STATEMENT OF WORK-Podiatry Services.docx

STATEMENT OF WORK

Except as otherwise specified herein, the Contractor(s) shall furnish the necessary personnel, materials, services, and do all things necessary to satisfactorily perform the work set forth below.

The Indian Health Service Catawba Service Unit has a requirement to serve diabetic patients diabetic orthotic needs of tribal members in the Catawba Service Unit’s area.

The Contractor will be providing onsite diabetic foot exams, basic podiatry services, and issuing diabetic shoes/orthotics and inserts to patients of the Indian Health Service.

PRICING

Pricing shall follow the Centers for Medicare and Medicaid Services (CMS) Healthcare Common Procedure Coding System (HCPCS) Durable Medical Equipment Prosthetics, Orthotics, and Supplies (DMEPOS) L-Code fee schedules applicable to the geographic area.

All procedures must be pre-approved by the designated representative of the Catawba Service Unit.

PEROID OF PERFORMANCE

The Period of performance for this award is;

Base Year: Award –05/01/2024-09/30/2024 Option Year 1: 10/01/2024 – 09/30/2025 Option Year 2: 10/01/2025 – 09/30/2026 Option Year 3: 10/01/2026 – 09/30/2027 Option Year 4: 10/01/2027 – 09/30/2028

LOCATION

Catawba Service Unit 2893 Sturgis Rd.

Rock Hill, SC 29730 Telephone: 803-366-9090 Fax: 803-366-9141

STATEMENT OF WORK

The Contractor shall provide Routine Diabetic Foot Exams to include but not limited to debridement of nails, calluses, ulcerations, and other skin lesions; Treatment with antibiotics for infection or ulcerations of the feet and lower leg.

The Contractor shall Diagnosis and treat peripheral neuropathy and diabetic related gait abnormalities with prescribing of orthosis, functional and accommodative; one pair Diabetic Shoes per year; two pair Diabetic Inserts per year.

The Contractor must be able to provide follow up for adjustments and address concerns from the patient and ensure that the diabetic shoes and/or diabetic inserts fit the patient properly. The contractor will replace the Diabetic Shoes and/or Diabetic Inserts if they do not fit properly with corrected pair as long as they have not been worn.

The Contractor shall preform services onsite of the Catawba service unit; one, 8-hour day per month.

1. The contractor will provide a fitting for a pair of Diabetic Shoes and/or Diabetic inserts to patients with a proper referral through Catawba Service Unit.

2. The contractor will provide all Diabetic patients who have a proper referral through Catawba Service Unit with either patients will be limited to one pair of diabetic shoes and two prefab inserts or on set of custom inserts per year with a maximum total coverage provide by Catawba Service Unit of $350.00

3. The contractor will provide all Diabetic patients with a proper referral through the Catawba Service Unit, a fitting and measurement for any diabetic related condition foot condition to ensure that the diabetic shoes and/or diabetic inserts fit the patient properly. The contractor will replace the Diabetic Shoes and/or Diabetic Inserts if they do not fit properly with corrected pair as long as they have not been worn.

4. The contractor should be aware that all VISITS MUST BE APPROVED BY Catawba Service Unit and should only be honored if referrals are in place to substantiate the service

5. The contractor should be aware that all diabetic shoes and/or diabetic inserts shall be Delivered to the Catawba Service Unit for them to be disseminated to the patients.

6. The contractor will bill all third-party insurance for said services above and then bill Catawba Service Unit, as Indian Health Services is payer of last resort.

7. The contractor should be aware a Diabetic patient may get a pair of each yearly dependent on medical necessity with approval from their provider and nutritionist.

8. The contractor must be able to provide follow up for adjustments and concerns from the patient.

The Contractor shall document and maintain a record of all patient services provided, as appropriate, and in accordance with good clinical practice, Indian Health Service policy, and the requirements of all State and Federal laws.

The Contractor shall maintain the confidentiality of medical records and in accordance with the requirements of all State and Federal Laws.

The Contractor shall acknowledge that all such records are the property of the Indian Health Service and the Contractor shall not remove from the facility or copy any such records without the express consent of the Indian Health Service.

DESCRIPTION OF AGREEMENT

The Contractor shall furnish services in accordance to the Statement of Work if and when requested by the Contracting officer or the authorized representative appointed by the contracting office during the specified period of performance and within the agreed amount.

EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

PURCHASE LIMITATIONS

The Dollar limit for this agreement is as follows Minimum amount per task order: $10 Maximum amount per task order: $10,000 Maximum total amount per Year: $100,000

INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA

The Contracting Officer Representatives designated by the Contracting Officer are authorized to place orders under this agreement. Work may proceed upon receipt of a Task Order issued by the Contracting Officer. If a call is not made by an individual listed on the authorized list, the call will be at the sole responsibility of the contractor.

DELIVERY TICKET

All services rendered under this agreement shall contain the following information;

a. Name of Supplier

b. BPA Number

c. Date of purchase

d. Order number/site name

e. Itemized list of services furnished, and extended pricing

f. Date of services rendered, and acceptance

INVOICES

The Contractor shall submit an invoice monthly for all services rendered during the billing period, including all delivery tickets covered therein. Invoices shall be submitted to the following;

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests” IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

MODIFICATIONS

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements contained in this contract. In the event the contractor effects any such change at the direction of any other person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract costs to cover any increase incurred as a result thereof.

Contractual problems, of any nature, that may arise during the life of this contract must be handled in conformance with very specific public laws and regulations (i.e., Federal Acquisition Regulation). Only the CO is authorized to formally resolve such problems. The Contractor must bring all such contractual problems to the immediate attention of the CO. Requests for modifications of this contract must be sent to the CO with a copy sent to the COR as designated in the COR appointment letter.

GOVERNMENT POINTS OF CONTACT

Contracting Officer (CO):

All contract administration will be administered by the Contracting Officer. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be altered without a written modification to the contract executed by the Contracting Officer authorizing such changes.

Contracting Officer Representative (COR):

A COR will be designated on authority of the Contracting Officer to monitor and coordinate all technical aspects and assist in the administration of the contract. All contacts with all agencies of the Government and interfacing with other contractors required in the performance of this contract will be accomplished only through the direction and with the coordination of the COR. A letter of designation will be issued to the COR with a copy supplied to the Contractor, stating the responsibilities and limitations of the COR.

Point of Contract for this Solicitation: Michael Thorne, phone: 520-295-24445, email: michael.thorne@ihs.gov