SPECIFICATIONS Bid2026-052 Post-Type Fire Hydrants.pdf

Francis M. Gomez Frank J. Picozzi

Purchasing Agent Mayor

City of Warwick Purchasing Division

(Mailing Address)

3275 Post Road

Warwick, Rhode Island 02886

Tel (401) 738-2013

Fax (401) 737-2364

The following notice is to appear on the City of Warwick’s website Monday, May 12, 2025. The website address is http://www.warwickri.gov/bids.

CITY OF WARWICK

BIDS REQUESTED FOR

Bid2026-052 Post-Type Fire Hydrants

Specifications

Specifications are available in the Purchasing Division, Warwick City Hall, Monday through Friday, 8:30 AM until 4:30 PM on or after Monday, May 12, 2025. If you received this document from our homepage or from a source other than the City of Warwick

Purchasing Division, please check with our office prior to submitting your bid to ensure that you have a complete package. The Purchasing Division cannot be responsible to provide addenda if we do not have you on record as a plan holder.

Submissions All bids should be submitted with one (1) original and two (2) copies in a sealed envelope

(total of three (3) copies), which should read: YOUR COMPANY NAME plainly marked on the exterior of the envelope as well as “Bid2026-052 Post-Type Fire Hydrants”. No bids will be accepted via Facsimile or email. Multiple bids by one supplier will be not be accepted and will be disqualified. All bids must be sealed. Sealed bids will be received by the

Purchasing Division no later than 11:00 AM, Wednesday, May 28, 2025. The bids will be opened publicly commencing at 11:00 AM on the same day at 65 Centerville Road, Meeting

Room 2.

Delivery

If delivering in person or sent by delivery service (FedEx/UPS/DHL etc.) use physical address

65 Centerville Road, Warwick, RI 02886, Suite D. If sent via United States Postal Service use mailing address 3275 Post Road Warwick, Rhode Island 02886.

Awards

Awards will be made on the basis of the lowest evaluated or responsive bid price.

http://www.warwickri.gov/

Questions

Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-8) to the Purchasing Division.

• Email: bids@warwickri.gov

• Phone: 401-738-2013

Please direct all questions related to the specifications outlined (beginning on page 9) to the issuing department’s subject matter expert:

• Name: Gerald Ouillette

• Title: Chief of Water Division

• Phone: 401-921-9798

• Email: gerald.j.ouillette@warwickri.gov

Individuals requesting interpreter services for the hearing impaired must notify the

Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.

Original Signature on File

Francis M. Gomez

Purchasing Agent mailto:bids@warwickri.gov

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

Acknowledgement of Addendum (if applicable)

Addendum Number Signature of Bidder

COMPANY NAME: _______________________________________

COMPANY ADDRESS: ____________________________________

COMPANY ADDRESS: ____________________________________

BIDDER'S SIGNATURE: __________________________________

BIDDER'S NAME (PRINT): ________________________________

TITLE: ___________________ TEL. NO.: ___________________

EMAIL ADDRESS: _______________________________________*

Email Address to send Purchase Orders: _______________________________

*Please include your email address. Future bids will be emailed, unless otherwise noted.

II. AWARD AND CONTRACT:

The CITY OF WARWICK, acting as duly authorized through its Purchasing

Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with the above party to pay the bid price upon completion of the project or receipt of the goods unless another payment schedule is contained in the specifications. All terms of the specifications, both substantive and procedural, are made terms of this contract.

DATE: ___________________________ ________________________________

Bid2026-052 Purchasing Agent

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

CERTIFICATION & WARRANT FORM*

This form must be completed and submitted with sealed bid.

Failure to do so will result in automatic rejection.

Any and all bids shall contain a certification and warrant that they comply with all relevant and pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-

Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of this warranty and representation by a bidder at the time of the bid or during the course of the contract, included, but not limited to negligent acts, either directly or indirectly through agents and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be required to reimburse the City for any and all costs incurred by the City, including reasonable attorney fees, to prosecute and/or enforce this provision.

Signature Date

Company Name

Address

Address

*This form cannot be altered*

NOTICE TO BIDDERS

The IRS Form W-9 is available on www.warwickri.gov should be completed and submitted with the bid if the bidder falls under IRS requirements to file this form.

All bids should be written in ink or typed. If there is a correction with whiteout, the bidder should initial the change.

Any deviation from the specifications must be noted in writing and attached as part of the bid proposal. The bidder should indicate the item or part with the deviation and indicate how the bid will deviate from specifications.

Bids received prior to the time of the opening will be securely kept, unopened. No responsibility will be attached to an officer or person for the premature opening of a bid not properly addressed and identified.

The opening of bids will be in the order established by the posted agenda and the agenda will continue uninterrupted until completion.

Once an item has been reached and any bids on that item has been opened, no other bids on that item will be accepted and any such bid will be deemed late.

Negligence on the part of the bidder in preparing the proposal confers no rights for the withdrawal of the proposal after it is open.

The contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap for any position for which the employee or applicant is qualified and that in the event of non-compliance the City may declare the contractor in breach and take any necessary legal recourse including termination or cancellation of the contract.

A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a pecuniary interest in the bid or has participated in contract negotiations on the part of the

City, that the bid is made in good faith without fraud, collusion, or connection of any kind with any other bidder for the same call for bids, and that the bidder is competing solely in his own behalf without connection with, or obligation to, any undisclosed person or firm.

All proposals submitted become the property of the City and will not be returned. If the company intends to submit confidential or proprietary information as part of the proposal, any limits on the use or distribution of that material should be clearly delineated in writing. This information should be submitted in a sealed envelope, clearly labeled confidential and where it should be submitted in the response. Please be advised of the

Freedom of Information Act as it may pertain to your submittal.

For a bid to be awarded to a corporation, limited liability company or other legal entity, prior to commencing work under the awarded bid, that corporation, company or legal entity may be required to provide to the Purchasing Agent a Certificate of Good

Standing dated no more than thirty (30) days prior to the date upon which the bid approval was made.

If required, the successful bidder will provide Certificate of Good Standing within ten

(10) calendar days after notification or the City reserves the right to rescind said award.

Prices to be held firm for one (1) year, August 19, 2025 through August 18, 2026. Term contracts may be extended for one (1) additional term upon mutual agreement unless otherwise stated.

The City is exempt from the payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.

The Purchasing Agent reserves the right to reject any and all bids, to waive any minor deviations or informalities in the bids received, and to accept the bid deemed most favorable to the interest of the City.

The City reserves the right to terminate the contract or any part of the contract in the best interests of the City, upon 30-day notice to the contractor. The City will incur no liability for materials or services not yet ordered if it terminates in the best interests of the City. If the City terminates in the interests of the City after an order for materials or services has been placed, the contractor will be entitled to compensation upon submission of invoices and proper proof of claim, in that proportion which its services and products were satisfactorily rendered or provided, as well as expenses necessarily incurred in the performance of work up to time of termination.

No extra charges for delivery, handling or other services will be honored. All claims for damage in transit will be the responsibility of the successful bidder. Deliveries must be made during normal working hours unless otherwise agreed upon.

All costs directly or indirectly related to the preparation of a response to this solicitation, or any presentation or communication to supplement and/or clarify any response to this solicitation which may be required or requested by the City of Warwick will be the sole responsibility of and will be borne by the respondent.

If the respondent is awarded a contract in accordance with this solicitation and fails or refuses to satisfy fully all of the respondents’ obligations thereunder, the City of

Warwick will be entitled to recover from the respondent any losses, damages or costs incurred by the City as a result of such failure or refusal.

The City reserves the right to award in part or full and to increase or decrease quantities in the best interest of the City.

Any quantity reference in the bid specifications are estimates only, and do not represent a commitment on the part of the City of Warwick to any level of billing activity. It is understood and agreed that the agreement will cover the actual quantities ordered during the contract period.

The City reserves the right to rescind award for non-compliance to bid specifications.

The successful bidder must adhere to all City, State and Federal Laws, where applicable.

The City of Warwick, in addition to soliciting bids in response to this bid, may consult, consider, and make an award for any and all open bid offers for a comparable unit as sought herein at the following websites:

RI State MPA: https://www.ridop.ri.gov/contract-portal/

NASPO: https://www.naspo.org/

MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/ https://www.ridop.ri.gov/contract-portal/ https://www.naspo.org/ https://www.mhec.net/

PLEASE COMPLETE THIS PAGE AND SUBMIT WITH YOUR BID

PRICING MAY NOT BE CONFIDENTIAL

BID AND CONTRACT FORM

TITLE OF SPECIFICATION: Bid2026-052 Post-Type Fire Hydrants

I. BID:

WHEREAS, the CITY OF WARWICK has duly asked for bids for performance of services and/or supply of goods in accordance with the above-indicated specifications.

The person or entity does irrevocably offer to perform the services and/or furnish the goods in accordance with the specifications, which are hereby incorporated by reference in exchange for the bid price.

This offer will remain open and irrevocable until the CITY OF WARWICK has accepted this bid or another bid on the specifications or abandoned the project.

The bidder agrees that acceptance by the CITY OF WARWICK will transform the bid into a contract. This bid and contract will be secured by Bonds, if required by the specifications.

*Pricing sheet as follows*

MANDATORY:

Please fill in vendor name on each page.

Pricing sheets are scanned in for accuracy.

WATER DIVISION

PART I – GENERAL

1.01

The bidder hereby proposes to furnish Fire Hydrants, Post Type, in accordance with all applicable provision of the American Water Works Standards AWWA C502-85 and all subsequent revisions thereof, which are hereby made a part hereof with exception, modification and additions to various sections of the standard; the standard shall set forth the minimum requirements acceptable to the purchaser. It is understood that the latest revision of the standard

(AWWA) shall apply.

The bidder agrees that Hydrants shall be delivered on a flatbed truck to the Department of

Public

Works, Water Division, stock room or storage area located at 935 Sandy Lane, Warwick, Rhode

Island.

The bidder further agrees that upon award of the Contract, unit prices offered in this bid will remain valid for a period of one (1) year. The one (1) year shall begin on the date of award of the contract. Materials rejected shall be returned to the supplier and all costs associated with shipping, etc., will be the responsibility of the company.

All freight and transportation cost shall be the responsibility of the supplier. The Department of

Public Works, Water Division, shall be given (24) twenty-four hours’ notice prior to making delivery. Deliveries will be accepted between the hours of 7:00 am – 3:30 pm, Monday through

Friday.

PART 2 – MATERIALS

2.01 FIRE HYDRANTS

A. All fire hydrants shall comply in all respect to AWWA standards C-502 latest revision, and the following design standards:

1. Fire hydrants shall be of the compression type, closing with the line pressure.

2. The hydrants shall be furnished with a sealed reservoir located in the bonnet so that all threaded and bearing surfaces are lubricated each time the hydrant is operated. Dry construction is also acceptable; where the dry top construction isolates the operating threads from contact with potentially corrosive water in a permanently lubricated, air tight, PART 2 – MATERIALS (continued) grease filled housing to assure ease of operation. "O" ring seals shall be utilized to give permanent watertight seal between the water in the barrel of the hydrant and the bonnet.

3. The hydrant shall be 3-way with two 2 ½ " hose nozzles and one 4 ½ " pumper nozzle, National Standard Threads, with 1 ½” pentagonal nuts.

4. Hydrant main valve which includes the drain valve, and drain ring, shall be of cast bronze. Bronze to bronze construction allows for ease of disassembling for maintenance and repair. The bronze provides corrosion protection.

5. The hydrant shall have at least two (2) bronze or copper lined drain outlets.

6. The shoe/elbow of the hydrant shall be mechanical joint, suitable for use either with centrifugally cast pipe, or polyvinyl chloride PVC class 150, DR 18 pipe. Extra gaskets shall be furnished as required.

7. Shoe/elbow shall be designed for full flow with pedestal base for ease of settling. Lugs shall be vast on each side of the shoe for strapping to prevent blow-off.

8. Hydrants shall be furnished with a breakable feature that will break cleanly upon impact.

This shall consist of a two-part breakable safety flange with a breakable stem coupling.

Flangible bolts are not acceptable.

9. Hydrant nozzles must be able to be rotated to any position within disassemble of ground line flange.

10. Hydrant shall be 4 ½” MAIN VALVE opening.

11. Hydrant shall open to the LEFT.

12. Hydrants shall be POST type.

13. Hydrants shall be consistent both in design and aesthetically with those in use in the City of Warwick.

14. Hydrants approved by the City of Warwick, Water Division, are:

(a) Mueller Centurion A-421, 4 ½” Main Valve opening, Post type.

(b) Kennedy K-81A 41/2” Main Valve Opening, Post type

PART 2 – MATERIALS (continued)

15. Hydrant(s) are preferred to be delivered in the following color specs:

Hydrant Barrel/Base – Devoe/Devguard #4308

Alkyd Industrial Gloss Enamel

Safety Red #4308 – 9000 (or equivalent)

Hydrant Caps – Devoe/Devguard #4308

Alkyd Industrial Gloss Enamel

Pure Aluminum #4308 – 9020 (or equivalent)

PLEASE COMPLETE THIS PAGE SUBMIT WITH YOUR BID

(PRICING SHEET MAY NOT BE CONFIDENTIAL)

Bid2026-052 Post Type Fire Hydrants

VENDOR NAME: _________________________________________________________

Item Description Bid l

Mueller Centurion A-421 Hydrant: open left. 4 1/2" main valve opening. Post Type, 4' bury, 5' bury and 6' bury with drain. (2) 2 1/2" hose nozzles, (1) 4 1/2" pumper nozzle. No chains on hydrants. Barrel of hydrant is to be painted safety red. Bonnet side caps and front caps are to be painted reflective silver.

la Mueller Centurion A-421 Hydrant 4' bury lb Mueller Centurion A-421 Hydrant 5' bury lc Mueller Centurion A-421 Hydrant 6' bury

Kennedy K81-A Hydrant: open left. 4 1/2" main valve opening. Post Type, 4' bury, 5' bury and 6' bury with drain.

(2) 2 1/2" hose nozzles, (1) 4 1/2" pumper nozzle. No chains on hydrants.

Barrel of hydrant is to be painted safety red. Bonnet side caps and front caps are to be painted reflective silver.

2a Kennedy K81-A Hydrant 4' bury

2b Kennedy K81-A Hydrant 5' bury

2c Kennedy K81-A Hydrant 6' bury

3 Mueller Hydrant Breakaway Repair Kit A300-Pinned

4 Threaded

5 Mueller Safety Stem Coupling Brass H-75

6 Mueller Safety Stem Coupling Pinned H-125

7 Mueller Low Stem Brass H-79

8 Mueller Lower Stem Pinned H-104

9 Mueller Upper Stem Brass H-74

10 Mueller Upper Stem Pinned H-103

11 Mueller Nozzle Cap H-67

12 Mueller Hose Nozzle Cap H-71

13 Mueller Hydrant Lubricant H-96

14 Mueller Bonnet Repair Kit #280355

15 Mueller Shoe Repair Kit #2803565

16 Mueller Main Valve Repair Kit #280358

17 Mueller Complete Extension Kit with Barrel, Bolts and Rod Pinned

Mueller Complete Extension Kit with Barrel, Bolts & Threaded Brass

Rod

19 Mueller Extension Barrel Only 6"

20 Mueller Extension Barrel Only 12"

21 Mueller Extension Barrel Only 18"

22 Mueller Extension Stem Only 6" Pinned

23 Mueller Extension Stem Only 12" Pinned

24 Mueller Extension Stem Only 18" Pinned

25 Mueller Extension Stem Only 6" Threaded

26 Mueller Extension Stem Only 12" Threaded

27 Mueller Extension Stem Only 18" Threaded

28 Mueller Pumper Nozzle H-66

29 Gasket H-72

30 Mueller Nozzle Lock

31 Mueller Upper Barrel Less Nozzles H-73

32 American Darling Breakaway Repair Kit B-84B

33 Kennedy Hydrant Breakaway Repair Kit

34 Kennedy Hydrant Extension Kit

35 Kennedy Hydrant Extension Barrel Only 6"

36 Kennedy Hydrant Extension Barrel Only 12"

37 Kennedy Hydrant Extension Barrel Only 18"

38 Kennedy Hydrant Extension Rod Only 6"

39 Kennedy Hydrant Extension Rod Only 12"

40 Kennedy Hydrant Extension Rod Only 18"

41 Kennedy Hydrant Upper Barrel Only

42 Kennedy Hydrant Hose Nozzle Cap

43 Kennedy Hydrant Pumper Nozzle Cap