STATEMENT OF WORK FINAL NASHVILLE DENTAL LABORATORY.docx

Statement of Work Veterans Administration TVHS 1310 24th Avenue South Nashville, Tennessee, Dental Laboratory

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for Nevin healthcare furniture for the VA Medical Center TVHS Nashville, Tennessee that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare furniture and professional installation. The Point of Contact is Dr. Donna Walls 615-873-7120 donna.walls@va.gov.

Furnishings for this project include: Dentistry Nevin Casework, storage and filing units, and miscellaneous accessories, furniture, and related services.

The contractor will provide all labor, materials, equipment, installation, transportation, and supervision necessary to satisfy the needs of each ordering activity.

Project Scope:

TVHS VA Medical Center has approved a replacement of existing Nevin Casework in the Dental Clinic. The contractor will provide all new furnishings specified in the Nevin drawings for the Dental Lab.

The deliveries will be installed at the Nashville, Tennessee facility and scheduled by the VA (POC) in accordance with the delivery and installation timeline. It is in the best interest of our TVHS facility to have a local dealer and representation to measure and verify dimensions, coordinate, install and provide project management services for the installation. The Site visit is scheduled for September 7, 2021 at 10:00AM.

2.0 PERFORMANCE REQUIREMENTS

The contractor will provide and be responsible for the technical assistance, development and generation for final specifications and labeled drawing.

Furniture delivery to the TVHS VA Nashville, Tennessee (Must Be Coordinated in Advance with POC)

Duty hours will be 0800-1630. The government recognized holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor (vendor) shall follow all instructions below.

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturers until final acceptance by POC Donna Walls, 615-521-6851.

a. All furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable. The vendor will provide light bulbs and plug in lights to ensure all fixtures are working properly where applicable.

b. If the Vendor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Vendor will be responsible for moving these items to a secure location off campus, until the next available workday.

c. Please clarify in your quote whether you will be providing licensed electricians to connect to the building power.

3.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by 9-20-2021. All questions submitted for this solicitation must be electronically sent to the following email address: Elishia.lannom@va.gov Contracting Specialist, Elishia Lannom 615-400-6858. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer corey.malik@va.gov Corey Malik.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Bill of Materials tagged per CLIN each line item and only the totals for whole unit and total price per quantity provided should be provided.

Volume 2: (pricing)

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Elishia Lannom, Contract Specialist Elishia.lannom@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

5.0 EVALUATION CRITERIA

d. Pricing Lowest

e. Past Performance

6.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

7.0 OTHER REQUIREMENTS

a. Installation Team must be certified in product installation, experienced and knowledgeable about product, and must be supervised by both Installation Company and vendor employed Project Manager.

b. Vendor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. Proper protection of floors and walls are required by vendor in areas affected by unboxing of product. All trash and boxes to be removed daily from job site by vendor.

c. Installation Company shall be familiar with VA campuses, VA Outpatient Clinics, and VA Leased Building regulations, loading dock locations and hours of operations.

d. Installation Crew and Vendor staff to check in with Engineering Service upon arrival and obtain vendor badges for each day on site and must be able to be approved by the VA Police.

e. Vendor and Installation Company must provide Proof of Insurance to prior to installation by email.

f. Vendor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.

g. Installation shall be conducted during business hours (Monday-Friday, 8:00am-4:30pm) as to not interfere with direct patient care. The POC must be notified of the hours in advance.

h. Delivery Trucks may not block entrances, egress or patient parking during normal business hours (Monday-Friday, 8am-4:30pm)

i. If for any reason, Vendor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Vendor will be responsible for moving these items to a secure location, until the next available installation date. The Vendor will be responsible for moving the items from the storage site to its designated position in the building for installation.

j. Vendor shall be responsible for storing, returning, and replacing all damaged items in vendor-warehouse. No damaged items to be stored on VA premises.

k. Vendor shall repair or coordinate for replacement of damaged, defective, or missing items as identified in the installation for punch list items within 4 weeks post-installation or reasonable time frame due to manufacturers production schedules.

l. Nashville Dental Lab has an existing dental lab with custom cabinetry and workstations. The requirement will include replacement of the existing cabinetry without movement of any utilities.

m. Replacement of overhead cabinets and addition of new wall hanging cabinets.

n. Replacement of existing cabinetry without movement of any utilities. Must accommodate current boil out unit.

o. Replacement of model storage cabinets (floor to ceiling).

p. Relocation of plaster storage into drawers.

q. Replacement of lab bench workstations without movement or change of existing utilities.

r. Addition of a bench top polishing hood

s. Quote must include removal of existing cabinetry/equipment and installation of new.

t. Dedicated Truck, Liftgate Delivery

u. The VA will not warehouse deliveries

v. Inside Delivery

w. Limited Access must call and schedule before delivery

x. Nevin Certified Installers Required

y. Deinstallation and Removal of existing equipment for storage or complete removal from VA site

z. Site Visit Date is September 7, 2021 at 10:00AM CST

aa. Quotes are Due no later than September 23, 2021

ab. Sign-off of satisfactory delivery and installation must be received by the station POC Dr. Donna Walls before invoicing the VA.

ac. Delivery and Installation (Dates and Times) must be agreed to and coordinated with Elishia Lannom via email Elishia.lannom@va.gov or Dr. Donna Walls via email donna.walls@va.gov

8.0 QUALITY CONTROL

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