Pre-Solicitation_Information_Session_FINAL.pptx

DLA Troop Support Pre-Solicitation Information Session

MRO TLS Prime Vendor Southeast Region: SPE8EG-13-R-0002 20 August 2013

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Please… Sign-in Mute all cell phones.

No cameras, video taping or recording devices.

Questions can be written and submitted during breaks or asked verbally.

All information presented is subject to change by the solicitation.

Conference Ground Rules & Participation Guidelines

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation Supersedes Pre-Solicitation Information Session Discussions

REMINDER: NOTHING SAID DURING THIS PRE-SOLICITATION INFORMATION SESSION IS BINDING UNTIL THE SOLCITATION IS RELEASED. ANY TOPICS DISCUSSED DURING THE PRESENTATION ARE FOR GENERAL INFORMATIONAL PURPOSES ONLY.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Agenda 0800 – Arrival and Sign In 0830 – Opening Remarks/Introductions 0845 – Program Presentation 1030 – Breakout sessions

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Mission, Vision, and Values Mission

In support of the Defense Logistics Agency’s mission, we provide effective and efficient support to our warfighters and other customers with food, clothing, construction, medical, and hardware solutions to achieve their global mission.

Vision

Warfighter-focused, globally responsive, fiscally responsible supply chain leaderships.

Values

Warfighter needs guide us Integrity defines us Diversity strengthens us Excellence inspires us

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Represents a continuation of the Maintenance, Repair and Operations (MRO) Tailored Logistics Support Prime Vendor (TLS PV) Program at DLA Troop Support.

Third generation A TLS PV is a supplier under an indefinite delivery contract which manages numerous delivery orders for a variety of products within a specific industry/sector and provides advanced distribution capabilities.

Tailored Logistics Support Prime Vendor All information presented is subject to change per the solicitation.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Southeast Region: SPE8EG-13-R-0002 The Government intends to make a single award for each Zone.

Indefinite Delivery Contract 5 year base, 5 year term MRO Products & Incidental Services Unrestricted Best Value Tradeoff Surge/Sustainment Plan not required at this time Acquisition Overview

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

The Southeast region encompasses two (2) Zones:

Zone 1: North Carolina, South Carolina Georgia and Tennessee Zone 2: Mississippi, Alabama and Florida Includes the Storefront at Anniston Army Depot Top Southeast Customer Locations:

Anniston Army Depot, AL NAVFAC Southeast, FL

Program Description

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Data

Zone 1

Zone 1

$410M

(In millions) The data set forth is GOOD FAITH based on data available to Contracting Officer. There is NO guarantee that this volume or value will actually be ordered.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Scope of contract includes, but is not limited to:

Heating, Ventilation and Air Conditioning (HVAC) supplies Plumbing supplies (including bath and shower items, ablution units) Electrical products (including generators, wire/cable, connectors, sockets, outlets, lights, etc…) Tools of various kinds Chemical, lubricating, and rubber products and products including same Construction supplies (including, but not limited to cement, lumber and plywood, bricks, blocks, steel, aluminum, and other metal products, conduits, prefabricated structures to include re-locatable buildings (RLBs & ablution units) Perimeter security items such as barriers, barbed wire, concertina wire, and sand bags (also used for erosion prevention) Communication devices (such as walkie-talkies, two-way radios, etc. used by the maintenance personnel) Various other commercial supplies required by the war-fighters to accomplish their mission AND related incidental services Statement of Work (SOW)

– Product Support

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

All items are commercial or modified commercial products and identified by a manufacturer’s part number and commercial item description Incidental services are standard commercial services that the contractor may be asked to perform in connection with supplying items under the contract Does not change primary purpose from supply to service contract Based on type of service, amount charged for the service, amount charged for the supplies, existence of a close relationship between the service and the item supplied, and the time required to perform the service Generally, will not exceed 25% of the value of the order SOW – Product Support

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Performance Metric - Quantity Fill Rate. The contractor is required to maintain a quantity fill rate Metric.

Line Quantity Delivered Line Quantity Ordered Data sources: usage data provided monthly, data from the KOP (Contracting Officer’s Portal), invoice data, Next Generation Enterprise Linked Logistics Information Source (NGE)

Domestic Sourcing Plan. The Contractor must have a plan for monitoring suppliers’ compliance to following the Domestic Sourcing Restrictions contained in the contract.

The plan is subject to regular and random audits by the Government.

SOW – Product Support

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Preference for Certain Domestic Commodities/Berry Amendment Restriction on Acquisition of Carbon, Alloy and Armor Steel Plate Restriction on Acquisition of Hand or Measuring Tools Trade Agreements Act

Domestic Sourcing Restrictions

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

TLS PV is responsible for allowing ordering activities to place orders directly with them or request a quote. The TLS PV must provide phone, facsimile, email, web based and/or eBusiness approaches.

TLS PV will submit the order to DLA Troop Support via EDI using American National Standards Institute ANSIX12 855 Transaction Standard Purchase Order Acknowledgement.

TLS PV is not authorized to perform until the order is approved by the Contracting Officer. The TLS PV will be notified of success or problems via the EDI 864 transaction.

Upon shipment to the customer, the contractor must create and forward an 856 – Advanced Shipping Notice transaction.

SOW – Information Technology

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

The supplier’s EDI 856 must contain the Carrier Name and Carrier Assigned Package Identification Number (Tracking Number).

For shipments that do not utilize an independent transporter, suppliers must provide an electronic Proof of Delivery to the NGE (Next Generation ELLIS) web based application. Examples of electronic Proof of Delivery format include PDF or image files with Delivery Signature Confirmation.

DLA Troop Support anticipates using the 856 data and the data in NGE in the calculation of the Performance Metrics (Quantity Fill Rate and On Time Delivery Rate).

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Offeror must be able to support, at a minimum, the following transaction sets in order to submit the order to DLA Troop Support and invoice:

855 Purchase Order 856 Ship Notice / Manifest 864 Text Message (KO Portal) 865 Purchase Order Change - Seller Initiated https://www.troopsupport.dla.mil/ce/EDI/BKOP_Guides/

EDI DATA

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Invoicing. TLS PV can choose between two methods for invoicing each delivery order in accordance with the payment terms of the contract: Wide-Area Workflow (WAWF) and/or the EDI 810 transaction set.

Fast Pay utilized for delivery orders valued less than $100,000.00 A Fast Pay Audit will be conducted quarterly Note: Use of Fast Payment Procedures as described above is pursuant to the renewal of an existing class deviation, which expires in September 2013. If that class deviation is not renewed, use of Fast Payment Procedures under these contracts will apply for orders valued up to $3,000 and Prompt Payment shall be utilized for orders valued at and above $3,000.

Prompt Pay utilized for all delivery orders valued at or above $100,000.00 DLA Troop Support anticipates using carrier data provided by 856 advance shipping notices and other data captured by NGE and/or Proof of Deliveries (PODS) provided by the contractor to facilitate prompt payment and for the fast pay audit.

Usage Data Specific data reporting requirements include submission time frames, vehicle or medium of submission and the data elements structure that will make up the submitted data set.

Submitted monthly

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Contractor is required to have a purchasing system in accordance with DLAD 52.217-9017 and the SOW.

Contractor required in accordance with DLAD 52.217-9017 Tailored Logistics Support Purchasing Reviews to provide:

Required supporting documentation for all pre-award and post-award fair and reasonable determinations.

Contractor purchases of any supplies or services shall solicit a competitive quotation from at least two independently-competing firms.

For Line Items greater than or equal to $25,000.00, contractor must solicit a minimum of three competitive quotes.

For post-award reviews, contractor will have seven (7) days to submit required documentation once notified.

Contractor may be requested to supply additional documentation to aid in Contracting Officers’ fair and reasonable determinations.

If, after payment is made, a price is not found to be fair and reasonable, contractor must refund the difference.

SOW – Pricing and Purchasing System

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Must have dedicated personnel assigned to day to day management of contract Customer support includes, but not limited to: order tracking, problem resolution and technical guidance.

Customer Visits Visits may be requested at discretion of KO, ordering activity’s request, or during an In Process Review (IPR)

SOW – Customer Support

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Total logistics support required includes ability to transport and deliver MRO items and provide incidental services to any ordering activity in the Region/Zone within the time requested by the customer to meet their facilities maintenance mission requirements Delivery shall be to the receiving location no later than the end of a particular activity’s normal work day (normally between 3:00PM – 5:00PM/local activity time) Performance Metric – On-Time Delivery Rate: Contractor required to maintain an on-time delivery rate metric:

Number of lines delivered on time Total number of lines due in Data sources: usage data provided monthly, data from the KOP (Contracting Officer’s Portal), invoice data, Next Generation Enterprise Linked Logistics Information Source (NGE)

SOW – Delivery Requirements

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Provide inventory management and/or provide manpower to issue materials or supplies furnished under “storefront” operations located on one or more military locations Executed agreement with TLVS PV, the customer & DLA Troop Support Performance Work Statement (PWS) Schedule of Supplies Exit Strategy Anniston Storefront, Anniston Army Depot (ANAD), Anniston AL (Zone 2) responsible for:

Procurement of a full range of paint supplies and distribution Procuring inventory Maintaining appropriate inventory levels Managing shelf-life limitations Staffing of an on-site paint warehouse Provision of “walk-up” service for government customers Distribution of paint and paint related products to satellite distribution points SOW – Storefront(s)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Ethics Plan: due 30 days after contract award Usage Data: monthly Fast Pay Audit: quarterly Air Freight Report: quarterly Socio-Economic Performance Data: semi-annually Customer Satisfaction: annual surveys by DLA Troop Support Tailored Logistics Purchasing Reviews Affirmation: annually by the TLS Prime Vendor In Process Review: minimum of annually Contractor Performance Assessment Reporting System (CPARS):

Web-based system used to input data and record contractor’s performance under the contract including, but not limited to: quantity fill rate, on time delivery, customer satisfaction and socio-economic performance Data is input by Contracting Officer into to the CPARS system and then uploaded to the Past Performance Information Retrieval System (PPIRS) database and is made available for use in source selections.

SOW – Reports and Audits

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Submission of Proposal Information

Offerors proposing on both Zones must submit separate Non-Price Proposals and Price Proposals for each Zone.

* Three (3) physical copies of the Non-Price Proposal and one (1) copy submitted as a Microsoft Word document on a disk. Adobe PDF format is not acceptable.

** One (1) physical copy of Price Proposal and two (2) copies submitted as a Microsoft Excel spreadsheet on a disk. Please do not submit the electronic copy in a format other than Microsoft Excel. Adobe PDF format is not acceptable.

***The offer is required to provide: SF 1449, completed copies of FAR 52.213-3 and Subcontracting Plan (if applicable).

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Source Selection Process/Roles Contracting Officer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Chairperson Source Selection Evaluation Board (SSEB)

Non-Price Proposal Team

Chairperson Source Selection Advisory Council (SSAC)

Source Selection Authority (SSA)

Price Proposal Team

Price Proposal

Non-Price Proposal

Offerors may submit proposals for one or both Zones.

A single TLS PV contract will be awarded for each Zone.

Proposals for each Zone will be evaluated using Best Value Tradeoff source selection procedures with the non-price factors being significantly more important than price. As the non-price ratings of offers become more equivalent, price will become more important.

The contract for Zone 2 will be awarded to that offeror whose proposal is most advantageous to the Government considering non-price evaluation factors and price.

To ensure the continuous availability of reliable sources of supply, the offeror who is selected as the best value for Zone 2 will be eliminated from competition on Zone 1.

The contract for Zone 1 will be awarded to that offeror whose proposal is the most advantageous to the Government considering non-price evaluation factors and price.

In the event the Government does not receive more than one acceptable offer, the same vendor may be awarded both Zone 2 and Zone 1.

FAR 52.212-2 Evaluation – Commercial Items

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Price Proposals for each Zone will include the following:

Four (4) elements of Pricing:

Firm Fixed Acquisition Ceiling Prices for Price Evaluation List (PEL) items for three pricing periods Firm Fixed Distribution Ceiling Prices for twenty pricing tiers for three pricing periods Total Acquisition price for an incidental service based on a scenario Unburdened and burdened labor rates for identified storefront personnel for three pricing periods

PRICING PERIODS:

Period 1: Two Years Period 2: Eighteen Months Period 3: Eighteen Months

Pricing

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

The PEL is a representative sample of the types of items purchased by the MRO Customers in the Southeast Region in the applicable Zone.

Prices for the PEL and Acceptable Alternates will be the Acquisition Unit Prices.

Acquisition Unit Price: actual invoice price of the product or incidental service paid or will pay to the manufacturer or supplier. Price is to be FOB Origin and is not to include transportation costs, general and administrative expenses, overhead, packaging costs, or anticipated profit. EXCEPTION: MAY include air freight for orders requiring emergency delivery. TLS PV will be required to supply breakdown of price showing price of product and price of air freight for verification during the validation process. Use of air freight must be approved by customer.

Price Evaluation List (PEL)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Offerors will submit a firm fixed Acquisition Price expressed as a per unit dollar amount.

Alternate Items:

Offerors may offer alternate items for item in the PEL.

To be considered for evaluation, alternate item must be equal to the item specified in the PEL, have the same form, fit and function and be compliant with applicable sourcing restrictions.

Offeror must provide a complete technical data package for the alternate item being offered as well as the item on the Price Evaluation List for comparison purposes.

It is the Government that determines if the documentation or other evidence furnished by an Offeror is adequate to satisfy the requirements in this provision.

Alternate items determined not to be Acceptable will not be evaluated Price Evaluation List

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Firm fixed price offered as a dollar amount which represents all elements of the contract price other than the acquisition price.

Consists of the TLS PV’s projected general and administrative expenses, overhead, packaging costs, anticipated profit, all transportation (except air freight for approved emergency orders) and any other projected expense associated with the TLS PV functions.

Must be for distribution to any destination (installation) within the Zone covered by the Contract.

The total distribution price per delivery order may not exceed the ceiling price offered in the distribution matrix.

Distribution Price

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Incidental Service Scenario: Offers shall submit a total acquisition price, for the labor portion only of the service, based on the scenario that will be provided for the perspective Zone.

Storefront Personnel:

Zone 1. Offers shall submit unburdened and burdened (employee costs ONLY) hourly wage rate for each of the employees listed for each pricing period. The pricing provided is for evaluation purposes only, but may be utilized as a benchmark should a storefront be implemented in the Zone.

Zone 2. Offers shall submit unburdened and firm fixed burdened (employee costs ONLY) hourly wage rate for each of the employees listed for each pricing period. Employees are for the storefront at Anniston Army Depot. For Zone 2, burdened labor rates are firm fixed for the identified Anniston Storefront personnel for each pricing period. The unburdened and burdened labor rates will also be used as a benchmark if additional personnel are required to support the Anniston Storefront or if another storefront is negotiated for this Zone.

Incidental Service Scenario and Storefront

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

REVERSE AUCTION. If discussions are held, all elements of pricing may be negotiated. The Government may conduct a Reverse Auction on the Distribution Ceiling Prices in the Distribution Matrix for each pricing period with those offers in the competitive range.

Reverse Auction

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support has partnered with Procurex, Inc.

Reverse Auction Platform Tool (RAPT) Auctions are hosted on the Procurex DLA Website Events are Invitation Only Comprehensive Training will be provided Supplier Support DLA Representatives Procurex Helpdesk Offerors will utilize the reverse auction tool to submit their lowest prices for each tier in the Distribution Matrix for each pricing period.

The Reverse Auction Vendor provides the tool/software that allows for the Reverse Auction.

By submitting an offer, the offeror consents that the RA Vendor may have access to its submitted data for the purpose of the Reverse Auction. The RA Vendor has a confidentiality agreement in place.

The lowest offered price will be shown for each tier (Anonymous)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Steps Register Company Modify Profile and Create Users Access Training Participate in Mock Auction Mock Auction runs for approximately one week Live Auction Contains automatic extensions which provides each Vendor a fair opportunity to submit best offer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Business Integrity STEWARDSHIP – Troop Support and Industry as Co-Stewards Affordable and sustainable warfighter readiness Troop Support initiatives Lean Six Material cost reduction (goal 10%) Fraud, waste and abuse prevention and detection

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Procurement Integrity All contractors/offerors on an even playing field All questions should be directed to the Contracting Officer or designees Company proprietary information will be safeguarded by the Contracting Officer Responses to relevant questions will not release proprietary information DLA Troop Support Business Integrity

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 3.10 Contractor Code of Business Ethics and Conduct FAR 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) Policy Government contractors must conduct themselves with highest degree of integrity and honesty Contractors should have a written code of business ethics and conduct Used in contracts/solicitations over $5 Million/in excess of 120 days Flows down to subcontractors valued in excess of $5 Million/120 days All disclosures of violations of False Claims Act or Federal criminal law shall be directed to DODIG/Contractor Disclosure office with a copy to the Contracting Officer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DODIG Contractor Disclosure Program Program Manager Ms. Lynn McCormick

DoD Office of the Inspector General Investigative Policy and Oversight 400 Army Navy Drive, Suite 1037 Arlington, VA 22202-4704

Toll Free Phone: 866-429-8011 or 703-604-8711 Fax: 571-372-7557

Website: http://www.dodig.mil/programs/cd/index.html

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

MRO CONUS Regions

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Mary Ryan, Contracting Officer (215)737-0301 Mary.ryan@dla.mil

Lauren O’Dorisio, Acquisition Specialist (215)737-7626 Lauren.odorisio@dla.mil

Danielle DiMedio, Acquisition Specialist (215)737-8288 Danielle.dimedio@dla.mil Acquisition POCs

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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