SS-2025-3099_-_Cummins_Generator_jd.pdf

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720

NOTICE OF INTENT TO SINGLE SOURCE

POSTING DATE: May 20, 2025, PROCUREMENT CONTACT: Jennifer Deveaux

TELEPHONE: 386-734-7190 ext. 20394 E-MAIL: jldeveau@volusia.k12.fl.us

NOTICE TITLE & NUMBER:

SS-2025-3099 Cummins Generator Maintenance & Repair

RESPONSE DUE DATE & TIME: May 30, 2025; 2:00 PM

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in 6A-1.012(12)(d) Florida Administrative Code (FAC). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the School Board shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined by FAC. This cover sheet with all reference material must be received via e-mail at the address above. The School Board reserves the right to decide equivalence of alternatives proposed.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE PROVIDER.

COMPANY NAME:

MAILING ADDRESS:

CITY, STATE, ZIP

FEDERAL EMPLOYER S IDENTIFICATION NUMBER (FEIN):

TELEPHONE NUMBER: FACSIMILE NUMBER:

Email:

AUTHORIZED SIGNATURE: TYPED OR

PRINTED NAME:

TITLE: DATE:

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. Recommendations are available through the website usually within one week after the “Response Due Date” and notices will not be mailed.

mailto:jldeveau@volusia.k12.fl.us

NOTICE OF INTENT TO SINGLE SOURCE

Per School Board Policy, decisions pertaining to single sourcing remain valid for one year after the date of Board approval and must be reposted and revalidated annually.

The School Board of Volusia County, Florida, intends to procure the following services:

Maintenance and Repair Services of Cummins Generators Districtwide

Contractor shall perform the services on site at the Volusia County Schools location where the generator is located, unless otherwise agreed to by district personnel.

Contractor shall immediately notify district personnel when a system is removed from, or returned to, the district location.

Contractor shall continuously adhere to all manufacturers and code requirement checkout procedures for installation, maintenance, startup, commissioning and operation of any system equipment.

Contractor shall warrant that all repairs provided as part of the services shall be free of defects in material and workmanship for a period of one (1) year from the date of completion of each repair.

Contractor shall keep all work areas clean and free from all debris and rubbish to the most reasonable extent possible.

The Contractor shall remove all debris and rubbish from the work area daily and shall maintain the work area in a broom-clean condition.

The Contractor shall wipe clean the work environment, equipment housings and equipment rooms after all provided work.

Prior to final inspection and /or acceptance of work performed, Contractor shall provide a thorough broom, vacuum, and wipe of all equipment panels and exposed access terminals. The purpose of this cleaning is to specifically remove hazards and debris from the active contact points of equipment and connection cords and sockets. The contractor must provide a visual inspection of the work area to ensure that no equipment or safety hazards exist.

In order for payments to be processed in a timely manner, invoices must be sent to the ordering department. It is the Contractor’s responsibility to obtain the name of the District employee responsible for the purchase order as well as the correct department.

The Intended Single Source Vendor:

Cummins Sales & Service 4820 N. Orange Blossom Trail Orlando, FL 32810

Estimated Annual Expenditure: $200,000.00.

Any notice of intent to protest this Sole Source posting must be submitted via email to Jennifer Deveaux, jldeveau@volusia.k12.fl.us before the due date indicated on page one. The protest must include a detailed justification and current pricing.

mailto:jldeveau@volusia.k12.fl.us