue straight. Once you pass the gas pumps on your left, there will be another parking lot - this is Building 103. Please enter through the glass door on the left.

Inspection, questions, and work review will take place at this time. Interested companies are strongly encouraged to attend. Please RSVP if a representative from your company will be attending the non-mandatory pre-proposal meeting.

2.3. The Project

The project shall consist of full width milling, edge milling, profile milling, resurfacing with 172 or 220 lbs. per square yard of surface course type C, full depth patching with binder and surface course where required, and full depth reclamation with cement where required.

Please refer to the bid packet for specific details regarding the project timeline and liquidated damages.

2.4. Bid Guaranty

Each submission must be accompanied by a Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

2.5. Experience & Qualifications

Each company will be required to submit evidence with the submission that it has sufficient means and experience in the types of work described in the Contract Documents. This evidence shall be in the form of AIA document A305 and the other items addressed in the Instructions to Bidders.

2.6. Submission Details

Electronic submissions will be received by the Procurement Division of the City of Rock Hill, South

Carolina via the City's eProcurement Portal up to but not later than the published date and time. The https://procurement.opengov.com/governments/portal/cityofrockhill https://procurement.opengov.com/governments/portal/cityofrockhill eProcurement Portal clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

2.7. Additional Information

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be uploaded as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

No submission may be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of submissions.

All submitters must comply with all state and local laws, and ordinances regarding fees, licensing, and submission requirements.

The City of Rock Hill reserves the right to reject any or all submissions, waive informalities and irregularities, or re-advertise.

3. Scope of Work

NOTE: The complete Project Packet with the full Scope of Work, along with our Sample Agreement and General Conditions, can be found in Attachment A. If you are unable to locate the Project Packet, please contact Sarah Kesler at sarah.kesler@cityofrockhill.com for assistance.

4. Pricing Proposal

TOTALS FOR EACH GROUP

Please refer to the Bid Packet that is to be completed in order to calculate the totals for this pricing table. Note: if there are any discrepancies with what is submitted to this pricing table, the master list of costs within the submitted Bid Packet will prevail.

Line Item Description Unit of Measure Unit Cost

1 Group A: General Fund Paving Selections Total

2 Group B: General Fund Alternate Paving Selections Total

5. Vendor Questionnaire

5.1. Company Information*

Please provide the following information:

• Company (legal name)

• Name and Title of Primary Contact

• Telephone Number

• Email Address

• Address

*Response required

5.2. Company Confirmation*

The Company affirms that we have read and understand the project requirements and specifications and do submit this proposal for: Street Resurfacing 2025.

☐ Please confirm

*Response required

5.3. Submission*

Upload the complete submission here using the "City of Rock Hill Bid Submittal Checklist" provided in the bid packet as a guide.

*Response required

5.4. Bid Guaranty*

Upload a bid guaranty of not less than 5% of the total bid amount

*Response required

5.5. Upload any additional documents

5.6. References*

Provide the name, address, and telephone number of at least three (3) references familiar with the quality of work done by your company of similar nature as contained in the Scope of Work. By submission of the references, you are authorizing the City of Rock Hill to contact these references.

*Response required

5.7. Suspension and Debarment Certification*

The Company certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the submitting entity is unable to certify any of the statements in this certification, such company shall attach an explanation to the submission.

☐ Please confirm

*Response required

5.8. Illegal Immigration Reform Act Compliance *

The Company certifies that it will comply with the requirements of Chapter 14, Title 8 of the South

Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to the

City of Rock Hill any documentation required to establish either; (a) the applicability of such law to the

Company, subcontractor, and sub-subcontractor; or (b) the compliance with this law by the Company and any subcontractors or sub-subcontractors.

☐ Please confirm

*Response required

5.9. Iran Divestment Act *

The Company certifies that it:

1) is not identified on the list of persons determined by the Executive Director of the State Fiscal

Accountability Authority to engage in investment activities in the country of Iran as described in South

Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;

2) will not take any action causing it to appear on any such list during the term of the Final Contract; and

3) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.

☐ Please confirm

*Response required

5.10. Customer Service *

The Company representative has read and agrees to the standards set forth in the City's Customer

Service agreement.

☐ Please confirm

*Response required