Statement of Work (SOW) Laundry Services.pdf

PAGE 1/5

STATEMENT OF WORK (SOW)

FOR

LAUNDRY AND DRY CLEANING SERVICES

FOR U.S COAST GUARD AIR STATION KODIAK, ALASKA

January 17, 2025

SCOPE OF WORK:

The Contractor shall perform Laundry and Dry Cleaning Services for the Air Station Kodiak

Ready Crew Berthing located at 207A Lighthouse & 204A Albatross, and the Flight Gear Issue located in Hanger 2, Building 20 on USCG Base Kodiak, Kodiak, AK 99619.

GENERAL REQUIREMENTS:

The Contractor shall be required to gain access through security at the entrance of USCG Base

Kodiak as well as at the designated pickup and delivery points. Unless otherwise specified, the

Contractor shall provide all necessary labor, supervision, equipment, and materials to pick up, process, and deliver laundry and dry cleaning items in accordance with the following requirements:

Pickup and Delivery Points:

o Ready Crew Berthing: 207A Lighthouse & 204A Albatross o Flight Gear Issue: Hanger 2, Building 20

SPECIAL REQUIREMENTS:

General Laundry:

The Contractor shall pick up all general laundry from the Ready Crew Berthing locations (207A

Lighthouse & 204A Albatross) and perform the following services: wash, dry, sort, flat fold, wrap linens, and bag blankets. Upon completion, the Contractor shall return the general laundry to the appropriate pickup/delivery point.

Items to be cleaned include:

o Towels o Sheets o Blankets o Pillowcases

Dry Cleaning:

The Contractor shall pick up dry cleaning items from the Flight Gear Issue located in Hanger 2, Building 20. Upon completion of the dry cleaning services, these items must be delivered back to the designated pickup point. Some items may be dropped off and picked up by authorized Coast

Guard personnel as needed, based on operational requirements. A “quick turnaround” time will be required for these items. In addition to dry cleaning, the Contractor shall provide button repair services for authorized items.

Dry cleaning items include:

o Pillows o Parka Coats o Parka Pants o Gortex Coats o Mustang Aviation Coveralls o Heavy-Weight Coveralls o Light-Weight Coveralls o Nomex Fleece Suspender Pants o Button Repair: Parka Coats Only

ESTIMATED VOLUME OF WORK:

Laundry – Appriximately 5,400 pounds annually (estimate of 450 pounds per month)

Dry Cleaning – Less than 500 pounds annually

SCHEDULE OF WORK:

• Pickup Schedule: Items shall be picked up weekly on Monday, Wednesday, and

Friday.

o Items picked up on Monday must be delivered on Wednesday to the appropriate pickup point.

o Items picked up on Wednesday must be delivered on Friday.

o Items picked up on Friday must be delivered on the following Monday.

• Delivery Hours: All pickups and deliveries must be completed between 8:00 AM and

11:30 AM.

PAGE 3/5

• Check-in Procedures: The Contractor must check in with warehouse personnel in Room

102 or at the warehouse door with a buzzer located in Hanger 2, Building 20, prior to pickup.

• Receipt Requirement: The Contractor shall work with authorized Coast Guard personnel to provide a written receipt for all items picked up for dry cleaning and general laundry.

• Out of Cycle/Emergency Requirements: Some non-routine pick up days may be required due to emergency or unforecasted needs. The contractor shall be available to pick up and deliver those items on non-scheduled days, when necessary. The government will require a response with 12 hours under those circumstances.

PERIOD OF PERFORMANCE:

These services are required for the Fiscal Year 2025 Service Agreement, with a Base Year period of performance from April 1, 2025, through March 31, 2026. The agreement also includes the following option years:

• Option Year 1: April 1, 2026, through March 31, 2027

• Option Year 2: April 1, 2027, through March 31, 2028

• Option Year 3: April 1, 2028, through March 31, 2029

CONTACT INFORMATION

Contracting Office

P.O Box 190023

Kodiak, AK 99619

USA

Primary Point Of Contact

SK1 Daniel Arnold

USCG Air Station Kodiak

Hangar 2 Bldg 20

Kodiak, AK 99619

PH: (907) 487-5081

EM: Daniel.L.Arnold@uscg.mil

OTHER REQUIREMENTS:

• The Contractor’s weight scale must be certified annually. A copy of the weight scale certification must be available upon request.

INVOICING:

In conjunction with the subject award, proper invoices will be submitted through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submitinvoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov

PAGE 5/5