Statement of Work Equipment Steris Endodry Pass Thru Cabinet 1.pdf

VA North Texas Health Care System

STATEMENT OF WORK

Equipment Package (Sterile Processing Service) Steris Endodry Pass-Thru Cabinet

1 Introduction

The VA North Texas Health Care System (VANTHCS) has a requirement to purchase Steris DRY2001 EndoDry Pass-thru Cabinets with an authorized vendor to supply and deliver the item(s) identif ied in Table 1 below. See attachments for salient characteristics. This requirement is in support of the activation of the VANTHCS. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

Item Item Description Quantity

DRY2001 Endodry Adv Cab Pt Olul 5

INS1011 Install, Endodry Business Day 5

SE2000421 Deinstall Endodry 5

ML020107 Assy Intercept Wipes 4x1 4/Ca 1

2 General Conditions

2.1 Site Address

2.1.1 The address of the VA North Texas Health Care is listed below. Additional information on delivery is located in section 2.4.

VA North Texas Health Care System 4500 S Lancaster Rd Dallas, TX 75216

2.2 Site Visit Information for Vendors

2.2.1 Full Address (Please include Bldg./Rm): VANTHCS, 4500 S Lancaster Rd, Dallas, TX 75216; Sterile Processing Service, Building: 2J, 3rd Floor / Room: 3B-711, 5th Floor/ Room 5B-108

POC Number (If multiple people are attending then please provide their names and telephone contact information): _Angela Tyner is the POC, (214) 857-2399 or Franco Cesar, (214) 857-2390

Date: TBD

Time: n/a

2.3 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Building Name Building # & Letter Acronym Est. Delivery Start Date

Est. Delivery End Date

VA North Texas Health Care System

2J VANTHCS 2025-02-28 2025-02-28

2.4 Schedule and Order Management

2.4.1 The above delivery schedule is based upon the current construction schedule, which is subject to change.

The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.4.2 The awardees actual delivery dates will be conf irmed by VA upon award.

2.4.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Off icer and a contract modif ication.

2.5 Delivery and Receiving

2.5.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identif ied below.

Conf irmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics Warehouse (primary), ______________ prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ VA North Texas Health Care System

(Direct Delivery to address detailed in paragraph 2.1.1)

2.5.2 Delivery shall be f reight on board (FOB) – Destination.

2.5.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be conf irmed with the vendor.

2.5.4 The delivery of items identified in this document shall take place during normal business hours which are def ined as: 0800 to 1600 (i.e.: 8:00am to 4:00pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.5.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved f rom the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.5.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identif ication and reference upon receipt of product.

2.6 Use of Warehouse

2.6.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certif icate of insurance prior to the delivery and of floading of the item(s). This insurance certif icate must be completed and presented to the activation contractor prior to delivery.

2.6.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.7 Clean Up and Disposal

2.7.1 There are no dumpsters available for vendor use.

2.7.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.8 Deliverables

2.8.1 The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.

2.8.2 The vendor shall provide a completed VA Form 6550 with submittal documents for all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

2.9 Assembly and Installation [ ☒ is ☐ is not required]

2.9.1 The vendor is required to manage and coordinate installation at the VANTHCS with the VA POC.

2.9.2 On-site assembly and installation of items, and performance of services identif ied in this document shall take place during normal business hours which are def ined as: 0800 to 1600 (i.e.: 8:00am to 4:00pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.9.3 The vendor is required to def ine the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be conf irmed with the vendor.

2.9.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.9.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage.

The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces.

Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.9.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANTHCS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specif ic instructions, however, only the Contracting Off icer may change the terms or conditions of the contract.

2.10 Training [ X is is not required]

2.10.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days af ter f inal installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

2.11 Standard Warranty

2.11.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.11.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.11.3 The warranty period set forth therein shall run for one year following the f irst day of use at VANTHCS;

2.11.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly f rom the vendor.

2.11.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund based on the purchase price paid therefor); and

2.11.6 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

2.12 Use of Premises

2.12.1 If during the performance of this contract, work will be carried out on VANTHCS premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VANTHCS operations and the operations of other contractors on the premises.

2.12.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

2.12.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury.

The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

2.13 VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a) Documentation requirements:

i) If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization f rom a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

ii) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

iii) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and af ter entry for spot inspections by Contracting Off icer Representatives (CORs) or other hospital personnel.

iv) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identif iable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self -screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety ef forts at covered contractor workplaces. Contractors shall, always, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally ident if iable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

VANTHCS Sterile Processing Service – Steris Endodry Adv Cabinet Ss OI

DRY2001

4500 S Lancaster Rd.

Dallas, TX 75216

Project: VANTHCS Sterile Processing Service – Steris Endodry Adv Cab Pt OIul Issue Date: FEB 2025 43_

Total Quantity: 5

☐ Finish Sample Required if Checked ☐ Manufacturer Certif ied Installation Required if Checked.

☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Item Name: – Steris Endodry Adv Cab Pt OIul

Basis of Design Brand or Equal: Steris |Endodry Adv Cab Pt Olul, | DRY2001

Main Image:

*Salient Characteristics: (* indicates required items)

Endodry:

• Stainless-steel

• Dimensions: 75 H x 24 W x 22 D (inches) 190 H x 60 W x 54 D (cm)

• Eight endoscope trays with interlocks

• Barcode reader for consistent data entry, endoscope tracking and user authorization

• Programmable maximum storage time

• Alarm in case of pressure or power loss

• Internal digital documentation of process parameters

• Integrated multi-lingual information and control panel

• Two-sided (Wet and Dry side)

• Utilizes hands-free scope handling system for HLD, drying, storage and transport