ATTACHMENT A

Specifications – Monthly Grounds Maintenance-Santee WC

1. PURPOSE AND ORGANIZATION

Intent:

The following specifications list requirements for monthly ground maintenance/landscaping services at Santee Welcome Center. In addition to these specifications, interested contractors must also review and comply with the Specifications – As-Needed Clear Zone Mowing and Invitation for Bid documents.

Welcome Center Road Location

Santee Welcome Center I-95 South

Santee Welcome Center Southbound I-95 Mile Marker 99 at Santee Santee, SC 29142

2. GUIDING SPECIFICATIONS

Contractor’s Responsibilities:

The Contractor is responsible for providing grounds care, maintenance and services to the Welcome Center Complex. The Welcome Center Complexes are to be maintained in a safe, attractive, and well-manicured manner at all times. The Welcome Center Complex is defined as all structures and components located within the boundary of the property line currently managed by SCPRT.

SCPRT expects the Contractor to keep the grounds of the Complexes looking healthy, groomed, attractive, and landscaped with skill and expertise.

Force of Authority:

SCPRT shall prevail in any cases of dispute within the SCPRT managed area of the Welcome Center Complex.

Sole Judge:

In all instances, SCPRT is the sole judge of the condition of the Complex, timeliness, professional behavior and standards, and any disputes regarding interpretation of this contract.

Cooperation:

The Contractor shall give the work and the Welcome Center Complex the attention necessary to foster a healthy and safe environment for all SCPRT employees, guests, and other onsite contractors. Any dispute between Contractors shall be immediately reported to the SCPRT Contracts Manager for resolution.

Limitations of Operations:

Work will be performed during hours and days of least inconvenience to the traveling public, to ensure their safety.

• All work shall be performed during daylight hours (enough ambient light to allow work safely, without endangering workers or the public.)

• Work is not permitted on weekends or holidays.

• Equipment or materials moved on or across a roadway shall not unnecessarily interfere with traffic.

• The Contractor may suspend operations if weather conditions interfere with effectively and safely performing contracted work. If such suspension or delay occurs the Contractor shall notify the SCPRT Contracts Manager immediately of the change.

3. PERSONNEL REQUIREMENTS

Contact Person:

The successful Contractor shall appoint a designee to this contract. The designee shall be considered always on-call and available within one hour’s notice for emergency issues.

Supervisor:

A Supervisor shall be on site while work is being performed. The Supervisor must have a minimum of five years of applicable experience and demonstrate expertise in landscaping. The Supervisor is responsible for inspecting and verifying work completion after each visit and must immediately report to SCPRT any unfinished projects or incurred damages to the property.

Crew:

Personnel shall be experienced, skilled and knowledgeable in grounds maintenance and landscaping techniques.

Contractor is responsible for ensuring quality workers and workmanship on this Contract. Contractor is responsible for ensuring workers are trained for their level of work, equipment usage, and safety procedures.

Any person employed by the Contractor who does not perform in a proper and skillful manner, or displays unprofessional behavior resulting in a negative impact or image on SCPRT or its facilities, as determined by SCPRT, shall be immediately removed from further work on the contract upon notice from SCPRT to contractor.

Licenses, Regulations and Standards:

A valid Driver’s License is required for all vehicle operators. All herbicide applicators shall have a valid South Carolina Certified Pesticide Applicator License certified in Category 3, Ornamental and Turf Category.

All work shall comply with laws, ordinances and regulations of all legally constituted authorities having jurisdiction over any part of work. It shall be the responsibility of the contractor to ensure that any necessary licenses, permits, etc. are in place.

Uniforms:

Contract employees must be appropriately attired for public work near a federal highway in a shirt, long pants, closed-toe shoes and a regulation Class 2 safety vest. Safety attire for pesticide applicators is required.

4. COMMUNICATIONS

Work Schedule Meeting:

Prior to commencing work, the Contractor is responsible for arranging a meeting on site with the Maintenance Contracts Manager and the Welcome Center Manager to establish a regular work schedule, review the property boundaries, expectations, contract, etc.

Service Schedule:

A Grounds Maintenance Schedule shall be established at the beginning of the contract during the Work Schedule Meeting. This schedule will establish the non-routine task timing, as well as serve as the planned maintenance and care schedule to meet standards and expectations. All specialized non-routine tasks scheduled for a particular month are expected to be completed according to the schedule and reflected in the monthly report.

The Contractor may request changes to the Grounds Maintenance Schedule. Any such request shall be written, reviewed and approved prior to the task being performed at the facility. An example of a Grounds Maintenance Schedule is provided as Addendum B.

Monthly Reports:

Monthly reports are to specify all tasks completed in the month and to report concerns, adverse conditions or other applicable communications for the landscaping needs and maintenance for each Complex. The reports shall be submitted with invoices as part of work verification. An example of a Monthly Report is provided as Addendum C.

Chemical Product List:

Prior to beginning work, the Contractor shall provide a chemical product list for approval by SCPRT that includes the products for use on the Complex grounds, manufacturer, intended use, and intended rate of application. All products on the list must have SDS sheets kept on site at all times. Any product revisions during the contract must be submitted to SCPRT in writing and approved prior to application. All products must be clearly labeled with contents.

Inspections:

SCPRT may conduct unscheduled inspections at any time. The Contractor Designee shall be available for inspections within one hour of notification, upon request. Inspections will include a log noting conditions and compliance with contract provisions and quality of workmanship. Failure to resolve issues found during inspection within two business days may result in default or liquidated damages.

Customer Service:

SCPRT is solely responsible for responding to public concerns and complaints. Upon notification, the Contractor shall resolve the complaint issues and respond to SCPRT in writing within five business days.

The Contractor’s employees shall direct visitors to the visitor center for information when it is open. Onsite Contract employees shall adhere to the SCPRT Lost and Found Policy (Addendum G). Contract employees shall be courteous to and work around the comfort of the guests of the Complex.

Signs:

The Contractor shall place a sign in a conspicuous place stating that “Grounds are maintained by [Company name, address, phone # of Contractor].” Signs shall be approved by SCPRT prior to installation.

Incidents and accidents:

In the event of an incident or accident, the Contractor shall submit a written incident report to SCPRT within 24 hours that describes the accident in full, names of those involved with contact phone numbers and extent of injury or damage. The Incident Report Form is provided as Addendum D.

5. EQUIPMENT

Mowers and Equipment:

The Contractor will provide all necessary equipment and materials for the maintenance of the existing grounds.

The Contractor is responsible for ensuring all equipment is operated and maintained safely per manufacturer recommendations and in accordance with all applicable codes, laws, ordinances and regulations. Only equipment designed for performance of the work at the Complex is permitted. Safety devices shall be properly used, installed and maintained while the equipment is in use.

Herbicides and Pesticide Applications:

Contractor is expected to follow the rules and regulations set forth by the Federal Highway Administration, the SCDOT Vegetation Manual, and the SCDOT Herbicide Operations Manual. Pesticide applications shall be performed by individuals possessing a valid South Carolina Pesticide Applicator License, certified in Category 3 (Turf and Ornamental). The Contractor shall submit a copy of the applicator’s pesticide license and a list of the herbicides and pesticides to be used at least seven business days prior to application. The Contractor must provide the completed Herbicide Application Report (Addendum E) to SCPRT within one business day of the application. The Contractor shall adhere to product labeling and MSDS sheets. No herbicides known to be harmful to animals and children shall be used on the property unless prior written approval and safety plans guidelines are received.

Bare ground is prohibited. Brownout shall not be accepted and may result in liquidated damages plus repair/replacement of vegetative materials or turf.

Safety and Training:

Safety of operators and equipment are the responsibility of the Contractor. The Contractor is responsible for all training and assuring that all mechanized equipment operators are qualified to safely operate the machines.

6. CLAIMS

The Contractor is responsible for any damage to the Complex or its users and their property resulting from the contractor’s activities in the performance of the contract. The Contractor is responsible for contacting and locating all utilities prior to digging. Any damage to utilities caused by the Contractor will be corrected immediately by the Contractor.

Third Party Claims:

If a third party claimant approaches the Contractor, the Contractor shall use its insurance policy claims and investigative process.

If SCPRT receives a claim of damage, the SCPRT Representative shall:

• Provide the claimant a SCPRT Incident Report Form (Addendum D)

• Obtain a digital photograph of the damage if possible

• Supply documentation to the SCPRT Contracts Manager

• The Contracts Manager will review the documentation and determine if the incident is clearly the responsibility of the Contractor or if it needs further investigation through the SCPRT Insurance Reserve.

• Within five business days, the SCPRT Contract Manager will provide either the Contractor or the Insurance Manager with the Incident Report Form and backup documentation.

In the event the Contractor is found to be responsible, the Contractor shall respond to the SCPRT Contracts Manager in writing within ten business days of receiving the claim information regarding a decision to support payment of the claim. If the Contractor disagrees with the findings, the Contractor shall provide compelling reasons or information that supports their position. Upon receipt of the Contractor’s letter, the SCPRT Contracts Manager will consult the Insurance Manager and reevaluate the findings to determine changes. If the claim findings change or are in question, the Contractor will be notified within five business days and the incident will be investigated through the SCPRT Insurance Fund.

If the finding stands the SCPRT Contracts Manager will then notify the Contractor and the SCPRT Procurement Office within ten business days to deduct the amount of the claim from invoicing. SCPRT will not accept the Contractor’s invoice for payment until all deductions for claims are listed on the invoice.

The decision of the Insurance Reserve Investigator is the final ruling.

SCPRT Damage Claims:

Contractor negligence or operations that results in damage to the Complex shall result in Liquidated Damages in addition to the actual cost incurred by SCPRT or the Contractor to repair the damage. Examples include, but are not limited to: damage to vegetation, structures, buildings, guardrails, roadway surfaces, pipes, manhole covers, sidewalks, or dumping of debris on the Complex grounds.

The Contractor shall not attempt to repair damage to Complex property without prior written approval from the SCPRT Contract Manager.

Within five business days of the incident the SCPRT Contract Manager will notify the Contractor in writing of damage sustained by SCPRT as well as the associated costs to repair damages. The liquidated damage charge and the repair cost shall be included as a deduction on the Contractor’s next invoice. Any disagreements pertaining to damage or deduction shall be resolved through Insurance Reserve prior to submittal of the invoice.

SCPRT will not accept the invoice for payment until all deductions are listed on the invoice.

7. SERVICE AREAS

The Contractor shall provide grounds maintenance and landscaping services for areas outside of buildings and within and along fenced property boundaries.

The following section defines each ground maintenance area and a general overview of responsibilities. Tasks are explained in greater detail in Addendum A.

Full Complex:

Some tasks apply to all areas within the boundaries of the Complex managed by SCPRT. These tasks include but are not limited to: disease and insect control, control of harmful plants (to plants, animals, or people), litter and debris removal, maintenance of swales, ditches, catch basins and fences, mulching, edging, dead plant removal, weeding, grass care, weed treatments, tree inspections, limb removal, string trimming, soil testing and analyzation, and irrigation system inspection and maintenance.

Vegetation Areas:

This is the area typically mulched, not mowed, and generally includes ornamental shrubs, ground covers, trees, plant beds, hedges, and herbaceous and flowering plants. Care includes but is not limited to: Annual soil testing and analyzation, properly administered fertilization and pelletized Lime (based on testing), frequent watering, weeding and mulching, insect and disease control, clean cut pruning according to individual plant care needs, removal of debris, deadwood, sucker growth, etc.

Use of string trimmers in these areas is prohibited.

Mowable (Turf) Areas:

This area is the turf grass generally mowable with motorized equipment beginning thirty (30) feet from the interstate mainline road surface between and including areas around the entrance and exit ramps. Care includes but is not limited to: Annual soil testing and analyzation, properly administered fertilization and pelletized Lime (based on testing), annual aeration, frequent mowing, removal of debris prior to mowing, string trimming, watering, weeding and mulching, clean cut pruning according to individual plant care needs, removal of debris, deadwood, sucker growth, and maintenance of swales, ditches, catch basins and fences, etc.

Natural Areas:

Includes areas that are typically wooded with naturally occurring (non-ornamental) trees and usually do not support growth of turf grass. Care includes but is not limited to: litter and debris removal, maintenance of swales, ditches, catch basins and fences, and tree inspection.

Picnic Areas:

Includes all picnic tables, benches and immediate surrounding area. Care includes but is not limited to:

vegetative and large debris removal, insect and disease control, maintenance of swales, ditches and catch basins, edging, string trimming, tree inspection, limb and dead plant removal.

Irrigation Systems Monitoring and Inspection (Bi-Monthly):

Some facilities are equipped with an irrigation system to service turf areas.

The Contractor is responsible for inspecting and reporting on the condition of the irrigation system within the first thirty days of the contract period. SCPRT will address issues found within this initial inspection, pending financial impact and availability. Thereafter, the Contractor accepts operation & maintenance of the system at no additional cost to SCPRT for the duration of the Contract. The Contractor may request the addition of zones and approval will be based upon availability of reimbursable funding.

Bi-monthly inspection includes the manual testing of each zone a minimum of twice a month. The results of the inspections shall be included on the Monthly Report.

8. LANDSCAPING IMPROVEMENTS

Landscaping Improvements:

The Contractor can be called upon to do any landscaping improvements or renovations for up to $100,000 per location for the life of the contract. The Contractor shall be reimbursed for detailed expenditures. Contractor will be expected to maintain any improvements made to the Complexes.

9. PAYMENT

Responsibilities:

The Contractor is responsible for furnishing all materials such as fertilizer, lime, herbicides, mulch and incidentals. The Contractor is responsible for providing the equipment to perform the Contract. Additional plant materials such annuals, perennials, shrubs, trees, etc. are the responsibility of SCPRT to purchase and the Contractor to install with a notice of ten business days. The Contractor is responsible for maintenance of items purchased by SCPRT.

Basis of Payment:

The Basis of Payment shall be monthly. SCPRT agrees to pay the Contractor for satisfactorily completed services. Invoice accuracy is imperative and should be verified by the Contractor prior to submission to SCPRT.

Invoice errors and discrepancies will cause payment delay. Each invoice submitted to SCPRT shall include:

• Signed Monthly Report

• Accurate invoice(s)

• Deduction of applicable damages

SCPRT reserves the right to request additional invoice documentation at any time. SCPRT may withhold payment for work not performed, unsatisfactory work, claim damages, etc.

APPENDIX

Addendum A- Task Definitions and Specifications

Addendum B- Monthly Report Example

Addendum C- Grounds Maintenance Schedule Example (historical document)

Addendum D- Incident Report Form

Addendum E- Herbicide Application Report

Addendum F- Lost and Found Policy

Addendum A – TASK DEFINITION

The following tasks are described to establish minimum performance standards within defined areas on the Complexes. The Clemson University Cooperative Extension Service Home and Garden Information Center provides Fact Sheets and research-based information on landscaping, gardening, plant health, and pests when needed. Fact Sheets may be found at:

http://www.clemson.edu/extension/hgic/complete_list.html.

Soil Testing:

Annually Collect soil samples and obtain analysis according to the guidelines of Clemson University Cooperative Extension Service HGIC 1652 Soil Testing. Submit a copy of the analysis and recommendations to

SCPRT.

Fertilization and Lime:

Annually, based on test results Soil Sample Test results must be submitted prior to fertilization and lime applications.

Fertilizer shall be applied at rates based in the soil test results. Tags from fertilizer bags used on site shall be submitted to SCPRT. After fertilizing, ensure adequate moisture (rainfall or irrigation) is available.

Avoid fertilizing saturated soil and touching emerging leaves with fertilizer. Rinse any fertilizer from leaves.

Pelletized lime shall be applied at rates indicated in the soil test results. Lime shall not be applied to wet soil. Random bag tags shall be provided to the SCPRT.

Aeration:

Aeration timing shall occur based on grass type.

Prior to aeration, the Contractor is responsible for locating and flagging the sprinkler heads. Choose a day when the temperature is mild and soil is moist but not saturated. Turf shall be aerated using a mechanical core aerator that has hollow tines to a depth of four to six inches. Aeration shall be performed in such a manner that the soil is only minimally disturbed (i.e., operate equipment at slow speed that does not result in a tilled appearance). Travel over the turf twice, once in one direction then in the perpendicular direction.

Soil cores should be left on the turf to be broken up by rainfall.

Weed Control:

Frequently

All weed varieties shall be eradicated.

Weeds located within the Vegetation areas shall be removed by hand at the base of the weed or via herbicides. It is recommended that a weed barrier is placed under regularly maintained mulch to aid in weed control of these areas.

Weeds located in turf areas shall be removed with herbicides (multiple scheduled applications should be coordinated with SCPRT staff) to ensure weeds are removed from turf, the designated grass type “weed-n-feed”, hand weeding, and maintaining the grass type at its ideal height. All weeds, including but not limited to crabgrass, dandelions, broadleaf weeds, invasive plants, or those varieties that are harmful to other plants, pets or people must be eliminated from the property.

Weeds and grass appearing in non- vegetative areas such as cracks in sidewalks and pavement shall be removed by hand at the base of the week or via herbicides.

Mulching:

When less than 3” deep Mulch shall be natural and contain no dyes. Apply like mulch as existing mulch (hardwood mulch) three to five inches deep around vegetation masses, trees and other applicable areas. Landscape fabric or soil shall not be exposed. Where trees with existing mulch occur, mulch shall begin three to five inches from the trunk and go to the drip line.

http://www.clemson.edu/extension/hgic/complete_list.html

Pine straw is not to be used in planting beds surrounding welcome center/ restroom buildings.

Bare ground is prohibited.

Pruning:

Limbs shall be pruned on all plants to stimulate growth. This shall be done according to the plant species and as recommended by the South Carolina Master Gardener Training Manual, EC 678 or as found on the Clemson University Cooperative Extension website at http://www.clemson.edu/extension/hgic/.

Sucker Growth Removal:

Monitor and remove sucker growth from all trees and applicable plants with hand pruners only.

Watering:

As Needed Monitor and water vegetation areas, turf, and other areas showing signs of dehydration.

Unless rain is forecast during the week, the Contractor shall thoroughly water all vegetation areas once a week prior to 10:00 in the morning. On site water access is provided. Watering shall be done in a manner that will not hinder or endanger pedestrian or vehicular traffic. Caution signs, provided by the Contractor, shall be used if hoses or other equipment lay across pedestrian walkways. Watering shall be in accordance with any water restrictions invoked by the county in which the facility resides.

General Mowing:

Frequently and As Needed Frequency of mowing is determined by turf growth. Turf height shall be maintained at the recommended height for optimal health and appearance. General mowing shall include all turf areas beginning 30 feet from the edge of the mainline interstate pavement and include all turf and mowable areas within Complex grounds including entrance and exit ramp areas.

Mowing of turf surrounding the welcome center / restroom building shall be bagged to reduce weeds and enhance turf condition.

Prior to mowing all objects that could become a hazard if struck by mowers shall be removed including but not limited to: debris, trash bags, boxes, hub caps, tires, etc.

Paved areas and sidewalks will be swept or blown clean immediately after mowing. Slope mowing shall be performed in areas not accessible with conventional mowing equipment such as beyond concrete ditch paving, slopes greater than 3:1, wet areas, bridge end rows, behind guardrail, etc. In lieu of slope mowers, string trimming equipment is acceptable for use.

Necessary precautions are to taken to prevent any debris (including grass clippings) to be thrown onto the road surface, sidewalks, or into shrub beds. Mowing operations are prohibited when conditions will result in turf damage such as tire ruts.

Contract employees using blowers or other loud or disruptive equipment shall be aware of and courteous to guests of the Complex.

String Trimming:

Frequency of string trimming is determined by turf growth. Turf height shall be maintained at the recommended height for optimal health and appearance.

Trimming of vegetation around vegetation areas shall be performed without damaging plant materials. If any area is too wet or otherwise inaccessible by typical mowing equipment, such as behind guardrails, ditches, etc., or if access by such equipment would cause damage to the turf, the area is to be maintained with string trimming. String trimming close to the base of trees and shrubs is prohibited. The Contractor shall replace all plant materials damaged by trimming with like type and size material.

Edging:

Edging shall be performed around sidewalks, curbs, picnic areas, vegetation areas, single tree areas and wherever it is necessary to contain mulch or define a clean edge. String trimming for edging is prohibited.

http://www.clemson.edu/extension/hgic/

Upon completion of the edging operations the turf edge shall be no more than one inch back from the edge of pavement and sidewalks, with a minimum depth of one half inch.

Insect and Disease Control:

Monitor Frequently and Treat As Needed The Contractor is responsible for monitoring and controlling insects and diseases on vegetation areas and mowable turf areas. The Contractor shall follow recommendations as stated in the current edition of Clemson University Pest Management Handbook and Clemson University Pest Control Guidelines for Professional Turfgrass Managers and online through the Clemson University Cooperative Extension Service Home and Garden Information Center.

Deadwood / Obstructing limbs:

All dead, diseased, dying, inappropriate or obstructing tree limbs shall be removed. In all instances, tree limbs shall be pruned at a minimum height of seven feet above the ground surface.

Dead Plant Removal:

Inspect vegetation and turf areas frequently to monitor plant health. Properly remove and dispose of dead plant material as needed.

Tree Inspection and Removal:

Monthly Inspect trees on the Complex and notify SCPRT of dead, dying, or potentially hazardous trees on the Monthly Report. SCPRT is responsible for whole tree removal. Contractor is responsible for partial tree removal of the limb portion (split section removal) and small and large limb removal.

Maintenance of Swales, Ditches, Catch Basins, Detention Ponds, and Fences:

Remove all sediment, silt, litter, debris, etc. from drainage ways and structures. Vegetation in concrete swales and catch basins shall be removed. Clearing of foliage on or along fences where visible is required.

Litter/Debris Removal:

As Needed All litter, debris or other objectionable material shall be removed prior to each mowing. All vegetative litter on the Complex (includes but not limited to: leaves, pine needles, acorns, pine cones, etc.) and on the picnic shelter roofs shall be removed. The grounds are to be kept free of vegetative litter.

All litter, debris or other objectionable material created through the Contractor’s maintenance operations shall be removed completely from the work site upon completion of duties for the day. Any paved surfaces including sidewalks, shoulders and curbs, which have been strewn with soil, fertilizer, weeds, vegetative trimmings, mulch or other waste shall be thoroughly cleaned at the end of each working day.

Litter and debris are not to be placed in the trash receptacles or dumpster. Litter and debris shall be removed from the facility upon completion of landscaping activities by the Contractor. Dumping in natural areas of the Complex is strictly prohibited and will result in liquidated damages.

Product List Log:

The Contractor is responsible for keeping a list of products used during the period of this Contract plus one year thereafter. The product list shall include the product name, manufacturer, intended use, intended rate of application, manufacturer product analysis labels, and SDS sheets, if applicable. The list shall be made available to SCPRT upon request.

Addendum B – Monthly Report Example

Facility: ________________________________

Date activities performed during the month/request for acceptance and payment:

Areas and Tasks Total Application

Week 1

Week 2 Week 3 Week 4 Week 5

10. Vegetation Masses Fertilization As needed Weed Control Monitor & remove weekly Mulching Monitor & replenish when less than 3 inches

Pruning Spring Flowering After blooming Deadwood Monitor & remove weekly Sucker Growth Monitor & remove weekly Watering Monitor weekly & water when plants show signs of moisture stress

Mowable Turf Areas Mowing 1 x / week String Trimming 1 x / week Fertilization Bermuda 4 applcations where applicable Weed Control Monitor & remove weekly Watering Monitor weekly

11. Natural Areas Tree Inspection Monitor weekly

12. Miscellaneous Tasks Irrigation Sys. Monitoring & Inspect.

Twice monthly

Insect & Disease Control Monitor weekly and control as occurs

Swales/Catch Basins Monitor weekly Litter / Debris Removal 1 x / week Picnic Area Maint. 1 x / week Edging 1 x / week Dead Plant Material Removal

Monitor weekly

Notes: The Contractor shall be responsible for completion of all tasks without notification from the SCPRT Representative by the last week of each month. The SCPRT Representative shall perform a weekly Maintenance Inspection on the last day of each week.

Inspection / Repair Notes:

Concerns / Requests:

Engineers Comments:

I certify that I have completed the approved tasks for the month of April in conformance with the Maintenance Schedule. I am requesting payment for these services.

Company Representative Date

Department quality assurance and work acceptance: ________________________ ________ SCPRT Representative Date

Addendum C - Grounds Maintenance Schedule Areas and Tasks Application Month Minimum Application Frequency Vegetation Mass Areas Soil Testing October Once Fertilization (Trees & Shrubs, Annuals & Perennials) April Once Lime December or January Once Weed Control January – December Monitor and remove weekly Mulching January – December Monitor weekly and replenish when less than 3” Pruning

1. Spring Flowering Species After blooming but no later than July 1st Once

2. Summer Flowering Species

a) Woody Before bud break (January to February) Once

b) Herbaceous After first hard frost (January) Once

3. Evergreen Species March (May, July, October) Once in March (then monitor weekly)

4. Deadwood / Obstructing Limbs January – December Monitor and remove weekly as occurs

5. Sucker Growth Removal January – December Monitor and remove weekly as occurs Watering January – December Monitor weekly & water as plants show signs of moisture stress Mowable Turf Areas Soil Testing October Once Mowing January – December Once weekly during growing season String Trimming January – December Once weekly during growing season (as needed) Fertilization

1. Centipede Region 1, 2, 3, 4, 5, 6, 7& 8 (May, July) Once for each month indicated

2. Bermuda Region 1, 2, 3, 4, 5, 6, 7 & 8 (April, June, August) Once for each month indicated

3. Tall Fescue Region 1, 2, 3, 4, 5, 6, 7& 8 (April, June August, October) Once for each month indicated

Lime December or January Once Aeration

1. Centipede and Bermuda June Once

2. Tall Fescue November Once Weed Control January – December Monitor and remove weekly Watering January – December Monitor weekly Miscellaneous Tasks Irrigation System Monitor and Maintenance January – December Twice monthly Insect and Disease Control January – December Monitor weekly and control as occurs Maint. Swales, Ditches, Catch Basin and Fences January – December Monitor weekly and control as occurs Litter and Debris Removal January – December Once weekly Picnic Area Maintenance January – December Once weekly Edging January – December Once weekly during growing season Dead Plant Removal January – December Monitor weekly Tree Inspections January – December Monitor weekly Product List Log January – December Monitor once a month Notes: The SCPRT Representative shall perform a weekly Maintenance Inspection on the last day of each week.

Addendum D

SOUTH CAROLINA WELCOME CENTER

INCIDENT REPORT

Welcome Center: Date & Time of Report:

County:

PRT Employee Reporting Incident:

PRT Employee Completing This Form:

Date/Time Incident Occurred:

Traveler’s Name(s):

Mailing Address(s):

Area Code/Phone Number(s):

Witness’s Name(s) (if applicable):

Mailing Address(s):

Area Code/Phone Number(s):

Summary of Incident (type of authorities summoned and medical attention administered, if applicable):

Notified: Visitor Services Manager:

SCPRT Contracts Manager:

Local Contract Supervisor:

State Contract Supervisor:

The PRT employee reporting the incident has read this completed document and verifies the information contained in it is accurate to the best of his/her knowledge.

Yes: No: Verified on (Date/Time):

Initials: ______________

The Welcome Center Manager was notified of the incident.

Yes: No: Verified on (Date/Time):

Initials: ______________

Addendum E

HERBICIDE APPLICATION REPORT

OrgUnit:

Approved Months for Application Date:

Activity:

402-HERBICIDE APPLICATION

Work Description:

Work County:

Proj# Asset Group Asset Special Event

Type Route Aux BMP EMP Length Direct Pos AccpUnit (Ac) TIME TEMP WS

LABOR

OrgUnit Employee # Employee Name Hrs Worked

EQUIPMENT

OrgUnit Equipment Equipment Description Hours

MATERIAL

OrgUnit Material Code Material Description (Total) Quantity Applied UOM

Herbicide:

Common Name:

EPA Reg No.:

LOT NO.:

Carrier: Water Non-Ionic Surfactant:

Dye:

Anti-Drift:

Anti-Foam:

COMMENTS

Time

(AM/PM):

Temperature

(oF):

Weather:

Sunny Cloudy

Pt. Cloudy Clear

Wind Speed (mph):

(must be < 7 mph)

Method:

Broadcast

Spot

Calibration Date

(MM/DD/YY):

Spray Width (ft):

Operating Pressure (psi):

Operating Speed (mph):

Herbicide Rate

Amt/acre:_________

% Solution:_________

Spray Output (gpa):

(from calibration)

Other Comments:

NAME SIGNATURE LICENSE NO.

Addendum F

Welcome Center Lost and Found Policy and Procedures

Any unclaimed property found by or turned into SCPRT staff must be given to the Welcome Center Manager. All items, including cash and checks, will be held for thirty (30) days before being sent to the SCPRT Central Office, Visitor Services, with the following exceptions:

• All perishable food and beverage items and soiled items that are emanating an odor will be disposed of immediately.

• Personal items and documents such as Credit Cards, Driver’s Licenses, Birth Certificates, Social Security Cards, keys, etc. will be shredded after seven (7) days.

• Any illegal, unmarked, or mixed drugs or drug paraphernalia, syringes, suspicious or hazardous chemicals, suspicious packages, illegal pornographic materials, guns, knives or other weapons found must be immediately reported to State Highway Patrol.

• Any live domesticated animals found should be reported to the nearest animal shelter. Any atypical, non-domesticated, non- native live animals found should be reported to the Department of Natural Resources immediately.

All found items are to be reviewed, entered into the log book, labeled, placed in sealed envelopes and kept in a locked designated Lost & Found cabinet/drawer until such time it is claimed or sent to the Central Office. Any items found to contain cash or checks are to remain in the item in which it was found (i.e., wallet, envelope, etc.). There must always be a second person to witness the review process and storage of every item. Two persons, the finder and the manager, or the manager and a witness, must initial the logbook for each entry. In the absence of a Manager, the most senior full-time staff member on duty is responsible for reviewing, logging, placing the items in a labeled envelope and securing the items until the Manager is available.

The Manager should make a reasonable effort to contact the owner if an email, phone number or address is located on/in the item. Contact attempts must be entered into the log book. If an item is not claimed within the thirty day window, the Manager will enter the shipment date and details into the logbook.

In order to claim a lost item, the owner must describe as closely as possible the lost item to the Center’s Manager. If ownership is established, the owner must sign out the item in the logbook. If an item is sent through the mail, the Manager will sign out the item, noting mail service details in the logbook. The owner must be informed that SCPRT is not responsible for the item once it is removed from the Welcome Center premises. The item must be sent by a traceable service and the receipt must be retained for six (6) months.

In the event a guest inquires about a lost item after the thirty days and the item has been sent to the Central Office, the Manager should contact the Visitor Services Manager regarding the items receipt and availability/claim-ability. Once the item is received by the Visitor Service Manager, it will be taken to the Finance Department to be routed to the State Surplus Property Program of the General Services Division of the SC Budget and Control Board.

Any profit made from the sale of Lost & Found items will go into the State’s General Fund.

Failure to report found items or follow the outlined procedure will result in disciplinary actions up to and including termination of employment.

State Surplus Property Program Overview For more information: http://surplus.sc.gov/surplus/SP-state.phtm Surplus Property Office 1441 Boston Avenue West Columbia, SC

(803) 896-6880

Schedule of Sale When property is turned for disposal it is generally brought to the Boston Avenue location. On occasion, surplus property is sold on location at the agency if transportation of the item is problematic or expensive. The property is offered first to state and local governmental entities at established sale prices. It is next offered to eligible non-profit entities. If it has not been sold to a government or non-profit agency, it is offered for sale to the general public. These items for sale to the public are on display during the regular business hours of operation, and any member of the public may shop during these hours. Items that remain unsold at the established sale prices are offered periodically at public auctions.

Auctions http://surplus.sc.gov/surplus/SP-state.phtm http://surplus.sc.gov/surplus/SP-bids-auctions.phtm

After expiration of the sale cycles, auctions are conducted both at the Boston Avenue location as well as on-site at agencies where the amount of property is too large or cumbersome to be relocated. Notice of auction is given by advertisement in The State Newspaper on the Sunday preceding the auction.