SPMYM4-25-Q-0117.pdf

DLA DISTRIBUTION

GOVERNMENT REPRESENTATIVE

RECEIVING DEPT, CODE Z0S

667 SAFEGUARD ST, BLDG 167-1

JBPHH HI 96860-5033

TEL: 808-473-8000 X4961 FAX:

N322534282B851

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

SPMYM425Q0117 11-Dec-2024 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

DLA MARITIME PEARL HARBOR

LEO LI

COMPETITIVE SOURCING

667 SAFEGUARD ST.

JBPHH HI 96860

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ] FOB

DESTINATION

[ ] OTHER X

(See Schedule)

21-Dec-2024(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

808-473-8000X4018LEO Y. LI

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

SPMYM425Q0117

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PENETRATOR ASSEMBLY

FFP

LEVEL 1 CDRL/ TDP/ GSI/ MATERIAL REQUIREMENT

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

PROJECT: 6J1

NET AMT

0001AA 1 Each

PENETRATOR ASSEMBLY

FFP

***NON-STANDARD*** PENETRATOR ASSEMBLY,

4 RECEPTACLES (7 PINS);

WITH HEADER ASSEMBLY P/N: EB4772/3-001 (36 NO. 20 SIZE

CONTACTS) FOR EHP P032-01S.

EHP P032-01S SHALL BE IAW EB4772 REV. H AND APPLICABLE

PORTIONS OF PSSSN21C-305 REV.A CHG. 17.

FIRST ARTICLE TESTING REQ. PER PSSSN21C-305 REV A CH 17

ADDITIONAL REQUIREMENTS:

1) CHEMICAL ANALYSIS AND MECHANICAL PROPERTIES TEST

REPORTS REQUIRED.

2) DATA SHALL BE RECORDED IAW DI-MISC-81020.

3) GSI REQUIRED.

CERTIFICATION FOR LEVEL 1 MATERIAL REQUIRED FOR:

A) PENETRATOR BODY: NICUAL, QQ-N-286G, HOT ROLLED OR COLD

DRAWN, ANNEALED AGE HARDENED.

B) COVER: NICUAL, QQ-N-286G, HOT ROLLED OR COLD DRAWN,

ANNEALED AGE HARDENED.

C) NUT: NICUAL, QQ-N-286G, HOT ROLLED OR COLD DRAWN,

ANNEALED & AGE HARDENED.

D) WASHER: NICUAL, QQ-N-286G, HOT ROLLED OR COLD DRAWN,

ANNEALED & AGE HARDENED. THE MECHANICAL PROPERTIES FOR

PENETRATOR BODY, COVER, NUT AND WASHER AT A MINIMUM

SHALL BE: TENSILE STRENGTH: 130,000 PSI, YIELD STRENGTH AT 0.2%

OFFSET: 85,000 PSI, ELONGATION: 20%

E) RECEPTACLE BODIES: NICU CONFORMING TO CLASS A FORM 1,

HOT FINISHED OF QQ-N-281 WITH A MINIMUM YIELD

STRENGTH OF 40,000 IBF/IN^2 AT 0.2 PERCENT OFFSET OR NICU IN

ACCORDANCE WITH CLASS A FORM 1, COLD DRAWN OF

QQ-N-281 WITH A MINIMUM YIELD STRENGTH OF 50,000 IBF/IN^2 AT

0.2 PER PERCENT OFFSET.

FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

PSC CD: 5935

0001AB 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

SPECIAL EMPHASIS C OF C

DI-MISC-80678 (CCDD)

D00002:

<Block 12 - Certification data shall be submitted to Peart Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to• N32253 "Inspect by" 54306A "Accept by" N32253 E-mail notification leo.y.li.civ@us.navy.mil> D00126:

Block 4 - Paragraphs 10.2.1, 10.2.2, 10.2.3, 10.3, and 10.4 of DI-MISC-80678 do not apply.

FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AC 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

TEST CERTIFICATIONS

DI-MISC-80678 (DD)

D00093:

Block 4 - Paragraphs 10.2.2, 10.2.3, 10.2.4, and 10.3 of DI-MISC-80678 do not apply.

D00002:

<Block 12 - Certification data shall be submilted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to• N32253 "Inspect by" S4306A "Accept by" N32253 E-mail notification leo.y.li.civ@us.navy.mil> FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AD 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

INSPECTION AND TEST PLAN

INSPECTION SYSTEM PROCEDURES

DI-QCIC-81110 (SE)

D00092:

Paragraph 10.4 of DI-QCIC-81110 does not apply.

FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AE 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERT DATA FOR SPECIAL EMPHASIS MATL

CHEMICAL AND MECHANICAL

DI-MISC-81020 (DD)

D00002:

<Block 12 • Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to• N32253 "Inspect by" 54306A "Accept by" N32253 E-mail notification leo.y.li.civ@us.navy.mil> FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AF 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

CONSUMED WELD METAL C of C

DI-MISC-80678 (CWMDD)

D00126:

Block 4. Paragraphs 10.2.1, 10.2.2, 10.2.3, 10.3, and 10.4 of DI-MISC-80678 do not apply.

D00002:

<Block 12 • Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to• N32253 "Inspect by"S4303A "Accept by" N32235 and eMail notification field: leo.y.li.civ@us.navy.mil No material is to be shipped prior to the receipt of Acceptance.> FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AG 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

WLD PDE QUALIFICATION TEST REPORT

WELD PROC QUALIFICATION DATA

DI-MISC-80876 (WQD)

D00157:

Block 12 - Within 120 Days After Contract Award, submit one copy of the welding procedure (for info) with the Qualification Data (for approval/disapproval).

Approval shall be obtained prior to performing any welding.

This review (approval/disapproval) shall be within 90 days from date of receipt.

FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AH 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

WELDING PROCEDURES

WELD PROCEDURES

DI-MISC-80875A (WP)

D00157:

Block 12 - Within 120 Days After Contract Award, submit one copy of the welding procedure (for info) with the Qualification Data (for approval/disapproval).

Approval shall be obtained prior to performing any welding.

This review (approval/disapproval) shall be within 90 days from date of receipt.

FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

0001AJ 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

TEST REPORT

FIRST ARTICLE TEST REPORT

DI-NDTl-80809B (FAT)

D00161:

Block 12 - See Clause 52.209-3 for submittal timeframes.

FOB: Destination

MILSTRIP: N322534282B851

MFR PART NR: EB4772/3

PC NR: 182

PURCHASE REQUEST NUMBER: N322534282B851

Section D - Packaging and Marking

CLAUSES INCORPORATED BY FULL TEXT

PROHIBITED PACKING MATERIALS

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hygroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use.

EUROPEAN UNION RESTRICTIONS REGARDING NONMANUFACTURED WOOD PACKAGING

AND PALLETS

All European shipments with wood pallets and wood containers produced of nonmanufactured wood shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) material and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with Nonmanufactured Wood Packing Policy and Nonmanufactured Wood Packing Enforcement Regulations dated May 30, 2001.

Reference:

http://www.aphis.usda.gov/ppq/swp/eunmwp.html for information and material sources

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Origin Government Destination Government 0001AB Origin Government Destination Government 0001AC Origin Government Destination Government 0001AD Origin Government Destination Government 0001AE Origin Government Destination Government 0001AF Origin Government Destination Government 0001AG Origin Government Destination Government 0001AH Origin Government Destination Government 0001AJ Origin Government Destination Government

MERCURY EXCLUSION CLAUSE FOR MERCURY FREE PROCUREMENT ( LC-2, JAN 2013)

1. Mercury or mercury compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Supplier shall certify that all items furnished under this contract are free of mercury or mercury compounds.

TRACEABLE OBJECTIVE QUALITY EVIDENCE (OQE) (CIM 2012-1)

When procuring CIM, invoke the following Traceable Objective Quality Evidence (OQE) clause in contracts:

(a) OQE shows actual test results for chemical and mechanical properties in conformance to the material specification required.

(b) The material specification along with revision and amendment must be cited on the OQE.

(c) A Certificate of Compliance (COC), which is a signed document attesting the items delivered on the contract are in full compliance with all contract requirements, must be provided.

(d) Traceability must be provided via a unique heat, lot number and code permanently marked on the material per MIL-STD-792 and shown on the OQE certification document.

(e) Where the applicable product specification does not require permanent heat or lot markings, the material must be tagged or received in a package, envelope, bag or box that is annotated with the heat, lot number and code that is traceable to the OQE certification document.

ADDITIONAL LEVEL I/SUBSAFE/DSS REQUIREMENTS (LC-2, JAN 2013)

1. Military Specification Inspection System Requirements, MIL-I-45208 with Amendment 2 dated 03 Nov 1995 is invoked.

2. MIL-STD-45662A Notice 1, ANSI/NCSL Z540-1-1994 or ISO 10012-1 is invoked.

3. EIA-649 (latest) is invoked.

4. Material shall be permanently marked in accordance with the requirements and limitations set forth in

MIL-STD-792 (latest).

5. Pearl Harbor Naval Shipyard Quality Assurance Procurement Specification, QA No. 133-1, specified in the ordering data, is attached and invoked.

6. When off-the-shelf items (items already produced) are presented by the contractor, the government inspector is authorized to limit inspection to those procurement quality assurance (PQA) actions which can be performed.

7. All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

ADDITIONAL CIM REQUIREMENTS (CIM 2012-1)

1. All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

2. Material markings shall comply with the requirements and limitations set forth in MIL-STD-792 (latest).

3. All nickel-copper-aluminum alloy (K-500) raw stock, and K-500 raw stock used in the manufacture of finished products, shall be procured to QQ-N-286 Revision G with slow strain rate tests done by the following approved laboratories:

a. Huntington Alloys, a Special Metals Company 3200 Riverside Drive Huntington, WV 25705

b. Metallurgical Consultants, Inc.

4820 Caroline PO Box 88046

Houston, TX 77288-0046

c. Naval Surface Warfare Center, Caderock Division Code 614 9500 Macarthur Blvd West Bethesda, MD 20817-5700

d. Teledyne Allvac 2020 Ashcraft Ave.

Monroe, NC 28110

e. Mannesmann Rohrenwerke Mannesmann Forschungsinstitut (MFI) Postfach 251160 47251 Duisburg Germany

f. Westmoreland Mechanical Testing and Research Inc.

P.O. Box 388 Youngstown, PA 15696-0388

g. ThyssenKrupp VDM USA, Inc.

11210 Steeplecrest Drive, Suite 120 Houston, TX 77065-4939

4. Vendor acknowledgement of K-Monel heat review.

a. Recent investigations into mechanical property failures of fasteners manufactured from NiCuAl(K-Monel) material that was produced by Special Metals Corporation (formerly INCO Alloys) of Huntington, West Virginia have found eighty (80) heats of material which may not meet the mechanical property requirements of QQ-N-286 throughout the heat. In 1994, Special Metals Corporation implemented a process change that eliminated the addition of extra aluminum at the toe of each NiCuAl(K-Monel) ingot resulting in the toe portion of the heat being non-homogeneous in comparison to the rest of the heat. Due to cropping practices at Special Metals Corporation, material from the toe of the ingot with non-homogeneous aluminum content was not cropped from production material prior to shipment. A recent study has shown that the aluminum concentration in the toe portion of the ingot could be as low as approximately 2.0% with a corresponding yield strength as low as approximately 40,000 PSI. QQ-N-286 specifies an aluminum content of 2.3% minimum and a yield strength of 90,000 PSI minimum or 85,000 PSI minimum for material ≥ 1”. As a result of the investigation, the eighty (80) heats listed in Table I are considered suspect of having problems with insufficient aluminum content and an inability to consistently attain the required minimum yield strength.

b. You are requested to review your records of in stock and in process K-Monel material from the Special Metals Corporation for the suspect heat numbers listed in Table I below. You are prohibited from providing raw stock or finished products made from the suspect K-Monel heats. If suspect heats are intended to be used, contact the PHNS & IMF contracting officer for adjudication of the material. Table I - List of Suspect Special Metals Corporation K- Monel Heat Numbers

M00J6KG M00J7KG M01J1KG M02J8KG

M02J9KG M03J8KG M04J2KG M04J6KG

M04J7KG M06J5KG M06J8KG M11J2KG

M11J3KG M11J4KG M11J5KG M15J6KG

M17J2KG M17J3KG M17J4KG M18J7KG

M19J7KG M21J2KG M22J7KG M22J8KG

M23J2KG M24J5KG M26J8KG M26J9KG

M27J9KG M28J4KG M30J9KG M31J9KG

M33J7KG M34H4KG M35H0KG M35J0KG

M35J7KG M35H8KG M36H7KG M36J2KG

M36J3KG M37J4KG M39J3KG M41J1KG

M41J2KG M41H3KG M41J3KG M41J7KG

M41J8KG M44J4KG M44J6KG M45J2KG

M45J8KG M45J9KG M46J7KG M52H9KG

M61J8KG M61J9KG M62J5KG M64J4KG

M64J5KG M64J6KG M67H2KG M67J4KG

M69J1KG M70J6KG M73J4KG M76H6KG

M80H2KG M80H3KG M84H9KG M85H0KG

M88H6KG M88H7KG M89H5KG M89H6KG

M92H0KG M95H7KG M97H8KG M99H3KG

PACKAGING, PACKING, AND MARKING (LEVEL I/SUBSAFE/DSS) ( LC-2, JAN 2013)

Packaging, Packing and Marking shall be in accordance with the applicable QA No. 133-1 attached hereto and shall be clearly identified with the Purchase Order No. SPMYM4-___________________.

HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (GOVERNMENT SPECIFICATION) (LC-2,

JAN 2013)

(a) Definition. "Contract Date" as used in this clause, means the date set for bid opening or, if this is a negotiated contract or a modification, the effective date of this contract modification.

(b) The contractor shall comply with the attached QA No. 133-1, Pearl Harbor Naval Shipyard Quality Assurance procurement specification for LEVEL I/SUBSAFE and DSS material, in effect on the contract date, which is hereby incorporated into this contract.

SOURCE INSPECTION BY THE DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) IS

REQUIRED(LC-2, JAN 2013) . Delegate Source Inspection to DCMA-NSEO (DODAAC S4306A).

Request provide complete address where material is manufactured:

Indicate 5-digit CAGE Code __________

Request provide complete address where material is to be inspected:

Indicate 5-digit CAGE Code __________

The following clause is hereby incorporated by reference:

FAR 52.246-2 INSPECTION OF SUPPLIES—FIXED PRICED (AUG 1996)

SOURCE INSPECTION BY THE DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) IS

REQUIRED(LC-2, JAN 2013) . Delegate Source Inspection to DCMA-NSEO (DODAAC S4306A).

Request provide complete address where material is manufactured:

Indicate 5-digit CAGE Code __________

Request provide complete address where material is to be inspected:

Indicate 5-digit CAGE Code __________

The following clause is hereby incorporated by reference:

FAR 52.246-2 INSPECTION OF SUPPLIES—FIXED PRICED (AUG 1996)

SPECIAL INSPECTION CLAUSE

In accordance with the provisions of Paragraph 46.201(c), Federal Acquisition Regulation, the Government reserves the right to perform technical inspections, at the receiving station, in accordance with any provision of this contract or in accordance with the provisions of any military or standard specification referenced in this contract or to inspect for latent defects and to reject any material purchased under this contract for non-conformance. If any material is rejected in accordance with this clause, the contractor shall be so notified. The contractor shall be responsible to reimburse the Government for materials so rejected or to replace the rejected material with acceptable material at the discretion of the Contracting Officer. Rejected material which the contractor has not removed or otherwise disposed of within 180 days following notification of its rejection shall become subject to disposal at the option of the Government with cost of disposal to be paid by the contractor. Rejected material for which the contractor has not been notified within 180 days shall become property of the Government without recourse.

W A R N I N G

MATERIAL WILL BE REJECTED FOR NON-COMPLIANCE WITHOUT RECOURSE IF YOU FAIL TO

PACKAGE, PACK, PRESERVE, MARK, SUBMIT REQUIRED PHYSICAL AND/OR CHEMICAL

CERTIFICATIONS AND TEST RESULTS FOR MATERIAL AS PRESCRIBED IN THE PROVISIONS OF

THIS CONTRACT/PURCHASE ORDER OR PROVISIONS OF ANY MILITARY/FEDERAL

SPECIFICATIONS REFERRED TO IN THIS CONTRACT/PURCHASE

ORDER.

CERTIFICATIONS REQUIRED WITH DELIVERY OF MATERIAL (CIM 2012-1)

All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

PLACE OF DELIVERY-DESTINATION

(a) The articles to be furnished hereunder shall be delivered all transportation charges paid by the contractor to:

(b) Proposals may be deemed unacceptable when submitted on a basis other than F.O.B. destination.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA 23-AUG-2025 1 DLA DISTRIBUTION

GOVERNMENT REPRESENTATIVE

RECEIVING DEPT, CODE Z0S

667 SAFEGUARD ST, BLDG 167-1

JBPHH HI 96860-5033

808-473-8000 X4961 FOB: Destination

N32253

0001AB 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AC 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AD 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AE 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AF 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AG 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AH 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

0001AJ 23-AUG-2025 1 (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023

Section H - Special Contract Requirements

PROCUREMENT NOTES

DLAD Procurement Notes C01 Superseded Part Numbered Items (SEP 2016) If an item part number is superseded during the term of this contract, the contractor shall advise the contracting officer immediately upon determination. The notice shall include complete information on the superseding item form, fit, function, configuration, application, or physical nature. The contracting officer will determine whether the item is acceptable to the Government, advise the contractor within seven days, and modify the contract accordingly. *****

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016) The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer. In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil. *****

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source’s Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers. In addition, the contractor will obtain and supply any quality requirements necessary to prove the material meets the technical description. Evidence of quality consist of test results, material certifications, and manufacturing process sheets, identified by the technical data.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance-Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request.

The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

C04 Unused Former Government Surplus Property (SEP 2021) To be considered for award, the offeror must complete and submit the following representation with their offer. Additional supporting documentation to demonstrate the surplus material offered was previously owned by the Government and meets solicitation requirements must be provided within 24 hours of request by the contracting officer. (1) The material is new, unused, and not of such age or so deteriorated as to impair its usefulness or safety. Yes [__] No [__] The material conforms to the technical requirements cited in the solicitation (e.g., Commercial and Government Entity (CAGE) Code and part number, specification, etc.). Yes [__] No __ The material conforms to the revision letter/number, if any is cited. Yes [__] No [__] Unknown __ If No, the revision does not affect form, fit, function, or interface. Yes__ No __ Unknown __ The material was manufactured by: (Name):

______________________________________________________________________ (Address):

___________________________________________________________________ (2) The offeror currently possesses the material Yes __ No __ If yes, the offeror purchased the material from a Government selling agency or other source. Yes __ No __ If yes, complete the following: Government Selling Agency:

___________________________________________________ Contract Number:

____________________________________________________________ Contract Date: (Month, Year):

__________________________________________________ Other Source:

________________________________________________________________ Address:

____________________________________________________________________ Date Acquired:

(Month/Year) ___________________________________________________ (3) The material has been altered or modified. Yes __ No __ If Yes, complete the following: Name of the company that performed the alternation or modification:

____________________________________________________________________________ [(Address):

__________________________________________________________________ Complete description of the alterations or modifications.

____________________________________________________________________________ (4) The material has been reconditioned. Yes __ No __ If Yes, complete the following: (i) The price offered includes the cost of reconditioning /refurbishment. Yes __ No __ (ii) Name of the company that reconditioned the material. ____________________________________________________________________ (iii) Description of any work done or to be done, including the components to be replaced and the applicable rebuild standard.

____________________________________________________________________________ The material contains cure-dated components. Yes __ No __ If Yes, complete the following: (i) The price includes replacement of cure-dated components. Yes __ No __ (ii) Cure date: ____________________ (5) The material has data plates attached. Yes __ No __ If Yes, insert all information contained on the data plate.

_____________________________________________________________________________ (6) The offered material is in its original package. Yes __ No __ If yes, complete the following: Contract Number NSN_________________________________________________________________________ CAGE Code__________________________________________________________________ Part Number __________________________________________________________________ Other Markings/Data___________________________________________________________ (7) The offeror has supplied this same material (National Stock Number) to the Government before. Yes __ No __ If Yes, complete the following: (i) The material being offered is from the same original Government contract number as that provided previously. Yes __ No __ (ii) State below the Government Agency and contract number under which the material was previously provided: Agency ______________________________________________________________________ Contract Number_______________________________________________________________ (8) The material is manufactured in accordance with a specification or drawing. Yes __ No __ If Yes, complete the following: (i) The specification/drawing is in the possession of the offeror. Yes __ No __ (ii) The offeror has stated the applicable information below: Yes __ No __ Specification/Drawing Number ___________________________________________________ Revision (if any) Date__________________________________________________________________________ (9) The material has been inspected for correct part number and for absence of corrosion or any obvious defects. Yes __ No __ If Yes, complete the following: (i) Material has been re-preserved. Yes __ No __ (ii) Material has been repackaged. Yes __ No __ (iii) Percentage of material that has been inspected is ____%; and/or (iv) Number of items inspected is _______ (v) A written report was prepared. Yes __ No __ The offeror agrees that in the event of award and notwithstanding the provisions of the solicitation, inspection and acceptance of the surplus material will be performed at source or destination subject to all applicable provisions for source or destination inspection. The offeror will forward one of the following, within 24 hours of request by the contracting officer, to demonstrate that the material being offered was previously owned by the Government (offeror check which one applies): ___ For national or local sales, conducted by sealed bid, spot bid or auction methods, a solicitation/Invitation For Bid and corresponding DLA Disposition Services Form 1427, Notice of Award, Statement and Release Document. ___ For DLA Disposition Services Commercial Venture (CV) Sales, the shipment receipt/delivery pass document and invoices/receipts used by the original purchaser to resell the material. ___ When the above documents are not available, or if they do not identify the specific NSN being acquired, a copy or facsimile of all original package markings and data, including NSN, commercial and Government entity (CAGE) code and part number, and original contract number. (This information has already been provided in paragraph (6) of this procurement note Yes __ No __) ___ When none of the above are available, other information to demonstrate that the offered material was previously owned by the Government. Describe:

____________________________________________________________________________ This procurement note only applies to offers of Government surplus material. Offers of commercial surplus, manufacturer’s overruns, residual inventory resulting from terminated Government contracts, and any other material that meets the technical requirements in the solicitation but was not previously owned by the Government will be evaluated in accordance with the DLAD procurement note L04, Offers for Part Numbered Items. If requested by the contracting officer, the offeror shall furnish sample units, in the number specified, to the contracting officer or to another location specified by the contracting officer, within 10 days after the contracting officer's request. The samples will be furnished at no cost to the Government. All such samples not destroyed in evaluation will be returned at the offeror's expense. The samples will be evaluated for form, fit, and function with subassembly, assembly, or equipment with which the items are to be used. End items furnished under any contract award to the offeror furnishing the samples can include the returned samples, and all acceptable end items will have a configuration identical to the samples. If specific tests of the samples' performance are made by the Government, the offeror will be furnished the results of such tests prior to a contract being entered into. In addition to any other inspection examinations and tests required by the contract, the performance of the end items will be required to be as good as that of the samples submitted. In the event of award, the contractor will be responsible for providing material that is in full compliance with all requirements in the contract or order. The surplus material to be furnished must meet the requirements of the current contract or order, whether or not the material met Government requirements in existence at the time the material was initially manufactured or sold to the Government. If higher-level contract quality requirements apply to the material being acquired, those requirements do not apply to surplus material furnished under this contract. *****

C08 Tailored Logistics Support Purchasing Reviews (FEB 2017)

(1) From the commencement of performance of this contract until 3 years after the final contract payment, the contractor must allow the contracting officer, ACO, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and any other duly authorized representative of the contracting officer access to all records and information pertaining to those items or services for which the Government is relying on the contractor’s purchasing system to determine that competition was obtained or to justify that prices are fair and reasonable. The contractor must maintain records subject to this clause for not less than 3 years after the contract final payment.

(2) The contracting officer may conduct reviews of purchased items or services provided under this contract regardless of dollar value that meet the criteria in paragraph (1) to ascertain whether the contractor has obtained the best value. The contractor must obtain competition to the maximum extent practicable for all purchases. Prior to purchasing any supplies or services, the contractor must solicit a competitive quotation from at least two independently-competing firms. For other than sole source items, the request for quotations must, to the maximum extent practical, solicit offers from different manufacturers or producers. If the contractor is unable to obtain quotes for competing items from two or more independently-competing firms, the contractor must retain documentation supporting its rationale for selection of the suppliers solicited and selected and its determination that the price was fair and reasonable. The contractor is responsible for maintaining this documentation for all sole source/non-competitive actions. The following price reasonableness and documentation requirements are applicable to all purchases, regardless of dollar value:

(i) A price is reasonable if it does not exceed a price incurred by a prudent person in the conduct of competitive business. The contracting officer will examine the prices with particular care in connection with buys that may not be subject to effective competition restraints. The contractor’s price will not be presumed to be reasonable. If an initial review of the facts results in a challenge of a specific price by the contracting officer or the contracting officer’s representative, the burden of proof must be upon the contractor to establish that the price is reasonable under the standards in FAR Subpart 15.4 and FAR 31.201-3.

(ii) The contractor must keep the documentation to a minimum, but must retain data supporting the purchases either by paper or electronically. At a minimum, price quotations and invoices must be retained. Should the contractor receive an oral price quotation, the contractor must document who the supplier or subcontractor is by complete name, address, telephone number, price, terms and other conditions quoted by each vendor. Price quotes for supplies must be broken down by individual items, shipping costs, and any other included expenses. Price quotes for incidental services which are not pre-priced in the contract must include labor hours and costs or prices, as applicable, including the total price of the job, individual pricing for the portions of the work if applicable, materials, and all other elements of cost, overhead, and profit. This price breakdown documentation must be made for each subcontractor performing work on this contract.

(3) When applicable, if the contractor is purchasing from subcontractors or other sources and receives a discount or rebates, the contractor must immediately pass these savings to the Government in the contract price and invoice for payment. The contractor is required to use diligence in the selection of the most economical method of delivery of the product or services by selecting a best value method of delivery based on the urgency and nature of the work or product required. When labor hours are involved in the work to be accomplished and the contractor has not already pre-priced the effort to use its own labor force, the contractor must provide the labor at rates required by the contract (for example, Service Contract Act or Davis-Bacon Act rates) or at rates based on competition if mandatory rates are not required by the contract.

(4) If the contracting officer determines that the purchased product or service is unreasonably priced, the contractor must refund to the Government the amount the contracting officer determines is in excess of a reasonable price. The contracting officer must notify the contractor in writing in accordance with FAR 32.604 Demand for Payment, giving the basis for the determination and the amount to be refunded. The contractor must make the refund payment in accordance with directions from the contracting officer, and must provide proof of the refund payment to the contracting officer. The contracting officer may collect the amount due using all available means in accordance with FAR Subpart 32.6. FAR 52.232-17, Interest, is applicable to payments not made within 30 days of the demand for payment. Any disputes arising under this provision must be handled in accordance with the “Disputes” clause of this contract.

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLAowned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies. (2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor’s expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

C18 Shipping Instructions for Export and U.S. Territories (AUG 2017)

(1) Mail instructions (Army Post Office (APO) or Fleet Post Office (FPO) addresses). Route shipments within mail limitations to the address cited with each contract line-item (CLIN) in the following manner, based on the TP (Transportation Priority) reflected in the "mark for" data with each CLIN: (a) U.S. mail is the only mode authorized for shipments to APO or FPO addresses. (b) Commercial small parcel carriers (e.g., UPS, RPS or Federal Express) and Commercial Motor Carriers are never an acceptable mode to any APO/FPO address. A small parcel carrier may not be used for any destination in Alaska, Hawaii, or Puerto Rico, unless the carrier guarantees delivery to that specific consignee. (c) Address parcel post shipments to an APO/FPO address to the "Commander" or "Commanding Officer" if there is no title preceding the address. Annotate shipments under the return address as follows: "Contents for official use - exempt from customs requirements." (d) Contact the cognizant office prior to shipment for TP1, TP2, (IPD 01-08), 999, NMCS, regardless of distance from origin to the APO/FPO address. Package shipments for transportation by Military Air (MILAIR). (e) Use surface parcel post (fourth class) for TP3 (IPD 09-15). (f) The cost of parcel post insurance will not be paid by the Government. (2) Shipments to container consolidation points (CCPs): (a) Contact the Government Transportation Office for the Contract Administration Office: either DCMA for DCMA administered awards or DLA Distribution for awards administered by the issuing office. See Block 7 of Department of Defense (DD) form 1155 (page 1 of an order) to obtain shipping instructions for release to the carrier. (3) Shipments to container consolidation points (CCPs): (a) Prepare shipments directed to a CCP shown with each individual CLIN on Schedule Continuation Sheet(s) in accordance with instructions provided within this contract for Preparation for Delivery. (b) Contact the Transportation Officer for shipping instructions for the following CCP shipments: (i) Cargo requiring refrigeration/temperature control. (ii) Classified or sensitive items requiring signature control. (iii) When dimensions of an item or package exceed 456 inches (38 feet) long by 89 inches wide by 88 inches high, or weight exceeds 10,000 pounds. Cargo cannot exceed any one of the dimensions or the weight. (iv) When volume or weight constitutes a full SEAVAN load for each activity code.

(v) Hazardous material such as material which is flammable, corrosive, combustible, explosive, toxic, radioactive, unduly magnetic, or which contains oxidizing agents. (vi) Type 1 shelf life items, (vii) TP1 and 2 (IPD 01-08) with RDD of 999, 777, or 555. (4) The contractor shall furnish the above data no later than five

(5) days prior to the scheduled shipment date for shipments weighing less than 10,000 pounds which will not be tendered as a carload or truckload (5) The contractor may not ship prior to furnishing required data, regardless of weight. (6) The contractor must clearly identify in invoices when shipment is made by air. (7) The carrier must research the Transportation Facilities Guide (TFG) on the consignee to get information on who to contact to make delivery appointments. The carrier should schedule appointments as soon as they are given the load via the Carrier Appointment System (CAS)/prelodge desk prior to delivery of freight shipments (other than small parcels). Bills of Lading must be annotated with pertinent TFG data and carrier appointment times. (8) The contractor must include the mailing address of the ultimate Consignee and “Mark For” information required as part of the address for parcel post or freight shipments, as applicable, included with the data cited with each individual CLIN. The contractor will comply with the paragraph (7) and ship in accordance with instructions furnished by the Transportation office. The Transportation Officer will furnish the addresses of Aerial terminals, as required. (Parcel post shipments will not be made to water or air terminals).

E01 Supplemental First Article Exhibit Disposition – Contractor Maintained (MAY 2020) –If applicable The Government will return approved first article units to the contractor. The contractor shall hold the approved first article units at the production facility until it has produced and the Government has accepted all production quantities. In the case of indefinite delivery contracts, the contractor shall hold the first article units until the Government has approved the final production run and accepted the first delivery order. The units shall serve as a production guide or manufacturing standard if the Government receives reports of defects on delivered material or problems encountered during production. When disposing of the first article units, the contractor shall follow DFARS 252.245-7004(d).

E02 Supplemental First Article Exhibit Disposition – Government Maintained (MAY 2020)- If applicable.

The Government will hold the first article units, either destroyed in testing or maintained as a manufacturing standard. The contractor shall produce/deliver the full quantity indicated on the contract order. The first article units will not be part of the production quantity.

E03 Production Lot Testing – Contractor (MAY 2020) – If applicable

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products. The contractor shall complete PLT on the production lot(s) after first article approval, if the contract requires first article testing. The contractor shall price the PLT CLIN to cover the cost of the final test report and any approved samples that are consumed, destroyed, or otherwise rendered unusable during testing. The unit of issue for the PLT CLIN, EACH, is equal to one Production Lot Test (1EA=1PLT). (2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has authority to communicate and discuss clarifications directly with contractors. If the Government and/or the contractor identify changes to contract requirements, the contractor shall contact the post award contracting officer or contract administrator (see the “Issued By” blocks on the contract award or order) for written approval. The contractor shall not act on any revisions or other changes until the contracting officer issues a written modification approving the proposed revision(s)/change(s). (3) The contractor shall provide and maintain an inspection system acceptable to the Government in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all records evidencing those details if requested by the Government. At least fourteen (14) calendar days (or as otherwise specified in the contract) prior to conducting the production lot test, the contractor shall provide written notice of the time and location of the test to the contracting officer and the cognizant DCMA functional specialist when full administration or quality support administration is delegated to DCMA, so the Government may witness sample selection and the test. (4) Unless otherwise stated, the contractor shall select [contracting officer shall insert number of samples identified in material master] samples at random from the production lot(s) produced. If the quantity stated in the previous sentence equals “ZZ,” the contractor shall use the appropriate sample size identified in the technical data package or applicable sample plan provided by the Government. If the contractor cannot determine the sample quantity, the contractor shall obtain written confirmation of the sample size from the contracting officer. (5) The contractor shall perform all tests on the PLT samples needed to verify/validate the items meet the contract technical/quality requirements.

(6) If a PLT sample fails, the entire production lot from which the contractor took the sample fails. The contractor shall notify the contracting officer and propose corrective action, if appropriate. (7) The contractor shall prepare and disseminate the PLT report and applicable traceability documentation as follows: (a) Prepare the test report in accordance with data item description DI-NDTI-80809B, and mark the test report, “Production Lot Test Report, Contract Number [contractor insert] and Lot/Item Number [contractor insert].”

(b) Present the PLT report to the contracting officer for review. (c) Include the following documentation with all shipments of PLT Reports: (i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250); (ii) Copy of the contract/order; (iii) Copy of all applicable test reports, showing actual results and tolerances specified in the technical data package; (iv) Material and process certifications; (v) Process operations and inspection method sheets; (vi) Copies of drawings used to manufacture the PLT sample, with proper marking to restrict public disclosure (if desired) and from Government use other than for evaluation to the extent consistent with the Government’s data rights under the contract; and (vii) Documents required under a contract deliverables requirements list, if applicable. (d) Submit all required documentation to the Government activity specified in the contract in time to allow for at least [contracting officer shall insert number of days as shown in material master] calendar days for review of the PLT report, and for the contracting officer to provide written notification of approval/disapproval to the contractor. (e) For PLT, the Government will conduct inspection at source and acceptance at destination. The FOB point is destination. (f) Delivery. (i) Ship test report to [contracting officer insert address of the Government activity to receive the report]. (ii) Delivery Schedule Information: (A) _____ Total Delivery Days for FAT (If Applicable) (B) _____ Days: Completion of Production Units (to include PLT samples), PLT, and Submission of PLT Report (C) _____ Days: Government PLT Report Evaluation and Notification to Contractor (D) _____ Days: Delivery of final production quantity to Government (E) _____ Total Delivery Days (Sum of paragraph (ii)(A) through (D) above.

E04 Production Lot Testing – Government (MAY 2020) – If applicable

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products. The Government conducts PLT on the production lot(s) after first article approval, when a first article is required.

The contractor shall price the PLT CLIN to cover the cost of any approved samples that are consumed, destroyed, or otherwise rendered unusable during testing.