Statement of Work.docx

USDA - NASS

Lease and Maintenance of Ricoh Pro Production Printers Statement of Work (SOW)

A. Background Information

The United States Department of Agriculture (USDA), National Agricultural Statistics Service (NASS), National Operations Division (NOD) operates a Print Mail Center (PMC) at 9700 Page Ave., St. Louis, MO 63132. The PMC is responsible for printing, folding, inserting and mailing hundreds of thousands of reports, communications, and survey forms each year. Various machines are utilized to complete these processes including multiple high speed printers and document finishing units. Data collected from survey forms and respondent communications are used to produce hundreds of agricultural reports including Principle Federal Economic Indicator reports.

B. Purpose and Objectives of the Acquisition The NASS NOD PMC requires a one-year lease contract for three Ricoh Pro high-speed printers currently in operation and under lease agreement with Gibbs Technology dba GFI Digital. This equipment has been in operation and under lease on PO# 1232SB18P0073 since June 2018. Due to required increases to this contract for additional maintenance usage charges in option years II and III, option year IV may not be exercised. NASS requires a one-year lease with maintenance of this equipment to ensure continued operations of mission critical print/mail work to include the USDA 2022 Census of Agriculture.

C. Contractor Requirements The Contractor shall supply the following production printers with existing peripheral equipment:

· Ricoh Pro 8210 serial number Y668C300006

· Ricoh Pro 8210s serial number C448C100025

· Ricoh Pro C7100s serial number G347FA01652

The Contractor shall provide a service agreement/maintenance contract on the equipment to include:

· On-site service by local, manufacturer trained technicians

· Four-hour response time for service calls placed during business hours (8:00AM – 5:00 PM) Mon – Fri except Federal holidays

· Consumables to include toner & drum

· Parts

· Preventative maintenance

· Certified Fiery software support

The Contractor shall provide end of lease purchase option.

D. Government Responsibilities

The Government will and the Contractor shall affirm and agree that they are equal employment opportunity employers and are in full compliance with any and all applicable anti-discrimination laws, rules, and regulations. The Government will and the Contractor shall agree not to harass, discriminate against, or retaliate against any employee of the other because of his or her race, national origin, age, sex, religion, disability or handicap, marital status, or other category protected by law; nor shall either party cause or request the other party to engage in such discrimination, harassment, or retaliation. In the event of any complaint of unlawful discrimination, harassment, or retaliation by any Assigned Employee, the Government will and the Contractor shall agree to cooperate in the prompt investigation and resolution of such complaint.