SRC0000029599.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: BCCP Business Contact Reference Cards

BID NUMBER: SRC0000029599

BID NOTICE DATE: April 4, 2025

OPENING DATE: April 11, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide cards for use by the Ohio Department of Health.

2. QUANTITY: 10,000 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: BCCP Business Contact Reference Cards, White plastic, 30 mil thickness, 3-3/8” by 2-1/8”, two sided, rounded corners, four color process, with bleeds, polished matte finished.

A. SIZE: 3-3/8” by 2-1/8”

B. STOCK: White 30 mil thickness, plastic PVC

C. PRESSWORK: Shall print two sides, head to head, four color process with bleeds.

D. INK: 4 color process with bleeds.

E. BINDERY: 3-3/8” by 2-1/8” with rounded corners.

F. FINISHED TRIM SIZE: 3-3/8” by 2-1/8”

G. TYPESETTING: N/A

H. SUPPLIED TO VENDOR: Artwork (PDF) will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

I. SAMPLES: N/A

J. PROOF: A PDF proof shall be emailed to Aaron Potts at aaron.potts@odh.ohio.gov .

K. PACKAGING: Shrink wrap in 50’s and label with title and quantity. Carton pack and label with title and quantity. Cartons must contain equal quantity with the exception of last carton. Carton weight not to exceed 35 lbs.

L. ADDITIONAL SPECIFICATIONS: Polished matte finish.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:aaron.potts@odh.ohio.gov

5. DELIVERY: REQUESTED MAY 15, 2025 OR SOONER (DELIVER TO: OHIO DEPARTMENT OF HEALTH, ATTN: AARON POTTS, 246 N. HIGH ST., 5TH FLOOR, COLUMBUS, OH 43215

For deliveries to 246 North High please note receiving hours are from 8am to 3:30pm EST.

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES SHALL REFERENCE: JOB NUMBER SRC0000029599 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: