Statement_of_Work.pdf

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Keweenaw National Historical Park

Statement of Work:

UPDATE SCOPE OF COLLECTION STATEMENTS

DATED:

3/17/2023

NATIONAL PARK SERVICE

INTERIOR REGIONS 3/4/5

OHIO MAJOR ACQUISITION BUYING OFFICE

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SCOPE OF WORK

FOR THE PREPARATION OF

SCOPE OF COLLECTION STATEMENTS FOR

KEWEENAW NATIONAL HISTORICAL PARK, ISLE ROYALE NATIONAL PARK,

AND PICTURED ROCKS NATIONAL LAKESHORE

INCLUDING RECOMMENDATIONS FOR COLLECTION REFINEMENT

This project will result in the preparation of individual Scope of Collection Statements (SOCS) for Keweenaw National Historical Park (KEWE), Isle Royale National Park (ISRO), and Pictured Rocks National Lakeshore (PIRO). The SOCS for each park will include a report detailing recommendations for collection refinement.

SCOPE

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work as described below for the National Park Service (NPS).

This work will help the parks meet the requirements of the Bureau Investment Review Board

(BIRB).

CONFIDENTIALITY

The information developed under this Contract is the property of the U. S. government and shall be kept in strict confidence.

INTRODUCTION FOR SCOPE OF COLLECTION STATEMENTS (SOCS)

A SOCS is a stand-alone document that states the significance of the museum collection, describes major acquisitions, or objects, and sets limits on it based on each park’s purpose and interpretive objectives as enunciated in legislation, other mandates, and park-specific planning

SOW for KEWE/ISRO/ PIRO Page 3 documents (Director’s Order (DO) 28, Cultural Resource Management Guideline, Chapter 9).

Preparation of a Scope of Collection Statement is required by NPS Management Policies (2006), Director’s Order 24 (Museum Collection Management) and Director’s Order 28 (Cultural Resource Management).

It addresses, in part, the need for park service managers to understand, in overall resource management context, issues relating to the development and management of museum collections at each park. The finished study details essential museum collection content following standard NPS guidelines as outlined in the NPS’s Museum Handbook. The completed SOCS will help current and future managers at each park in making important resource management decisions.

The NPS Museum Handbook includes a standard list of elements for the Scope of Collection Statement. A recently developed SOCS template, which follows the guidance of the Museum Handbook and provides a uniform format for document production, will be provided to the contractor. Information about SOCS can be found in the NPS Museum Handbook, Part I, Chapter 2; Part I, Appendix E includes a checklist to review upon completion of the SOCS.

About Keweenaw NHP:

The KEWE museum collection includes both natural history and cultural resource collections.

As the park’s enabling legislation outlines, KEWE preserves and interprets the copper mining history of the Keweenaw Peninsula in partnership with a permanent operating Advisory Commission that advises and assists park management. The story of copper in the Keweenaw Peninsula spans from pre-history to the present day. Themes include the geology of copper in the region, its extraction and use in pre-history, immigration to the area from other parts of the world, industrial mining of the nineteenth century when the district led the world in the production of copper, and the communities that developed around and supported the mines.

The park’s SOCS is dated 2021.

The collections consist of approximately 2,154,163 objects, divided among the following disciplines: Archaeology (3,139); Ethnology (1); History (11,409); Archives (2,138,740); Art (22); Biology (3); Paleontology (13); and Geology (836).

The backlog is 58,140 items: History 212; Archives 57,341; Art 2; Geology 585.

The majority of the KEWE collections are stored in park facilities in Calumet, Michigan, with a small percentage on exhibit and outgoing loans.

About the Location:

Keweenaw National Historical Park 25970 Red Jacket Road Calumet, Michigan 49913

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About Isle Royale NP:

The ISRO museum collection includes both natural history and cultural resource collections. The park was established April 1940, designated as a National Wilderness Area in 1976, and made an International Biosphere Reserve in 1980. The park preserves and protects the cultural and natural resources and ecological processes. Cultural resources include sites of prehistoric mining from as many as seven thousand years ago, commercial fishing and trapping, lumbering, industrial mining, Great Lakes maritime history, and resorts. Included in the natural history collections are specimens created by the world-renowned ecological studies of wolves and moose on Isle Royale, the longest known longitudinal scientific study of predator-prey relationships, which has been on-going since 1958. The park offers outstanding possibilities for research in a remote relatively simple ecosystem where overt human influences are limited. The park’s archival collections include extensive field documentation of this and other scientific research.

The park’s SOCS is dated June 2021.

The collections consist of approximately 277,646 objects, divided among the following disciplines: Archaeology (85,620); Ethnology (341); History (5,162); Archives (173,582); Art (117); Biology (12,667); Paleontology (0); and Geology (201).

The backlog is 188,482 items: Archeology 4,426; History 2,164; Archives 175,432; Art 10;

Biology 6,174; Geology 276.

The majority of the ISRO collections are stored in park facilities in Houghton, Michigan, with a small percentage on exhibit or on outgoing loans.

About the Location:

Isle Royale National Park 800 E. Lakeshore Drive Houghton, Michigan 49931

About Pictured Rocks NL:

The PIRO museum collection includes both natural history and cultural resource collections.

PIRO was authorized as America’s first national lakeshore in 1966. The park is dedicated to preserving a nationally significant portion of the Great Lakes shoreline; allowing public access to its geologic, scientific, scenic and historic features; and offering opportunities for recreation, education, inspiration, and enjoyment. Pictured Rocks National Lakeshore preserves and interprets the natural beauty of the figured stone cliffs, which has been considered culturally significant since prehistoric times, and the ecosystems of the surrounding area, as well as the cultural sites located within the lakeshore, associated with commercial fishing and trapping, lumbering, Great Lakes maritime history, and resorts.

The park’s SOCS is dated July 2021.

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The collections consist of approximately 59,463 objects, divided among the following disciplines: Archaeology (30,874); Ethnology (0); History (2,370); Archives (21,561); Art (4);

Biology (4498); Paleontology (18); and Geology (138).

The backlog is 2,763 items: Archeology 2,233; History 12; Archives 315; Biology 203.

The majority of the PIRO collections are stored in the ISRO museum storage facility in Houghton, Michigan. There are items on exhibit throughout the park from Munising to Grand Marais, Michigan, with a percentage on outgoing loans.

About the Location:

Pictured Rocks National Lakeshore N8391 Sand Point Road P.O. Box 40 Munising, Michigan 49862

About the Project:

Note: There is one museum curator for all three parks. This person will be the POC for the project and collection access but will work through and with the Contracting Officer’s Representative (COR).

The contractor(s) will provide all travel, personnel, and professional services required to complete the following:

Review the three SOCS that were updated between 2016-2019.

Reformat and update the three SOCS as agreed upon with park staff. Use the current SOCS template (provided by COR/POC).

Include new report as an appendix in each SOCS for reappraisal and refinement of each collection. These recommendations for collection refinement will be presented with rationales and tables or lists by deaccession action type. The assessment shall document items, determine their historical value, and provide recommendations about which items to accession into the PARKS’s museum collection. The PARKs will determine categories and themes within which to work and provide that in a format TBD that may be edited to add new categories as necessary.

Photographs may be added for identification purposes. Keweenaw NHP’s architectural material has already been assessed and that report will be provided to the contractor for reference.

The contractor(s) shall go through each collection as though they were working from “scratch” so that they have the level of knowledge to identify redundancies in each collection. However, this is not a hands-on item level review.

The contractor(s) shall review the backlog of collections to determine the historic and scientific value of items. These may or may not be and recommended to the Collection Advisory

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Committee (CAC) for accession into collections. As always, the CAC makes the recommendation to the PARK Superintendent(s).

For existing mandated collections – archeology, paleontology, botany, etc. – redundancies may be identified, but these collections require further analysis. Existing collections have been used in scientific publications for decades. This will not be the bulk of the work for refinement.

The contractor(s) shall include discussion of Best Practices for collections created through permitted activities to include:

Permits that create mandated collections will go through a review process to ensure duplicative collections are not created and future collections are truly critical for park resource documentation.

Items collected or identified that are without provenance and/or data, of no scientific value, may be identified for removal.

Specimens that are hazardous may also be identified for removal. (e.g., old taxidermy specimens).

Some archeological items may be sampled. See page 16 for reference.

The contractor(s) shall draft a Standard Operating Procedure (SOP) to make collection reviews more efficient.

The contractor(s) shall conduct site visits to each park if necessary. For PIRO, photos of items on exhibits should suffice. Everything else in the PIRO collection is housed at KEWE and the ISRO Houghton Museum Storage Facility. While on-site, or if provided before, the contractor(s) is expected to review relevant documents and consult with pertinent personnel regarding collection management topics.

The contractor(s) shall discuss the museum collection management program and the SOCS with the park management teams and staff as appropriate.

The contractor(s) shall work extensively with designated collections management staff to conduct on-site collection research, documentary research, database reviews, and interviews, as needed.

The contractor(s) shall contact park archeological staff and/or the Midwest Archeological Center (MWAC) archeology advisor to understand past archeological projects, collection strategies, and ongoing archeological research potential at the park(s) prior to making any recommendations for actions with archeological materials.

The contractor(s) shall use appropriate precautions for any hazardous materials. However, it is doubtful that specific interaction would take place (e.g., taxidermy specimens treated with arsenic) as this is not an item level review.

The parks will provide the following information and services to the contractor upon request:

SOW for KEWE/ISRO/ PIRO Page 7 pertinent resource reports, management documents, and collection data access to the museum collection access to the Interior Collection Management System (ICMS) database including MWAC data for park collections research support into collections, accessions, and restrictions

The COR/POC will provide the current template for the Scope of Collection Statement, as well as any accompanying guidance for use.

The COR/POC will provide a contractor copy of ICMS and the park databases; and/or Excel spreadsheets with specific fields sorted by [PARK decides what fields and how to sort] for use in the field and for reference throughout the duration of the contract.

As necessary, the COR/POC will provide access to Accession records to ascertain provenance of collections to each park. Accession records contain Personally Identifiable Information (PII) and the contractor, if they must review that information, shall keep that in trust. Park staff may also review accession information and provide what is necessary to the contractor, thus protecting

PII.

The COR/POC will provide access to the parks’ Foundation Documents to identify themes and stories and potential gaps in each parks’ collection.

The COR/POC will provide a copy of the “Report on Collected Historic Building Fabric and other Architectural Material for Keweenaw National Historical Park” for reference when assessing collections for refinement.

Editing and Production:

The National Park Service requires the use of a specific graphic outline and proprietary fonts.

These may be found at http://www.nps.gov/hfc/services/identity/

Using the most recent edition of The Chicago Manual of Style and the Harpers Ferry Style Guide, edit and format the text per the following:

Standardization within the document of:

Grammar and spelling Fonts and format Table of contents Forms, charts, and tables Section introductions and headings Headers, footers, photo caption and footnotes

Existing laws, NPS policy, and NPS regulations do not need to be quoted at length/verbatim.

They are included as an appendix in the SOCS template.

Inclusion of photographs:

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The document may include color photographs to be inserted into the text at a size of 4x6 inches or less. There may be no photos within the text. They will be provided in digital format with a size of 4x6 at 150dpi. All cover art will be provided in digital format in a size of 8.5x11 at 300 dpi. The front cover shall be a color or black and white (historic) photograph or artwork with title and standard NPS identifier. The Park shall approve the image for the cover art.

Photographs included in the final document will also be provided to the park in digital format with a size of at least 300dpi on a thumb drive. The thumb drive becomes property of the National Park Service.

The SOCS and all accompanying documentation will be digital only. No printing is required.

508 Compliance

In 1998, Congress amended the Rehabilitation Act of 1973 to require Federal agencies to make their electronic and information technology (EIT) accessible to individuals with disabilities. The law (29 U.S.C. § 794 (d)) applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Under Section 508, agencies must provide disabled employees and members of the public access to information that is comparable to access available to others. The United States Access Board discusses the Section 508 law and its responsibility for developing accessibility standards for EIT to incorporate into regulations that govern Federal procurement practices in more depth.

Section508.gov

The GSA Section 508.gov website provides guidance, tools, and resources for Section 508 procurements with the goal of ensuring equal participation for people with disabilities by improving Information and Communication Technology (ICT) accessibility. This website aggregates all relevant federal guidance, checklists, and testing information for creating and maintaining accessible documents in various popular electronic formats, including Word, PDF, Excel, and PowerPoint.

SCHEDULE:

Within ninety (90) days of the site visits, the contractor shall provide the park with a draft digital file in MS Word for review.

The Park shall send the draft to interested parties for peer review and comment. Comments and edits shall be tracked via track changes in MS Word and will be returned to the COR. Any pages containing changes required in the final draft will be returned to the contractor within thirty (30) calendar days.

The contractor shall make the requested changes and provide the parks with a digital final review draft and signature page within thirty (30) calendar days. The “signature draft” copy shall be in the final production format, including covers in the suggested format, with suggested paper stock and color for printing.

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The final review and signature shall be done at the park. The signature page shall be returned to the contractor within thirty (30) calendar days. There should be no substantial changes in text at this time, however some pages with minor errors may be returned to the contractor for corrections.

Within thirty (30) calendar days the contractor shall provide the park and the COR with the final document in digital format in MS Word format.

Work Coordination

The Contractor shall coordinate the site visit through this/these points of contact (POCs):

KEWE:

Martin Hobmeier Acting Lead, Museum and Archival Services martin_hobmeier@nps.gov 906-483-3033

ISRO (for the museum storage facility in Houghton, MI; a visit to the island is not necessary for this contract):

Elizabeth Valencia Manager, Interpretation and Cultural Resources Division liz_valencia@nps.gov 906-487-7153

PIRO (A site visit is not necessary. Items on exhibit will not be recommended for deaccessioning. Contractor can review photos of the items on exhibit. The majority of the PIRO collection is stored at the Houghton Museum Storage Facility (ISRO).

Laura Waller Chief of Resource Management laura_waller@nps.gov 906-387-2607 ext. 1228

Midwest Archeological Center (MWAC):

Karin Roberts Archeological Collections Program Manager Midwest Archeological Center | National Park Service 100 Centennial Mall North, Room 474 | Lincoln, NE 68508 karin_roberts@nps.gov | 402-437-5392 x120

Work will be reviewed and approved by designated park staff, the park superintendent, and the

COR.

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PROJECT SCHEDULE AND DELIVERABLES

Task Date Contract Awarded TBD Work Schedule and Park Orientation Meeting Within 14 calendar days of Contract Award On site evaluations (all three sites) Within 60 calendar days of Contract Award First drafts (all three documents) Within 90 days of site visit Review/comments Within 60 days of receipt of draft NPS Review of Consultant Responses Within 10 working days of completion The final review and signature Within 30 days of receipt Final Acceptance Upon acceptance of project completion

PERFORMANCE PERIOD

The work shall begin following the contract award, proceed in accordance with the schedule for submittals, and be completed no later than 300 calendar days after the awarding of this contract.

CONDITIONS

The Contractor shall coordinate with the designated point of contact at each park as necessary to complete the work as and when required. This may include participating in conference calls and product review meetings.

Protection of Information

RIGHTS IN DATA - SPECIAL WORKS

(FAR 52.227-17) (DEC 2007)

A. Definitions. As used in this clause—

“Data” means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost, or pricing, or management information.

“Unlimited rights” means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

B. Allocation of Rights.

(1) The Government shall have—

(i) Unlimited rights in all data delivered under this contract, and in all data first produced in the performance of this contract, except as provided in paragraph (c) of this clause.

(ii) The right to limit assertion of copyright in data first produced in the performance of this contract, and to obtain assignment of copyright in that data, in accordance with paragraph (c)(1) of this clause.

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(iii) The right to limit the release and use of certain data in accordance with paragraph (d) of this clause.

(2) The Contractor shall have, to the extent permission is granted in accordance with paragraph (c)(1) of this clause, the right to assert claim to copyright subsisting in data first produced in the performance of this contract.

C. Copyright.

(1) Data first produced in the performance of this contract.

(i) The Contractor shall not assert or authorize others to assert any claim to copyright subsisting in any data first produced in the performance of this contract without prior written permission of the Contracting Officer.

When copyright is asserted, the Contractor shall affix the appropriate copyright notice of 17 U.S.C. 401 or 402 and acknowledgment of Government sponsorship (including contract number) to the data when delivered to the Government, as well as when the data are published or deposited for registration as a published work in the U.S. Copyright Office. The Contractor grants to the Government and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license for all delivered data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government.

(ii) If the Government desires to obtain copyright in data first produced in the performance of this contract and permission has not been granted as set forth in paragraph (c)(1)(i) of this clause, the Contracting Officer shall direct the Contractor to assign (with or without registration), or obtain the assignment of, the copyright to the Government or its designated assignee.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract and that contain the copyright notice of 17 U.S.C.

401 or 402, unless the Contractor identifies such data and grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause.

D. Release and use restrictions.

Except as otherwise specifically provided for in this contract, the Contractor shall not use, release, reproduce, distribute, or publish any data first produced in the performance of this contract, nor authorize others to do so, without written permission of the Contracting Officer.

E. Indemnity.

The Contractor shall indemnify the Government and its officers, agents, and employees acting for the Government against any liability, including costs and expenses, incurred as the result of the violation of trade secrets, copyrights, or right of privacy or publicity, arising out of the creation, delivery, publication, or use of any data furnished under this contract; or any libelous or other unlawful matter contained in such data.

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The provisions of this paragraph do not apply unless the Government provides notice to the Contractor as soon as practicable of any claim or suit, affords the Contractor an opportunity under applicable laws, rules, or regulations to participate in the defense of the claim or suit, and obtains the Contractor’s consent to the settlement of any claim or suit other than as required by final decree of a court of competent jurisdiction; and these provisions do not apply to material furnished to the Contractor by the Government and incorporated in data to which this clause applies.

PAYMENT SCHEDULE

Payment shall be made in four installments as follows:

A. Payment 1: 25% of the total to be paid at the end of the on-site visits B. Payment 2: 25% of the total to be paid after submittal and acceptance of Review Drafts C. Payment 3: 25% of the total to be paid after submittal and acceptance of Final Drafts D. Payment 4: 25% of the total to be paid after submittal and acceptance of Final Documents

POINTS OF CONTACT:

Note: There is one Museum Curator for all three parks:

Martin Hobmeier Acting Lead, Museum and Archival Services martin_hobmeier@nps.gov 906-483-3033

Contracting Officer (CO): TBD

Contracting Officer’s Representative (COR):

Elizabeth Valencia Manager, Interpretation and Cultural Resources Division liz_valencia@nps.gov 906-487-7153

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Definitions

Reappraisal - Refers to appraising materials that are already part of a repository’s holdings, rather than something they are contemplating acquiring. Appraisal or reappraisal may occur in collections management, ranging from acquisition to accessioning to processing, and includes preexisting collections. A good scope of collection statement and Collection Advisory Committee is critical for ensuring proposed items are within the park’s scope.

Redundancy - Refers to an object that may be a duplicate and is not necessary for research purposes, or an object of lesser quality than other objects of the same type either already in the Collection or about to be acquired.

Reevaluation – Similar to reappraisal but with a nod towards monetary value.

Refinement - The process of removing items that do not belong. Improvement or clarification.

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DRAFT Sampling for Archeology

Items that should not be collected:

Modern trash—items under 50 years old (unless otherwise indicated because of the park unit) Asbestos or other hazardous materials

Items that should be collected:

Feature artifacts

SUGGESTED items for field sampling:

Material Class/Type

Notes/Considerations

Shell and Coral

Consider sampling from stratigraphic contexts. Worked specimens should be collected. Excavated material should be counted and weighed even if not collected in the field.

Architectural Remains

Brick Mortar Wattle and Daub

Nails Handmade Cut Machine Made UID Metal Fragments

Tile flooring roofing Piping Clay Metal Hinges, Fasteners, Latches, Doorknobs

Wiring/electric al material

Watch for asbestos covering on wires, electrical boxes+ http://i214.photobucket.com/albums/cc172/480sparky/Old%20Stuff/Asbestoswir e.jpg

Metal buckets Slag/Clinkers Unless sampling for scientific testing, discard. Also be aware that slag can contain heavy metals, may pose work hazard.

Flat Glass

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Glass fragments

Ceramics (Smaller than a thumbnail? Diagnostics vs plain—consider on a case-by-case basis, research design and what is already in the collection; significant ceramics in collection e.g., Society of the Cincinnati ceramics from George Washington).

Debitage Fire Cracked Rock

Unassociated faunal remains

Pending review by an osteologist. E.g., desiccated animals that may be there by chance

Spent casings (bullet), modern

E.g., PRWI which was used during WWII as a training facility for the OSS.

Maple tree seeds, acorns+ stashed by squirrels+

Pack rat habitat contents must be examined for artifacts+

Fencing material

Barbed wire (sample), staples, etc.

Soil samples How to ensure they will be processed?

How to limit in the field sampling? WACC example of 1 cup/site.

Processing “old” samples.

END OF DOCUMENT