Sole Source Justification .docx

United States Department of Agriculture Single Source/Brand Name Justification Less Than the Simplified Acquisition Threshold (SAT) FAR 13.106-1(b)(1) Control No. (if applicable)

1. Identification of the agency and the contracting activity.

NASS National Operations Division (NOD) requires a lease and maintenance for Ricoh Pro 8210, 8210s and C7100s high-speed production printers.

2. Description of supply or service required to meet the agency’s needs.

The NOD Print Mail Center (PMC) requires a lease with maintenance contract for Ricoh Pro 8210 SN Y668C300006, Ricoh Pro 8210s SN C448C100025 and Ricoh Pro C7100s SN G347FA01652 high-speed production printers for a base period (1 year) contract.

3. Rationale or circumstances for limiting competition.

The Ricoh Pro production printers with serial numbers listed above are owned by Gibbs Technology, dba GFI Digital and have been under lease contract with NASS since June 2018. The lease contract (PO# 1232SB18P0073) includes monthly lease charge and maintenance for a base year and four option years with equipment purchase option at end of lease. Maintenance charges are based on usage and billed quarterly.

To determine required funding of maintenance for each lease contract year, NASS estimates usage based on annual programs historical data and assigned and projected workloads. Since the onset of the COVID- 19 pandemic, the workloads at NOD Print Mail Center increased exponentially due to work stoppages and cancelations of assigned and contracted print work at GPO and other locations that process NASS print/mail work.

This increased workload required additional funding for maintenance charges in both option years two and three of lease contract 1232SB18P0073. Due to these increases to the cumulative value of PO# 1232SB18P0073, the final option year of the current lease contract may not be exercised and requires a new contract and funding commitment.

NASS requires a lease contract with maintenance for the production printers currently in operation at the NOD Print Mail Center to ensure continuation of mission critical print/mail work and to retain the option to purchase this equipment at fair market value. Gibbs Technology dba GFI Digital is the single vendor to provide the lease and maintenance as owner of this equipment.

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4. Description of the market research conducted and the results or a statement of the reason market research was not conducted.

Market research was conducted to determine price reasonableness of equipment for current lease contract and remains unchanged.

5. Estimated price, including all options, if applicable.

The total estimated award value is $65,041.98

6. Recommended source(s).

The recommended source is Gibbs Technology, dba GFI Digital. DUNS: 099221363 image1.jpeg