STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

INVITATION TO BID FOR: Ohio Hunter Education Certification Card

BID NUMBER: SRC0000035136

BID NOTICE DATE: 11/06/25

CLOSING DATE: 11/12/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at (614)-387-0012 or e-mail:

barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 20,000 wallet-sized 30mil plastic cards featuring a non-smear writable surface on both sides for use by the Ohio Department of Natural Resources Division of Wildlife.

2. QUANTITY: 20,000 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS:

A. PRESSWORK: Two-sided / full bleed / full color / no barcode or magnetic strip

B. PRINT METHOD: Digital, screenprint, or off set / no color banding or fading

C. SIZE: 3.375in x 2.125in

D. STOCK: Polypropylene / white / 30mil. (like a standard credit card) s

E. CORNERS: Rounded / standard 0.125in or nearest radius

F. LAMINATE: Any finish / MUST be writable with ballpoint pen on both sides / Can be fully laminated -or- just strips where writing is required / smear resistant (see exhibit below)

G. ARTWORK: Final artwork provided via email as a vector-based pdf file with bleed and crop marks.

H. PACKAGING: Shrink-wrap or bag in sets of 50 or 100. Label all boxes with title “Hunter Ed Certificate Card”. Pack into standard heavy duty 200# test corrugated box. Pad if necessary to avoid damage during shipping. No straps or rubber bands that may damage the decals.

4. PRE-PRODUCTION: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife representative. Any items produced without review or agency sign-off is subject to delivery refusal. Changes by the ordering agency (Ohio Division of Wildlife) that result in additional charges or fees must be submitted as a separate charge from the awarded PO price.

A. PRINT PROOF: A digital proof shall be made available to Chad Crouch via at chad.crouch@dnr.ohio.gov for approval.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf mailto:barry.zimmerman@das.ohio.gov mailto:chad.crouch@dnr.ohio.gov

B. PRESSCHECK: N/A. (press check is not requested for this project)

5. DEADLINE: Delivery is requested to arrive by DECEMBER 22, 2025 or sooner.

6. DELIVERY: The vendor shall be responsible for delivery to:

ODNR Division of Wildlife Warehouse

Attn: Chad Crouch / Matt Ortman

1500 Dublin Rd.

Columbus OH 43215

WAREHOUSE CONTACT INFORMATION:

Please contact any staff member below prior to arrival for large quantities to ensure proper site offload.

614-902-4193 (Keith McClaskey - Warehouse Staff) 614-256-7048 (Jason Gibbs - Warehouse Manager) 614-265-6339 (Chad Crouch - Project Manager)

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only. No weekend or holiday deliveries.

7. EXHIBIT:

8. COMPARABLES: Job#: 965160 - 20P000516 / Year: 2020 / Quantity: 20,000 total / $1,740.00 USD Job#: 965131 - 19P0843 / Year: 2019 / Quantity: 20,000 total / $2,486.25 USD Job#: 965077 - 6P0477 / Year: 2015 / Quantity: 50,000 total / $4,830.00 USD

9. INVOICING: All invoices are to be submitted DIRECTLY to the Ohio Financial Shared Services (FSS).

A. There are two options available to submit invoices to FSS:

1. Email: invoices@ohio.gov

2. Mail: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

B. Please indicate the origin code “N22” on the invoice with the title/name of our agency.

This number is specific to the Ohio Division of Wildlife and will offer faster and thorough processing.

C. See the comment section of the awarded PO for specific invoice details and the most up-to-date information.

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: