36C24921Q0579 SOLICITATION NOTICE 8-31-2021.docx

Statement of Work Veterans Administration TVHS 1310 24th Avenue South Nashville, Tennessee, Dental Laboratory

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

CONTRACT SPECIALIST

ELISHIA LANNOM

elishia.lannom@va.gov 615-400-6858

PLACE OF PERFORMANCE

TVHS VA MEDICAL CENTER NASHVILLE DENTAL LAB

1310 24th Avenue South

Attn: Donna Walls Dental Lab

Nashville TN

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice 36C249-21-AP-2247 - Dental Lab Furniture

37129 36C24921Q0579 09-23-2021

08:00AM

CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

337127 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

CONTRACT SPECIALIST

ELISHIA LANNOM

elishia.lannom@va.gov 615-400-6858

Department of Veterans Affairs

TVHS VA MEDICAL CENTER NASHVILLE DENTAL LAB

1310 24th Avenue South Attn: Donna Walls Dental Lab Nashville TN 37212

USA

https://www.visn9.va.gov

VA MEDICAL CENTER NASHVILLE DENTAL LAB

elishia.lannom@va.gov Contract Specialist

Page 1 of Combined Synopsis Solicitation

General Information

Contracting Office Address Network Contracting Office 9 ATTN: Elishia Lannom Department of Veterans Affairs Contracting Office, 4th floor 1639 Medical Center Parkway Murfreesboro, TN 37129 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08 /14JUL2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 337127, with a small business size standard of 500 employees.

Pursuant to FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Network Contracting Office 9 is seeking a vendor that will provide the necessary requirement to the TVHS VA Medical Center in Nashville, TN.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Elishia.lannom@va.gov Questions must be received no later than September 20, 2021 at 8:00 AM CST. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Specialist or Contracting Officer.

All interested companies shall provide a brand name or equal quotation for the following:

Total Cost

1. All Offers and responses must be submitted electronically

2. Brand Name Only

3. Requesting Service will review submitted quotes as Technical experts to determine if technically acceptable.

4. Quotes will not be accepted after 9/23/2021.

5. At this time frame, no extension on closing date.

6. Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

DELIVERY WILL BE MADE TO:

TVHS VA MEDICAL CENTER NASHVILLE CAMPUS

1310 24TH Ave South Nashville, TN 37212

ALL DELIVERIES WILL BE MADE FOB DESTINATION.

To be responsive and thereby considered, all suggested items must conform to the OEM’s requirements for the equipment already in use, must be authorized for use by the OEM, and must not otherwise negate the Government’s rights to warranty, service or maintenance by the OEM or other duly authorized entities. The burden of proof of such is the responsibility of the respondent.

QUOTE FORMAT AND EVALUATION CRITERIA

1. Offerors shall complete the above pricing schedule. Not completing the pricing will result in nonresponsive quote. Price will be evaluated based on the lowest summary price.

2. Offerors shall provide only one quote. Quote should be emailed to Elishia.lannom@va.gov NLT 9/23/2021 at 8:00 am CST. Non-compliance with this requirement will result in disqualification of both quotes.

3. Award shall be made to the quoter whose quotation provides the Lowest Price and is Technically acceptable.

4. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/

5. Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers

The offeror’s initial quote should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and, in the format, specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations.

Place of Performance TVHS VA MEDICAL CENTER NASHVILLE CAMPUS, 1310 24TH Ave South, Nashville, TN 37212 The Basic Period of Performance: The period of performance is 90 Days ARO.

The government intends to award a contract from this RFQ that will include the terms and conditions set forth herein.

Quoter shall list exception(s) and rationale for the exception(s).

Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting):

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

· 52.212-4 Contract Terms and Conditions –Commercial Items (JAN 2017)

· 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

· 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (OCT 2018)

· 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006)

· 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016)

· 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

· 52.219-8 Utilization of Small Business Concerns (NOV 2016) Debarred, Suspended, or Proposed for Debarment (OCT 2015)

· 52.219-28 Post Award Small Business Program Re-representation (JUL 2013)

· 52.222-3 Convict Labor (JUNE 2003)

· 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016)

· 52.222-35 Equal Opportunity for Veterans (OCT 2015)

· 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

· 52.222-50 Combating Trafficking in Persons (MAR 2015)

· 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

· 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

· 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) (End of Clause)

852.203-70 Commercial Advertising (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JULY 2016) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) 852.232-72 Electronic Submission of Payment Requests (NOV2012)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

852.246-70 Guarantee (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

(End of Clause) 852.246-71 Inspection (JAN 2008) Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor’s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor’s account.

(End of Clause) The following RFQ provisions apply to this acquisition:

52.204-22 Alternative Line Item Proposal.

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of Provision) Point of Contact

Contract Specialist Name: Elishia Lannom Organization: NCO 9 Phone No.: 615-400-6858 E-Mail Address: elishia.lannom@va.gov

Nashville Dental Lab Redesign Justification

The original dental lab casework was built out for this space in 1993. Currently, there are no locking cabinets which is now a requirement for certain products used by dental lab technicians by The Joint Commission. Erosion around sinks cannot be removed. Drawers do not close properly/completely.

Also, replacement cabinetry will contain equipment including denture boil out tank, compressed air, plaster traps, dust collector and natural gas.

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for Nevin healthcare furniture for the VA Medical Center TVHS Nashville, Tennessee that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare furniture and professional installation. The Point of Contact is Dr. Donna Walls 615-873-7120 donna.walls@va.gov.

Furnishings for this project include: Dentistry Nevin Casework, storage and filing units, and miscellaneous accessories, furniture, and related services.

The contractor will provide all labor, materials, equipment, installation, transportation, and supervision necessary to satisfy the needs of each ordering activity.

Project Scope:

TVHS VA Medical Center has approved a replacement of existing Nevin Casework in the Dental Clinic. The contractor will provide all new furnishings specified in the Nevin drawings for the Dental Lab.

The deliveries will be installed at the Nashville, Tennessee facility and scheduled by the VA (POC) in accordance with the delivery and installation timeline. It is in the best interest of our TVHS facility to have a local dealer and representation to measure and verify dimensions, coordinate, install and provide project management services for the installation. The Site visit is scheduled for September 7, 2021 at 10:00AM.

2.0 PERFORMANCE REQUIREMENTS

The contractor will provide and be responsible for the technical assistance, development and generation for final specifications and labeled drawing.

Furniture delivery to the TVHS VA Nashville, Tennessee (Must Be Coordinated in Advance with POC)

Duty hours will be 0800-1630. The government recognized holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor (vendor) shall follow all instructions below.

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturers until final acceptance by POC Donna Walls, 615-521-6851.

a. All furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable. The vendor will provide light bulbs and plug in lights to ensure all fixtures are working properly where applicable.

b. If the Vendor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Vendor will be responsible for moving these items to a secure location off campus, until the next available workday.

c. Please clarify in your quote whether you will be providing licensed electricians to connect to the building power.

3.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by 9-20-2021. All questions submitted for this solicitation must be electronically sent to the following email address: Elishia.lannom@va.gov Contracting Specialist, Elishia Lannom 615-400-6858. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer corey.malik@va.gov Corey Malik.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Bill of Materials tagged per CLIN each line item and only the totals for whole unit and total price per quantity provided should be provided.

Volume 2: (pricing)

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Elishia Lannom, Contract Specialist Elishia.lannom@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

5.0 EVALUATION CRITERIA

d. Pricing Lowest

e. Past Performance

6.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

7.0 OTHER REQUIREMENTS

a. Installation Team must be certified in product installation, experienced and knowledgeable about product, and must be supervised by both Installation Company and vendor employed Project Manager.

b. Vendor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. Proper protection of floors and walls are required by vendor in areas affected by unboxing of product. All trash and boxes to be removed daily from job site by vendor.

c. Installation Company shall be familiar with VA campuses, VA Outpatient Clinics, and VA Leased Building regulations, loading dock locations and hours of operations.

d. Installation Crew and Vendor staff to check in with Engineering Service upon arrival and obtain vendor badges for each day on site and must be able to be approved by the VA Police.

e. Vendor and Installation Company must provide Proof of Insurance to prior to installation by email.

f. Vendor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.

g. Installation shall be conducted during business hours (Monday-Friday, 8:00am-4:30pm) as to not interfere with direct patient care. The POC must be notified of the hours in advance.

h. Delivery Trucks may not block entrances, egress or patient parking during normal business hours (Monday-Friday, 8am-4:30pm)

i. If for any reason, Vendor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Vendor will be responsible for moving these items to a secure location, until the next available installation date. The Vendor will be responsible for moving the items from the storage site to its designated position in the building for installation.

j. Vendor shall be responsible for storing, returning, and replacing all damaged items in vendor-warehouse. No damaged items to be stored on VA premises.

k. Vendor shall repair or coordinate for replacement of damaged, defective, or missing items as identified in the installation for punch list items within 4 weeks post-installation or reasonable time frame due to manufacturers production schedules.

l. Nashville Dental Lab has an existing dental lab with custom cabinetry and workstations. The requirement will include replacement of the existing cabinetry without movement of any utilities.

m. Replacement of overhead cabinets and addition of new wall hanging cabinets.

n. Replacement of existing cabinetry without movement of any utilities. Must accommodate current boil out unit.

o. Replacement of model storage cabinets (floor to ceiling).

p. Relocation of plaster storage into drawers.

q. Replacement of lab bench workstations without movement or change of existing utilities.

r. Addition of a bench top polishing hood

s. Quote must include removal of existing cabinetry/equipment and installation of new.

t. Dedicated Truck, Liftgate Delivery

u. The VA will not warehouse deliveries

v. Inside Delivery

w. Limited Access must call and schedule before delivery

x. Nevin Certified Installers Required

y. Deinstallation and Removal of existing equipment for storage or complete removal from VA site

z. Site Visit Date is September 7, 2021 at 10:00AM CST

aa. Quotes are Due no later than September 23, 2021

ab. Sign-off of satisfactory delivery and installation must be received by the station POC Dr. Donna Walls before invoicing the VA.

ac. Delivery and Installation (Dates and Times) must be agreed to and coordinated with Elishia Lannom via email Elishia.lannom@va.gov or Dr. Donna Walls via email donna.walls@va.gov

8.0 QUALITY CONTROL

- - E N D - - - See attached document: DRAWING 8-30-2021.