STATEMENT OF WORK.pdf

Specification for

Hydrostatic Test Bench for Oil and Seawater Hoses

1. SCOPE

1.1. Scope. The purchase description set forth below describes the minimum requirements of the Government for a Hydrostatic Test Bench for Oil and Seawater Hoses. It is the

Government’s intent that a single primary contractor be awarded this contract and be responsible for the provision of equipment, and the accomplishment of all work detailed by this specification.

2. REQUIREMENTS

2.1. Design. The Hydrostatic Test Bench for Oil and Seawater Hoses shall include all components, parts, and features necessary to meet the performance requirements specified herein AND in ATTACHMENTS A and B.

2.1.1. ATTACHMENT A specifies Site Specific Requirements for Puget Sound Naval

Shipyard (PSNS).

2.1.2. ATTACHMENT B is the design drawing of the Hydrostatic Test Bench for Oil and

Seawater Hoses.

2.1.2.1. Documents referenced as “REFERENCE A” through “REFERENCE E” in

ATTACHMENT B drawing, are for use internal to PSNS and are not relevant to contract requirements.

2.2. Construction. The Hydrostatic Test Bench for Oil and Seawater Hoses shall be constructed of parts that are new, without defects, and free of repairs. Standard, off the shelf components with proven reliability shall be used to increase performance and reliability and reduce costs. Installed components shall be of the manufacturer's current production line.

Minor variations to meet this list of requirements are acceptable. Components shall be installed in accordance with (IAW) original manufacturer's instructions, and the requirements herein. The item shall not require an "operation and maintenance" contract or other future contractor assistance for normal operation after installation is complete.

2.2.1. The structure shall withstand all forces encountered during operation of the Hydrostatic

Test Bench for Oil and Seawater Hoses to its maximum rating and capacity without distortion.

2.2.2. All parts subject to wear, breakage or distortion shall be accessible for adjustment, replacement, and repair.

2.2.3. Surfaces. All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

2.2.4. Welding, Brazing, or Soldering. Welding, brazing, or soldering shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

2.2.5. Corrosion Control. All system components shall be protected against corrosion and deterioration by appropriate material selection, application of coatings and sealants (with the exception of corrosion resistant stainless steel parts, threaded surfaces, copper-nickel piping, brass or bronze piping, copper tubing, rubber hose, hose fittings; PVC pipe and fittings, electrical components or wiring). The system and its parts shall be painted on all sides, prior to assembly, except mating surfaces such as mounting flanges and motor shafts. Painting shall result in a highly wear-resistant finish, which guarantees continued protection to the surfaces covered against the specified environment under all service conditions. Exposed ferrous parts such as screws, bolts, nuts, washers shall be treated to resist corrosion in a moist, variable temperature atmosphere. Protection such as cadmium or chrome plating, galvanizing or other electrical/chemical process, or stainless steel is acceptable. Stainless steel parts shall be passivated where needed to repair damage due to welding, heat, iron contamination, chlorate contamination, or other damage. Aluminum parts shall be anodized or chemically treated followed by two coats of paint. Dissimilar metals shall not be used in direct contact with each other without suitable means for preventing electrolytic corrosion.

All paint shall be lead and chromate free.

2.2.6. Castings and Forgings. All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

2.2.7. Fastening Devices. All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

2.3. Controls. All electrical, mechanical, hydraulic, and pneumatic operating controls shall be located convenient to the operator's work station(s).

2.4. OSHA Compliance. The equipment installation and its component parts shall be in compliance with 29 CFR 1910, NFPA 70 and NFPA 79. Approval shall be as specified under the “Approval” and “Acceptance” criteria in the OSHA regulations Subpart “O”, Machinery and Machine Guarding paragraph 1910.212 and Subpart “S” Electrical, paragraph 1910.303 and paragraph 1910.399, See section 2.17.

2.5. Safety Signs and Labels. Corrosion resistant safety signs and labels in accordance with

NEMA/ANSI Z535.4 shall be securely attached to the equipment in visible locations, at the point of hazard(s), with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the signs. Warnings shall describe dangers from electrical shock, electrical arc-flash, mechanical injury (including pinch points on rolling manifold) and stored energy (including pressurized systems), if any, and any others as appropriate. However, warning signs shall not be installed in lieu of properly designed systems in accordance with requirements of this document.

2.6. Safety Guarding. Covers, guards, or other safety devices shall be provided. The safety devices shall not interfere with the operation of the Hydrostatic Test Bench for Oil and

Seawater Hoses. The safety devices shall prevent unintentional contact with the guarded part, and shall be removable to facilitate inspection, maintenance, and repair of the parts.

2.7. Audible Noise Level. Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment during normal operation.

2.8. Lubrication. Means shall be provided to ensure adequate lubrication for all moving parts.

All oil holes, grease fittings, and filler caps shall be accessible. A lubrication plate shall be securely attached to the equipment, see 2.15.2.

2.9. Interchangeability. All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs and solid-state devices. Accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

2.10. Measuring and Indicating Device Graduations. All measuring and indicating devices on the Hydrostatic Test Bench for Oil and Seawater Hoses shall be graduated in the inch/pound system or both inch/pound and metric systems.

2.11. Calibration. The contractor shall provide calibration control instructions for each calibrated item.

2.12. Components. The Hydrostatic Test Bench for Oil and Seawater Hoses shall consist of not less than the following components.

2.12.1. Entire Test Bench assembly as detailed in this document AND ATTACHMENT B

2.12.2. Control System as detailed in this document AND ATTACHMENT B

2.12.3. Pneumatic System as detailed in this document AND ATTACHMENT B. The pneumatic system shall conform to ISO 4414, and shall be complete, including all pumps, valves, piping, cylinders, and pressure controls including protection from over-pressurization.

2.12.4. Electrical System. Not applicable.

2.13. Standard Equipment. All standard equipment required for proper operation of the

Hydrostatic Test Bench for Oil and Seawater Hoses (such as special tools) shall be furnished.

2.14. Other Equipment to be Delivered:

2.14.1. Not applicable

2.15. Marking on Instruments, Control Panels, and Plates. All words on instruments, control panels, and plates shall be in the English language. Characters shall be engraved, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant. Provided label plates shall include the following:

2.15.1. PCB Label Plate. A label containing the PCB Certification information shall be permanently and securely attached in the vicinity of the manufacturer’s identification plate.

2.15.2. Lubrication Plate. A label plate containing lubrication type and schedule for the equipment requiring periodic lubrication or oil changes.

2.15.3. Nameplate. A nameplate shall be permanently and securely attached to each machine. The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

Nomenclature

Manufacturer's name

Manufacturer's model designation

Manufacturer's serial number

Power input (volts, total amps, phase, frequency)

Contract Number or Order Number

Date of manufacture

2.15.4. Air Entrapment Warning Plate. A warning plate shall be located at the operator control warning of air entrapment and shall read as follows:

“To prevent air entrapment hoses shall be connected to both manifolds prior to hydrostatic testing. Capping of one hose end or creating closed-loops for hydrostatic testing is prohibited and may cause explosion and injury”.

2.15.5. Flow Arrows. Apply flow arrows on piping, as needed or as indicated in this drawing package. Flow arrows shall be sized and oriented to be easily viewed by operator.

2.15.6. Pinch Point warning labels

2.16. Technical Data. Three (3) hard copies and one (1) electronic copy(s) of technical data shall be provided with the machine. Technical data shall contain technical information, specifications, instructions for the operation, maintenance of the machine and recommended spare parts list. All copies of technical data shall be legible and written in the English language.

2.16.1. Contractor shall provide written evidence that danger of accidental or intentional air entrapment and compression during normal operation, if any, and other possible hazards inherent to the system, including the control system, have been identified and removed.

2.16.2. Copies of all control system manuals and instructions for components shall be included.

2.16.3. Operating and Maintenance (O&M) Manuals. O&M Manuals shall contain technical information, specifications, instructions for the operation, maintenance of the machine and recommended spare parts list. All copies of technical data shall be legible and written in the English language. Technical Data shall contain at a minimum:

a. Data shall enable an average journeyman mechanic to operate, program, maintain, and repair the equipment.

b. Complete instructions and information for all equipment, components, assemblies, subassemblies, attachments, and accessories.

c. Operating instructions including pre-operational checks, start up, shut down and emergency shutdown procedures.

d. Maintenance and service instructions, including all preventive maintenance schedules, and lubrication charts.

e. Troubleshooting guides.

f. Parts list containing: illustrations, part numbers, part nomenclature, original manufacturer, cross reference numbers, and recommended spare parts, including quantities and listed or approved (e.g. “UL” or other NRTL) items.

g. Energy control procedure, in accordance with 29 CFR 1910.147, to bring equipment to a zero energy state for maintenance.

h. All mechanical schematics with a table of contents showing discrete components, block diagrams, signal diagrams with inputs and outputs identified, and drawings for the specific model of all machine equipment/drives/controls supplied.

i. All final “as-built” contract drawings shall be provided on CD or DVD disc(s). The format of the drawing files shall be in Adobe PDF form or AutoCAD (version 2010 or older). Files shall have PDF, DWG or DXF extensions.

j. Units displayed in the inch/pound system or both inch/pound and metric systems

2.17. OSHA Approved Certification. The equipment and its installation specified herein shall be inspected and labeled by a Nationally Recognized Testing Laboratory (NRTL) as defined in 29 CFR 1910.7 and approved as defined in section 2.4 of this statement of work, OSHA Compliance. A satisfactory NRTL Field Evaluation Report shall be provided to the receiving activity after equipment delivery and installation, and prior to destination testing.

Failure to provide this certification report will delay acceptance of the equipment, and may result in rejection for failure to comply with the terms of the contract. The report shall be prepared in an orderly manner, clearly and accurately document compliance with the contract requirements, all testing and evaluation data, discrepancies, mitigation of discrepancies, recommendations, and summary. Subjective conclusions shall be identified.

2.17.1. NRTL certification shall include preliminary inspection at the manufacturer’s facility

(Point of Origin) in order to identify and resolve any issues prior to shipment and delivery at

PSNS.

2.18. PCB Certification. Written certification from the manufacturer that the equipment contains no detectable PCBs (less than two (2) parts-per-million) shall be provided. The certification shall be on manufacturer’s letterhead, and signed by a company official who is empowered to provide same. A PCB label plate stating the PCB compliance certification shall be supplied and attached to the equipment.

2.19. Test Data Results. The Contractor shall submit written test reports of all tests conducted at origin and destination. Reports shall include test procedure, date of test, signature of personnel conducting test, test pressures (targets and actual), duration of test, results of inspections for leaks and deformation. The test report shall be submitted within 10 working days after the tests are performed.

2.20. Workmanship. Workmanship of the Hydrostatic Test Bench for Oil and Seawater Hoses shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

2.21. Hazardous Energy Control (HEC) Program, Lockout/Tags-Plus (LOTP). The contractor shall accomplish HEC/LOTP in accordance with OSHECM Chapter 250 and 29

CFR 1915.89.

2.22. Training. After satisfactory completion of acceptance testing of the system, the services of a qualified representative(s), who is a United States citizen proficient in the English language, shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage. The training shall be for number of operators and be performed at customer facility. The course shall utilize as-built drawings and manuals provided under this contract, and shall include both classroom and hands-on portions. All printed training aids shall be supplied at no additional cost to the government, and be in the English language.

2.22.1. Operator On-Site Training. Operator training shall be provided at the receiving activity. The operator shall be provided instruction for the care, use and safe operation of all attachments and accessories. A training manual shall be provided for each student.

2.22.2. Maintenance Personnel (Mechanical/Hydraulic). Maintenance training shall include trouble-shooting and methods of correction if the equipment malfunctions, with particular emphasis on minimizing equipment down time. Training shall be provided for four (4) mechanical/hydraulic maintenance personnel. A mechanical/hydraulic maintenance training manual shall be provided for each student.

2.22.3. Maintenance Personnel (Electrical/Electronic). N/A

3. QUALITY ASSURANCE

3.1. Responsibility for Inspection. The contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract or purchase order, the contractor may use his own facility or any other facility suitable for the performance of the inspection requirements specified herein, unless disapproved by the

Government. Only supplies that totally conform to the specifications shall be offered for inspection and test. The contractor's test schedule shall allow consecutive inspection and test of the supplies offered. The Government reserves the right to charge the contractor for any

Government re-inspection cost when supplies are not ready at the time requested by the contractor or when necessitated by prior rejection. The Government reserves the right to perform any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.2. Contract Quality Assurance Inspection (Origin). Contract quality assurance inspection shall be applied at the contractor’s facility prior to being offered for acceptance under the contract. Quality assurance inspection shall consist of the examination and tests in 3.2.1.1 and

3.3. The machine shall pass the examination, all tests, and the contract quality assurance inspection to be acceptable. The tests at origin shall be performed either by the contractor personnel directly, or by an independent testing agency. At the option of the Government, tests may be witnessed by technical representatives of the receiving activity. The Contractor shall notify the Government Point of Contact a minimum of 15 days prior to the scheduled date, time, and location of the tests.

3.2.1.1. Required Tests at origin: prior to delivery and installation the contractor shall perform performance tests at origin on the primary equipment and all associated equipment to the extent practicable. Tests shall match the “Final Inspection/Acceptance Test

(Destination)” described below and those listed in ATTACHMENT B.

3.3. Final Inspection/Acceptance Test (Destination). Final inspection and acceptance testing shall be performed on the Hydrostatic Test Bench for Oil and Seawater Hoses to ensure conformance with this purchase description. The acceptance test shall be performed only after the Hydrostatic Test Bench for Oil and Seawater Hoses is installed at its final location. The equipment shall pass the examination, all tests, and the final inspection to be accepted.

Contractor shall utilize a contractor-owned pressure pump for pressure testing, if needed.

3.3.1.1. Final Inspection and Acceptance Tests at Destination (to be witnessed and documented by PSNS prior to initial actual usage):

3.3.1.2. Destination Inspections: the installed system shall be inspected by the government for mechanical integrity as follows: all welds shall be inspected for integrity and appearance, surfaces shall be examined for sharp edges and burrs, fasteners shall be checked for tightness and if fixed to prevent loosening due to vibration. Paint will be checked for flaking and blistering. The fit of parts shall be observed, with particular reference to the interchangeability of those which are likely to require replacement. Faults will be recorded and presented to the contractor for rectification.

3.3.1.3. Overpressure Protection: After installation, overpressure protection shall be verified for each pressure relief component as described in ATTACHMENT B and provide results in the test report.

3.3.1.4. Pressurized Leak Test: Successfully perform leak testing as described in

ATTACHMENT B and provide results in the test report.

3.3.1.5. Operational Test. All modes and features of the control system of the Hydrostatic

Test Bench for Oil and Seawater Hoses as identified in ATTACHMENT B shall be successfully tested after final installation. The contractor shall demonstrate the ability of the equipment to perform as required in this document on test items selected by mutual agreement of the government and the contractor. All equipment functions shall be exercised to the extent necessary to prove proper operation in accordance with specification requirements. The system shall function, without failure, for the duration of this test period.

If a failure occurs during the test period, repairs shall be immediately completed by the contractor, and the tests shall be restarted from the first test. Three (3) failures without completion of the test period shall be considered cause for rejection of the system. For the purpose of this test, a “failure” is defined as any equipment malfunction which requires remedial action to restore the system to full operation in accordance with contract specifications. Provide results of all tests in the test report.

INSTALLATION RESPONSIBILITIES

Government Contractor

( ) (XX) a. Set, level and align the equipment on its foundation.

( ) (XX) b. Provide and install anchor bolts and nuts.

(XX) ( ) c. Connect machine to shop compressed air supply.

( ) (XX) d. Provide all necessary tools, gages, and instrumentation necessary to perform the required tests including pressure test pump, if needed.

( ) (XX) e. Provide and charge all systems with fluids in accordance with manufacturer's instructions.

(XX) ( ) g. Hoses for performance testing at Contractor's facility, if needed.

( ) (XX) h. Pumps and Equipment for performance testing at Contractor's facility.

(XX) ( ) i. Hose connection adapters for use at Contactor’s facility, if needed.

(XX) ( ) j. Hoses and equipment for performance testing at Government facility.

(XX) ( ) k. Hose connection adapters for use at Government facility.

Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Government personnel are correct.

Attachment A, Site Specific Requirements and Documents for

Puget Sound Naval Shipyard & IMF, Bremerton Site and Naval Base Kitsap

1. SCOPE

1.1. Scope. This attachment covers the site specific requirements of Naval Base Kitsap (NBK) and Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF) for contract work as applicable to the attached solicitation.

2. APPLICABLE DOCUMENTS

2.1. General. The following documents form a part of the site specific requirements to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited elsewhere in this specification or recommended for additional information or as examples.

2.2. Washington Administrative Code (WAC)

WAC-173-303 Washington Dangerous Waste Regulations

WAC-173-60 Maximum Environmental Noise Levels

WAC-173-304 Minimum Functional Standards for Solid Waste Handling

(Copies are available online at: http://apps.leg.wa.gov/wac/)

2.3. Code Of Federal Regulations (CFR)

29 CFR 1910 General Industry, OSHA Safety and Health Standards

29 CFR 1915 Occupational Safety and Health Standards for Shipyard

Employment

40 CFR Part 82 Protection of Stratospheric Ozone

(Information is available at: http://www.ecfr.gov)

2.4. (Omitted)

2.5. American Welding Society (AWS)

AWS D1.1/D1.1M:2006 Structural Welding Code – Steel

AWS D9.1 Sheet Metal Welding Code

AWS D10 Recommended Practices For Welding Austenitic

Chromium Nickel Stainless Steel Pipe And Tubing

(Information is available at: http://www.aws.org)

2.6. International Organization For Standardization (ISO)

ISO 4413 Hydraulic Fluid Power - General Rules and Safety

Requirements for Systems and Their Components (2010)

ISO 4414 Pneumatic Fluid Power - General Rules and Safety

Requirements for Systems and Their Components (2010) http://apps.leg.wa.gov/wac/

(Copies available at http://webstore.ansi.org)

2.7. Military Standards

MIL-STD-2035 Nondestructive Testing Acceptance Criteria

MIL-STD-130N w/Change 1 Identification Marking of U.S. Military Property (2012)

(Copies available online at http://quicksearch.dla.mil/)

2.8. PSNS & IMF

Contractor Guide to Environmental and Safety Compliance (2020 or later)

(Request for copies should be addressed to Puget Sound Naval Shipyard & Intermediate

Maintenance Facility, Code 980M.1 MS2001, 1400 Farragut Avenue Bremerton, WA 98314-

2001)

2.1. (Omitted)

2.2. Federal Standards

FED-STD-H28A Screw Thread Standards for Federal Service (1994)

FED-STD-313E Material Safety Data, Transportation Data and Disposal Data for

Hazardous Materials Furnished To Government Activities (2014)

(Copies available online at http://quicksearch.dla.mil/)

2.3. Naval Sea Systems Command (NAVSEA)

OSHECM Chapter 250 Rev 1 NAVSEA Occupational Safety, Health and

Environment Hazardous Energy Control Manual for Naval Shipyards Chapter 250

(Copies available online at http://www.navsea.navy.mil/Home/Shipyards/Norfolk.aspx)

2.4. U.S. Army Corps Of Engineers (USACE)

EM 385-1-1 Safety and Health Requirements Manual (2014)

(Copies available online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsMa nual.aspx

2.5. Local Attachments

Specification -------------------------------- Attached to the solicitation

Attachment A ------------------------------- This document

Attachment B ------------------------------- Assembly Diagram

2.6. Order of Precedence. Unless otherwise noted herein or in the contract, in the event of a conflict between the text of this document and the references cited herein, the text of this http://quicksearch.dla.mil/ document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Prior to commencing work. The Contractor representative(s) shall meet in conference with the Receiving Activity’s Point of Contact, shop supervision, and other necessary

Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, waste management, and any other subject necessary for a smooth and successful execution of this contract.

3.2. Methods and schedules. The work shall be executed in a manner and at such times as to cause the least practicable disturbance to the occupants of the buildings and normal activities of the Shipyard.

3.3. Plan of Action and Milestones. The Contractor shall provide a Plan of Action and

Milestones (POAM) detailing key events with dates of the following:

a. Design

b. Manufacturing

c. Equipment Delivery

d. Equipment Set-up/Installation

e. Equipment Testing

f. Training

g. Final Completion Date

3.4. Field Supervisor. The Contractor shall provide a full-time (start of installation to final acceptance) Field Supervisor to direct installation and testing of the equipment. The Field

Supervisor shall be capable of reading, writing, and conversing fluently in the English language and have full authority to implement field decisions expeditiously. No work shall be accomplished when the Field Supervisor is not in the immediate work area. The Field

Supervisor shall be identified to the Receiving Activity’s Point of Contact prior to the start of the installation and be responsible for coordinating security clearances of all Contractor personnel expected to perform on-site work. The Receiving Activity’s Point of Contact shall be notified of any change in personnel performing this duty.

3.5. Calibration. The Contractor shall provide calibration control instructions for each calibrated item.

3.6. Outages and permits. The Government’s process of review/approval for Utility, Area, and Track Outages may take up to 20 business days from the date the Contractor provides acceptable drawings, forms, and any other required information to the Receiving Activity’s

Point of Contact.

3.7. Excavation or drilling. An Excavation Permit request form will be provided to the contractor by the Receiving Activity’s Point of Contact. Prior to any excavation or drilling, the contractor shall:

3.7.1. Perform a Locate Service Survey of the installation site to locate and identify any subsurface interference(s). A copy of the Subsurface Interference Survey Report and a completed Excavation Permit form shall be provided, in electronic format, to the Receiving

Activity’s Point of Contact for review, and approval by NAVFAC, no later than 20 business days prior to the start of excavation or drilling.

3.7.2. Post the approved Excavation Permit onsite from the beginning of excavation or drilling through completion.

3.7.3. Construct adequate containments around the excavation or drilling site to minimize dust, and to prevent foreign material from becoming airborne, and intrusion on or into existing equipment in the vicinity.

3.7.4. Two Waste Information Sheets (WIS, Section 8.2) shall be submitted for concrete cut water. One for pH less than 11, and one for pH 11 or greater. The Environmental Safety and

Health Office (Code 106.33) will classify each type of concrete cut water and supply pH test strips.

3.7.5. Upon completion of excavation or drilling, the Contractor shall provide the information on the Excavation Permit indicating completion and submit the permit to the Receiving

Activity’s Point of Contact for closing.

3.8. Building columns. Welding, drilling, cutting, or clamping to original building columns and column bracing is restricted. Prior to performing any of these evolutions, the Contractor shall submit a request to the Receiving Activity’s Point of Contact for approval. The request shall include locations, components, materials, static loads, dynamic loads, moment forces, and structural calculations demonstrating that the load will not adversely affect the structural integrity of the column or its bracing.

3.9. Internal combustion engine operation inside buildings. The Contractor shall utilize the following ventilation controls when operating internal combustion engines inside buildings:

a. Open doors, windows, roof vents, and/or use blowers or other mechanical systems to move fresh air through work areas. In the event internal combustion engines will be operated for more than 30 continuous minutes, the receiving activity’s

Environmental, Safety, and Health Department shall be notified in advance to survey the area to ensure there is adequate ventilation.

b. When operating internal combustion engines longer than 30 continuous minutes with less than 3 minutes between operations, attach an approved ventilation exhaust hose and exhaust the fumes to the exterior of the building where they cannot re-enter the workplace. Regularly inspect the hose for defects and damage, and repair or replace as required. The Contractor shall provide an engineering solution for the use of long exhaust hoses to prevent engine back pressures.

c. Ensure internal combustion equipment is properly maintained and routinely inspected to minimize exhaust emissions.

d. Use of internal combustion equipment shall be coordinated with the Building

Manager. This pre-planning will help ensure that indoor air quality issues are minimized.

3.10. Stationary Internal Combustion Engines. All stationary internal combustion engines over 50 horsepower shall be identified prior to being brought on to PSNS & IMF or NBK to prevent violation of Title V, Air Operating Permit. C/106.31 will determine the need for additional air pollution controls when using stationary internal combustion engines (i.e. skid or trailer mounted generators and pumps).

3.11. Utilities. Reasonable amounts of shop air (80-90 psi) and electricity (120 Volt) will be made available adjacent to the installation site at no cost to the Contractor. The Contractor shall be responsible for any costs incurred in connecting, converting and transferring the utilities to the work.

3.12. Storage. Lay-down area(s) will be provided within the vicinity of the installation site for storage of Contractor’s materials and tools. The Contractor shall submit an Area Outage

Request to the Receiving Activity’s Point of Contact no later than 20 business days prior to the outage date. The Government does not accept responsibility for security of Contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper, and other debris. Failure to maintain the area in a clean condition may result in the loss of the area. The

Contractor shall be responsible to restore the storage area to original condition after use.

3.13. Contractor Training. The following training is available for Contractors whose work requires it. The training classes are held on Naval Base Kitsap (NBK) and are provided at no cost to the Contractors. For access to NBK see section “Access to NBK”.

3.13.1. Contractors that anticipate generating or encountering hazardous waste during the performance of this contract shall attend Site Specific Hazardous Waste Accumulation Area

Operator Training for Contractors, Course HW49 prior to generation of waste. This training is typically held on the third Wednesday of each month and is approximately three (3) hours in length. Contractors shall provide a list of names to the Receiving Activity’s Point of

Contact of those who will be attending the training. The Receiving Activity’s Point of

Contact will coordinate this training with the Shipyard Environmental, Safety, and Health

Office (Code 106.33).

3.13.2. Any welding, burning, flame cutting or grinding during the performance of this contract requires a Hot Work Permit and Fire Watch Training. This training is typically held on the second Friday of each month, is approximately one (1) hour in length, and is provided without charge. Contractors shall provide a list of names to the Receiving Activity’s Point of

Contact of those who will be attending the training. The Receiving Activity’s Point of

Contact will coordinate this training with the Shipyard Fire Inspector.

3.14. Lifting and rigger services. The use of privately owned cranes, multi-purpose machines, material handling equipment, or other construction equipment that may be used in a crane-like application to lift suspended loads on NBK and PSNS & IMF property by

Contractor personnel is restricted (see NAVFAC P-307 Management of Weight Handling

Equipment for information and forms). Contractors requiring this type of equipment in the performance of this contract shall provide the Receiving Activity’s Point of Contact with sufficient information (crane manufacturer documentation of maximum axle loads in a traveling configuration, crane manufacturer documentation of maximum outrigger loads

(loaded and unloaded), compliance certification, crane certification, operator qualifications, crane wire certification, lifting sketches and designs, loads, locations, time, etc.) at least five

(5) business days prior to equipment arrival for arranging Government inspection services and approvals. The Contractor shall furnish labor and provide all material handling and lifting equipment, rigging support services, and other support equipment (such as cranes, forklifts, Bobcats, man-lifts, etc.) necessary for continuous support of the installation and shall provide qualified personnel to operate it.

3.15. Crane clearance envelope. To allow for the safe travel of overhead traveling cranes, jib cranes, and hoists the Contractor shall not modify existing buildings or place equipment or temporary structures in any way, which would affect the working envelope of overhead traveling cranes, jib cranes, and hoists. Minimum clearances for working envelopes are:

3.15.1. Top clearance. A minimum of three (3) inches between the highest point of the crane and the lowest overhead obstruction must be maintained. In areas where truss sag may become a significant factor, the Government will evaluate the need to increase the minimum clearance.

3.15.2. Side clearance. A minimum of two (2) inches between the end of the crane and side obstructions (building columns, knee braces, walls, etc.), assuming the crane is skewed in the worst case situation on the runway rails or when jib cranes are rotated, shall be maintained.

Piping, electrical conduits, etc. must not reduce this clearance.

3.16. Lift points. (NOT APPLICABLE: this equipment shall not have lifting points)

3.17. Arrival of personnel. The Receiving Activity’s Point of Contact shall be notified no less than 48 hours prior to the arrival of Contractor personnel associated with the contract.

3.18. Shipment of materials. Shipment of materials shall be coordinated with site preparation and installation. Material transportation from the manufacturer’s facility to the work site shall be the responsibility of the Contractor. Limited secured storage areas at the receiving activity will not permit the Government to store material for extended periods of time. Early shipment of materials, without the permission of the Receiving Activity’s Point of Contact will be refused.

3.19. Packing material. The use of shredded paper, whether newspaper, office scrap, computer sheets, or wax paper, in packing material for shipment to Navy activities, is prohibited.

3.20. General security requirements. The Contractor shall comply with security regulations imposed by the installation Commander and/or agency occupying the space where the work is to be performed. Additional information may be found in the “Visitor and Contractor

Handbook” P5100 (14). Access badges/passes and vehicle permits are obtained at Pass & ID

(Bldg. 981) from 7:00 am -3:20 pm, Monday through Friday except federal holidays.

3.21. Access to NBK. A Defense Biometric Identification System (DBIDS) card will be issued at the Pass & ID office once the Department of the Navy Local Population I.D. Card/Base

Access Pass Registration form (SECNAV 5512/1) has been processed and a satisfactory background check has been performed. The DBIDS card will allow access to NBK.

3.21.1. A Department of the Navy Local Population I.D. Card/Base Access Pass Registration form (SECNAV 5512/1), provided by the Government, shall be completed by the contractor.

The Contractor shall hand-carry the completed form along with a valid government issued photo identification and proof of United States citizenship to Pass & ID when picking up a badge/pass. Valid proofs of United States citizenship are:

a. Birth Certificate (with a raised state seal)

b. Valid United States Passport

c. Certificate of Citizenship (Form N-560 or Form N-561 issued by the Immigration and Naturalization Service)

d. Certificate of Naturalization (Form N-550 original only)

e. Report of Birth Abroad (Form FS-240)

f. Certificate of Birth (Form FS-545 or Form DS-1350)

g. A document provided that does not contain a photograph, a current state issued photo identification (Driver’s License or Identification Card) shall also be presented

3.21.2. Foreign Nationals shall submit a copy of their valid passport and the Department of the Navy Local Population ID Card/Base Access Pass Registration (SECNAV 5512/1), when submitting the Visitor Badge Request to the Receiving Activity’s Point of Contact. This will allow Immigration and Customs Enforcement (ICE) to complete a background check prior to arrival at NBK.

3.22. Access to the Controlled Industrial Area (CIA). The Contractor shall require access to the Controlled Industrial Area (CIA) of PSNS & IMF and shall be admitted to the work site only after they have been issued a NAVSEA badge from Pass & ID. The NAVSEA badge is separate from the DBIDS card.

3.22.1. Persons who are currently on probation or parole from a felony conviction cannot qualify for a NAVSEA badge and will be denied access to the CIA.

3.22.2. Contractor personnel requiring unescorted entry into the CIA will be required to provide personal background information to the extent necessary to obtain a NAVSEA badge.

3.22.3. A Visitor Badge Request form and Foreign Interest Determination questionnaire shall be completed by the Contractor and submitted to the Receiving Activity’s Point of Contact not less than twenty (20) business days before the badges are needed. Visitor Badge Request forms and Foreign Interest Determination questionnaires submitted less than twenty (20) business days will cause a delay in processing and/or approval.

3.22.4. The Government will issue badges without charge.

3.22.5. Contractors requesting access to the CIA will be required to view an orientation videotape lasting approximately 30 minutes prior to receiving a badge.

3.22.6. Contractor shall allow approximately two (2) hours for each employee to acquire a badge.

3.22.7. Each employee shall visibly display/wear the NAVSEA badge chest high, over the front of their outermost clothing.

3.22.8. It shall be the Contractor’s responsibility to collect and account for all NAVSEA

Badges issued to their personnel upon termination of any employee, expiration of the badge, completion of the contract, or when access is no longer required. When badges, passes, and permits are no longer needed they shall be returned to the Pass and I.D. Office immediately.

3.23. Vehicle permits. Contractors may be allowed to bring contract company registered and insured vehicles into the CIA, based upon the nature of their work, as determined by the

Commanding Officer in conjunction with the Industrial Security Officer. Rental vehicles may also be allowed. Vehicle rental agreements shall be in the name of the contract company and authorized driver. A copy of the agreement is required to obtain the vehicle permit. Personally owned vehicles (POVs) are not allowed.

3.23.1. The Contractor shall provide the following, in electronic format, to the Receiving

Activity’s Point of Contact, a minimum of twenty (20) business days business days in advance of when the vehicle pass is needed:

a. Current vehicle registration. The registration shall be in the name of the contract company

b. Current vehicle insurance information. The insurance shall be in the name of the contract company.

3.23.2. Contractors shall clearly display a company sign or logo on each vehicle.

3.23.3. Contractor vehicles are not allowed to enter the CIA with more than three (3) people onboard.

3.23.4. Contractor vehicles shall not travel within the CIA between 4:02 pm and 4:09 pm.

3.23.5. Each Contractor shall provide the state registration, or a photocopy, and proof of insurance documents of each approved vehicle to the Pass and I.D. Office where one of the following Vehicle Permits may be issued:

3.23.5.1. A “lay-down” permit authorizes the vehicle to be brought in to transport tools, parts, or materials to/from the site or function as a work platform. Vehicles with “lay-down” permits are kept at the negotiated job site when not traveling to/from the gate.

3.23.5.2. A “load/unload” permit authorizes the vehicle to be brought in to drop off tools, equipment and machinery (which cannot be hand carried) then is taken out of the CIA.

Vehicles with “load/unload” permits shall not be left unattended at the job site for more than 30 minutes.

3.23.5.3. A “service permit” authorizes the vehicle to be brought in and used as a mobile work platform because it contains tools, parts, materials, supplies and/or fabrication equipment. Vehicles with “service permits” allow the vehicle to be used at job sites throughout the CIA where no negotiated “lay-down” area exists.

4. RESTRICTIONS.

4.1. Regular working hours. All work is to be performed during PSNS & IMF regular work hours from 7:30 a.m. to 4:00 p.m., Monday through Friday, except for Federal Holidays.

Work performed outside of regular working hours requires notification two business days in advance for consideration and approval. Work that disrupts the normal operations of PSNS &

IMF will be required to take place outside of regular working hours/days mentioned above.

Disruptive work may include excavation and movement of equipment through buildings.

4.2. Restricted colors. This Shipyard uses the colors magenta, yellow, red, and blue to identify specially controlled materials. The Contractor is specifically prohibited from using magenta, yellow, red, or blue colored plastic wrapping, packaging materials, bags, tape, or other covering materials.

4.3. Radio restrictions. Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of PSNS & IMF is prohibited.

All radio equipment installed in privately owned motor vehicles must be turned off upon entering NBK or PSNS & IMF.

4.4. Privately owned personal computers. The use of privately owned personal computers by contractor personnel at PSNS & IMF is restricted. Contractors requiring use of privately owned personal computers in the performance of this contract shall complete an AIS Security

Survey for Computer Equipment. The completed survey shall be returned to the Receiving

Activity’s Point of Contact for processing a minimum of five (5) business days prior to the arrival date. An appointment will be scheduled on the arrival date noted on the survey.

Bluetooth devices, USB thumb drives and double ended USB cables are prohibited.

4.5. Sanitation. PSNS & IMF only allows its employees to consume food in designated eating areas. Hardhats, gloves and any other regulated work clothing shall not be worn, or placed, in designated eating areas. Contract employees shall comply with OSHA 29 CFR 1910

(Sanitation) and any additional Washington or Federal health-emergency requirements, if appropriate.

4.6. Smoking. Smoking is permitted in a Designated Tobacco Use Area (DTUA) only.

4.7. Sheltering in place. For drills or actual events, Contractors shall shelter in place as required by emergency announcements and personnel. If inside a building, stay inside the building and follow directions from the emergency response team. If outside, enter the nearest building at the designated entrance and remain at the entrance until given direction by the emergency response team. If inside a vehicle, pull off of the road, shut off the engine, exit the vehicle, and enter the nearest building or stay inside the vehicle, secure the heat and air conditioning, and close vents and windows. If shipboard, remain shipboard until notified by emergency personnel.

4.8. Required Speed Limits. The following speed limits shall be adhered to in the CIA:

a. Farragut Ave: 20 MPH

b. All piers, wharves, and drydock routes: 5 MPH

c. All other streets: 10 MPH

5. PROHIBITED ITEMS AND ACTIVITIES.

5.1. Prohibited Items. Weapons or other dangerous materials, alcoholic beverages, and any other item, the possession of which is prohibited by Federal or Municipal law, Department of

Defense or Department of Navy Instruction, directive and policies, shall not be brought on

NBK or PSNS & IMF property.

5.2. Prohibited photography/recording. Contractor personnel are prohibited from having devices with cameras or activated WI-FI/Bluetooth, tape recorders, zip drives, or other recording devices in their possession while inside PSNS & IMF’s Controlled Industrial Area

(CIA).

5.3. Cellular phones with cameras. Cellular phones with cameras are prohibited at PSNS &

IMF. The use of cellular phones while driving at PSNS & IMF is prohibited.

6. ENVIRONMENTAL SAFETY AND HEALTH

6.1. Environmental, safety and health requirements for PSNS & IMF and NBK.

Contractors shall comply with the Environmental, Safety, and Health requirements for PSNS

& IMF and NBK. The Visitor and Contractor Handbook (P5100 (14)) is intended to provide

Contractor personnel with information regarding environmental, safety, and health issues they may incur during their work at PSNS & IMF and NBK.

6.2. Environmental Compliance. Contractors working at PSNS & IMF are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment. Contractors shall ensure all their personnel and their supervisors are familiar with the contents of “Contractor’s Guide to Environmental Compliance,” P5090 (4), and

“Contractor’s Guide to Hazardous Waste Compliance” P5090 (5).

6.3. Environmental Protection. The equipment shall be designed and constructed so that during the operation, service, transportation, and storage conditions described herein, including final disposal, the equipment will comply with all applicable Environmental

Protection Agency (EPA), Occupational Safety and Health Agency (OSHA) and State of

Washington Department Of Ecology (WDOE) restrictions for materials classified as hazardous to the environment in effect on the date of the contract. The equipment described herein shall not contain or emit material hazardous to the ecological system as prescribed by federal, state and local statutes in effect at PSNS & IMF.

6.4. Spill Events. The following information is provided to ensure all contractor personnel performing work at PSNS & IMF are aware of and understand spill prevention, spill events, and the proper response for each type of spill event.

6.4.1. A spill event is any unpermitted or uncontrolled release of oil or a hazardous substance to the water or ground. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material not authorized by the Contract.

6.4.2. Contractors shall take all reasonable and necessary precautions to prevent Oil and

Hazardous Substances (OHS) from reaching the air, ground, or waterway.

6.4.3. Emergency spill events are defined as follows:

a. An immediate threat to human health or the environment, or

b. A material not known to the person discovering the spill, or

c. Has the immediate potential to enter, or has entered, a drain or waterway, or migrate off Government property, or

d. Requires assistance from the Government for cleanup, or

e. The quantity spilled is greater than ten (10) gallons.

6.4.4. A…