SRC0000030043.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: 2025 Fish Ohio Lapel Pins

BID NUMBER: SRC0000030043

BID NOTICE DATE: 04/21/25

CLOSING DATE: 04/25/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-387- 0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 12,400 brass pins (11,000 silver plated and 1,400 gold plated) featuring seven enamel colors for use by the Department of Natural Resources by August 4, 2025 or sooner.

2. QUANTITY: 12,400 TOTAL (11,000 Standard Pins (silver plated) 1,400 Master Angler Pins (gold plated))

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

3. SPECIFICATIONS: All pins are to be die-stuck brass and oval shaped (height 0.86in (21.84 mm) x width 1in (25.4 mm)) with seven (7) soft enamel colors and a fastener (military clutch, ¼” (6.5 mm) long nail with spur). All pins are also to be finished with a clear epoxy domes and individually bagged (in unmarked bags). See details below:

A. SIZE: Oval - height 0.86in (21.84 mm) x width 1in (25.4 mm)

B. METAL: Brass / flat / die-struck / gold and silver plated (11,000 silver and 1,400 gold)

C. ENAMAL TYPE: soft enamel

D. PLATING: Standard (11,000) - silver plated / Master (1,400) – gold plated

E. FASTENER: Standard military clutch, ¼” (6.5 mm) long nail with spur

F. COLORS: Each pin is to have seven (7) PMS colors – see details below:

Standard: Seven (7) PMS – 574 (green), 576 (green), 577 (green), 580 (green), 173 (orange), 368 (lime), and white

Master: Seven (7) PMS – 574 (green), 576 (green), 577 (green), 580 (green), 173 (orange), 187 (red), and white

G. FINISH: clear epoxy dome on all pins https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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H. BACK: stamped text on back of pin (CELEBRATING THE OHIO FISHING LICENSE 1925-2025). See exhibit

I. SUPPLIED TO VENDOR: Final artwork provided via email as a vector-based .ai file and a high-quality print pdf.

J. PROOF: Please email a photographic proof to Chad Crouch (chad.crouch@dnr.ohio.gov). Proof shall show front and back of both pins. Photographic samples of previous pins can be provided at vendor’s request, if needed.

I. PACKAGING: Individually wrap / NO MANUFACTURER MARKING ON BAG OR PIN / pins are to be packaged individually in unmarked plastic bags, roughly 1½in x 2in (38 x 51mm). Packaged pins are to be safely packed in heavy plastic bags or separate containers in quantities of 250–500 within shipping boxes. Label boxes with item name and quantity within. Carton pack and label with item name and quantity within. A single box weight not to exceed 40 lbs.

4. DELIVERY: REQUESTED AUGUST 4, 2025 OR SOONER (DELIVER TO: )

Ohio Division of Wildlife Warehouse

Attn: Chad Crouch / Keith McClaskey

1500 Dublin Rd.

Columbus OH 43215

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only. No weekend or holiday deliveries.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shipping of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT responsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on-site visual inspection.

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL

INVOICES MUST REFERENCE: JOB NUMBER SRC0000030043 WITH A SIGNED DELIVERY RECEIPT.

mailto:chad.crouch@dnr.ohio.gov

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7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

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(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: