Statement of Work.pdf

Last Revised 11/4/2022

PTFL 15-3001

STATEMENT OF WORK

ARCHITECT-ENGINEERING SERVICES

1. GENERAL SCOPE: Contractor is required to provide design services for the following project located at Joint

Base MDL (McGuire area), New Jersey. Architect-Engineering (A-E) services are required to design and deliver completed drawings, specifications, cost estimates, design analysis, and other design package documents to complete the project.

2. DESCRIPTION OF PROJECT: Performance Period from Award to Design Complete shall be 6 months. Place of performance shall be at Joint Base McGuire, Dix, Lakehurst (McGuire campus).

PROJECT NO. TITLE ESTIMATED CONSTRUCTION

COST LIMITATION (CCL)

PTFL 15-3001 Relocate De-Icing/Anti-Icing Dispensing Facility 1747 $3,520,000

3. SPECIFIC REQUIREMENTS:

3.1. Project Description: The project involves design of a new dispensing station to relocate the de-icing/anti-icing dispensing facility 1747 to the location noted adjacent to B3209. The project includes, but is not limited to the following:

3.1.1. Demolish and remove existing de-icing/anti-icing dispensing facility building 1747 pump house and associated underground tanks, which are located adjacent to building 1732 and 1706.

Demolition and removal work shall be done in accordance with all applicable state regulations.

The demolition and removal work shall be identified as an option in construction phase. The contract documents shall also stipulate that, if this option is exercised, the demolition and removal/remediation work shall not be accomplished until the new facility is fully constructed, commissioned and in service.

3.1.2. Provide a new de-icing/anti-icing dispensing station with open sided overhead cover that are capable of handling multiple vehicles at a time and for trucks to access dispensing aboveground tanks through dual lanes inside airfield perimeter in close proximity to building 3209 (big beige).

Proposed location shall be addressed with respect to provisions for anti-terrorism force protection.

(See picture 1)

3.1.3. The design of the new station shall include an adjacent off-load pavement area that can receive the product from a commercial tanker truck, off-load the product from said truck to aboveground storage tanks (AST), and can dispense the de-icing / anti-icing products from the ASTs to deicing trucks. The design shall be in compliance with UFC's and FAA guidelines.

3.1.4. Provide four (4) 50,000 gallon de-ice tanks with approximately 12 feet diameter and one (1)

10,000 gallon anti-ice tank with approximately 10 feet diameter. All tanks shall be aboveground horizontal, double wall, type 1 steel storage tanks.

3.1.5. Provide tank assembly with the manufacturer’s standard to include stairway and a catwalk assembly. All tanks shall be designed of structural steel and shall provide access to the top of the entire length of the tank system.

3.1.6. Provide a glycol stand tower to dispense the de-icing /anti-icing products from the ASTs to Air

Force deicing trucks.

3.1.7. The design shall include power, lighting, communications, controls and outdoor rated pumps as required in support of the dispensing stations, allowing for 24 hour operations.

3.1.8. All tanks shall be mounted on tank saddles that elevate the tanks above the underlying concrete slab.

3.1.9. The design shall include a spill containment enclosure and safety barriers to prevent accidental collisions.

3.1.10. Provide a water service with meter and reduced pressure backflow preventer as required for mixing of anti-icing chemicals.

Picture 1 – Aerial image of the proposed location courtesy of Google Earth

1.1. Commitment to Sustainable Design: It is Air Force policy to apply sustainable development concepts in the planning, design, construction, environmental management, operation, maintenance and disposal of facilities and infrastructure projects, consistent with budget and mission requirements (Air Force Sustainable Development Policy letter, December 2011). Furthermore, EO 13423, Strengthening Federal Environmental, Energy, and Transportation Management requires that federal agencies must ensure new construction and major renovations comply with the 2011 Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding (MOU). In addition, EO 13123, Greening the Government through Efficient Energy Management, states that federal agencies shall apply the sustainable development principles to the siting, design, and construction of new facilities. The designer shall optimize life-cycle value, promote pollution prevention, and reduce environmental and energy costs associated with the construction, life-cycle operation, and decommissioning of the facility.

1.1.1. Air Force Sustainable Design Principles: The facility should be designed to:

1.1.1.1. Minimize Energy Consumption: A building should rely on optimizing system efficiencies and employing conservation measures. Renewable energy technologies should be used in facility projects whenever feasible and cost effective. New facilities should meet or exceed current Air Force energy performance goals.

1.1.1.2. Protect and Conserve Water: Fresh water in an increasingly scarce resource near many of our bases. A sustainable building should reduce, control or treat site runoff, use water efficiently, and implement as many Federal energy Management Program Water Efficiency Improvement Best management Practices as practicable.

1.1.1.3. Use environmentally preferable products: Buildings should be constructed of materials that minimize lifecycle environmental impacts such as global warming, resource depletion, and toxicity. In a materials context, life cycle includes raw materials acquisition, product manufacturing, packaging, transportation, installation, use and ultimate disposal.

1.1.1.4. Optimize Operational and Maintenance Practices: Buildings should be designed to take into account the energy and environmental impacts of operating and maintaining the building.

Designers are encouraged to specify materials and systems that reduced maintenance requirements, and/or require less water, energy and toxic chemicals to maintain.

1.2. LEEDTM Green Building Rating System: The United States Green Building Council’s (USGBC)

“Leadership in Energy and Environmental Design (LEEDTM) Green Building Rating System” is the Air Force preferred self-assessment metric. The “Air Force amendment” has been created to make the LEEDTM system a more comprehensive tool for Air Force use. The Air Force amendment adds five prerequisites that represent existing regulatory requirements, and proposes three innovation credits that are particularly relevant for Air Force facilities. However, the total number of points available and the scoring criteria remain identical to the basic LEEDTM system. The LEEDTM system with the Air Force amendment shall be used for both design guidance and assessment, to evaluate the overall quality of the design effort.

The design shall meet the level, at a minimum. The design effort shall seek out integrated design solutions that provide the best value for the Air Force, and do not increase the overall cost of the project beyond the available budget.

1.3. LEED Certification with the USGBC: Submission of project documentation to the USGBC for official

LEEDTM certification is NOT required for this project.

1.4. Integrated Design: An integrated design process shall be employed for this design effort, to provide the best value solution for the Air Force. It is the responsibility of the A/E to ensure that the conceptual design and design development process benefits from the input of the full A/E team representing planning, site design, civil engineering, architecture, MEP (mechanical, electrical, plumbing) engineering, and interior design; user representatives, base civil engineer, Air Force project manager, facilities manager, and cost engineer. The conceptual design charrette shall be attended by design professionals and Air Force facilities staff representing all disciplines. The charrette process shall be followed by a series of full team design and coordination sessions as the design is developed and finalized.

1.5. Site Investigation: Before starting work, the A-E shall visit the facility and familiarize themselves with the existing conditions, review record drawings and obtain any other necessary information pertaining to the project.

1.6. Prepare Draft DD Form 1354: The AE will draft up a DD Form 1354. This form will be reviewed and approved by the real estate property manager.

2. ADMINISTRATION: The Contracting Officer (87 CONS/PKA), JBMDL, New Jersey, is responsible for administration of the contract. The Project Manager (PM) in Base Civil Engineer’s (BCE) office (787CES/CENMP), JBMDL, NJ is designated as the person responsible for technical and engineering matters pertaining to the design, reviews, and acceptance of work. No changes shall be made to the project requirements without written authorization by the Contracting Officer (CO). All correspondence shall be directed to the Contracting Officer with a copy to the PM.

3. DESIGN CRITERIA AND REFERENCES: The design shall conform to the applicable standards, instructions and regulations as follows (use the latest version at the start of the design) but not limited to:

3.1. Federal Aviation Administration (FAA), Advisory Circular 15/5300-14D

3.2. International Fuel Gas Code.

3.3. International Residential Code (replaces CABO, BOCA, ICBO, SBCCI).

3.4. National Electric Code, NFPA No. 70

3.5. National Electric Safety Code (ANSI C2)

3.6. Unified Facilities Criteria (UFC), 3-600-01,– Design: Fire Protection Engineering For Facilities

3.7. National Fire Protection Association (NFPA 101) Life Safety Code (Superceded in part by UFC, 3-600-

01)

3.8. International Building Code (IBC)

3.9. Uniform Federal Accessibility Standard (UFAS)

3.10. International Mechanical Code (IMC)

3.11. International Plumbing Code (IPC)

3.12. American Concrete Institute (ACI)

American Concrete Institute Technical Documents ACI 318, Building Code Requirements for Structural Concrete

3.13. Applicable State, City and County Codes and Regulations.

3.14. ETL 00-1 EPA Guideline Items in Construction and other Civil Engineering Specifications 5 Jan 2000

3.15. Affirmative Procurement – USEPA Comprehensive Procurement Guidance (CPG) on USEPA Web-site:

http://www.epa.gov/cpg/products.htm

3.16. DoD Antiterrorism Minimum Construction Standards for Buildings (August 2020)

3.17. McGuire Air Force Base Standards

3.18. McGuire Submittal Matrix for CID Packages.

3.19. Air Force Technical Order 42C-1-2 Anti-icing, Deicing, and Defrosting of Parked Aircraft.

3.20. Unified Facilities Criteria (UFC) 33-56-10 Factory-Fabricated Fuel Storage Tanks

3.21. JBMDL IFS infrastructure facility standard can be found on the Whole Building Design Guide website at https://www.wbdg.org/

3.22. McGuire AFB Designer Checklist.

3.23. Use the Whole Building Design Guide website at https://www.wbdg.org/ for any additional criteria not listed above. This site contains all the latest UFCs and United Facilities Guide Specifications (UFGS) that must be followed in all design work. Also, it contains all Engineering Technical Letters and Construction Technical Letters. All Air Force Instructions and manuals can be located on the e-publisher website (https://www.e-publishing.af.mil/)

4. SUBMISSIONS:

4.1. General: Architect-Engineer Design Guidance relating to specific requirements for JBMDL is in the I.F.S.

at https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifsto Requirements for drawings, specifications, cost estimates, etc., are listed in the following paragraphs. All electronic files from Microsoft Office will be saved in version 2016 format for WORD and EXCEL.

4.2. Drawings:

4.2.1. Format: Drawings shall be completed on AutoCAD, Release 2021, IBM compatible software and follow the Tri-Service Standards A/E/C CADD STANDARDS which include specific organizational criteria for layers, line types, symbols, etc. The minimum drawing letter size shall be 3/16 inches in height. The drawing shall not use any yellow lettering or drawings. X-referenced files can be used to assist in creating drawings; however, at the final submission each drawing/file shall stand on its own without X-referenced files. All conversions from Intergraph/Microstation shall be complete such that all information and details are fully readable and accessible to AutoCad. If Intergraph/Microstation is utilized, then converted to AutoCad, final payment will not be authorized until all files have been opened and are found to be fully converted. The A-E shall also provide PCP and PC2 files if produced under AutoCAD, and if under another drafting program, the A-E shall provide line weights. If problems arise, it is the A- E’s responsibility to correct the conversion of the files. Standard sheet size shall be Engineering ANSI Size D. Title block for use on the drawings will be provided by the PM. All Final Submittal drawings shall have the A-E registered stamp; title and signature next to the title block.

The A-E firm’s name shall not be used on any drawing, except as noted. Final approved drawings shall be submitted on a DVD.

4.2.2. Content: The drawings shall show general layout and construction details necessary for a clear and concise presentation of the work to be accomplished. A cover sheet and site plan sheet with identified utilities are required for all projects. Sheet numbering shall provide both generic sheet number (i.e. Sheet # of ##) and discipline sheet numbers (i.e. A-#, M-#, E-#) in which both shall be provided in an index on the cover sheet.

4.3. Specifications:

4.3.1. Format: Specifications shall be prepared in Construction Specifications Institute (CSI) format.

Reference may be made to Military Standards, Federal Specifications, ASTMs and other uniform guidelines. Only those standards and publications referenced in the body of each section shall be listed at the beginning of that section and vice versa. Specifications shall be delivered in hard copy, bound on 8-1/2” x 11” paper, at various stages in the numbers listed in paragraph 8.

Specifications shall also be prepared and submitted in MICROSOFT WORD, Version 2016 format. Preliminary Submission (30%) shall be submitted in an outline format listing all CSI Sections and Paragraphs. Preliminary Submission (60%) shall include the entire CSI Section with specific project requirements.

4.3.2. Content: Specifications shall be prepared by the A-E and will cover all parts of construction shown on the drawings. The specifications shall be sufficiently detailed to describe materials but not so detailed as to eliminate full and free competition. If it is necessary to require a specific shape, size, color or other unique characteristic, and/or a specific manufacturer's name, and model number, the words "or approved equal" must be used. All items designated for submittal and testing shall be sufficiently described to provide the Government a basis for review and approval or disapproval. The term “Contracting Officer” shall be used in the specifications rather than references to “owner” and “Architect Engineer.”

4.4. Design Analysis:

4.4.1. Format: Design Analysis shall be a hard copy document with prepared reports in MICROSOFT

EXCEL, Version 2016 (for load calculations), and MICROSOFT WORD, Version 2016 (for technical report).

4.4.2. Content: Design analysis shall be bound on 8-1/2” x 11” paper, arranged by discipline (See

Design Analysis Table of Contents), support all design decisions made throughout the design and updated for each submittal. The design analysis shall serve as a historical, chronological record of all design decisions including all technical calculations, material cut sheets (picture format in Word), explanations of any options considered, system design selection criteria, applicable codes or regulations, meeting minutes, phone conversations, e-mails, review comments and A-E’s response and action to all review comments.

4.5. Cost Estimates:

4.5.1. Format: The Part 1) construction costs will be separated from the Part 2) repair costs. Cost detail and summary sheets shall be provided in MICROSOFT EXCEL.

4.5.2. Content: The intent of the A-E Services portion of this Contract is to design a completely functional and operational facility within the Construction Cost Limitation or Programmed Amount (PA) as listed in Paragraph 2. The construction cost includes construction improvements of buildings and necessary supporting facilities such as roads, drives, landscaping, recreation, parking and utilities. Cost estimates shall be detailed, listing labor, equipment and materials of each item of work. The cost breakdown shall be by CSI division. References for unit costs (R.S.

Means, PACAS, etc.) will be required for every item within each CSI division. The basis of the pricing used shall reflect the probable construction costs which can be obtained in the JBMDL area for the scheduled time period of the project. The cost estimate shall be an opinion of probable costs based on fair market value, and shall not be a prediction of a contractor’s bid. The opinion of probable cost shall be made on the basis of the experience, qualifications and best judgment of the A-E. The cost estimate shall be prepared in accordance with generally accepted cost estimating practices and standards. The cost estimate shall be updated and furnished with each design submittal. If the AE’s cost estimate, as submitted, indicates that the project, as designed, exceeds the Construction Cost limit as provided in Paragraph 2, the AE, without additional compensation, shall submit recommendations for bringing the project costs within the established cost limitations. Upon receipt of approved recommendations, the AE shall revise the drawings and/or specifications accordingly. The estimate shall include a summary sheet and backup sheet as follows:

4.5.3. Summary Sheet:

Authorized Scope (Provide brief description).

Designed Scope (Provide brief description).

Designed Construction Cost $ _______ Building $ _______ Site Work $ _______ Demolition $ _______ Environmental Abatement $ _______ Overhead (15%), Profit (10%), & Bond (2%) $ _______

TOTAL ESTIMATED CONSTRUCTION COST $ _______

4.5.4. Backup Sheets:

Primary item cost breakdown sheets shall be provided to serve as backup to the submitted estimate.

This breakdown shall show as many construction item quantities and costs as possible at each stage of design. Items such as foundations and footings may be included by linear feet, exterior walls by square footage, plumbing by fixture, etc. when aggregate items such as these are used, insure a description is included in the cost. Contractor labor, mark-up, taxes, profit and overhead may be included in the unit prices if a general note is added indicating percentage amounts that are included.

If unusual design features or conditions are included in the project which materially affects the cost, attach a separate sheet to the backup material with sufficient explanation and cost information to support them.

4.5.5. Design Projects: Cost estimates created by the AE will not be shared with the construction contractor and will become the government’s independent government estimate (IGE) and shall be labeled as such. The AE will design the project within cost construction limits and notify the government if the limits are not buildable.

6.6. Materials Approval Submittals:

6.6.1. Format: Materials Approval Submittals shall be prepared in MICROSOFT EXCEL, Version 2016, or MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

6.6.2. Content: Materials Approval Submittals shall contain a list of all required submissions listed in the specification or drawings for review by the Government during construction of this project. The content of each type of submission shall be clearly defined in Part 2, Products, of Section 01300 of the specification. The number of different type of submissions used in the Materials Approval Submittal List shall agree with the ones included in Section 01300.

6.6.3. Submittal Classifications: Classify submittals in the Material Approval Submittal List as

“government approved” or “information only.” Submittals which always require government approval are: extensions of design, critical materials, deviations, O&M manuals or those involving equipment that must be checked for compatibility with the entire system. All submittals not requiring government approval are for information only. Within the terms of the contract clause “Specifications and Drawings for Construction” government approved submittals are considered to be “shop drawings” whereas information only submittals are not.

6.7. Project Timeline & Phasing Requirements:

6.7.1.Format: Project Construction Timeline & Phasing Requirements shall be prepared in MICROSOFT

PROJECT 2021 format.

6.7.2.Content: Project Construction Timeline & Phasing Requirements shall contain a Gantt chart of the project design schedule, both projected and actual, and projected construction schedule in days showing all necessary phasing and major milestones.

6.8. Designer Checklist: Designer Checklist shall be prepared and signed by the A-E. Checklist shall be provided by the PM.

6.8.1. Format: Designer Checklist shall be prepared in MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

6.8.2. Content: Designer Checklist shall be prepared, checked off, and signed to serve as verification that design criteria were met.

6.9. Bidding Schedules: A cost completed Bidding Schedule and an identical Blank Bidding Schedule shall be prepared by the A-E. Bidding Schedule format shall be obtained from the PM.

6.9.1.Format: Bidding Schedules shall be prepared in MICROSOFT EXCEL, Version 2016, or

MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

6.9.2.Content: Bidding Schedules shall contain all bid items including a lump sum for the entire job and additional unit price bid items to cover anticipated work which are high probability items that can not be economically evaluated until construction begins. The unit price items may include but are not limited to such items as: (a) Removal and disposal of unknown concrete, including excavation, backfill and compaction, (b) Hand digging to locate unforeseen utilities, (c) Removal and replacement of wood structure or components, etc.

6.10. Progress Schedule (form 3065): A Microsoft Projects 2021, "Project Plan File" construction progress schedule shall be provided identifying an accurate percentage of the various stages in the construction of the project.

6.10.1. Format: Progress Schedules shall be prepared in MICROSOFT EXCEL, Version 2016, or

MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

6.11. Electronic Submission (CD-ROM): All above listed items for final submission shall be written to a recordable CD and write protected. CDRW are unacceptable. The CD shall have folders labeled:

Drawings, Specifications, Cost Estimate, Design Analysis, Materials Approval Submittals, Project Timeline and Phasing Requirements, and Designer Checklist, etc., with the appropriate uncompressed files saved to the corresponding folder. A Table of Contents of the CD shall be created in MICROSOFT WORD, Version 2016, format listing in a table with the path of all files and descriptions. The Table of Contents shall then be saved in the route folder of the CD. Upon completion of the recording, “End of Section” shall be specified on the CDR.

6.12. Final Submission:

6.12.1. The AE shall provide two sets of hard copies and two sets of electronic file copies of the Ready-to-

Advertise (RTA) plans and specifications on 5 ¼ inch ISO-9660 CD-ROM. The files shall include full-size electronic raster CALS group 4 files rotated 90 degrees CCW in 400dpi including reference files; a generic ASCII index file (space delimited) with a consecutively ordered electronic filename, plate number, sheet number, and drawing title; one set ready-to-advertise specifications (single file) in Microsoft Word 2016 format; one set of ready to advertise specifications in Adobe Portable Document Format (PDF); one copy of the final material submittal register in MS Word 2016 format;

and one copy of the submittal register in Adobe Portable Document Format (PDF).

6.12.2. The AE shall insert blank pages in the electronic specification files as necessary to insure an even number of pages. Each specification section page shall contain the project number in the lower left corner, and the specification section and page number, separated by a dash, on the bottom center.

6.12.3. In addition, the AE shall furnish one set of half-sized corrected final design drawings printed from converted CALS electronic files, stamped and signed, one copy of the specifications and submittal register printed from PDF files, and design authentication sheet for certifying that the electronic bid set drawings and specifications were prepared, reviewed, and approved by registered professional engineers (the CO will furnish a sample design authentication sheet).

6.12.4. The ASCII index file shall also be supplied with the 90% submittal. Drawing files shall also be provided in AutoCAD format as described in paragraph 4.2.

6.12.5. The AE shall print one set of drawings from AutoCAD format and one from CALS format to ensure both drawing sets are identical.

6.12.6. ALL WORD/AUTOCAD/PDF FILES SHALL BE WITHOUT PASSWORD PROTECTION AND

UNLOCKED.

NOTE: The AE shall be design complete when submitting the 90% review package. The final set of specifications will be in one document and not separate files per section.

7. ARCHITECT – ENGINEER SERVICES:

7.6. Site Design Data: The A-E shall perform field reconnaissance, survey, and site investigations, including travel, and work required to obtain engineering information and design data for the accomplishment of the contract documents of the project in accordance with the requirements of this Statement of Work. See

APPENDIX 4 TO ANNEX C TO JBMDL JIDP CONTRACTOR SECURITY APPENDIX.

7.7. Asbestos Testing: If applicable, the A-E shall perform all necessary testing to identify asbestos abatement needed during the construction contract. The contract documents shall clearly identify and quantify the locations and components, which are an asbestos hazard and will be abated under this project. The cost estimate shall contain the necessary line items for asbestos abatement and disposal. Before entering spaces posted as containing asbestos, the A/E must submit a health and safety plan for approval by the PM. This procedure will include fitting of respirators and appropriate training/certificates for A/E personnel.

7.8. Lead-Based Paint (LBP) Testing: If applicable, the A-E shall perform all necessary testing to identify lead based paint abatement needed during the construction contract. The A-E shall perform a X-Ray Fluorescence (XRF) analysis to determine LBP to identify the type of disposal required. The cost estimate shall contain the necessary line items for Lead-Based Paint Toxicity Characteristic Leaching Procedure (TCLP) testing as needed and abatement and disposal. The contract documents shall clearly identify and quantify the locations and components, which are a Lead-Based Paint hazard and will be abated under this project.

7.9. Field Measurements: The A-E shall be required to make his own field investigations to verify dimensions and other information.

7.9.1.A/E is free to conduct field investigations as required without attendance by the PM. However, the

A/E must keep the PM informed regarding such visits, including the building manager. A list of building managers will be provided by the PM. Visits should be conducted during the hours of 0630- 1700, Monday through Friday, unless special arrangements are made.

7.9.2.The A/E shall be responsible for own personal safety equipment. The A/E shall also be responsible for furnishing any instruments/equipment needed during field investigations. The Air Force will not furnish equipment or labor to take samples, pump pits or other similar activities.

7.9.3.The A/E shall identify all non-routine site investigations ex: confined space entries, climbing, repelling, submerged explorations, or any activities that require safety equipment, licensing and / or certification. Upon approval of the PM, the contractor shall comply with all Federal, State, and local regulations pertaining to the specific investigations. The A/E shall provide all documentation and certifications to the PM ten (10) working days in advance for all such identified investigations.

7.9.4.A/E personnel may not enter confined spaces prior to approval by a gas free engineer. The Air Force will not gas free a space for A/E personnel. The A/E is responsible for obtaining a gas free permit which conforms to Air Force regulations. The A/E will be briefed by wing safety about proper procedure and identification of spaces considered confined.

7.10. User Questionnaire: The A-E shall develop a user questionnaire within 5 days of issuance of notice to proceed and distribute to the CO and the PM. This questionnaire shall document questions concerning criteria that the A-E needs to complete the design. Answers to these questions will be provided during the investigation period.

7.11. Topographic Survey and Drainage Study: If applicable, the A-E shall produce a topographic survey of the existing construction site to be used in the production of a drainage study and grading plan for the new construction. The end product will be a grading plan, which creates positive drainage for the new construction site.

7.12. Area ground sonar scanning may be used to verify underground utilities.

7.13. Fire Hydrant Flow Testing.

7.14. Provide all personnel information to Contract Administrator to obtain access to site for all visitors and sub-contractors

7.15. Geo-Technical Investigation: If applicable, the A-E shall arrange for soil borings, plate-bearing tests, and

CBR tests as required throughout the construction area. The A-E may rely on existing soils data if in his professional opinion such data is adequate for sound design. The A-E is responsible for obtaining the necessary signatures from the base representatives to satisfy all requirements on AF Form 103 (Base digging permit).

7.16. Preliminary Submission (60%): Architect-Engineer shall submit a preliminary design package which will include, as a minimum, the following:

7.16.1. Drawings:

7.16.1.1. Cover Sheet, drawing index, site plan and location plans showing how each unit type fits in and integrates with other unit types.

7.16.1.2. Existing/demolition plans, including phasing, for each of the units.

7.16.1.3. New plans for each of the units, including sections and details, by discipline.

7.16.2. Specifications: Include index and mark-up of all sections.

7.16.3. Design Analysis: Describe elements of preliminary design only. Documents any A-E concerns requiring Government resolution. Provide preliminary descriptive catalogue cuts to support design to this level. Preliminary cost estimates for each unit type and total for the project. Give recommendations for additives, if necessary.

7.16.4. CID: See attached SID and FF&E Submittal Design Matrix.

7.17. Pre-Final Design Submission (95%): The pre-final design documents will be the preceding design complete to 100% and include integration of the Air Force review comments resulting from the previous reviews along with a refined cost estimate and anticipated design/construction time schedule (Bar Chart).

The final design will include complete and thorough detailing of all requirements of the project to leave the contractor no question as to scope of the IFB, and shall include all requirements shown for the previous design submittals. The project shall be design complete at this submittal.

7.18. Final (100%): The completed (100%) design shall be Ready-To-Advertise (RTA). All 90% design submission comments shall be incorporated in this final package.

8. SCHEDULE OF SERVICES AND SUBMISSIONS:

8.6. A-E shall meet with the PM at JBMDL prior to starting the design. All pertinent information should be obtained at that time, including visiting the facility and interviewing the facility occupants. The A-E shall be provided access to the BCE Plans Vault to obtain copies of the applicable as-built drawings. BCE will provide a hard copy of the drawings selected by the A-E. Where possible, BCE will provide drawings in electronic format via E-mail.

8.7. A-E will be required to attend design review meetings to explain concepts and design rationale. A-E shall be responsible for preparing meeting minutes and distributing them to all attending parties within five working days.

8.8. A-E shall provide written documents that respond to each and every comment made during the design review process for each submittal.

8.9. The A-E shall submit four stages of design, plus final, for review to the following distribution:

87 CON/PKA (Original transmittal letter only) ATTN: 87 CON/PKA (Dana Deyampert) 2402 Vandenberg Avenue

JBMDL, NJ 08641

787CEN/CENMP (All Contract Documents) Attention: Mr. Bassem Attalla 5317 Delaware Avenue

JBMDL, NJ 08640

8.10. Submissions:

Note: 4 Sets of each item, except as noted and 1 electronic CD per submission. If electronic package is less than 10MB size, electronic package may be transmitted via email.

(1) Preliminary Submissions: (30% and 60%)

(a) Drawings. (4 Sets: 4 each half size)

(b) Specifications in outline form at 30% and complete electronic mark-up at 60% (2 Sets, double sided and half sized are acceptable)

(c) Design Analysis.

(d) Cost Estimate (Original/Revised).

(e) Project Timeline and Phasing Requirements.

(f) CID Binder (at 60% only)

(g) A-E’s Written Response to Submission Review Comments (Provide 1 copy, 5 days after receipt: Include 2 sets with next submission)

(1) Pre-Final Submission: (90%)

(a) Drawings. (4 Sets: 4 each half size)

(b) Specifications. (2 Sets double sided)

(c) Cost Estimate (Final).

(d) Bidding Schedules. (1 complete and 1 blank)

(e) Materials Approval Submittals.

(f) Liquidated Damages Letter.

(g) Warranty Memo.

(h) A-E’s Written Response to Submission Review Comments (Provide 1 copy, 5 days after receipt)

(i) Design Analysis.

(j) Salvage Material List (Items to be reused, if necessary)

(k) Designer Checklist

(l) CID Binder

(m) Progress Schedule (form 3065)

(n) Draft DD Form 1354

Note: Pre-Final Submission (90%) should be DESIGN COMPLETE.

(4) Final Submission, (100% Complete Submission)

Hardcopy:

(a) Drawings. (4 Sets: 1 full size, 3 each half size)

(b) Specifications. (2 Sets, double sided)

(c) Cost Estimate (Final).

(d) Bidding Schedules. (1 complete and 1 blank)

(e) Materials Approval Submittals.

(f) Liquidated Damages Letter.

(g) Warranty Memo.

(h) A-E’s Written Response to Submission Review Comments (Provide 1 copy, 5 days after receipt)

(i) Design Analysis.

(j) Salvage Material List (Items to be reused, if necessary)

(k) Designer Checklist

(l) CID Binder (2 sets)

(m) Progress Schedule (form 3065)

(n) Draft DD Form 1354

Electronic Submission (CD ROM):

(a) RTA (Ready-to-Advertise) Package

1) Drawings (AutoCAD and PDF file format in separate subdirectories)

2) Specifications (Single PDF and MS Word 2016 file in on subdirectory)

3) Cost Estimate

4) Bidding Schedules (1 complete and 1 blank)

5) Material Approval Submittals

6) Liquidated Damages Letter

8) Warranty Memo

9) A-E’s Written Response to Submission Review Comments

10) Design Analysis in PDF Format

11) Salvage Material List

12) Designer Checklist

12) CID Photographs in JPG Format, Floor plans in ACAD format, Narrative in word format, and estimate/order forms in Excel format.

13) Progress Schedule

14) Microsoft Project 2021 - Project Plan File of Construction Phasing

15) Draft DD Form 1354

Note: 2 Sets Hardcopy Submission of drawings and specifications (in addition to electronic copy). One drawing set shall be printed from the PDF file and one drawing set shall be printed from the AutoCAD file to show files are identical. One drawing sets shall be full size print. One drawing sets shall be half size print.

9. SCHEDULE OF SUBMISSIONS: The time frame for each submittal is established before the issuance of the individual delivery orders. Below is a standard working time frame for standard designs, although these are subject to change by the Contracting Officer. The time frame for each submittal is established as follows:

EVENT AE Time Frame Gov't Review Time Cum Time

Award

Kick-Off Meeting 5 Working Days

30% Review 30 Working Days 10 Working Days 9 Weeks

60% Review 20 Working Days 10 Working Days 15 Weeks

90% Review 10 Working Days 10 Working Days 19 Weeks

100% Review 5 Working Days 5 Working Days (NTP) 21 weeks

(5.25 Months)

The Government may extend its review time when reasonable and necessary without penalty or claim. The Government review will be primarily for the purpose of determining if the design is in conformance with the scope.

It is not the intent of the Government to check the A-E's work in detail. The A-E shall be responsible for incorporating each review comment or providing written rationale for exclusion, at each submission.

10. CONFIDENTIALITY: All cost estimates are considered privileged information and are for official use only.

The A-E shall not divulge the cost information to anyone outside the Government unless authorized by the Contracting Officer in writing. This provision will stay in effect until award of the project for construction.

SPECIFICATION WRITING

The word Government must be capitalized throughout specifications.

At the end of each section; the words “END OF SECTION” must be included (Centered).

On last line of each page; left side shall be Project Number, “PTFL FY-XXXX”, and centered shall be Page

Number, “xxxxx-x”.

Table Of Contents (TOC); Page numbering (See Sample) & correct number of pages must agree.

References; whenever Publications are noted in Spec text, it must be listed in a Reference List. The following paragraph shall head the References: “The publications listed below, current as of the date of this solicitation, form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.”

Submittals; for each submittal required & noted in Spec text, it must be listed in the Material Approvals

Submittal (MAS) List. The MAS is a separate item.

When specifying approvals are required, they must be submitted, in writing, to Contracting Officer (CO), and approval received, in writing, by the CO. No one else can approve submittals.

Whenever notifications, directions, etc. are noted, they must be directed to the Contracting Officer’s Technical

Representative (COTR). Not the Engineer, Architect, Owner etc.

Estimated Quantities items noted in text, must also be listed on Bidding Schedules.

Design Analysis Table of Contents

Chapter 1 Project Description

a. Background

b. Goals and Objectives

Chapter 2 General Requirements

a. Site Visits

b. Applicable Codes

c. Design Scope

d. Government Furnished Equipment

e. Construction Phasing

f. Construction Time Line

g. Area Impact Analysis

h. Security Provisions

i. Construction and Waste Haul Routes

j. Special Design Issues

k. Meeting Minutes (Faxes, Phone Conversations, etc)

l. Review Comments (with responses)

m. Removal/Demolition

n. Designer Checklist

Chapter 3 Civil and Landscape Design

a. Design Criteria

b. Design Calculations

c. Drainage

d. Uniform Federal Accessibility Standards (UFAS)

Chapter 4 Geo-technical Design

b. Design Calculations

c. Boring Data

Chapter 5 Architectural Design

a. Design Concepts

b. Architectural Materials Exterior

c. Comprehensive Interior Design (CID)

d. Uniform Federal Accessibility Standards (UFAS)

Chapter 6 Structural Design

Chapter 7 Mechanical Design

a. Design Criteria (HVAC, Plumbing, etc)

c. Cut Sheets

Chapter 8 Electrical Design

a. Design Criteria (Power, Lighting, Lightning Protection, Intercom, telephone, CATV, etc)

Chapter 9 Environmental Criteria

a. Air Quality

b. Water Resources

c. Hazardous Materials

d. Cultural Resources

e. Lead Paint and Asbestos Analysis

f. Permits Required

Chapter 10 Fire Protection/Detection Analysis

b. Fire Protection System

c. Fire Alarm System

d. Cut Sheets

Chapter 11 Cathodic Protection