Statment Of Work - T195 Bathroom Repairs.pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIE

STATEMENT OF WORK (SOW)

Trailer T195 Bathroom Repairs

1. SCOPE STATEMENT AND OBJECTIVES

To replace the sub-floor and finished floor of both bathrooms in T195 due to damage.

2. BACKGROUND

Trailer T195 has been in place for many years. Recently, areas of the bathroom floors have become soft and spongy requiring both to be replaced.

3. SPECIFIC REQUIREMENTS

The contractor shall.

Provide and install A 3-room luxury bathroom with 1 ADA and 2 unisex bathrooms.

This bathroom will serve 60 people per day during the life of this contract. It must meet all ADA/ABA requirements and have hot water. All bathroom entrance doors must be on the same side of the trailer. The contractor shall move the jersey barriers and temporarily place at the far end of the parking lot. Return the barriers at the end of the project. Align the trailer with the doors facing T195 along the grass edge by the sidewalk. The steps/ramp need to be accessible from the sidewalk. Walking in the grass to enter the trailer is not acceptable. The water and power lines must not present a tripping hazard. Block off the entrance to the parking lot and the two handicapped spots shown in yellow in the image at the end of this document. The contractor is NOT responsible for providing cleaning and stocking services. The base janitorial contractor will provide those services. The contractor shall pump the sewage tank at least twice per week, on Tuesdays and Thursdays by 0900, more often if needed. The contractor shall provide the PM with the POC and phone number of the person to call if any bathroom needs repairs for any reason. The contractor shall respond on site to remedy the issue(s) within 1 hour at no further cost to the government. Provide a submittal on the proposed luxury bathroom for approval. After installation of the luxury bathroom and inspection is required. Provide 2 business days’ notice for this inspection. No other work can start until the luxury bathroom passes this inspection and a servicing schedule is provided.

Setup of this bathroom must be completed on Tuesday, Wednesday or Thursday.

Add electrical receptacle(s) from the T195 electrical panel(s) with enough power to supply the luxury bathroom. The receptacle shall be mounted on the east exterior wall of T195 and can be left in place at the conclusion of the contract.

The contractor shall add a frost-free hose bib on the east exterior wall of T195 to service the luxury bathroom and can be left in place at the conclusion of the contract. Run heat tape etc. to keep the water line from freezing from the hose connection to the luxury bathroom. If any part of this water line, bib etc. freezes causing damage etc. the contractor shall make repairs at no cost to the government. The contractor shall respond on site to remedy the issue(s) within 1 hour at no further cost to the government.

Enter and exit the building only through the route shown in red the image at the end of this document.

Park their vehicles, conex box (if applicable) and contractor portable bathroom in the large parking lot in the east end of the T195 parking lot marked in green in the image at the end of this document.

Use a large sawhorse with reflective tape and large cones to block the entrance to the parking lot. The jersey barriers the contractor is required to move can be used to block off the areas as well so long as reflective tape etc. is provided.

Protect the flooring from the entrance door to the bathroom doors. Provide a separate plan on how this will be accomplished. Any damage caused by the contractor shall be repaired by the contractor at no cost to the government.

Remove all toilet partitions and associated parts and save for reuse.

Remove all toilets and sanitary napkin cans and save for reuse.

Carefully remove all cove base.

Remove the finished flooring/subfloor in both bathrooms. Do not remove flooring in either mechanical room.

Add the same size floor joists as nailing surfaces as needed. Add/adjust floor insulation to fill all joist cavities. Prior to adding the sub-floor an insulation inspection is required.

Provide 2 business days’ notice for this inspection.

Replace all the wood sub-flooring in both bathrooms with ¾” thickness plywood. Once all the plywood is installed an inspection is required. Provide 2 business days’ notice for this inspection.

Add ¼’ AC Luan plywood over the sub-floor. Skim all the fasteners and joints to make a smooth surface per VCT manufactures instructions. Prior to VCT installation an inspection is required. Provide 2 business days’ notice for this inspection.

Provide and install similar 12”X12” VCT tile in both bathrooms. Self-sticking tiles are not permitted. Provide a minimum of five tile color/pattern physical samples for selection by customer.

Provide and install cove base same as existing. No rolled cove base or formed corners are permitted.

Provide and install new transition strips at all four doors.

Paint all walls. Paint all door frames. All colors/sheens shall be same as existing. Items on the walls may remain. The contractor shall not get any paint on wall mounted items.

Remove the paper notices in the stalls to paint and replace.

There is a light switch in each mechanical room. There is no ceiling light in either mechanical room. We assume there was a light in each, but they were removed. Use the switch and install a 30” LED light, 5000 kelvin color over each door on the inside. All wiring needs to be concealed inside the walls.

In the men’s bathroom there is a locked accordion type partition that blocks access to the fire main that has come loose from the wall. Resecure this partition with a minimum of 8 large walls anchors. Adjust the partition so it opens and closes freely.

Reinstall all removed toilet partitions and associated parts in the same location as they were original installed.

Provide and install all new toilet flanges.

Reinstall all toilets using a wax free toilet seal, return all sanitary napkin cans.

All government inspections shall take place on Tuesday, Wednesday, or Thursday regardless of when notification is provided.

During construction T195 will be in use by many personnel. Keep noise and dust to a minimum. Keep the bathroom doors closed to the greatest extent possible.

Replace a total of 4 ceiling tiles, match existing tiles.

The ceiling fan in the men’s room has come loose from the ceiling. Reset the fan.

May use government electrical power for cutting etc. No extension cords may be run through hallways, doorways, or windows. Provide a generator if needed.

Take their own measurements.

Each bathroom floor SF is approximately 205.

Each bathroom wall SF is approximately 300.

Provide flagging to alert personnel that the bathrooms are closed. Also post large signs stating the same.

Provide a portable toilet for contractor use. The contractor shall not use the luxury bathroom.

4. PERIOD OF PERFORMANCE

Completion date shall be no later than 60 days after notice to proceed.

5. IMPORTANT CONSIDERATIONS

a. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the

COR/PM.

b. Any door locks or hardware required shall accept Best cores. The contractor shall provide a core for each lock provided pre-pinned to DSCR specifications. Contact the PM 60 days before the final inspection to obtain the pin schedule. The contractor shall have the pinned cores mailed directly to the FRIM shop supervisor. The mailing shall have a tracking number.

c. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this SOW) will be addressed to the COR/PM with an information copy to the Contracting Officer.

d. The contractor is required to and shall adhere to The Buy American Act. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project.

e. The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

f. Anytime any electrical work is completed the contractor shall update all affected panel schedules. The contractor shall rewrite the entire panel schedule(s) completely and must be type written.

g. Anytime any utilities (water, heat, AC, gas etc.) will need to be shut down for any period of time during the life of the contract, the contractor shall provide 14 calendar day advance notice to the COR/PM.

h. The contractor shall provide a back flow preventer for use on any hydrant. The contractor shall provide documentation that the back flow preventer has been inspected within the previous six months prior to using the hydrant. No hydrant shall be used without the proper documentation. The contractor shall provide the Government COR/PM three business day notice if they will need to access a hydrant. The contractor shall fill out and submit to the COR/PM the hydrant application 3 business days in advance. The application must be approved by the fire department and a copy provided to the contractor prior to hydrant use. At no time will the contractor use the hydrant without an approved hydrant application. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount of water to accomplish cleaning vehicles and equipment etc.

i. The Contractor shall diligently prosecute their work and must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any reason.

j. Weather - The contractor shall always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornados, hurricanes etc. the contractor shall take all necessary action to prevent all materials, debris etc. from becoming missile hazards. Any damage or harm caused by contractor material, debris etc. will be the sole responsibility of the contractor.

k. All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

6. PRE-CONSTRUCTION MEETING

After award, and prior to the pre-construction meeting, the contractor shall provide a Site-Specific Safety Plan, their OSHA 300A Logs, Activity Hazard Analyses, and Quality Control Plan for review and approval by the DLA Aviation Safety Office and DLA PM/COR. After award and prior to the initiation of work, a pre-construction meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. The purpose of the Pre-Construction meeting is to discuss matters of mutual interest concerning the resulting delivery order. General conditions, work schedules, coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting.

DELIVERABLES

Name of Deliverable Due Date Recipient Site Specific Safety Plan Within 10 business days of award (PM/COR email) OSHA 300A Log Within 10 business days of award (PM/COR email) Activity Hazard Analyses Within 10 business days of award (PM/COR email) QC Plan Within 10 business days of award (PM/COR email) Payment Bond Within 5 business days of award (Contract specialist email) Performance Bond Within 5 business days of award (Contract specialist email) Security Vetting Paperwork NLT 5 working days prior to start of work (PM/COR email)

The contractor shall submit a site-specific safety plan following the US Army Corps of Engineers engineering Manual EM-385-1-1 (latest edition). All safety related items must be approved by the DLA Aviation Safety Office before work can begin. The QC Plan shall meet all QCP standards outlined in the Submittals section of this SOW. These documents should be emailed to the Project Manager/COR and the Contract Specialist outlined in Points of Contact section of this SOW.

Until all required and accurate documentation meeting all outlined criteria is provided, a pre-construction conference will not be held and the Notice to Proceed will not be issued. Any excessive delay in providing these deliverables may be a basis for the contract to be terminated.

7. SUBMITTALS

The contractor shall provide submittals for Government review and/or approval for all materials, equipment, supplies and other items to be used in the completion of this project prior to completing any commitments for purchases. Submittals shall be provided in both electronic format (PDF) via email to COR/PM and hard copies. All hardcopy submittals shall be single sided prints with the material/equipment being submitted on clearly indicated by the contractor. The list below along with the information in Attachment 4 outlines requirements for submittals:

Quality Control Plan (QCP) The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Contracting Officer, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five

(5) business days of the Contracting Officer, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, subcontractors’ designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer/Gov’t rep.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents.

These procedures must be in accordance with SOW Submittals section.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities accepted by the Contracting Officer are required to be used.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting, scheduling, and communication procedures, including proposed reporting formats, deadlines, meeting notifications, etc. Communication with the Government shall be outlined and defined.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

j. Completion inspections (punch-out, pre-final, final) and turnover of all final documentation to the Government.

Three phase Inspection The contractor is required to follow the U.S Army Corps of Engineers three phase inspection process. If the contractor is not familiar with this process it can be found on the internet. The contractor shall take all notes from all inspections, startups, training etc. Provide all notes, type written to the PM within one business day.

a. Preparatory phase inspection – The contractor shall provide notice to the Government within 3 business days prior to calling for a preparatory meeting for each Definable Feature of Work (DFOW). No work can start on a DFOW without a preparatory meeting. The supervisor leading that DFOW MUST attend the preparatory meeting AND stay on the work site acting as a supervisor until that DFOW has been completed.

b. Initial phase inspection – The contractor shall provide notice to the Government two business days prior to calling for an initial inspection.

c. Follow up inspections – The contractor shall conduct follow up inspections daily, by the on-site supervisor to ensure all contract requirements are being met. The contractor shall schedule a pre final inspection after it verifies all work conforms to the contract for either that DFOW and/or when all work is completed. The contractor shall provide notice to the Government within 3 business days of when it would like to hold pre final inspection(s).

Contractor Punch-Out Inspection – Near the completion of all work or any increment thereof the Contractor Quality Control System Manager (CQC-SM) shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings, specifications, SOW, etc. The CQC-SM shall provide the list of items identified as deficient to the COR/PM in writing via email. The CQC-SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Government/Contractor Pre-Final Inspection.

Government/Contractor Pre-Final Inspection – This inspection shall not be scheduled until the contractor provides the information required under the Contractor Punch-Out Inspection section above. The contractor shall give the Government 5 business days’ notice for the Government/Contractor pre-final inspection to be scheduled with the Contractor’s CQC- SM/Superintendent to verify that all work is complete. The CQC-SM shall develop a new joint punch-out list (if applicable) from this inspection and provide to the COR/PM in writing via email.

The CQC-SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Final Inspection.

Final inspection – This inspection shall not be scheduled until the contractor provides the information required under the Government/Contractor Pre-Final Inspection section above. The contractor shall provide the Government 10 business days’ notice when they would like to hold the final inspection. The COR/PM may have to change the final date based on other government personnel’s schedule that are required to attend. Any schedule changes will be at no cost to the government. New punch list items may be developed during the Final Inspection. The contractor CQC-SM shall develop a new joint punch-out list (if applicable) from this inspection and provide to the COR/PM in writing via email. The CQC-SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Final Inspection backcheck.

The contractor shall not hold any required training on the same day any startups of equipment are required. All inspections shall be held on different days that startups or training is scheduled (i.e., each task shall be held on a different day). The contractor shall provide manufacturer training on all equipment/systems installed. The contractor shall provide notice to the Government within 10 business days of any training and 10 business days of any startups of equipment for the Government maintenance personnel to arrange to be present.

The contractor shall use the quality control report listed in Attachment 5.

Daily Reports Once construction has begun, the contractor shall perform daily inspections of the project, to be conducted by a qualified employee outlined in the QCP. The contractor shall provide the COR/PM with daily inspection reports detailing the work accomplished that day, weather conditions, safety related topics, etc. The contractor shall use the daily report form in Attachment 5. The contractor can propose to use an alternate daily report form but must be approved by the PM. The daily report shall be type written. The daily report is due the next business day by 8:00am.

Construction schedule The contractor shall, within two weeks after receipt of the notice to proceed but at least 5 business days prior to beginning of any construction work, provide the COR/PM with a construction schedule. This schedule shall be updated and provided weekly (on Monday morning by 8:00 A.M.

or first business day of the week) to the COR/PM until the final inspection is completed.

Equipment Data Sheet After final acceptance of the entire project the contractor shall completely fill out the equipment data sheet found in Attachment 1 for all equipment removed and/or installed. The contractor shall include the sheet(s) in the closeout documents (Section 13 of this SOW). All information provided on the equipment data sheet shall be type written. Upon request the project manager will provide the form to the contractor in Adobe PDF format.

Warranty After final acceptance of the entire project the contractor shall provide a one-year written warranty letter along with any other warranties for the project. No warranty start date for any equipment installed will start until after the final acceptance for the entire project. The warranty letter shall be included into closeout documents (Section 13 of this SOW). At a minimum, the warranty letter shall include the following information.

a. Contractor name

b. Contract phone number

c. Project title

d. Warranty start date

e. Warranty end date

f. POC of person to call for warranty issues

g. Phone number of person to call for warranty issues

h. Contractors physical address

Warranty Response The contractor shall physically respond on site within 2 business days after being notified of a warranty issue to survey the issue and develop of plan to make corrections.

8. REQUESTS FOR UTILITY MARKING

1. The contractor shall submit routine requests to the PM/COR at a minimum of 14 calendar days in advance.

2. The contractor shall mark the area to be excavated with white marking paint prior to submitting request to PM/COR.

3. The contractor shall also provide the PM/COR with a satellite (Google maps/earth) map image showing where the area marked in white paint is located to aid the marking crews.

4. The contractor shall maintain all utility markings for the duration of the work once the initial markings have been completed.

The contactor shall use the following APWA Uniform Color Codes for temporary marking of underground utilities:

RED – Electric Power Lines, Cables, Conduit, and Lighting Cables YELLOW – Gas, Oil, Steam, Petroleum, or Gaseous Material ORANGE – Communication, Alarm or Signal Lines, Cables, or Conduit BLUE – Potable Water GREEN – Sewers and Drain Lines WHITE – Proposed Excavation Limits or Route PINK – Temporary Survey Markings, Unknown / Unidentified Facilities

PURPLE – Reclaimed Water, Irrigation, and Slurry Lines

9. CONSTRUCTION TRAILER SIGN REQUIREMENTS

The following section is only applicable if the contractor is required to provide a construction trailer per Section 3 of this SOW, or if the contractor chooses to provide one voluntarily at no cost to the government. Contractor trailers placed at DSCR shall have a project sign posted at the trailer location within 5 days of trailer placement. Sign shall be 2’x4’ ¾” plywood painted white with black letters 3” tall, mounted of on 4x4 post, Top of the plywood sign shall be 7’ high from grade located within 10’ of the main entrance to the trailer. Coordinate with DSCR PM for sign placement.

Project sign shall include the following information.

1. Project Title

2. General Contractor

3. Contact Name and Phone Number

4. Project Completion Date

The contractor shall schedule a site visit at the trailer location with the DLA PM one day prior to trailer placement to ensure site use is correct. The contractor shall schedule a site visit the day after the trailer is removed and any equipment, debris etc. is removed. Any equipment, materials etc. left will be considered abandoned. Final payment will be withheld until all equipment, materials etc. are removed. If the contractor damages any Government provided utilities the contractor shall repair/replace at their own cost.

10. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. Unified Facilities Criteria (UFC)

b. International Building Code (IBC)

c. International Mechanical Code (IMC)

d. International Plumbing Code (IPC)

e. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

f. National Electric Code (NEC)

g. AHRI/ASHRAE publications

h. ASME publications

i. USACE EM 385-1-1 Safety Manual

j. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

k. 29 CFR 1926 OSHA Construction Industry Regulations

l. 29 CFR 1910 OSHA General Industry Regulations

11. CLOSEOUT DOCUMENTS

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. Before the conclusion of the project (end of POP) and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders, 1 CD/DVD and an electronic PDF copy (emailed to the PM/COR) with all project documentation: warranty, O&M’s, submittals, etc. The binders shall have a table of contents and be tabbed. If the PDF file size is larger than 15Mb the contractor shall notify the COR/PM and request a drop-off link from the COR/PM. Warranty letter shall be placed after the table of contents. At a minimum the following information shall be provided (as applicable) in the following order:

a. Warranty Letter

b. All submittals and warranties

i. Lighting / gear

ii. Fire protection

iii. Mechanical

iv. Electrical

v. Plumbing

vi. Other divisions if applicable

c. Equipment Data Sheet(s)

d. Any other pertinent documents for the project

12. INSTALLATION SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Supply Center Richmond), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

i. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

ii. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

iii. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor. The contractor should complete DBIDS pre-registration online using the following link DBIDS Pre-Enrollment (dmdc.mil). Once pre-registration has been complete, they should forward their alpha-numeric code to their

COR/PM.

iv. One day pass: Contractors requiring only a one-day visit may request a one-day pass through DBIDS pre-registration online. Contractors are permitted one, one day pass per year. Once the COR/PM submits the alpha numeric code and receive an approved status from Security the personnel can arrive at the visitor’s center with the alpha numeric code to receive their day pass.

v. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

vi. If entry is denied, the COR/PM will be notified. The vetting official (VO) will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

https://www.dla.mil/Aviation/Installation/Visitors.aspx https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page

vii. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

viii. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Security & Emergency Services in building 201 or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the applicant must submit a new request through DBIDS pre-registration portal. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

ix. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

x. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to your Contracting Officer 5 days prior.

xi. Firearms, Weapons, Illegal Drugs, and Contraband are prohibited on DSCR property.

Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property. See Attachment 7 for additional details.

xii. Trusted Traveler Program (TTP): Trusted Traveler program allows Uniformed Service Members, DoD civilian employees, Military retirees, adult dependent (spouse) of active duty or retired Service Members to escort. Contractors are not authorized to use the TTP to escort individuals on to the installation. The TTP only applies to installation access and does not authorize vehicle occupants to enter any controlled areas, restricted areas or other areas as designated by the Commander without first meeting the security requirements and procedures of those areas.

xiii. Camera Security Policy

a. If a contractor would like to take photographs on DSCR it must follow the below guidance. Submit all requests to the PM/COR on the visit request form with all information filled out.

b. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR, including tenant activities.

c. DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on DSCR pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve, and escort members of the media on DSCR at all times. Under no circumstances will media be allowed on DSCR or to take photographs without having a PAO representative present.

d. DLA Installation Management Richmond, Security and Emergency Services Division (DM-FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Management. DM-FRS is responsible for oversight of such contractors taking photographs on DSCR and will process and issue camera passes to contractors.

e. Contractors who take photographs must be escorted and obtain prior approval of their photography from the PM/COR.

f. Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line. Requests should be made no later than 3 days in advance of the event date requested and must include the name, title, and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

g. All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

h. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed, or transmitted. Photography is also not authorized in locker rooms, and restrooms. Visitors and members of the general public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

i. Photographs will not be taken of access control points.

xiv. The Government is not responsible for job site security. Removal of material from jobsite and DSCR are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

xv. Traffic laws and enforcement:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

xvi. Truck deliveries:

a. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination.

b. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

13. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

14. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the COR/PM at least 24 hours in advance of any work that involves open flames, grinding, or spark producing operations, and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

i. The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

iii. Name and Address of Contractor or Vendor

iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

http://www.section508.gov/

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in

WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusin ess_solutions/wawf_overview/vendor_information.

xxi. PERSONNEL AND RELATED REQUIREMENTS

xxii. CONTRACTOR EMPLOYEES

xxiii. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify…