SPRMM1-24-R-T001 MAAC - Draft.pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

See Schedule

SPRMM1

SPRMM1-24-R-T001

9. Sealed offers in original and

Brian J. Stevens, D.Sc. brian.stevens@dla.mil717 5503158

Name of Offeror or Contractor:

SECTION A - SUPPLEMENTAL INFORMATION

Buyer Name: BRIAN J. STEVENS, D.Sc.

Buyer Office Symbol/Telephone Number: DLA-ZIA1/(717)550-3158

Type of Contract 1: Firm Fixed Price

Kind of Contract: Supply Contracts and Priced Orders

*** End of Narrative A0000 ***

Section A

This Request for Proposal (RFP) will result in Indefinite-Delivery Indefinite-Quantity (IDIQ) multiple award contracts that will provide broad support to U.S. Naval Supply Weapon Systems

Support (NAVSUP WSS), Defense Logistics Agency (DLA), the Department of Defense (DoD) and any

Federal Government Agency. However, the primary customer is intended to be NAVSUP WSS. The resulting contract(s) will formally be called the Maritime Acquisition Advancement Contract

(MAAC).

SCOPE: The full scope of the contract is provided in the Statement of Work (SOW), Exhibit A, paragraph 1.2. A summary of the scope is provided below for convenience:

The scope of the Maritime Acquisition Advancement Contract includes the ten (10) Integrated

Weapons Systems Team(s) Categories:

1. Amphibious

2. Carrier

3. Common Electronics

4. Common Hull, Mechanical, & Electrical (HM&E)

5. Cruiser-Destroyer (CRUDES)

6. Expeditionary

7. Level I Special Operations Command (LI/SOC/FBW)

8. Submarine

9. Submarine Logistics

10. Unmanned & Surface Combatants (UM&SC)

The categories listed consist of commercial and non-commercial items and incidental services to support the DoD and any other Federal Agencies with near term focus primarily on NAVSUP

WSS. The Federal Stock Classes (FSC) covering these items and services include but are not limited to:

2815 Other Engine Equipment Manufacturing

2825 Turbine and Turbine Generator Set Unit Manufacturing

2835 Turbine and Turbine Generator Set Unit Manufacturing

4220 All other rubber products, belting, drive belts, fan belts and accessories

4310 Measuring, dispensing, and other Pumping Equipment Manufacturing

4320 Measuring, dispensing, and other Pumping Equipment Manufacturing

4330 All other miscellaneous general purpose machinery manufacturing

4730 Other metal valve and pipe fitting manufacturing

4810 Other metal valve and pipe fitting manufacturing

4820 Other metal valve and pipe fitting manufacturing

5840 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System

5841 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System

5895 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

5955 Other electric component manufacturing

5960 Other electric component manufacturing

5985 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

5996 All other miscellaneous electrical equipment and component manufacturing

5998 Bare printed circuit board manufacturing

6105 Motor and Generator Manufacturing

6110 Motor and Generator Manufacturing

6115 Motor and Generator Manufacturing

6130 Current-carrying wiring device manufacturing

6150 Power, Distribution, and Specialty Transformer Manufacturing

6160 Power, Distribution, and Specialty Transformer Manufacturing

6625 Instrument Manufacturing for Measuring & Testing Electricity & Electrical Signal

Additional FSCs may also fall within the scope of the contract. The Government may elect to use incidental services to accomplish any goal in support of producing an item within the scope of this contract. Such services include the time and effort of the Contractor to perform an identifiable task in addition to furnishing an end item supplied as described in the delivery/task order.

Any item or service required by the authorized customer that is managed by DLA, or Navy, or otherwise authorized for procurement by DLA. Both non-commercial and commercial items and services are covered by the proposed acquisition.

MULTIPLE AWARDS: The Government intends to make multiple awards, with each awarded contract to provide all items and incidental services that fit within the scope of the contract(s).

However, the Government reserves the right to make a single award if it is in the best interest of the Government. Contractors must be able to supply items described in the scope to all Federal agencies.

The solicitation is being released under Full and Open Competition in accordance with (IAW)

FAR 6.102(b). IAW FAR 19.503 the solicitation also includes reservation(s) for small business contract awards, and will require prime awardees to provide a Small Business Commitment

Document that targets a minimum of 40% of the awarded orders to small businesses. In addition, the solicitation will also provide the Government the right to set-aside orders under $250,000 solely for small business awardees based on the guidance in FAR 16.505(b)(2)(F). Any item subject to a non-manufacturer class waiver will be set-aside solely for small business awardees regardless of the order dollar value. The list of class waivers can be found at the following link: https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list.

ORDERING PERIOD: The base ordering period for any ensuing award is five (5) years, and five

(5) one (1) year unilateral option periods. With the option years exercised, this contract can support up to ten (10) years.

ITEMS FOR PROCUREMENT: Through the use of any Maritime Acquisition Advancement Contract(s), the Government can and will procure any item(s) that are within scope of the contract. Items within scope of the contract will be solicited via an order RFP to MAAC contract holders. MAAC contract holders will be given a fair opportunity in accordance with FAR 16.505(b). See this solicitation, and Section H for additional information.

CONTRACT MINIMUM: The Guaranteed Minimum dollar value to be placed as part of the base contract award is $10,000 per awardee. The minimum guarantee applies to the base period only.

When the aggregate of orders equals or exceeds the guaranteed minimum, the guaranteed minimum will have been met and the Government’s obligations with regard to the guaranteed minimum will have been satisfied.

CONTRACT MAXIMUM: The total amount of all orders placed against all IDIQ contracts resulting from this solicitation shall not exceed $10,000,000,000.00 over the ten (10) year period of performance, which includes the five (5) year base period, and the five (5) one (1) year https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list option periods. All MAAC contracts will have a COMBINED maximum ceiling of $10,000,000,000.00, meaning no more than $10,000,000,000.00 will be obligated against ALL of the Maritime

Acquisition Advancement Contract contracts awarded.

Each contract awarded will contain a provision for unilateral option(s) which will allow the

Contracting Officer to extend the term of the contract for up to five (5), one (1) year option periods. The exercise of options by the Contracting Officer is covered in FAR 52.217-9 entitled “Option to Extend the Term of the Contract.” Acceptance of this clause is mandatory.

Therefore, submission of a proposal/offer shall be considered the offerors’ acceptance of the option provision.

The Government intends to make awards based on initial offers; however, the Government reserves the right to conduct discussions, if necessary. Offerors are encouraged to submit their best proposal in response to this solicitation.

PRICING OVERVIEW: The Price Evaluation List (PEL) contains a total of 100 supply items as provided in Attachment 0001, labeled Attachment 0001 Price Evaluation List SPRMM1-24-R-

T001.xlsx. The offeror shall provide ceiling prices on a minimum number of PEL items, based on the size of the company:

• HUBZone Small Business offerors shall propose prices for at least 60% of the

PEL items.

• Small Business Offerors (Other than HUBZone) shall propose prices for at least 70% of the PEL items.

• Other-Than-Small (i.e., Large) Business offerors shall propose prices for at least

85% of the PEL items.

Pricing for items on the PEL shall be for either the exact item specified or an acceptable alternate. Alternate items to those found on the PEL can be offered at the time of Price

Proposal. However, the offeror must provide a complete technical data package for the

Alternate item being offered as well as the item on the PEL. If an item is deemed equal in form, fit, and function to the item on the PEL, it may be added to the MAAC contract award.

Alternate items determined not acceptable will not count towards the minimum PEL requirement, and will not be evaluated. It is anticipated that the MAAC contract awardees will pursue aggressive pricing, maximize alternate offers, and find technical solutions/efficiencies, as needed.

BASE PERIOD PRICES: Prices supplied for exact supply items or acceptable alternate supply items on the Price Evaluation List of 100 supply items will be used for evaluation purposes and will be awarded as Firm Fixed ceiling prices. The fixed prices will constitute a Not to exceed CEILING PRICE for the BASE PERIOD (5-year term) on any resultant contract for the MAAC.

OPTION YEAR PRICES: Prices supplied for exact supply items or acceptable alternate supply items on the Price Evaluation List of 100 items will be used for evaluation purposes and will be awarded as Firm Fixed ceiling Prices. The fixed prices will constitute a Not to exceed

CEILING PRICE for EACH OPTION YEAR TERM (five (5) one (1) year terms) on any resultant contract for the MAAC.

GENERAL INSTRUCTIONS: Offerors should read the entire RFP to understand the requirements of the solicitation and be particularly aware of the requirements in Section L, Instructions to

Offerors. Below provides a summary of the Request for Proposal package:

Exhibit A: Statement of Work and CDRLs - This document provides the requirements of the MAAC and should be read in its entirety.

Attachment 0001: Price Evaluation List. This document (the PEL) provides the 100 supply items. Offerors shall insert Firm Fixed Prices for each item it proposes. Refer to Section L and M for instructions on price input.

Attachment 0002: Use and Non-Disclosure Agreement for SPRMM1-24-R-T001. DLA Maritime

Mechanicsburg requires a signed Non-Disclosure Agreement before potential offerors will receive access to Technical Data Packages (TDPs) when required. See the below instructions on how to receive TDPs.

Attachment 0003: Price Evaluation List (PEL) Supplemental Requirements Reference Spreadsheet.

This workbook provides specific requirements for each item on the PEL.

The solicitation and the above attachments are available for download from the System for

Award Management (SAM.gov) website located at http://sam.gov .

Refer also to the Instructions, Conditions and Notices to Offerors section and Evaluation

Factors for Award section for additional information.

Prospective offerors should insert prices, complete all requirements within the RFP, and sign and upload all pages, to include amendments to the solicitation, (prior to the closing date) in http://sam.gov. Offerors shall have the following proposal volumes included in their proposal:

Volume 1 - Past Performance

Volume 2 – Program Management Approach Technical Evaluation

Volume 3 – Supply Chain Management Technical Evaluation

Volume 4 - Small Business Participation

Volume 5 - Price

Offerors shall send an email to the designated points of contact (POCs) below confirming the offerors package was uploaded to SAM.gov. Offerors may e-mail the designated POCs below if they are experiencing technical difficulties with the SAM.gov website. Email submissions through a secured site may be accepted as an alternative if approved in advance by the

Contracting Officer.

Designated POCs

Brian J. Stevens, D.Sc. - Contract Specialist brian.stevens@dla.mil

Nick Peters – Contract Specialist nicholas.s.peters@dla.mil

TECHNICAL DATA PACKAGE (TDP) RECEIPT INSTRUCTIONS: Some of the individual orders may require

TDPs for the acquisition, and may be subject to the International Traffic in Arms Regulations

(ITAR). All technical documents for these items include but are not limited to, test plans, test reports, drawings and specifications containing information that is subject to the controls defined in the ITAR. This information shall not be provided to non-U.S. persons or transferred by any means to any location outside the United States.

A company wishing to receive the TDPs must have an active status in the Defense Logistics

Agency Joint Certification Program (JCP) and eJCP, and must complete the Non-Disclosure

Agreement (NDA), which is included as Attachment 0002. To receive access to the TDPs, please email the Designated POCs above with the completed and signed NDA, along with a copy of your company’s CAGE verification in the System for Award Management (SAM).

Once the Government has received your NDA, and your company CAGE has been verified to have active status in JCP and eJCP, we will upload applicable TDPs into DoD Safe Access File

Exchange (SAFE). You will then receive an e-mail from DoD SAFE site, https://safe.apps.mil/

, with a link to the package ID and a password. The TDPs may contain drawings in C4 format.

Software to view C4 drawings is available for download through http://www.landandmaritime.dla.mil/Viewers.asp . (NOTE THAT NOT ALL TDPs CAN BE SENT VIA

SAFE. REFERENCE THE CFOLDERS SECTION BELOW).

http://www.landandmaritime.dla.mil/Viewers.asp

DLA processes the vendor's technical data request on a first come, first served basis. Failure to comply timely with required information may result in lack of consideration for DLA individual orders. It is vitally important that vendors provide correct company official name(s) and contact information in all correspondence. DLA will work diligently on validating vendor requests. Vendors will be notified within 3 business days of when their requests were approved. However, DLA cannot guarantee that it can complete all validation requests by the due date for any individual order responses.

CONTRACTOR CODE OF BUSINESS ETHICS: In accordance with FAR 52.203-13, Contractors should have a written code of business ethics and conduct within thirty (30) calendar days of award.

PROPOSAL VALIDITY: Proposals must be valid for a minimum of 180 days after the solicitation closing date.

ALTERNATE OFFERS: DLAD Proc Note L04 Offers for Part Numbered Items is included in this solicitation. See also the SOW paragraph 3.6.1 and 3.7.5.

ORDERING: After award, requests for supplies and incidental services will be competed among awardees, except the Government reserves the right to direct orders to a particular source under urgent circumstances, to meet contractual minimums, or to provide economy and efficiency as a logical follow-on to an order already issued in accordance with FAR 16.505(b)(2). Award decisions may be made either by line item or in their entirety. After contract award, the

Contracting Officer may choose to use reverse auction for the competition of delivery orders as outlined in DLAD Proc Note L09 Reverse Auction. In accordance with FAR 16.505(b)(8), the following individual has been designated the delivery order ombudsman:

Amelia Zyski – Small Business Program Manager, DLA Maritime at Mechanicsburg

Phone: (443) 206-6264

Email: amelia.zyski@dla.mil

SOURCE RESTRICTIONS: Offerors are advised that the Berry Amendment, Buy American Act, and

Trade Agreements will apply to the supplies purchased on the MAAC. Contractors shall only provide end items that are manufactured or substantially transformed in the United States or a

Qualifying/Designated country, as set forth in FAR 25.003 and DFARS 225.003. Additionally, there are other procurement restrictions in the regulations that may apply to certain products. The applicable clauses are provided below. Contractors must be aware of which provision applies at the time that they submit their offer.

DLAD PROCUREMENT NOTES INCORPORATED BY REFERENCE (June 11, 2024): This solicitation/contract incorporates one or more DLAD Procurement Notes by reference, with the same force and effect as if they were given in full text. The full text of a DLAD Procurement Note may be accessed electronically at:

https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

DLAD TECHNICAL AND QUALITY REQUIREMENTS INCORPORATED BY REFERENCE (June 17, 2024): This solicitation/contract incorporates one or more DLAD Technical and Quality Requirements by reference, with the same force and effect as if they were given in full text. The full text of a DLAD Technical and Quality Requirement may be accessed electronically at:

https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

CRITICAL SAFETY ITEMS/CRITICAL APPLICATION ITEMS: At this time, no listed NSNs in this document are a critical application item (CAI) or Critical Safety Item (CSI). CAIs or CSIs may be determined and added at a later date.

COVERED DEFENSE INFORMATION (CDI): Note regarding DFARS 252.204-7008 and DFARS 252.204-7012:

The Government not including or identifying CDI at this time does not constitute a lack of CDI for this solicitation/award.

SECURITY CLEARANCE/CLASSIFICATION REQUIREMENTS: Note that there could be future supplies/services that require security clearances or classification requirements that will only be competed among MAAC prime Contractors with the necessary clearance.

CONTRACT ADMINISTRATION: DLA Maritime Mechanicsburg intends to use a contract administration system that will facilitate the management of this program. All MAAC awardees will be required to use the selected system at no cost to the Government once it is implemented.

OTHER INFORMATION/CLARIFICATION: The term Contractor used throughout this solicitation is synonymous with terms MAAC Prime Contractor, Offeror, Awardee, or Vendor.

For purposes of this solicitation and the resultant contract(s), the term day means calendar day unless otherwise specified.

Offers submitted in response to this solicitation and Order RFPs shall be in terms of U.S.

dollars. Offers received in other than U.S. dollars shall be rejected.

*** END OF NARRATIVE A0001 ***

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

PLEASE DISREGARD THE PRICE FILL-INS IN SECTION B. Instead, you will input prices in Attachment

0001. This section is for informational purposes only.

*** END OF NARRATIVE B0001 ***

CONTINUATION SHEET

Reference No. of Document Being Continued

PIIN/SIIN SPRMM1-24-R-T001 MOD/AMD

ITEM NO SUPPLIES/SERVICES QUANTITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

0001AA

0001AB

0001AC

0001AD

0001AE

0001AF

0001AG

0001AH

0001AJ

0001AK

SUPPLY – BASE YEARS^^

BASE YEAR ONE

Day 1 to Day 365

BASE YEAR TWO

Day 366 to Day 730

BASE YEAR THREE

Day 731 to Day 1095

BASE YEAR FOUR*

Day 1096 to Day 1461

*Leap Year included.

BASE YEAR FIVE

Day 1462 to Day 1826

OPTION YEAR ONE

Day 1827 to Day 2191

OPTION YEAR TWO

Day 2192 to Day 2556

OPTION YEAR THREE*

Day 2557 to Day 2922

OPTION YEAR FOUR

Day 2923 to Day 3287

OPTION YEAR FIVE

Day 3288 to Day 3652

CONTRACT TYPE: Firm Fixed Price

Packaging and Marking:

Specified in TDP

Inspection and Acceptance

INSPECTION: Origin

ACCEPTANCE: Origin

^^Specific dates will be added accordingly at the time of award.

Indefinite

Each

Varies

ITEM NO SUPPLIES/SERVICES QUANTITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

0002AA

0002AB

0002AC

0002AD

0002AE

0002AF

0002AG

0002AH

0002AJ

0002AK

INCIDENTAL SERVICES – BASE YEARS^^

BASE YEAR ONE

Day 1 to Day 365

BASE YEAR TWO

Day 366 to Day 730

BASE YEAR THREE

Day 731 to Day 1095

BASE YEAR FOUR*

Day 1096 to Day 1461

BASE YEAR FIVE

Day 1462 to Day 1826

OPTION YEAR ONE

Day 1827 to Day 2191

OPTION YEAR TWO

Day 2192 to Day 2556

OPTION YEAR THREE*

Day 2557 to Day 2922

OPTION YEAR FOUR

Day 2923 to Day 3287

OPTION YEAR FIVE

Day 3288 to Day 3652

SERVICE REQUESTED: SPECIFIED IN EACH RFP

CONTRACT TYPE: Firm Fixed Price or Cost-

Plus Fixed Fee

This CLIN will be used for incidental services supporting production CLINs as needed. See Statement of Work, exhibit A.

(End of narrative B001)

^^Specific dates will be added accordingly at the time of award.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT APPLICABLE DLAD PROC NOTES

***SEE SECTION A FOR INSTRUCTIONS***

DLAD Proc Note C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing

Sources, and Obsolete Materials or Components (DEC 2016)

DLAD Proc Note C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

DLAD Proc Note C06 Surge and Sustainment (S&S) Requirements (FEB 2017)

DLAD Proc Note C07 Warstopper Program Material Buffer Availability (JAN 2021)

DLAD Proc Note C14 Repackaging or Relabeling to Correct Deficiencies (MAY 2020)

DLAD Proc Note C18 Shipping Instructions for Export and U.S. Territories (AUG 2017)

DLAD Proc Note C19 Trans-Shipment of Material through DLA Containerization and Consolidation

Points (CCP) (JUN 2020)

DLAD Proc Note C20 Vendor Shipment Module (VSM) (NOV 2022)

PURCHASING SYSTEM REVIEWS

From the commencement of performance of this contract until three (3) years after the final contract payment, the contractor must allow the Contracting Officer, Administrative

Contracting Officer (ACO), Defense Contract Management Agency (DCMA), Defense Contract Audit

Agency (DCAA), and any other duly authorized representative of the Contracting Officer access to all records and information pertaining to those items or services for which the Government is relying on the contractor’s purchasing system to determine that competition was obtained or to justify that prices are fair and reasonable. The contractor must maintain records subject to this clause for not less than three (3) years after the contract final payment.

The Contracting Officer may conduct reviews of purchased items or services provided under this contract regardless of dollar value that meet the criteria in the paragraph above to ascertain whether the contractor has obtained the best value. The contractor must obtain competition to the maximum extent practicable for all purchases. Prior to purchasing any supplies or services, the contractor must solicit a competitive quotation from at least two independently-competing firms. For other than sole source items, the request for quotations must, to the maximum extent practical, solicit offers from different manufacturers or producers. If the contractor is unable to obtain quotes for competing items from two or more independently-competing firms, the contractor must retain documentation supporting its rationale for selection of the suppliers solicited and selected and its determination that the price was fair and reasonable. The contractor is responsible for maintaining this documentation for all sole source/noncompetitive actions. The following price reasonableness and documentation requirements are applicable to all purchases, regardless of dollar value:

A price is reasonable if it does not exceed a price incurred by a prudent person in the conduct of competitive business. The Contracting Officer will examine the prices with particular care in connection with buys that may not be subject to effective competition restraints. The contractor’s price will not be presumed to be reasonable. If an initial review of the facts results in a challenge of a specific price by the Contracting Officer or the

Contracting Officer’s Representative, the burden of proof must be upon the contractor to establish that the price is reasonable under the standards in FAR Subpart 15.4 and FAR 31.201-

3.

The contractor must keep the documentation to a minimum, but must retain data supporting the purchases either by paper or electronically. At a minimum, price quotations and invoices must be retained. Should the contractor receive an oral price quotation, the contractor must document who the supplier or subcontractor is by complete name, address, telephone number, price, terms and other conditions quoted by each vendor. Price quotes for supplies must be broken down by individual items, shipping costs, and any other included expenses. Price quotes for incidental services which are not pre-priced in the contract must include labor hours and costs or prices, as applicable, including the total price of the job, individual pricing for the portions of the work if applicable, materials, and all other elements of cost, overhead, and profit. This price breakdown documentation must be made for each subcontractor performing work on this contract.

When applicable, if the contractor is purchasing from subcontractors or other sources and receives a discount or rebates, the contractor must immediately pass these savings to the

Government in the contract price and invoice for payment. The contractor is required to use diligence in the selection of the most economical method of delivery of the product or services by selecting a best value method of delivery based on the urgency and nature of the work or product required. When labor hours are involved in the work to be accomplished and the contractor has not already pre-priced the effort to use its own labor force, the contractor must provide the labor at rates required by the contract (for example, Service Contract Act or

Davis-Bacon Act rates) or at rates based on competition if mandatory rates are not required by the contract.

If the Contracting Officer determines that the purchased product or service is unreasonably priced, the contractor must refund to the Government the amount the Contracting Officer determines is in excess of a reasonable price. The Contracting Officer must notify the contractor in writing in accordance with FAR 32.604 Demand for Payment, giving the basis for the determination and the amount to be refunded. The contractor must make the refund payment in accordance with directions from the Contracting Officer, and must provide proof of the refund payment to the Contracting Officer. The Contracting Officer may collect the amount due using all available means in accordance with FAR Subpart 32.6. FAR 52.232-17, Interest, is applicable to payments not made within 30 days of the demand for payment. Any disputes arising under this provision must be handled in accordance with the Disputes clause of this contract.

****END OF PURCHASING SYSTEM REVIEW***

If an item on the PEL is superseded during the contract term, the contractor shall advise the

PCO within three (3) days upon notification from the manufacturer. If there is not a change to the form, fit, and function, configuration, application, or physical nature and is therefore an exact item of replacement, PEL pricing shall remain applicable. If there is a change such that it is not an exact item replacement, the contractor shall include complete information from the manufacturer concerning the replacement item as it relates to form, fit, and function, configuration, application, or physical nature of the superseded item. If the determination by the PCO is that the superseded item is not an exact replacement, then PEL

Pricing will not be applicable.

NOTE ON DLAD PROC NOTE C04: THIS IS FOR THE PRICE EVALUATION LIST ITEMS ONLY. Order RFPs will include this Proc Note as needed.

C04 Unused Former Government Surplus Property (SEP 2021) To be considered for award, the offeror must complete and submit the following representation with their offer. Additional supporting documentation to demonstrate the surplus material offered was previously owned by the Government and meets solicitation requirements must be provided within 24 hours of request by the contracting officer. (1) The material is new, unused, and not of such age or so deteriorated as to impair its usefulness or safety. Yes [__] No [__]

The material conforms to the technical requirements cited in the solicitation (e.g., Commercial and Government Entity (CAGE) Code and part number, specification, etc.). Yes [__]

No __

The material conforms to the revision letter/number, if any is cited. Yes [__] No [__]

Unknown __

If No, the revision does not affect form, fit, function, or interface. Yes__ No __ Unknown __

The material was manufactured by:

(Name): ______________________________________________________________________

Address): ___________________________________________________________________

(2) The offeror currently possesses the material Yes __ No __

If yes, the offeror purchased the material from a Government selling agency or other source.

Yes __ No __ If yes, complete the following:

Government Selling Agency: ___________________________________________________

Contract Number: ____________________________________________________________

Contract Date: (Month, Year): __________________________________________________

Other Source: ________________________________________________________________

Address: ____________________________________________________________________

Date Acquired: (Month/Year) ___________________________________________________

(3) The material has been altered or modified. Yes __ No __

If Yes, complete the following:

Name of the company that performed the alternation or modification:

(Address): __________________________________________________________________

Complete description of the alterations or modifications.

(4) The material has been reconditioned. Yes __ No __

If Yes, complete the following:

(i) The price offered includes the cost of reconditioning /refurbishment. Yes __ No __

(ii) Name of the company that reconditioned the material.

(iii) Description of any work done or to be done, including the components to be replaced and the applicable rebuild standard.

The material contains cure-dated components. Yes __ No __ If Yes, complete the following: (i)

The price includes replacement of cure-dated components. Yes __ No __ (ii) Cure date:

____________________ (5) The material has data plates attached. Yes __ No __ If Yes, insert all information contained on the data plate.

(6) The offered material is in its original package. Yes __ No __ If yes, complete the following:

Contract Number ______________________________________________________________

NSN_________________________________________________________________________

CAGE Code__________________________________________________________________

Part Number __________________________________________________________________

Other Markings/Data___________________________________________________________

(7) The offeror has supplied this same material (National Stock Number) to the Government before. Yes __ No __

If Yes, complete the following:

(i) The material being offered is from the same original Government contract number as that provided previously. Yes __ No __

(ii) State below the Government Agency and contract number under which the material was previously provided:

Agency ______________________________________________________________________ Contract

Number_______________________________________________________________

(8) The material is manufactured in accordance with a specification or drawing. Yes __ No __

If Yes, complete the following:

(i) The specification/drawing is in the possession of the offeror. Yes __ No __

(ii) The offeror has stated the applicable information below: Yes __ No __

Specification/Drawing Number ___________________________________________________ Revision (if any) _______________________________________________________________

Date__________________________________________________________________________

(9) The material has been inspected for correct part number and for absence of corrosion or any obvious defects. Yes __ No __

If Yes, complete the following:

(i) Material has been re-preserved. Yes __ No __

(ii) Material has been repackaged. Yes __ No __

(iii) Percentage of material that has been inspected is ____%; and/or

(iv) Number of items inspected is _______

(v) A written report was prepared. Yes __ No __

The offeror agrees that in the event of award and notwithstanding the provisions of the solicitation, inspection and acceptance of the surplus material will be performed at source or destination subject to all applicable provisions for source or destination inspection.

The offeror will forward one of the following, within 24 hours of request by the contracting officer, to demonstrate that the material being offered was previously owned by the Government

(offeror check which one applies):

___ For national or local sales, conducted by sealed bid, spot bid or auction methods, a solicitation/Invitation For Bid and corresponding DLA Disposition Services Form 1427, Notice of Award, Statement and Release Document.

___ For DLA Disposition Services Commercial Venture (CV) Sales, the shipment receipt/delivery pass document and invoices/receipts used by the original purchaser to resell the material.

___ When the above documents are not available, or if they do not identify the specific NSN being acquired, a copy or facsimile of all original package markings and data, including NSN, commercial and Government entity (CAGE) code and part number, and original contract number.

(This information has already been provided in paragraph (6) of this procurement note Yes __

No __)

___ When none of the above are available, other information to demonstrate that the offered material was previously owned by the Government. Describe:

This procurement note only applies to offers of Government surplus material. Offers of commercial surplus, manufacturer’s overruns, residual inventory resulting from terminated

Government contracts, and any other material that meets the technical requirements in the solicitation but was not previously owned by the Government will be evaluated in accordance with the DLAD procurement note L04, Offers for Part Numbered Items.

If requested by the contracting officer, the offeror shall furnish sample units, in the number specified, to the contracting officer or to another location specified by the contracting officer, within 10 days after the contracting officer's request. The samples will be furnished at no cost to the Government. All such samples not destroyed in evaluation will be returned at the offeror's expense. The samples will be evaluated for form, fit, and function with subassembly, assembly, or equipment with which the items are to be used. End items furnished under any contract award to the offeror furnishing the samples can include the returned samples, and all acceptable end items will have a configuration identical to the samples. If specific tests of the samples' performance are made by the Government, the offeror will be furnished the results of such tests prior to a contract being entered into. In addition to any other inspection examinations and tests required by the contract, the performance of the end items will be required to be as good as that of the samples submitted.

In the event of award, the contractor will be responsible for providing material that is in full compliance with all requirements in the contract or order. The surplus material to be furnished must meet the requirements of the current contract or order, whether or not the material met Government requirements in existence at the time the material was initially manufactured or sold to the Government. If higher-level contract quality requirements apply to the material being acquired, those requirements do not apply to surplus material furnished under this contract.

*****END OF CLAUSE*****

*** END OF NARRATIVE C0001 ***

SECTION D - PACKAGING AND MARKING

APPLICABLE DLAD PROC NOTES AND TECHNICAL REQUIREMENTS***SEE SECTION A FOR INSTRUCTIONS

DLAD T/Q RP001 - DLA Packaging Requirements for Procurement

Supplemental Note to DLAD T/Q RP001: Marking shall be in accordance with MIL-STD-130.

*** END OF NARRATIVE D0001 ***

SECTION E - INSPECTION AND ACCEPTANCE

APPLICABLE DLAD PROC NOTES ***SEE SECTION A FOR INSTRUCTIONS***

DLAD PROC NOTE E04 Production Lot Testing Government (MAY 2020)

DLAD Proc Note E05 Production Verification Testing (MAY 2020).

DLAD T/Q RQ009 Inspection and Acceptance at Origin.

DLAD Proc Note E06 Inspection and Acceptance at Origin (JUN 2018).

Inspection and acceptance are at source. The place of acceptance is the location where the

Government conducts the last inspection before shipment, unless the contractor indicated a different physical location for acceptance below.

The contractor shall indicate the location where supplies will be inspected, if different from the production location: Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line-item numbers(s) (CLIN(s)):

The contractor shall indicate the location where packaging will be inspected, if difference from the production location: ( ) Same as for supplies OR

CAGE code:

Applicable to CLIN(s):

The contractor shall indicate the location where supplies will be accepted, if difference from the inspection location: ( ) Same as for supplies OR

CAGE code:

Applicable to CLIN(s):

*** END OF NARRATIVE E0001 ***

Citation Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

52.246-2 INSPECTION OF SUPPLIES--FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)

The contractor shall comply with the higher-level quality standard(s) listed below.

ISO 9001:2015

The contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts in--

Any subcontract for critical and complex items (see 46.203(b) and (c)); or

When the technical requirements of a subcontract require--

Control of such things as design, work operations, in-process control, testing and inspection;

or attention to such factors as organization, planning, work instructions, documentation control, and advanced metrology.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

PERFORMANCE REVIEWS

The Contracting Officer will monitor MAAC Prime Contractors for compliance with the contract requirements, by frequently reviewing the following performance standards and metrics: On-time

Delivery metric, Quote metric, Small Business Commitment Document, Purchasing System review, timely submission of CDRLs, and any other requirement(s) in the contract. The Contracting

Officer may find it necessary to add to the performance standard. These reviews will occur frequently, and as often as monthly or may be triggered by an event. Example events that may trigger a review include:

On-time Delivery Metric: A MAAC contractor that has delivered late in two (2) or more instances.

Quote Metric: A MAAC contractor not responding to three consecutive order RFPs.

Small Business Commitment Document: A MAAC contractor is not submitting timely reports, or the

Contracting Officer suspects noncompliance.

Purchasing System review: The Contracting Officer suspects that a MAAC contractor is not obtaining the best value.

Timely submission of CDRLs: A MAAC contractor is not submitting timely CDRLs.

SEMI-ANNUAL SMALL BUSINESS PARTICIPATION COMPLIANCE REVIEW: Small business participation is

40% of the total awarded order dollar value throughout the life of the contract. MAAC contractors are required to submit semi-annual Small Business Participation Commitment

Document reports that certify the contractor is continuously meeting the 40% small business participation requirement. Small Business Participation Commitment Document reports are discussed in Section H of the contract.

PURCHASING SYSTEM REVIEWS: In accordance with DFARS 252.244-7001, or its Alternate if subject to CAS, the MAAC contractor shall establish and maintain an acceptable purchasing system. It is intended that the process of determining an acceptable purchasing system will be delegated to the DCMA ACO. However, the MAAC Contracting Officer will annually review the ACOs review and determination.

TIMELY SUBMIT OF BASE CONTRACT CDRLS: MAAC contractors are required to submit contract CDRLS in addition to any order specific deliverables, when applicable. Additional and specific deliverables will be determined at the order level.

***END OF PERFORMANCE REVIEWS***

PERFORMANCE STANDARDS

Below are the Performance Standards that will be used is evaluating performance. These standards and ratings are designed to determine if performance meets or does not meet the base contract requirements. Note: The use of these performance standards or failure of the

Government to apply these performance standards does not waive any of the Government’s rights to other remedies under this contract or otherwise available to the Government.

OVERALL PERFORMANCE STANDARDS

SATISFACTORY - Performance meets or exceeds contractual requirements. The contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

FAIR - Performance does not meet some contractual requirements. The contractual performance reflects a minor problem(s) for which the contractor has not yet identified corrective actions.

The contractors proposed actions appear only marginally effective or were not fully implemented. The minor performance problem(s) do not adversely impact the mission of the

Agency.

MARGINAL - Performance does not meet some contractual requirements. The contractual performance reflects a serious problem(s) for which the contractor has not identified corrective actions.

The contractors proposed actions appear only marginally effective or were not fully implemented.

UNSATISFACTORY - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

A Satisfactory rating is based on 100% compliance with contract requirements (i.e. meets the

On-time Delivery Metric and Quote Metric, maintains a Small Business Commitment of 40%+, has an acceptable purchasing system, is timely submitting the CDRLs, and any other requirement(s) in the contract).

If the MAAC contractor is not performing at the stated metrics, then the Contracting Officer has the right to use any contractual remedies, including those listed in Section H, Off-ramping.

The Contracting Officer may use any communication method necessary to advise MAAC contractors of its performance.

*** END OF NARRATIVE F0001 ***

Citation Title Date

52.211-17 DELIVERY OF EXCESS QUANTITIES SEP 1989

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-29 F.O.B. ORIGIN FEB 2006

52.247-30 F.O.B. ORIGIN, CONTRACTOR’S FACILITY FEB 2006

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-48 F.O.B. DESTINATION--EVIDENCE OF SHIPMENT FEB 1999

52.247-58 LOADING, BLOCKING, AND BRACING OF FREIGHT CAR SHIPMENTS APR 1984

52.247-59 F.O.B. ORIGIN--CARLOAD AND TRUCKLOAD SHIPMENTS APR 1984

52.247-65 F.O.B. ORIGIN, PREPAID FREIGHT--SMALL PACKAGE SHIPMENTS JAN 1991

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION JAN 2023

Definitions. As used in this clause--

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means

For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code;

enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization

(ISO)/International Electrotechnical Commission (MAAC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html .

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine- readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

"Enterprise" means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

"Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html

"Government’s unit acquisition cost" means for fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

For cost-type or undefinitized line, subline, or exhibit line items, the Contractors estimated fully burdened unit cost to the Government at the time of delivery; and

For items produced under a time-and-materials contract, the Contractors estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/MAAC 15459, located at http://www.aimglobal.org/?Reg_Authority15459 .

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

"Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable…