3PL DD 2579 amended.pdf

SMALL BUSINESS COORDINATION RECORD

(See DFARS PGI 253.219-70 for form completion instructions.)

1. CONTROL NO.

(Optional)

6a. CONTRACTING OFFICER NAME (Last, First, Middle Initial)

d. EMAIL ADDRESS e. TELEPHONE NUMBER (Include Area Code)

4a. PIID

c. OFFICE SYMBOLb. DODAAC

5. SUPPLEMENTARY PIID

b. PIID 2 (If applicable)

3. TOTAL ESTIMATED

VALUE (With options)

2. PURCHASE REQUEST/

REQUISITION NO.

7a. ITEM AND/OR SERVICE DESCRIPTION

8. PERIOD OF PERFORMANCE/DELIVERY DATES (Including options)

10. RECOMMENDATION (X all that apply)

11a. MARKET RESEARCH/ACQUISITION PLAN

12. CONSOLIDATED OR BUNDLED (X as applicable)

13. SUBCONTRACTING PLAN REQUIRED (X one)

9. PURPOSE OF COORDINATION (X one)

b. PRODUCT OR SERVICE CODE d. SIZE STANDARDc. NAICS CODE

Initial Coordination Withdrawal Change

100% Partial Competitive

Sole SourceCompetitive Competitive Sole Source

Sole Source%

b. SECTION 8(a) (X one)

c. HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZone) SMALL BUSINESS (X one)

d. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) (X one)

e. ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL

BUSINESS (EDWOSB) SET-ASIDE

f. WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE

UNDER WOSB PROGRAM SET-ASIDE

h. OTHER THAN FULL AND OPEN COMPETITION NOT

PREVIOUSLY ADDRESSED

c. SMALL BUSINESS PROGRESS PAYMENTS (X one)

i. FULL AND OPEN COMPETITION (Complete block 13)

HUBZONE PRICE EVALUATION PREFERENCE

(Ref. FAR 19.1307)

j. MULTIPLE AWARD: Contract Reserves (FAR 19.5) (List type(s) of small business, e.g., WOSB, SDVOSB)

Delivery/Task Order

g. OTHER SET-ASIDE (Cite authority, e.g., FAR 26.202-1 or 6.208; or

DFARS 226.71)

a. SMALL BUSINESS SET-ASIDE (X one)

b. SYNOPSIS REQUIRED (X one)

a. CONSOLIDATED REQUIREMENT (Attach required documentation per DFARS 207.170.)

b. BUNDLED REQUIREMENT (Attach required documentation per FAR 7.107 including benefit analysis.)

Yes (NOTE: Synopsis not required if <$25,000; see FAR 5.101(a)(1).)

No (Provide FAR 5.202 exception)

Yes

Yes Yes

Yes No

No No

No

DD FORM 2579, AUG 2015 Adobe Designer 9.0PREVIOUS EDITION IS OBSOLETE.

14. ACQUISITION HISTORY

a. IS THIS A NEW REQUIREMENT? (X one)

b. PREVIOUSLY CONSOLIDATED OR BUNDLED? (X one)

c. DETAILS OF PREVIOUS AWARD(S) (List details requested in instructions. Attach additional page(s) if necessary.)

Yes (Proceed to Block 15) No (Continue to Blocks a(1) through (10), marking all that apply for the immediately preceding acquisition.)

100% Partial Competitive Sole Source%

(2) SECTION 8(a) (X one)(1) SMALL BUSINESS SET-ASIDE (X one)

Sole SourceCompetitive Competitive Sole Source

(3) HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZone) SMALL BUSINESS (X one)

(4) SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

(SDVOSB) (X one)

(5) ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL

BUSINESS (EDWOSB) SET-ASIDE

(6) WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE

UNDER WOSB PROGRAM SET-ASIDE

(8) OTHER THAN FULL AND OPEN COMPETITION NOT

PREVIOUSLY ADDRESSED

(9) FULL AND OPEN COMPETITION (Complete block 13)

HUBZONE PRICE EVALUATION PREFERENCE

(Ref. FAR 19.1307)

(10) MULTIPLE AWARD: Contract Reserves (FAR 19.5) (List type(s) of small business, e.g., WOSB, SDVOSB)

Delivery/Task Order

(7) OTHER SET-ASIDE (Cite authority, e.g., FAR 26.202-1 or 6.208; or

DFARS 226.71)

NoYes(2) BUNDLED NoYes(1) CONSOLIDATED

15. CONTRACTING OFFICER

a. NAME (Last, First, Middle Initial)

c. SIGNATURE

f. SMALL BUSINESS PROFESSIONAL/SMALL BUSINESS DIRECTOR REMARKS

b. EMAIL ADDRESS

d. DATE SIGNED (YYYYMMDD)

c. SIGNATURE d. DATE SIGNED (YYYYMMDD)

16. SMALL BUSINESS PROFESSIONAL/SMALL BUSINESS DIRECTOR REVIEW

a. NAME (Last, First, Middle Initial)

c. SIGNATURE

b. DATE SIGNED (YYYYMMDD)a. SIGNATURE

b. EMAIL ADDRESS

d. DATE SIGNED (YYYYMMDD) e. DATE ACQUISITION PACKAGE PROVIDED TO SBA (FAR 19.202-1(e)) (YYYYMMDD)

e. SBA PROCUREMENT CENTER REPRESENTATIVE REMARKS

c. CONTRACTING OFFICER REMARKS

Concur

Non-concur

17. SBA PROCUREMENT CENTER REPRESENTATIVE REVIEW

18. CONTRACTING OFFICER REVIEW

a. NAME (Last, First, Middle Initial) b. EMAIL ADDRESSConcur

Non-concur

Concur with PCR recommendation

Reject PCR recommendation

DD FORM 2579 (BACK), AUG 2015

PREVIOUS EDITION IS OBSOLETE. Page 1 of 2 Designer 11DD FORM 2579, AUG 2015 PREVIOUS EDITION IS OBSOLETE. Page 1 of 2 Designer 11DD FORM 2579, AUG 2015

1. CONTROL

NO. (Optional)

2. PURCHASE REQUEST/

REQUISITION NO.

3. TOTAL ESTIMATED

VALUE (With options) $700 Million

4a. PIID

20R0027

b. IDV PIID (If applicable) 5. MOD/AMDMT NO.

6a. CONTRACTING OFFICER NAME (Last, First, Middle Initial)

Kirk, Justine R.

b. DODAAC

SPRRA2

c. OFFICE SYMBOL

AHCA

d. E-MAIL ADDRESS justine.kirk@dla.mil

e. TELEPHONE NUMBER (Include Area Code)

(256) 690-5424

7a. ITEM AND/OR SERVICE DESCRIPTION Approval of this DD2579 is Contingent upon approval of the Consolidation Memorandum for this 3PL requirement.

This requirement is for a Third Party Logistics Support (3PL) to support Army managed weapon systems. Contractors will order low demand/low dollar consumable and repairable parts. Contractors shall also provide real time order status through an Electronic Data Exchange (EDE) system. All NSNs shall be ordered from approved Government Sources. Contractors will be required to procure parts through qualified small businesses, when applicable. DLA Huntsville intends on awarding up to 5 Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contracts to the highest technically qualified small business offerors.

b. PRODUCT OR SERVICE CODE

See attached NSN spreadsheet.

c. NAICS CODE

336419

d. SIZE STANDARD

1000 employees

8. PERIOD OF PERFORMANCE/DELIVERY DATES

(Including options)

Eight Years from Date of Award.

9. PURPOSE OF COORDINATION (X one) Initial Coordination✖ Withdrawal Change

10. RECOMMENDATION (X all that apply)

a. SMALL BUSINESS SET-ASIDE (X one)✖ b. SECTION 8(a) (X one)

100% Partial % Competitive Sole Source

c. HISTORICALLY UNDERUTILIZED BUSINESS ZONE zz (HUBZone) SMALL BUSINESS (X one)

d. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) (X one)

Competitive Sole Source Competitive Sole Source

e. ECONOMICALLY DISADVANTAGED WOMEN-OWNED

SMALL BUSINESS (EDWOSB) SET-ASIDE

f. WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE

UNDER WOSB PROGRAM SET-ASIDE

g. OTHER SET-ASIDE (Cite authority, e.g., FAR 26.202-1 or 6.208;

or DFARS 226.71)

h. OTHER THAN FULL AND OPEN COMPETITION NOT

PREVIOUSLY ADDRESSED

i. FULL AND OPEN COMPETITION (Complete block 13)

j. MULTIPLE AWARD Contract Delivery/Task Order

HUBZONE PRICE EVALUATION PREFERENCE

(Ref. FAR 19.1307)

Reserves (FAR 19.5) (List type(s) of small business, e.g., WOSB, SDVOSB)

11a. MARKET RESEARCH/ACQUISITION PLAN

Market research has determined there is a minimum of 3 capable small businesses who are interested in submitting a proposal. DLA Huntsville was not able to find enough small businesses to set this acquisition aside further than a total small business set aside. Market research report is attached.

The Acquisition Plan has been fully approved by the HCA. The Acquisition Plan is to award a multiple IDIQs, completely set-aside to small business.

b. SYNOPSIS REQUIRED (X one) c. SMALL BUSINESS PROGRESS PAYMENTS (X one)

Yes✖ No (Provide FAR 5.202 exception) Yes No✖

(NOTE: Synopsis not required if <$25,000; see FAR 5.101(a)(1).)

12. CONSOLIDATED OR BUNDLED (X as applicable)

a. CONSOLIDATED REQUIREMENT (Attach required documentation per DFARS 207.170.) Yes✖ No

b. BUNDLED REQUIREMENT (Attach required documentation per FAR 7.107 including benefit analysis.) Yes No✖

13. SUBCONTRACTING PLAN REQUIRED (X one) Yes No✖

Plan not required as award(s) will be made to qualified small business(es); however, offerors will be required to procure through Government-approved small businesses, when applicable.

PREVIOUS EDITION IS OBSOLETE. Page 2 of 2 Designer 11DD FORM 2579, AUG 2015 PREVIOUS EDITION IS OBSOLETE. Page 2 of 2 Designer 11DD FORM 2579, AUG 2015

14. ACQUISITION HISTORY

a. IS THIS A NEW REQUIREMENT? (X one)

Yes (Proceed to Block 15)✖ No (Continue to Blocks a(1) through (10), marking all that apply for the immediately preceding acquisition.)

(1) SMALL BUSINESS SET-ASIDE (X one) (2) SECTION 8(a) (X one)

100% Partial % Competitive Sole Source

(3) HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZone) SMALL BUSINESS (X one)

(4) SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

(SDVOSB) (X one)

Competitive Sole Source Competitive Sole Source

(5) ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL

BUSINESS (EDWOSB) SET-ASIDE

(6) WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER

WOSB PROGRAM SET-ASIDE

(7) OTHER SET-ASIDE (Cite authority, e.g., FAR 26.202-1 or 6.208; or DFARS 226.71)

(8) OTHER THAN FULL AND OPEN COMPETITION NOT PREVIOUSLY

ADDRESSED

(9) FULL AND OPEN COMPETITION (Complete block 13) (10) MULTIPLE AWARD Contract Delivery/Task Order

HUBZONE PRICE EVALUATION PREFERENCE (Ref. FAR 19.1307)

Reserves (FAR 19.5) (List type(s) of small business, e.g., WOSB, SDVOSB)

b. PREVIOUSLY CONSOLIDATED OR BUNDLED? (X one)

(1) CONSOLIDATED Yes No✖ (2) BUNDLED Yes No✖

c. DETAILS OF PREVIOUS AWARD(S) (List details requested in instructions. Attach additional page(s) if necessary.)

This is the first generation of these services to be procured. No previous acquisition or contract award data exists.

15. CONTRACTING OFFICER

a. NAME (Last, First, Middle Initial)

Kirk, Justine R.

b. E-MAIL ADDRESS justine.kirk@dla.mil

c. SIGNATURE d. DATE SIGNED (YYYYMMDD)

20200507

16. SMALL BUSINESS PROFESSIONAL/SMALL BUSINESS DIRECTOR REVIEW

Concur✖ Non-concur

Kimble, Patricia patricia.kimble@dla.mil

e. DATE ACQUISITION PACKAGE PROVIDED TO SBA (FAR 19.202-1(e)) (YYYYMMDD)

f. SMALL BUSINESS PROFESSIONAL/SMALL BUSINESS DIRECTOR REMARKS 20-0097

17. SBA PROCUREMENT CENTER REPRESENTATIVE REVIEW

Concur✖ Non-concur

Gerard, Douglas W.

douglas.gerard@sba.gov

20200508

e. SBA PROCUREMENT CENTER REPRESENTATIVE REMARKS

18. CONTRACTING OFFICER REVIEW

Concur with PCR recommendation Reject PCR recommendation

a. SIGNATURE b. DATE SIGNED (YYYYMMDD)

c. CONTRACTING OFFICER REMARKS

SAMPLE

PREVIOUS EDITION IS OBSOLETE.

Page of

Designer 11

DD FORM 2579, AUG 2015

D R A F T

SMALL BUSINESS COORDINATION RECORD

(See DFARS PGI 253.219-70 for form completion instructions.)

9. PURPOSE OF COORDINATION (X one)

10. RECOMMENDATION (X all that apply)

10. RECOMMENDATION (X all that apply)

b. SYNOPSIS REQUIRED (X one)

b. SYNOPSIS REQUIRED (X one)

c. SMALL BUSINESS PROGRESS PAYMENTS (X one)

c. SMALL BUSINESS PROGRESS PAYMENTS (X one)

(NOTE: Synopsis not required if <$25,000; see FAR 5.101(a)(1).)

(NOTE: Synopsis not required if <$25,000; see FAR 5.101(a)(1).)

12. CONSOLIDATED OR BUNDLED (X as applicable)

12. CONSOLIDATED OR BUNDLED (X as applicable)

a. CONSOLIDATED REQUIREMENT (Attach required documentation per DFARS 207.170.)

a. CONSOLIDATED REQUIREMENT (Attach required documentation per DFARS 207.170.)

b. BUNDLED REQUIREMENT (Attach required documentation per FAR 7.107 including benefit analysis.)

b. BUNDLED REQUIREMENT (Attach required documentation per FAR 7.107 including benefit analysis.)

13. SUBCONTRACTING PLAN REQUIRED (X one)

13. SUBCONTRACTING PLAN REQUIRED (X one)

14. ACQUISITION HISTORY

14. ACQUISITION HISTORY

a. IS THIS A NEW REQUIREMENT? (X one)

a. IS THIS A NEW REQUIREMENT? (X one)

b. PREVIOUSLY CONSOLIDATED OR BUNDLED? (X one)

b. PREVIOUSLY CONSOLIDATED OR BUNDLED? (X one)

(1) CONSOLIDATED

(1) CONSOLIDATED

(2) BUNDLED

(2) BUNDLED

15. CONTRACTING OFFICER

15. CONTRACTING OFFICER

16. SMALL BUSINESS PROFESSIONAL/SMALL BUSINESS DIRECTOR REVIEW

16. SMALL BUSINESS PROFESSIONAL/SMALL BUSINESS DIRECTOR REVIEW

17. SBA PROCUREMENT CENTER REPRESENTATIVE REVIEW

17. SBA PROCUREMENT CENTER REPRESENTATIVE REVIEW

18. CONTRACTING OFFICER REVIEW

18. CONTRACTING OFFICER REVIEW

9.0.0.2.20120627.2.874785

Approval of this DD2579 is Contingent upon approval of the Consolidation Memorandum for this 3PL requirement.

This requirement is for a Third Party Logistics Support (3PL) to support Army managed weapon systems. Contractors will order low demand/low dollar consumable and repairable parts. Contractors shall also provide real time order status through an Electronic Data Exchange (EDE) system. All NSNs shall be ordered from approved Government Sources. Contractors will be required to procure parts through qualified small businesses, when applicable. DLA Huntsville intends on awarding up to 5 Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contracts to the highest technically qualified small business offerors.

Market research has determined there is a minimum of 3 capable small businesses who are interested in submitting a proposal. DLA Huntsville was not able to find enough small businesses to set this acquisition aside further than a total small business set aside. Market research report is attached. The Acquisition Plan has been fully approved by the HCA. The Acquisition Plan is to award a multiple IDIQs, completely set-aside to small business.

Plan not required as award(s) will be made to qualified small business(es); however, offerors will be required to procure through Government-approved small businesses, when applicable.

20-0097

CurrentPage:

PageCount:

a. SIGNATURE: Kirk, Justine R.

a. SIGNATURE: justine.kirk@dla.mil

a. SIGNATURE: See attached NSN spreadsheet.

a. SIGNATURE: Eight Years from Date of Award.

a. SIGNATURE: 1

a. SIGNATURE: 1

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 1

a. SIGNATURE: 1

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 1

a. SIGNATURE: 1

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 0

a. SIGNATURE: 1

a. SIGNATURE: 0

a. SIGNATURE: 1

a. SIGNATURE: This is the first generation of these services to be procured. No previous acquisition or contract award data exists.

a. SIGNATURE: Kirk, Justine R.

a. SIGNATURE: 1

a. SIGNATURE: 1

a. SIGNATURE: 0

b. DATE SIGNED (YYYYMMDD): 336419

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 1

b. DATE SIGNED (YYYYMMDD): 1

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 1

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 1

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): justine.kirk@dla.mil

b. DATE SIGNED (YYYYMMDD): 2020-05-07

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 20200507

b. DATE SIGNED (YYYYMMDD): 20200507

b. DATE SIGNED (YYYYMMDD): 0

b. DATE SIGNED (YYYYMMDD): 2020-05-08

b. DATE SIGNED (YYYYMMDD): 0

a. NAME (Last, First, Middle Initial): $700 Million

a. NAME (Last, First, Middle Initial): 1000 employees

a. NAME (Last, First, Middle Initial): 1

a. NAME (Last, First, Middle Initial): Kimble, Patricia

a. NAME (Last, First, Middle Initial): Gerard, Douglas W.

b. E-MAIL ADDRESS: 20R0027

b. E-MAIL ADDRESS: SPRRA2

b. E-MAIL ADDRESS: (256) 690-5424

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: 0

b. E-MAIL ADDRESS: patricia.kimble@dla.mil

b. E-MAIL ADDRESS: douglas.gerard@sba.gov

Sole Source: 0

Sole Source: 0

Sole Source: 0

Sole Source: 0

c. OFFICE SYMBOL: AHCA

c. CONTRACTING OFFICER REMARKS:

Version: March 2020

OFFICIAL USE ONLY

This document may contain competitive, sensitive or other non-public information not intended for disclosure outside official government channels.

MARKET RESERCH REPORT

Third Party Logistics Support (3PL)

Date: 1 April 2020

Executive Summary The Defense Logistics Agency (DLA) Huntsville concluded there are adequate capable small businesses that are interested in competing for a contract under a proposed multiple award indefinite quantity indefinite delivery (IDIQ) contracts to deliver selected spare parts under a third party logistics (3PL) concept of operation. The use of an in-person industry day and request for information informed industry of the 3PL requirement and provided DLA Huntsville capability statements which had led to this determination. Market research determined there were no available existing contracts to support DLA Huntsville in supplying third party logistics support.

Product Description DLA Huntsville will select vendors to act as a third party logistics supplier for low demand, low value National Stock Numbers (NSNs) that are manage by the U.S. Army Aviation and Missile Command (AMCOM), Aviation and Missile Logistics Center (ALC). A draft sample of the potential NSNs to be included in any final contract is attached. These components are necessary to ensure the readiness and sustainment of the warfighter.

Background The AMCOM’s ALC is responsible for sustaining the Army’s and allied nations’ fielded aviation and missile systems. This responsibility includes the providing spare parts to operational and depot maintenance activities. Of the tens of thousands of the associated spare part requirements, approximately 40 percent have low customers demand and relatively low costs. However, the lack of these low demand, low priced items can and often does result in critical systems being determined ‘non-mission capable.” Due to these items’ low demand, relative low prices, their dated technology, and the diverse supplier base, it requires a continuous effort to maintain a qualified, responsive supplier base. For the same reasons, the cost, relative to the items’ prices, to procure these same items is reasonably high when compared with the price of the items themselves. Further, the long lead-time from receipt of demand to actual receipt of the items from their suppliers causes AMCOM/ALC to maintain costly inventory to support user demands, and in-turn, mission readiness. AMCOM/ALC requires an acquisition solution to support their low-demand, low cost items in a much more timely, reliable manner but also which does not consume an inordinate share of USG human resources to execute and manage. In addition, this support must include a constant communication across the supplier base to maintain an awareness of potential component obsolescence and diminishing manufacturer so that AMCOM/ALC can take the proactive action(s) necessary to mitigate impacts to mission readiness.

Over the last 3 fiscal years (FY17-FY19) DLA Aviation – Huntsville has awarded 583 contract actions, valued at $322.5M in support of AMCOM/ALC missile requirements. The average acquisition lead-time (ALT) for these actions was 201 days. 359 of the 583 actions were individual purchase orders (POs) or stand-alone fixed quantity contracts (C-type), with a total value of $235M. 260 of the 359 POs and C-type contracts were below the Simplified Acquisition Threshold. The total value of the 260 actions was $13.8M or only 4% of the total spend and only 6% of the spend on PO and C type contract. This small percentage of total spend constituted 45% of all contract actions for AMCOM Missile requirements for FY17-FY19 and 72% of the PO and C type contract actions. This disproportionate number of contract actions to amount of spend also reflects the resources required to generate associate purchase requests, issue the contract actions and manage those action through closeout.

The U.S. Air Force (USAF) is currently working on their third-generation of a 3PL contract for the Air Force Sustainment Center (AFSC) at Robins AFB, GA. DLA Huntsville researched and studied the USAF contract and were provided lessons learned on their past acquisitions, to include a full small-business set-aside. One primary lesson-learned is to not set the acquisition aside to a particular small-business concern, specifically to 8(a) due to the multiple fall-outs they had during their multiple generations.

Performance Requirements There are four critical performance requirements for this project:

1. Parts obtained through Government-approved sources;

2. Parts, packaging, packing, documentation to meet all quality requirements;

3. On-time delivery; and

4. Access to a real-time tracking system (electronic data exchange [EDE]).

Vendor Survey Research was conducted to identify businesses that have the capability and capacity to provide DLA Huntsville 3PL support. DLA Huntsville intended on a total small business set aside;

therefore, only responses from small businesses were accepted and reviewed. Many potential sources are discussed in this report. Below are the three (3) small businesses that responded to the sources sought notice. Included for each company is a brief description of their core business functions as described on their website and submitted capability documents, and their small business designation.

ATAP, Inc. – Small Business

ATAP, Inc. has been a manufacturer since 1962 (previously as Quality Manufacturing until 1989). In 2007 ATAP, Inc. continued prime contractor relationship and services to include Third Party Logistics support to WRALC through their “3PL” contract vehicle. This contract, and with its current follow on contract, tasked ATAP, Inc. with the sourcing, technical review, estimating, purchasing, and delivery of various ground support equipment to include tools and maintenance equipment as well as service equipment for the flight line. The 3PL Support requirement specifies that the contractor source, acquire, and deliver a broad range of support equipment NSNs with an initial estimated unit price of fifty thousand dollars or less. The preponderance of the services performed in order to support this services acquisition strategy include, providing EDE for order management and providing quality service while assuring on-time delivery.

ATAP, Inc. currently performs EDE with the USAF for the current 3PL contract with WRALC.

All orders are entered into the Enterprise Resource Planning (ERP) platform named Visual Manufacturing. The EDE combines all aspects of our manufacturing, sourcing, labor costs, configuration management, order entry, invoicing, and shipping information for our customers.

The system utilizes a database system from which they display all relevant requested data elements via a secure website. This website address and specific user login credentials are provided to the 3PL program office for their use in real-time order management, tracking, and review.

The EDE portal displays real-time data each time a user loads a page. This means as orders are entered, updated, and shipped within the ERP system, the EDE provides that same information immediately to the user.

ATAP, Inc. utilizes a Quality Management System that is certified to AS9100D / ISO 9001:2015 which is audited by a certified outside audit firm. This process provides an annual third party review of ATAP’s QMS to ensure that the Quality System is functioning as designed and in accordance with AS9100D / ISO 9001:2015. This most current Aerospace Quality specification includes procedures/processes that review risk, customer requirement review, manufacturing and resource planning, vendor qualification, non-conformance procedures, corrective action procedures, and continual improvement actions. This allows ATAP to focus efforts and move the company to accomplish our objectives of Customer Satisfaction, On-time Delivery and Product Conformity

Boneal Incorporated – HUBZone Small Business

Boneal developed a custom web-based EDE portal, B.net® that provides the Government customers a live interface that supports order management, asset tracking, financial transactions and customer management. B.net® also provides standard periodic reports, user customized reports, and a query capability to the Government regarding system usage, status of requisitions, funds tracking, item tracking, identification, and delivery information/tracking – all information is real-time. B.net® is secure, cloud-based, and accessible anywhere through a custom graphical user interface. Additionally, Boneal provides vendor access to the EDE for quoting and forecast information.

B.net® maintains historical usage data and source information for use in forecasting and supply chain management. Historical usage information is provided the supply chain to allow them the opportunity to better forecast their production requirements which results in stable pricing and better lead times.

B.net® is fully functional and has been in operational use by the USAF 3PL Program SCM-IPT since 2007.

Boneal Inc has maintained ISO9001 and AS9100D certifications since 2005 which dictate our quality assurance procedures. Like the USAF Ground Support Equipment 3PL program, Boneal would source and procure required NSNs / approved parts from Government approved sources and require suppliers to provide a certificate of conformance with each item delivered. If authorized by contract and the part is fully competitive with an approved TDP, Boneal would seek to qualify a new supplier/part to reduce the risk of DMSMS or monopolization by a sole source supplier.

Chickasaw Nation Industries – 8(a) Small Business

Since 2013, Chickasaw Nation Industries, Inc. (CNI) has been providing Integrated Logistics Support Services including third party logistics (3PL) services for our Defense customers. CNI offers a mix of innovative 3PL services uniquely designed to solve specific customer problems.

CNI’s solution provides all supply chain management 3PL, value-added services and front end Customer support. From the management of procurement and inventory to inspection, kitting and distribution, CNI provides comprehensive “cradle to grave” supply chain services that enabled our clients to streamline their businesses, focus on their core competencies, and strategically out-source non-core processes and operations. CNI holds multiple defense contracts, and provides various similar logistics support for our Defense customers.

CNI does have EDE capability and could provide web based asset tracking through secure login in protocol. This would provide real-time information such as date order received from DLA, placed with supplier, total lead time, expected delivery date, shipping tracking information and status on any Defence Contract Management Agency (DCMA) required audits. This information would be downloadable by the customer into Excel format.

CDL’s Quality Assurance and Surveillance Plan (QASP), includes a discussion of how each deliverable will be evaluated for full performance and acceptability of work. The following paragraphs contain a general overview of the QASP.

CDL is dedicated to meeting or exceeding all performance-based objectives of each contract.

Our Program Managers (PM’s) work and collaborate with each customer to develop, execute and ensure the highest quality standards are defined with processes and performance metrics being met.

CDL ensures parts specified in any effort are correctly ordered per customer specifications / drawings, value added, inspected, tested, certified, packaged and identified, prior to delivery to the applicable location. This includes adherence to all mandatory flow down requirements from the contract. CDL procures all parts required to cover the designated period of performance as dictated by the requirements. The right of access is reserved by CDL, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, involved in the PO and all applicable records in an effort to ensure compliance to specifications and processes. As well, the CDL requires the Supplier to:

1.Notify the organization of nonconforming product.

2.Obtain organization approval for nonconforming product disposition.

3.Notify CDL of changes in product and/or processes, changes of Vendors, changes of manufacturing facility locations and, where required, obtain CDL’s approval.

4.Flow down to the supply chain the applicable requirements including customer requirements.

• Quality System Overview: The QASP leverages appropriate people, processes and tools to ensure the successful execution, management, and monitoring of this system. The QASP implements effective, consistent, and repeatable processes with quality measures to deliver the required performance expectations and ensures specific capabilities are in place to achieve the strategic quality plan. The QASP is based on several methodologies and incorporates many industry best standards such as ISO. The principal focus areas of the QASP will include, QA management responsibilities, common process and controls, corrective and preventive action, and quality auditing.

• Corrective and Preventive Action: CDL utilizes approved processes and tools for the tracking and trending of all quality measures, results, deficiencies, and corrective actions going forward. A key part of corrective and preventive activities are Root Cause Analysis (RCA) to guard against a reoccurrence of problems and to ensure proactive development of leading indicators.

If defective materials are found during manufacturing or at any stage in the production process CDL’s swift action helps to ensure that our Customers get what they need on-time:

• We strive to ensure replacement material is at our fingertips by having redundant supply chain sources (as possible) with ample ramp-up; buying to forecasted demand plus a calculated safety stock upfront; and having the redundant supply chain for both Commercial Off the Shelf (COTS) and manufactured items with Preferred Supplier Agreements (PSA’s) or Blanket Purchase Agreements (BPA’s).

• Our Corrective & Preventive Action (CAPA) Process is initiated immediately with our supply base to drive to root cause analysis and correction of defect/deficiency with short term and long term corrective actions to prevent recurrence. Our CAPA Process works hand-in-hand with our supplier rating system, measuring quality & delivery performance and is used in determining supplier status (Active, Probationary and Inactive).

Any discrepancies, including damages, are reported back to the supplier along with a Corrective and Preventive Action (CAPA) Report. The supplier is required to provide their most aggressive replacement dock date, detailing to CDL how the replacement will supersede all other open orders and take precedence as the supplier’s main priority without jeopardizing the lead times of other existing CDL orders. In addition, they must populate the CAPA report as completely as possible including the root cause analysis to perform a deep dive to achieve root cause. Short Term Corrective Action as well as Long Term Corrective Action are required to be identified and detailed to provide assurance that the discrepancy will not recur. Quality ratings also appear on supplier metrics as part of CDL’s supplier monitoring process.

• Quality Control Implementation. CDL actively works to self-identify performance discrepancies and report any Contractor-Identified Deficiencies (CIDs) to the customer.

Quality checklists are used for inspections to ensure quality objectives are met. Periodic reviews of key processes is an integral part of performance measurement and is conducted to determine whether a change to a controlled quality baseline process component is warranted. Acceptable reasons for change may be quantifiable improved performance, reduction in process variability, increased flexibility, reduced cycle time, or increased customer satisfaction.

• Continuous Improvement. CDL will apply the principles of periodic review of key processes to document any recommended changes to the QASP processes and procedures. The principles include determining whether a change to a policy and procedure is warranted. Acceptable reasons for change are as follows:

• Verifiable increase of effectiveness in accomplishing the customer’s mission

• Quantifiable improved performance

• Reduced process variability

• Increased flexibility

• Increased customer satisfaction

• Risk Mitigation: CDL uses a risk management approach based on Project Management

Body of Knowledge (PMBoK) and industry standard processes and procedures. Risk identification starts during the proposal process and continues throughout the life of the contract. Figure 2 shows our risk management process. The risk management team includes a core group of key stakeholders including our PM and customers. CDL will document the risk then develop and implement a mitigation approach. We monitor corrective actions and determine if the risk has been mitigated and the problem resolved through regular reviews. Use of this six-step process identifies any problem areas early and ensures resolution before they negatively impact the project.

Identifying and Communicating the Risk. CDL’s planning activities start with identification of potential risks. Recognizing that risks are inherent in almost every endeavor our objective is to reduce the impact of programmatic and technical uncertainties to acceptable and manageable levels. We maintain open communication with our employees and customers so we can identify issues and risks early and intervene quickly to prevent their occurrence or to prevent damage to the work or to the customer relationship. Identified risks, the potential mitigations and their status will be discussed during regular customer status meetings.

Product Data

All of the parts being procured are managed by AMCOM/ALC. These parts are required to be procured by Government-approved sources. There are various AMCs listed on the potential NSN list (i.e. sole source, limited competitive, competitive). The solicitation will provide information on each part to include the Government approved source(s), technical data pacakages (TDPs, if applicable), and any other information necessary for procurement. TDPs shall be updated/revised throughout the life of the contract(s) as they expire. New NSNs added to the contract(s) shall have up-to-date TDPs when awarded and revised as needed.

Contractors are required to have in place a real-time EDE process/system/software program in place to be eligible for award. DLA Huntsville is not specifying the type of EDE software program the Contractor(s) must use. The only requirement is the EDE shall provide real-time order status of NSNs ordered in an online/internet web portal.

Commercial Opportunities The majority of the NSNs to be ordered from the 3PL Contractor(s) are military-unique and non-commercial items. There is not a commercial market for spare or consumable military missile parts. Most, if not all, companies who provide online sales provide order status updates. DLA Huntsville has determined this procurement is a non-commercial procurement as the support being procured by the 3PL contractor(s) is an incidental cost to the contract(s). DLA Huntsville believes a majority of the costs of the contract(s) lies in the purchase of the non-commercial NSNs.

Industry Standards, Commercial Business Practices DLA Huntsville engaged with industry in an in-person industry day on 10 September 2019.

Industry stated standard DLA contract terms and conditions are applicable to this acquisition and could be supported. Industry also concurred a two (2) year ordering period was also acceptable.

However, Industry stated annual, or yearly, repricing of the NSNs is preferred as Industry is not in a position to predict price fluctuations in low demand NSNs. Industry felt it would be accepting a higher risk in pricing low demand NSNs for two (2) years.

Industry commented on potential obsolescence of NSNs and how this would be mitigated. DLA Huntsville determined, and responded, Contractor(s) would need to report any obsolescent NSNs. Additionally, Contractor(s) could propose potential replacement parts for consideration by DLA for approval.

Small Business Opportunities The market research techniques described below determined there was adequate completion and interest from small business to participate in the 3PL requirement. DLA Huntsville received four

(4) responses from the Sources Sought Announcement, three (3) of which appeared to be qualified based upon their submitted capability statements. Additionally, 10 small business companies participated in the DLA Huntsville Industry Day for the 3PL project. The project was received well by these small business participants and most indicated they would submit a proposal response to any Request for Proposal (RFP). DLA Huntsville was unable to find a minimum of two (2) firms in any of the socio economic categories (SDEVOB, Woman Owned, HUBZone, 8(a)) to further set aside this requirement.

Terms and Conditions Standard DLA terms and conditions shall be applicable to any issued contract under the 3PL requirement with the following caveats:

• Contracts shall be for eight (8) years, with four (4) – two (2) year ordering periods.

Ordering periods are not guaranteed and shall only be exercised/awarded based on the Contractor(s) successful performance.

• The Contractor(s) shall reprice the NSN catalog on a yearly basis, as requested by the industry day participants.

• The NSNs will be recompeted annually. As such individual Contract(s) NSN list is not fixed for the life of the contract and may change depending upon competitive pricing from all Contractors.

Conclusions and Recommendations

• Multiple Award IDIQ Contracts is best suited for the 3PL requirement, in that, it avoids the risk of a single point of failure associated with a single award. It also creates a broader opportunity for small business that might not have the capacity or resources that would be required by a single award strategy. Maximum capacity of $700M in business volume shared across 3-5 small business contractors is well within reasonable limits.

Based upon market research, a 100% Small Business Set Aside is recommended.

• There are no current contract vehicles in place to satisfy the 3PL requirement list.

• Recommend the use of standard DLA Contract Terms and Conditions with the following added:

˗ Four (4) – two (2) year ordering periods, for a total of eight (8) years ˗ Recompete NSN pricing on a yearly basis ˗ Optional ordering periods to be exercised based upon successful contract performance

Market Research Techniques Used In accordance with FAR Part 10 market research was conducted to ascertain the most suitable approach to acquiring 3PL support. The following market research techniques were used:

The System for Award Management (SAM). The government queried the SAM database on 12 September 2019 to identify the total pool of contractors registered under NAICS code 336419. Attachment 1 shows all business (large and small) under NAICS code 336419. Of these 1728 firms, 1296 are small businesses (Attachment 2). Table 1 shows the break out of the small business socio-economic categories.

Table 1: SAM.gov Search Results NAICS Total Total

SB

8(a) WO HUB SDVO

336419 1728 1296 27 280 59 101

8(a) = SBA certified participant in the 8(a) Business Development Program WO = Woman owned small business HUB = SBA certified HUBZone participant SDVO = Service disabled veteran owned business

SAM.gov is a database of all businesses who have NAICS codes detailed on their registration.

The SAM.gov search results does not provide details if a firm is capable of being a third party logistics providers.

The Dynamic Small Business Search (DSBS). The Government performed a small business market analysis utilizing the SBA Market Search tool on 12 September 2019 to compare the results reported by the SAM with those actively tracked by the SBA (Attachment 3). The search was completed on the Quick Market Search function on the SBA site to determine how many companies were in the various socio economic small business categories (Attachment 4).

Although the results include significant variation, the overall impression is the same; there are numerous companies operating in this NAICS code, with active SBA certifications. The results are detailed in the following table.

Table 2: DSBS Search Results NAICS Total 8(a) WO HUB SDVO 336419 1255 25 273 59 100

8(a) = SBA certified participant in the 8(a) Business Development Program WO = Woman owned small business HUB = SBA certified HUBZone participant SDVO = Service disabled veteran owned

AbilityOne Program, Federal Prison Industries, etc. A search was conducted on the AbilityOne and UNICOR’s web site on 12 September 2019 for third party logistics support IAW FAR 8 (Attachment 5). AbilityOne and UNICOR cannot support this requirement.

The Interagency Contract Directory (ICD). The government queried the ICD database on 3 September 2019 (Attachment 6). The search was conducted using PSC Code 1420 – Guided Missile Components. The search returned 24 contract actions. All of these contracts were single award and most were sole source actions. None of these available contracts had remainingcapacity available, time available, or were available to other agencies to use. DLA is not able to uses these existing contracts to support this $700M third party logistics supplier requirement.

Table 3: ICD Results

Contracting Agency Capacity > $700M Expires Available to

DLA

1 Defense Logistics Agency No 04 February 2021 Yes 2 Defense Logistics Agency No 28 July 2021 Yes 3 Department of the Navy No 31 March 2020 No 4 Department of the Army No 18 May 2022 No 5 Department of the Army No 30 April 2020 No 6 Department of the Navy No 07 June 2021 No 7 Department of the Army No 3 November 2021 No 8 Department of the Air Force No 27 September 2021 No 9 Department of the Army No 31 December 2020 No 10 Department of the Air Force No 24 January 2019 No 11 Department of the Navy No 5 December 2022 No 12 Defense Logistics Agency No 25 May 2020 Yes 13 Department of the Air Force No 29 November 2022 No 14 Department of the Navy No 4 February 2021 No 15 Department of the Army No 1 July 2023 No

16 Defense Logistics Agency No 14 August 2023 Yes 17 Department of the army No 30 November 2023 No 18 Department of the Navy No 24 February 2024 No 19 Defense Logistics Agency No 19 march 2022 Yes 20 Department of the Army No 21 April 2023 No 21 Department of the Air Force No 8 April 2024 No 22 Department of the Army No 17 October 2021 No 23 Defense Logistics Agency No 14 February 2024 No

Business Case Analysis (BCA) A Business Case Analysis (BCA) is not applicable to this procurement. The items being acquired under the resulting contracts are depot level reparable spare parts that are managed and funded by the Army. The Army does not require a formal BCA, in that, they do not consider a change from previous contracting solutions to be a change in the supply support solution for these requirements. These items will continue to be supported using the classic Department of Defense (DoD) sustainment approach. The Army will continue to determine/forecast all requirements, determine inventory levels, own and hold inventory in USG storage, and will determine release of inventory based on receipt of DoD and Foreign Military Sales (FMS) requisitions. An informal analysis of cost and benefits associated the existing contracting approach versus the approach being proposed is attached to this acquisition plan.

Sources Sought Notice In accordance with FAR 5.2 a sources sought notice was published on the Federal Business Opportunities web site (FBO) on 4 September 2019, with responses due by 12:00 PM CST on 10 September 2019 (Attachment 7). The intent of the notice was to identify contractors capable of fulfilling the Government’s requirement for a 3PL supplier by providing a capability statement.

The government asked respondents to briefly describe firm’s experience in the following areas:

1) Describe your firms approach to Electronic Data Exchange processes in terms of providing real-time information to customers on order status.

2) Describe your firms quality assurance plan to include ensuring items are manufactured/produced by a Government approved source.

3) Describe your key personnel who have primarily worked to support third party logistics support. Describe the qualifications, credentials, professional experience, and years of experience.

4) Provide information on the maximum value of a task order that your firm can handle.

Also describe how many issued task orders your firm would be able to execute in a 30 day time period.

5) Requirements that would prohibit proposing as SB contractor?

Four responses were received by the closing date and time of the sources sought announcement.

Table 4: Sources Sought Announcement Respondents Company Name Socioeconomic Category Viable/Non-Viable ATAP Inc. Small Viable

Boneal Inc. HUBZone Viable Chickasaw Nation Industries 8A, SDVOSB Viable Lockwood Group SDVOB Not Viable

Lockwood Group did not meet the qualifications as they did not address their approach to providing an electronic data exchange process, which is one of the key elements of this procurement (Attachment 8).

Industry Day The Government held an industry day on 10 September 2019 to provide firms with information on this acquisition. The event was announced on FBO on 27 August 2019 (Attachment 9).

Nineteen firms registered to attend the industry day (Attachment 10). The industry day had 10 companies attend and participate in the industry day (Attachment 11). The participants viewed and listened to the presentation regarding the overall program, the proposed scope of work, contractual considerations, and small business considerations. A question and answer session followed to allow for meaningful exchanges between the Government presenters and participants.

Signature Block

Prepared By Date

Prepared By Date

Approving Official (e.g. KO, PM, etc.) Date

Enclosures:

Attachment 1 - SAM Search Results Attachment 2 - SAM Small Business Search Results Attachment 3 - SBA Small Business Search Results Attachment 4 - SBA Quick Market Search Results Attachment 5 - AbilityOne Search Results Attachment 6 - ICD Search Results Attachment 7 - Sources Sought Announcement Attachment 8 - Sources Sought Eval Attachment 9 - Industry Day Announcement Attachment 10 - Industry Day Tickets Attachment 11 -Industry Day Sign in Sheet

Note: This report shall be designated FOUO

CONDINO.AL.J.1093

048187

Digitally signed by

CONDINO.AL.J.1093048187

Date: 2020.04.01 07:33:13 -05'00'

KIRK.JUSTINE.R.1386257090 Digitally signed by KIRK.JUSTINE.R.1386257090 Date: 2020.04.01 08:17:52 -05'00'

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