Special Notice _GoP.pdf

Title: Architect-Engineer (A-E) Services for the Implementation of a Network for the

Management and Control of Data and IP Voice Communications through Microwave Links in

Panama

This request on the behalf of the United States Department of State (DOS), Bureau of

International Narcotics and Law Enforcement (INL) is being set aside for A-E firms on an unrestricted basis. The NAICS code for this acquisition is 541310 with a small business size standard of $7.5M.

Background

This is a collaborative project between INL and the Government of Panama (GoP). The purpose of this project is to implement a unified network for the management and control of data and IP voice communications through microwave links (Microwave Project), with the objective of increasing the host government capabilities through the use of microwave towers. The A-E firm shall be receptive to the needs, requirements, and limitations (e.g., budgetary) of all parties involved and present design options that meets these needs, requirements, and limitations.

While the A-E firm may consult and entertain feedback and ideas from the GoP, the A-E firm is to take direction only from the USG. No payments will be made for any supplies or services not authorized by USG or for any changes to the work specified herein not authorized by USG. This includes any services performed by the A-E firm of his/her own volition or at the request of an individual other than the Contracting Officer. Only the Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

Location

All work shall take place at the A-E firm’s facility as well as construction sites in rural areas of the Republic of Panama (Panama City, Darien and Guna Yala)

The A-E firm shall perform an initial site visit and perform a formal survey of the areas intended for construction, and develop/provide concept drawings as a starting point for this project.

The USG cannot validate the accuracy of any information provided by the GoP.

Scope of Services

The A-E firm must perform all professional services described herein in order to design the

Microwave Project required by the GoP in accordance with this statement of work. In carrying out the required professional services, the A-E firm will provide all labor, materials, supplies, and transportation. The professional services to be furnished must include the following items:

a) Document Review: Review and coordination of existing information and documents prepared by the project;

b) Site Visits to identified construction sites in rural areas of the Republic of Panama

(Panama City, Darien and Guna Yala);

c) Topographic and geotechnical Surveys;

d) Disciplines Coordination: Coordination of the architectural/engineering work, and with other involved consultants or technical engineers;

e) Provide Project Administration Services: Related services necessary to finalize all construction documents, such as consultation meetings with technical Engineers and correspondence related to the project; and

f) Finalize Construction Documents: All actions necessary to prepare the construction documents, drawings, specifications and other documents necessary for a bidding competition, including cost estimating and schedule estimating;

Specific Design Requirements.

The A-E firm must work closely with the designated GoP officials and INL to determine the design requirements and ensure the design meets the needs and expectations of both parties through an iterative, inclusive process. This includes the provision of multiple options and configurations, with the associated pros and cons attached to each choice, for consideration and approval. Initial, tentative requirements are outlined below. The final approval rests with INL.

See the attached statement of work for the specific design requirements.

Deliverables

NO. DESCRIPTION DURATION SUPERVISION

1 DELIVERABLE 1: PRELIMINARY WORK

Document Review: Review and coordination of existing information and documents prepared by the project. (See all Attachments)

Site Visits to identified sites in rural areas of the

Republic of Panama (Panama City, Darien and Guna Yala).

Topographic and geotechnical Surveys. (See Attachment 3-Topographic and geotechnical surveys.)

Disciplines Coordination: Coordination of the architectural/engineering work, and with other involved engineers from the host Government of

Panama to gather necessary information, coordination with laboratory to provide the survey results or technical engineers in INL Panama.

Reporting: Weekly, by email.

3 months Contracting Officer

Representative (COR)

Language: Spanish and English

2 DELIVERABLE 2: CONSTRUCTION

DOCUMENTS

Provide Project Administration Services: Related services necessary to finalize all construction documents, such as consultation meetings with technical Engineers and correspondence related to the project.

Finalize Construction Documents: prepare and submit via electronic media, the construction documents, drawings, specifications and other technical documents necessary for a bidding competition, including cost estimating and schedule estimating.

This deliverable does not include the solicitation document.

Selected firm must provide a final report with a description of all services and documents provided. The report will be in Word format and will have attached all technical documents.

Additionally, the report shall include:

a. Basis of Design / Design Narrative

b. Design Calculations - to the extent required by the Basis of Design.

c. Outline Specifications

d. Proposed construction schedule.

e. Rough Order of Magnitude (ROM) Cost Estimate.

Reporting: Weekly, by email.

Language: Spanish and English

1 month Contracting Officer

Representative (COR)

The specifications for this project shall be in accordance with the standards developed by the

American Institute of Architects (AIA), the Construction Specifications Institute (CSI) and

International Building Code (IBC).

Type of Contract

A standalone Firm-Fixed-Price contract is contemplated.

Significant Evaluation Factors

A-E firms responding to this announcement will be evaluated on the above requirements based on the criteria in descending order of importance:

1. Technical Expertise: Specialized experience in construction and construction monitoring, within the last five (5) years, and technical competence in networking of data and IP voice communications through microwave links as well as technical competence in the design and inspection of such a system. Proficiency of Quality Control engineers with analyzing and summarizing technical data, providing recommendations, reporting research results, demonstrating technical understanding, familiarity with engineering codes and standards, familiarity with engineering software (CAD, scheduling, designing and estimation), and familiarity with submittal and monitoring phases. Sufficient experience on the Quality

Control/Quality Management system. Quality Control engineers must have Quality

Control/ Quality management certificates from appreciated agency and must have sufficient experience with construction materials on site and lab tests.

2. Personnel Qualification and Retainage: Professional qualifications of the team members assigned to the project including relevant education, registration(s)/license(s), longevity with the firm, engineering qualifications, construction experience, and construction monitoring experience. Ability to provide and retain qualified and suitable candidates that can successfully perform project requirements.

3. Project Management: Methods, reporting and client communication plan, corporate structure, facilities, systems, equipment, procedures, records management, and other components related to providing effective project execution. Ability to comply with the performance schedule, required or proposed delivery, taking into consideration all existing governmental business commitments.

4. Past Performance: Past performance on government and/or private industry contracts, particularly in networking of data and IP voice communications through microwave links as well as technical competence in the design and inspection of such a system. Record of integrity and business ethics including satisfactory compliance with laws related to taxes, labor and employment, environment, antitrust, and consumer protection.

5. Language Skills: Demonstrated proficiency in written and oral communication in the

English language.

6. Resources: Adequate financial resources and capacity to perform the contract or ability to obtain the resources required (see FAR 9.104-3(a) Ability to Obtain Resources).

General Information

This is being procured in accordance with the Brooks A-E Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. A-E firms meeting the requirements described in this announcement are invited to submit: (1) a Standard Form (SF) 330, Architect-Engineer

Qualifications, Parts I and II, and (2) any requested supplemental data to the procurement office shown. The SF 330 Part I must clearly indicate the office location where the work will be performed and the qualification of the individuals and the subcontractors proposed to work on the contract and their geographical location.

The supplemental data accompanying the SF-330 must include a customer reference list with addresses and telephone numbers, and bidding records (low bid vs. estimate) for all projects listed as relevant experience.

All SF-330 submissions along with supporting data shall be limited to not more than 50 pages, 8

½ x 11 paper, 12 pitch. Pages in excess of this maximum limit shall be removed from the package and will not be evaluated by the selection board. Experience identified in Block 19 shall not be more than three (3) years old.

Firms responding to this announcement before the closing date will be considered for selection, subject to any limitations indicated with respect to size and geographic location of firm, specialized technical expertise, or other requirements listed. Following an evaluation of the qualifications and performance data submitted, three or more firms that are considered to be the most highly qualified to provide the type of services required will be chosen for negotiation.

Selection of firms for negotiation shall be made in order of preference based on the demonstrated competence and qualifications necessary for satisfactory performance in accordance with the specific selection criteria listed in the announcement.

All submissions should be sent in an e-mail to TranKD@state.gov, KernNM@state.gov and

IP_Contracting_Team@state.gov no later than the response date and time referenced on this notice.

mailto:TranKD@state.gov mailto:KernNM@state.gov mailto:IP_Contracting_Team@state.gov