Attach_0001-Statement_of_Work_2015_10Jun2015.pdf

Issue: 10 June 2015 Attachment 0001 Page 1

STATMENT OF WORK

NSN 5836-01-537-8617 MDR80-C Digital Data Mission Recorder

NSN 7045-01-534-4016 Removable Memory Module 32 GB Flash Drive

Issue: 10 June 2015 Attachment 0001 Page 2

Statement of Work

1.0. Scope. This Statement of Work (SOW) defines the efforts required to produce test and deliver the products required by this solicitation in accordance with the Documents listed below. The items being purchased are entitled “RMM 32GB Flash Drive, and MDR-80-C Digital Mission Video Recorder.”

2.0. Applicable Documents. The following documents are applicable to the extent cited.

2.1. Military and Federal Standards

DocumentNo. Document Title Applicability

MIL-STD-129 R Military Marking for Shipment and Storage Req’d: 2/18/15 MIL-STD-130 N chg 1 Identification Marking of U.S. Military Property Req’d: 11/16/12

2.2. Commercial Documents

Document No. Document Title Applicability ISPM Number 15 (2009) Guidelines for Regulating Wood Packaging Material in International Trade Req’d: 1/1/9

ASTM D 3951-10 Standard Practice for Commercial Packaging Req’d: 8/15/10 51537201-212 Acceptance Test Procedure for MDR80R-C Digital Data Mission Recorder Req’d: 10/24/5

3.0. Requirements. The contractor shall produce, test and deliver the TEAC Aerospace Corporation items: 80RMM-FD32GB-USB, Removable Memory Module, 32GB Flash Drives, NSN: 7045-01-534- 4016, P/N: 51570601-508, and the MDR-80-C Digital Mission Video Recorders, NSN: 5836-01-537- 8617, P/N: 51571047-501, the same items that have passed Air Worthiness Release Certification as issued by the U.S. Army Aviation and Missile Command (AMCOM) in the quantity set forth in Section B of the schedule in accordance with Documents listed above and this SOW. In the event of a conflict between the requirements of this SOW and any drawings for the item on contract, the requirements of this SOW shall govern.

3.1 Requirements for Packaging. Preservation, packaging and marking shall be in accordance with (IAW) Section 'D' of the contract. Packaging/packing shall be IAW ASTM D3951-10, Standard Practice for Commercial Packaging. Level of Protection (LOP): Commercial, Level of Pack (LPK): Commercial, Quantity Unit Pack (QUP): 001. Marking shall be IAW MIL-STD-129R. Radio Frequency Identification (RFID) requirements shall be IAW the Section 'F' clause, DFARS 252.211-7006, of the contract. MIL- STD-129R is applicable. Wood packaging Materials (WPM) shall meet the requirements below.

3.1.1. Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB).

3.1.2. All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Materials in International Trade”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.1.3. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

http://www.alsc.org/

Issue: 10 June 2015 Attachment 0001 Page 3

3.1.4. All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible.

All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.1.5. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.2. Requirements for Item Marking (Gov't Detailed and/or Performance Design Items).

3.2.1. Part Number Marking. Each item delivered under contract, along with each assembly, sub assembly, and module, shall be legibly marked with the appropriate part number and manufacturer’s identification. Hardware such as screws, nuts, bolts, etc., need not be marked. The marking shall become permanently part of the item after it is applied, and can be applied using deformation, tag, rubber stamp with permanent characteristics, etc. The marking shall not interfere with proper operation of the item, and shall have no deleterious effect on the item. Any item deemed unsuitable for marking as outlined herein shall be identified to the Contracting Officer for resolution as to marking requirement. This requirement may be entirely met by existing marking requirements contained within the drawings or specifications cited in this contract.

3.2.2. NSN Marking. In addition to the marking required by para 3.2.1 above, each item on contract listed in Section B of the contract, shall be identified with its Government assigned NSN. The intent of this requirement is to ensure that using personnel can identify the circuit card or assembly when it is removed from its assembly, and when it is received from stock as a spare part. The marking can be on a paper label, placed in a location that will not harm the item. If guidance is necessary to implement this requirement, contact the Contracting Officer for guidance.

3.2.3. Serial Number Marking.

3.2.3.1. Any item or subassembly which contains a serialization requirement shall have serial numbers applied to each item in the place provided (generally on a nameplate/serial number plate). In addition the NSN, CAGE Code, Part Number and if space permits Contract Number shall also be applied. When applicable, the Unique Item Identification (UID) requirements, cited elsewhere in this SOW, shall also apply.

3.2.3.2. The contractor shall maintain an accurate, current list of serial numbers for all manufactured items under this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or government representative at any time during the life of the contract and for a period of 3 years following the completion of the contract.

3.3. Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables In Accordance With (IAW) DFARS clause 252.211-7003 in Section F of this contract and the following requirements.

3.3.1. IUID Marking.

Issue: 10 June 2015 Attachment 0001 Page 4

3.3.1.1. New items: The contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5000 or more. For long term contracts, any items that have range quantity prices established, that will exceed the $5000 unit price shall have IUID markings from the beginning of the contract. IUID markings shall be IAW MIL-STD-130N w chg1.

3.3.1.2. Repair items: The contractor shall mark those items as identified by the Government. Items received for repair shall be inspected for IUID markings. Those items where the marking is damaged or missing the contractor shall mark the equipment. When marking requirements are not clearly specified then the contractor shall advise the PCO. For previously acquired items where the IUID markings were not required the contractor shall follow the procedures as if the item was a new item.

3.3.1.3 Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

3.3.1.4. Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-STD-130N w chg1.

3.3.1.5. Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used.

Placement and choice of the marking shall not create hazardous conditions.

3.3.2. IUID Coding. IUID markings and readability requirements shall comply with MIL-STD-130N w chg1.

3.3.2.1. Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD 130N w chg1. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

3.3.2.2. Markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

3.3.2.3. Per the Department of Defense, Item Unique Identification of Government Property Guidebook, Reporting Government Property In the Possession of the Contractor (PIPC), Guidance for: Defense Federal Acquisition Regulation (DFARS) 252.211-7007, Item Unique Identification of Government Property, Version 1.0, September 21, 2007.

3.3.2.4. For new contracts issued after September 13, 2007, DoD will include an Interim Rule, DFARS 252.211-7007, Item Unique Identification of Government Property (DFARS Case 2005-D015), which permanently revises requirements for reporting of PIPC. The interim rule permanently replaces the DD Form 1662 reporting requirements with requirements for DoD contractors to electronically submit, to the IUID registry, the IUID data applicable to PIPC.

3.3.2.4.1. It should be understood that in accordance with DFARS 211.274-5, Contract clauses, the clause at DFARS 252.211-7003, Item Identification and Valuation, must be included in any contract that http://www.acq.osd.mil/dpap/pdi/uid/index.html

Issue: 10 June 2015 Attachment 0001 Page 5 incorporates the clause at DFARS 252.211-7007, Item Unique Identification of Government Property.

This is essential to assure there is no ambiguity in the requirements for assigning, registering, reporting and marking PIPC.

3.3.2.5. The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The contractor shall provide this list to the government at the end of the contract.

3.3.3. Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, PIPC reporting, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

3.4. Requirements for Quality Assurance System. The contractor shall implement and maintain a Quality Assurance System for higher-level product integrity that meets or exceeds the requirements established below. These requirements are commonly accepted practices employed by industry in both national and international manufacturing environments.

3.4.1. Quality Approach. The contractor shall establish/maintain a quality approach to ensure higher-level product integrity and to satisfy contract or order requirements.

3.4.2. Initial Quality Planning. The contractor during the earliest practical phase of the contract shall conduct a complete review of the contract requirements to identify all the resources necessary for assuring product integrity.

3.4.3. Design. The contractor shall establish/maintain controls over the design process to ensure that contract requirements are satisfied.

3.4.4. Document Control. The contractor shall establish/maintain procedures that control the adequacy, completeness, currentness, and changes of all documents (work instructions, drawings, specifications, etc.).

3.4.5. Records. The contractor shall maintain and utilize all records required for effective operation of the quality approach. The quality approach shall ensure that these records are complete (including subcontractor records) and reliable.

3.4.6. Control of Purchases. The contractor shall ensure that all supplies and services purchased from suppliers conform to contract requirements. The contractor shall require that their subcontractors control the product integrity of their services and supplies.

3.4.7. Materials Control. The contractor shall maintain controls over all materials and products throughout the manufacturing process. These controls shall enable the identification of materials that have passed inspection from those which have not. The contractor shall maintain records identifying the status and final destination of all materials/products.

3.4.8. Nonconforming Material. The contractor shall establish and maintain a system for controlling material that does not satisfy contract requirements, including procedures for its identification, segregation, and disposition (rework/repair, scrap, etc.).

Issue: 10 June 2015 Attachment 0001 Page 6

3.4.9. Corrective Action. The contractor shall promptly detect nonconforming material and conditions adverse to product integrity. It shall then initiate the corrective actions required to satisfy contract requirements.

3.4.10. Manufacturing Operations/Process Controls. The contractor’s quality approach is responsible for assuring/monitoring that all manufacturing operations/processes are accomplished under controlled conditions. Controlled conditions include documented work instructions (including workmanship), production equipment, special work environments, inspections/tests, work specifications, and approval/rejection criteria.

3.4.11. Inspection and Testing. The quality approach shall assure that all inspections and tests required satisfying contract or order requirements are conducted.

3.4.12. Measuring, Testing, and Inspection Equipment. The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that products conform to contract requirements. These devices shall be calibrated against certified measurement standards that are traceable back to national/international standards.

3.4.13. Inspection and Test Status. The contractor shall maintain a system for the identification of the inspection and test status of all products throughout all stages of the manufacturing cycle.

3.4.14. Quality Audits. The contractor shall perform internal quality audits to verify the effectiveness of their quality approach.

3.4.15. Training Requirements. The contractor shall identify/provide for the training needs of their personnel performing quality functions.

3.4.16. Service. The contractor shall establish/maintain procedures for performing/verifying that contract service requirements are satisfied.

3.4.17. Statistical Quality Control and Analysis. The contractor shall establish/utilize statistical methods whenever appropriate to satisfy the contract or order requirements.

3.4.18. Continuous Process Improvement. The contractor shall monitor the effectiveness of their quality approach and continually improve quality processes.

3.4.19. Handling, Storage, Preservation, Packaging and Shipping. The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.5. Requirements for Configuration Management.

3.5.1. Product Definition Information. The Product Definition Information describes a product’s performance, functional and physical attributes, including the requirements and design information (specifications, drawings, design descriptions, and software). Interfaces, including interfaces with other products, are also documented in the Product Definition Information. The Product Information for the 80RMM-FD32GB-USB, Removable Memory Module, 32GB Flash Drive, NSN: 7045-01-534-4016, Issue: 10 June 2015 Attachment 0001 Page 7

P/N: 51570601-508 and the MDR-80-C Digital Mission Video Recorder, NSN: 5836-01-537-8617, P/N:

515171047-501

3.5.2. Configuration Change Process. The contractor shall establish a system for managing the configuration changes to the Contractors product drawing baseline.

3.5.3. CIPN Configuration Baseline. The Contractor’s Air Worthiness Release Certified Item Part Number (CIPN), as defined by the Contractor’s specifications, drawings, and the Product Definition Information, the the time of award of this contract, shall form the Configuration Baseline for this acquisition.

CI/CSCI

a. 80RMM-FD32-USB Removable Memory Module Solid State Flash Drive, 32GB with USB connection TEAC Aerospace Technologies Corporation, CAGE 3SDT5, P/N 51570601-508, NSN: 7045-01-534-4016.

b. MDR80-C Digital Data Video Mission Recorder, TEAC Aerospace Technologies Corporation, CAGE 3SDT5, P/N 51571047-501, NSN: 5836-01-537-8617.

CB

a. The Contractor shall deliver to the Government the same Part Number Configuration Baseline used to obtain the most recent statement of Air Worthiness Release Certification as issued by the U.S. Army Aviation and Missile Command (AMCOM).

b. The Contractor shall deliver to the Government the same Part Number Configuration Baseline used to obtain the most recent statement of Air Worthiness Release Certification as issued by the U.S. Army Aviation and Missile Command (AMCOM).

3.5.4. Configuration. Each CI as produced, tested and delivered, shall conform to the cited CB and if applicable and any subsequent CB’s that will be made contractually binding by the Procuring Contracting Officer (PCO).

3.6. Application Management

3.6.1. Application Manager. The government shall be the Application Manager. In performing Application Management, the government shall assess the impact of all contractor implemented major design changes on the ability of the IPN to continue to meet the performance requirements of the configuration baseline as established at the time of award.

3.6.2. The government will be the Configuration Management authority on application management for all contractor major changes that affect the design of the IPN specified in paragraph 3.2.3. A major change is defined as any change to the IPN that will impact any of the following:

a. Overall performance and Form, Fit, Function and Interface (F3I) Characteristics.

b. Reliability, Maintainability and Survivability.

c. Electromagnetic Interference (EMI) and Air Worthiness Release Certification, or electrical interface requirements.

Issue: 10 June 2015 Attachment 0001 Page 8

d. Safety.

e. Support, operational and training requirements.

f. Impact on Technical Manuals, Repair Parts and Special Tools Lists (RPSTLs), DMWRs, and

Provisioning Parts List (PPL).

g. Impact on Cost and/or Schedule.

h. Impact on test equipment, support equipment and associated software.

i. Software.

3.6.3. The government, as the Application Manager, shall have no contractor product data configuration management control or approval authority over any contractor design changes initiated after the award of the contract.

3.6.4. The government, as the Application Manager shall maintain configuration management control over the system’s performance requirements of the items being delivery under this contract.

3.7. Request for Major Design Changes.

3.7.1 The government, as the Application Manager, shall be notified by the contractor of all major design changes as defined in this section (paragraph 3.7) in accordance with this SOW and DD Form 1423 for DI-MISC-80711A, Scientific and Technical Report, Request for Major Design Changes.

Issue: 10 June 2015 Attachment 0001 Page 9

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Original Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP X TM OTHER

D. SYSTEM/ITEM

Video Recorder & RMM Flash Drive

E. CONTRACT/PR NO. F. CONTRACTOR

UTC Aerospace Technologies

1. DATA ITEM NO.

A001

2. TITLE OF DATA ITEM

Scientific and Technical Reports

3. SUBTITLE

Major Design Notifications

17. Price Group

4. AUTHORITY (Data Acquisition Document No.): DI-MISC-80711A

5. CONTRACT REFERENCE

SOW Para 3.7.1

6. REQUIRING OFFICE

RDER-PRA-AB

18. Estimated

Total Price

INSERT IN

SECT B

7. DD 250 REQ 9.Distribution Statement Required

10. Frequency 12. Date Of First Submission

14. DISTRIBUTION

SEE BLOCK 16 ASREQ SEE ITEM 16 b. COPIES

8. APP CODE N/A 11. AS OF DATE 13. Date Of Subsequent Submission

a. ADDRESSEE Draft

Final

SEE ITEM 16

Reg

Repro

16. REMARKS: Data Item Description DI-MISC-80711A: Delete block 10 instructions entirely and follow instructions in SOW 3.7.1 (Request For Change documents (RFCs)).

The contractor shall prepare and submit a Major Design Notification for Government review in accordance with the SOW section for Configuration Management (Para 3.6.2) when there is a Major change to or departure from a contractual baseline.

Major Design Notifications shall be submitted for Government review within 5 working days of Contractor’ internal approval of the major change.

All deliveries shall be in digital format. All digital files shall be provided both by electronic submission, e.g., e-mail, FTP, etc., as arranged with the requiring office, and also by CD ROM readable by computers running Microsoft Office 2000 and Office XP suite of applications (MS Word, MS Excel, MS PowerPoint, and MS Project, etc.) or later version.

Alternative delivery media may be discussed with the Contracting Officer prior to delivery.

If the CDRL is to be priced and not NSP, then an electronic DD Form 250 will be required via the Wide Area Workflow Web Site (See Section G of the Contract). Otherwise, a letter of transmittal will be acceptable.

RDER-PRA-AB

SPRBL1 FOR PCO

15. TOTAL 0 2 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Robert Liang

RDER-PRA-AB

Senior Mechanical Engineer

01/13/2015 Michael Heussner

RDER-PRA-AB

Chief, Avionics Branch

01/13/2015

Based upon DD Form 1423-1, 1 Jun 90

3.7.2. The contractor shall submit major design changes to the government whenever the conditions of any part of paragraph 3.7 apply. Contractor format for major design change notifications shall be acceptable to the government.

3.7.3. The Major Design Notification shall describe the engineering change(s) made to the IPN and shall provide all supporting documentation, that, as a minimum, provides for a full impact analysis of the effect of the change on performance, form, fit, function, logistics, interface, design, cost and schedule requirements, operation, maintenance, servicing, operation and maintenance training, support and test equipment, retrofit concerns.

3.7.4. The notification shall also describe any changes to the CI and any associated government documents and data that are affected by the proposed engineering change.

Issue: 10 June 2015 Attachment 0001 Page 10

3.7.5. The notification shall also provide for a unique change identifier for the notification, identification of originating organization, identification of responsible individual(s) for the change and individual(s) contact information, type of change classification, and identification of components and interfacing products affected by the change.

3.7.6. The contractor shall not deliver any item(s) that undergo any major design change(s) impacting any of the requirements 3.8.1 without a system’s performance configuration management review by the government and the receipt of a formal decision by the government technical POC, sent by the contracting officer, that the contractor product data major changes have not changed the system’s performance configuration baseline.

3.7.7. Major design changes that adversely impact any of the IPN conditions listed in paragraph 3.7.1 shall require reevaluation by the Government of the IPN. Re-evaluation may include operational testing reassessment or reassessment of the logistics impact of the proposed change.

3.7.8. Any major contractor approved product data change(s) to the design of the IPN shall be verified by the government, before the changed IPN is delivered, to ascertain that the IPN has continued to maintain the functional attributes and requirements specified in the IPN baseline and that the IPN continues to meet the government system’s performance configuration baseline. The Government shall not be contractually obligated to accept any of the items produced under this contract that no longer meets the government system’s performance configuration baseline at the time of contract award.

3.7.9. The government shall be the sole decision authority regarding the continued acceptance of IPNs that experience major design changes as per paragraph 3.7.1.

3.7.10. Identification of Authorized Personnel. The contractor shall identify, 30 Days after Contract (DAC), to the Contracting Officer, Administrative Contracting Officer (ACO), and the technical office Point of Contract identified on the DD Form 1423 for DI-MISC-80711A, the name(s) of the official(s) of its organization who are authorized to submit Major Design Notification Changes.

3.8. The contractor shall perform final inspection and testing on all (100%) deliverables in accordance with the contractor's inspection and testing procedures for each item unit using: Digital Data Mission Recorder MDR80-C and Removable Memory Module ATP, document number 51537201-201 Revision B dated 24 October 2005, verified at the discretion of the Government. All inspection and test documentation and results shall be available to the Government. The contractor shall assure that all necessary inspections and tests are performed on completed products; this shall include all inspections and tests, which are normally performed for the equipment on order. The contractor shall as a minimum perform any inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract. The form, fit, and function requirements are defined by the contractor’s drawings and literature (specification sheets, brochures, technical manuals, etc).

Issue: 10 June 2015 Attachment 0001 Page 11

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions)

FOR GOVERNMENT PERSONNEL FOR THE CONTRACTOR

ITEM A. Self-explanatory.

ITEM B. Self-explanatory.

ITEM C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning," "Configuration Management", etc.

ITEM D. Enter name of system/item being acquired that data will support.

ITEM E. Self-explanatory (to be filled in after contract award).

ITEM F. Self-explanatory (to be filled in after contract award).

ITEM G. Signature of preparer of CDRL.

ITEM H. Date CDRL was prepared.

ITEM I. Signature of CDRL approving authority.

ITEM 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

ITEM 2. Enter title as it appears on data acquisition document cited in Item 4.

ITEM 3. Enter subtitle of data item for further definition of data item (optional entry).

ITEM 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12- L (AMSDL), or one-time DID number, that defines data content and format requirements.

ITEM 5. Enter reference to tasking in contract that generated requirement for the data item (e.g., Statement of Work paragraph number).

ITEM 6. Enter technical office responsible for ensuring adequacy of the data item.

ITEM 7. Specify requirement for inspection/acceptance of the data item by the Government.

ITEM 8. Specify the requirement for approval of a draft before preparation of the final data item.

ITEM 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DODD 5230.24 ITEM 10. Specify number of times data items are to be delivered.

ITEM 11. Specify as-of date of data item, when applicable.

ITEM 12. Specify when first submittal is required.

ITEM 13. Specify when subsequent submittals are required, when applicable.

ITEM 14. Enter addresses and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

ITEM 15. Enter total number of draft/final copies to be delivered.

ITEM 16. Use for additional/clarifying information for Items 1 through

15. Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14; Desired medium for delivery of the data item.

ITEM 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort by the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data items to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data items to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying this data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

ITEM 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. These estimated data prices should be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD Form 1423, JUN 90 (REVERSE) (EF)

3.3.2.3. Per the Department of Defense, Item Unique Identification of Government Property Guidebook, Reporting Government Property In the Possession of the Contractor (PIPC), Guidance for: Defense Federal Acquisition Regulation (DFARS) 252.211-7007, I...