2018_EUCOM_AFRICOM_CENTCOM_Pre-Proposal_Conference_(003).pptx

DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

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Pre-Proposal Bunkers Conference MIDDLE EAST, EUROPE & AFRICA PROGRAMS Presented by Ships Bunkers DLA Energy - FEPEC Anwar Ali Alberto Williams

April 24, 2018 - Dubai, U.A.E May 2, 2018 - Barcelona, Spain

FOR OFFICIAL USE ONLY

Agenda

OVERVIEW

PRE- AWARD PHASE

SOLICITATION PHASE

QUALITY REVIEW

AWARD PHASE

SEACARD and OPEN MARKET Q&A

FOR OFFICIAL USE ONLY

Ships’ Bunkers Program

Support the Warfighter, Military Services and Federal/Civilian Agencies with ship propulsion fuels at Commercial Seaports Worldwide.

Ships’ Bunkers Contracts Any government agency can order an awarded line item at an awarded port/location Periodic economic price adjustment Commercial product at commercial facility. No government inventory or facilities

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World-Wide Contract Coverage (2017)

Domestic:

112 Ports Supported 20 Contracts $295.8M Contract Value

Overseas:

44 Ports Supported / 27 Countries 17 Contracts $240.3M Contract Value

Doing Business with DLA Energy

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Why Support the American Warfighter Increased visibility Financial Opportunity Government will not default on payment How System for Award Management https://www.sam.gov/portal/SAM/##11 DUNS, Cage Code, TIN, Bank EFT, Where FedBizOpps - https://www.fbo.gov/ DLA Energy - http://www.dla.mil/Energy.aspx

DLA Energy Website http://www.dla.mil/Energy.aspx

NOTICE: DLA Energy issues its solicitations through the Government Point of Entry (GPE), http://www.FedBizOpps.gov. Vendors should be suspicious of any solicitations not publicized on the GPE.

DLA Energy Ships’ Bunkers Contracting Officer has been delegated the authority to bind the United States government to enter into, administer, and/or terminate contracts, and make related determinations and findings.

Diana Knight Branch Chief Contracting Officer

Marcarthur Alexandre II Contract Specialist AFRICA

Crystal Willis Contract Specialist EUROPE

Jerome Heath Contract Specialist MIDDLE EAST

Our Customers

DEPARTMENT OF DEFENSE

United States Army (USA) United States Navy (USN) Military Sealift Command (MSC)

FEDERAL CIVILIAN AGENCIES

Department of Homeland Security (USCG) National Oceanic and Atmospheric Administration (NOAA)

Current Solicitations

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SOLICITATIONS

SPE608-18-R-0204 (MIDDLE EAST)

Issue Date: May 10, 2018 Closing Date: June 11, 2018 12 Locations

SPE608-18-R-0202 (EUROPE)

Issue Date: April 20, 2018 Closing Date: May 29, 2018 35 Locations

SPE608-18-R-0203 (AFRICA)

Issue Date: April 25, 2018 Closing Date: May 25, 2018 17 Locations

Locations in Europe

Locations in Middle East

Locations in Africa

RFP Documents

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Standard Form 1449 Table of Contents (Index of Clauses) List of Attachments Attachment A-1 Schedule (Line Items/Locations) Attachment A-2 Offer Data Sheet (where to submit offer prices) Attachment B Base References (How award prices change during contract) Attachment C Proposal of Exceptions Attachment D Facilities Sheet Attachment E Offer Submission Package (OSP) Solicitation Amendments

Request for Proposal

NAME DATE SIGNATURE

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Sample Standard Form 1449

COMPLETE ALL FIELDS

Request for Proposal

Attachment A-1 Schedule

Sample from EUROPE RFP

Attachment A-2 Offer Data Sheet

Attachment B- Base Reference Price

Attachment C- Proposal of Exceptions

Attachment D- Facilities Sheet

Attachment E - OSP

B1.04-1 SUPPLIES TO BE FURNISHED

B-0001 B1.04-1 Cont’

Complete Attachment D- Facilities Sheet

B-0001 B1.04-1 Cont’

Truck Information

F-0002 F3.01 TRANSPORT TRUCK, TRUCK AND TRAILER AND/OR TANK WAGON FREE TIME AND DETENTION RATES (BUNKERS) (DLA ENERGY JAN 2012)

Barge Information

F-0003 F16.03 BARGE UNLOADING CONDITIONS (SHIPS' BUNKERS) (DLA ENERGY JAN 2012)

“G” Clauses- Payment

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ALL INFORMATION MUST MATCH SAM

Must Submit G9.07 (U.S companies) Or G9.07-5 (Foreign companies with banks outside the U.S.)

NOTE: The price paid is the adjusted contract price in effect as of the completion of delivery - not the date delivery starts and not the date the order is nominated or placed in SEA Card® or accepted by the contractor.

SECTION K: REPRESENTATION

AND CERTIFICATIONS

K-0002 K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

K-0003 K45.04

FACSIMILE INVOICING BUNKERS (DLA ENERGY JUL 1998)

Commercial Fuel Products

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Fuel Types IAW ISO 8217 Spec Fuel Marine Gas-Oil (MGO)- NSN: 9140-01-417-6843 Intermediate Fuel Oil 180- NSN: 9140-01-417-6645 Intermediate Fuel Oil 380- NSN: 9140-01-417-6632 FAME -- 0.5 vol. % max. (de minimis per ISO 8217) Sulfur – 1.0 mass % max. (DMA grade) Cloud Point – must meet max limit of -6°C for winter and 0°C max for summer. (DMA grade) Intermediate Fuel Oil’s shall not exceed 3.5 mass% sulfur

Product supplied under this contract shall conform to the requirements of the latest revision of ISO 8217 with the following additional requirements…. Please see Clause C16.23-2, C36-3, and C36-4 in solicitation.

THE REQUIREMENT PER INTERNATIONAL LAW -- ALL MARINE FUEL MUST HAVE A MINIMUM FLASH POINT OF 60 DEG C (140°F). All Bunker deliveries must meet MARPOL Requirements

Spec & Commitment Letter

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ALL OFFERS MUST BE ACCOMPANIED BY A CERTIFICATE OF ANALYSIS OR CERTIFICATE OF QUALITY (TEST REPORT) SHOWING ALL THE TEST RESULTS REQUIRED BY THE DLA ENERGY SPECIFICATION CLAUSES. Please annotate the item number(s) on the specification sheet that pertains to it.

ALL OFFERS MUST BE ACCOMPANIED BY SUPPLIER

COMMITMENT LETTERS FOR EVERY LINE ITEM BID ON. Please annotate the item number(s) on the specification sheet that pertains to it.

Exception

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Definition:

Offeror request to change (differ) from the proposed solicitation requirements (pre-award).

Exceptions-Supplier Responsibilities

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Initiate the Exceptions process: contacts DLA Energy (DLA-E) Contracting Officer (CO) Supplies details of Exceptions request to CO:

Contract/Solicitation number & what is currently required Product/Specification Exceptions is for Technical POC (email/phone) from Offeror / Awardee Proposed alternative/reason for the Exceptions request Impact if request is not granted Proposed future remediation (if applicable) Affected Locations, Quantity, Date, & Timeline (if applicable)

The more pertinent information given, the faster the Exceptions process can proceed

Pre-Award Surveys

Failed Pre-Award Surveys

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Reasons For Failed Pre-Award Surveys Under Previous Solicitations Technically Unsatisfactory:

No local lab / Lab doesn’t perform all required tests Unable to produce documents Tank Truck product change procedures (no wash) Use of Tank Trucks at Harbor Master Discretion / No Guarantee Pipeline delivery by gravity only / not meet 1500-2000 BBL/Hr Unacceptable docks Quality Unsatisfactory:

Product did not meet specs Density, Viscosity, Cloud point, Flash Point, Ash, Cetane index, Water & Sediment, Oxidation Stability, etc.

Clause C16.23-2 requires MGO upto max 0.5% FAME (biodiesel) components Non-responsive to PAS Request

Acquisition Summary

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Request for Proposal (RFP) Firm Fixed Price with Economic Price Adjustments 4 year contract (AFRICA) 5 year contract (EUROPE & MIDDLE EAST) Requirements-Type Contract Best Estimates No Guarantee of Lifts Full and Open Competition Lowest Price, Technically Acceptable Offer

Award Process

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Initial offer Competitive Range Preaward Survey Negotiation Final Proposal Revision Award to Lowest Price, Technically Acceptable Offer

Competitive Range

(1) IAW FAR 15.306(c) Competitive Range will be established.

After evaluating all proposals IAW FAR 15.305(a) and (c)(1) of this section, the Contracting Officer may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted.

Competitive range can be limited for purpose of efficiency

(3) Offerors excluded or otherwise eliminated from the competitive range may request a debriefing (see FAR 15.505 and FAR 15.506).

USEFUL INTERNET SITES

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http://www.dla.mil/Energy/Business/CustomerAndVendorAssistance. aspx http://www.dla.mil/Energy/Business/StandardPrices.aspx http://www.dla.mil/Energy/Business/PricesToWeb.aspx http://www.dla.mil/Energy/Business/ContractInformationSystem.aspx http://www.dla.mil/Energy/Offers/Products/GovernmentFuel/SEACar d.aspx

BUNKERS POCs

Division Chief Anwar Ali 571-767-8501 Ali.Anwar@dla.mil

Contracting Officer Diana Knight 571-767-9538 Diana.Knight@dla.mil

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Domestic & SEA Card Contracting Officer Francis Murphy 571-767-8479 Francis.C.Murphy@dla.mil

CENTCOM Contract Specialist Jerome Heath 571-767-1770 Jerome.Heath@dla.mil EUCOM Contract Specialist Crystal Willis 571-767-8392 Crystal.Willis@dla.mil

AFRICOM Contract Specialist Marcarthur Alexandre II 571-767-5494 Marcarthur.Alexandre@dla.mil

US Government SEA Card® Bunkers Ralph Shepard, Sr Mananger KHI

Topics KHI Proprietary and Confidential - DRAFT KHI Overview Port Locator Transaction Process Merchant Steps Merchant Reimbursement Transaction Disputes Merchant Support & Reporting

KHI OVERVIEW

Kropp Holdings Inc.

DLA Energy contractor for processing US Government SEA Card® transactions Over a decade of experience processing transactions in the bunker industry World Fuel Services Physical and logical separation from other WFS business lines Strict Government approved OCI controls prevent sharing of sensitive data with WFS hinc.com https://khinc.com/about-us/ Office in Overland Park, KS

SEA Card®

No physical cards Formerly known as SCOMS, now SEA Card® On-line On-Line Order Management System Processing platform for all contract and open market bunker lifts Open Market RFQ process allows all registered vendors to quote on ad-hoc lifts

PORT LOCATOR

Port Locator

Port Locator is used to locate ports worldwide

Search by:

Country State/Providence City Map

TRANSACTION PROCESS

3-Lift

5-Approve fulfillment

Ordering Officer (OO)

Authorizing Official (AO)

Merchant Basic Contract Order Flow

6 - DLA pays merchant

5 - Lift

Ordering Officer (OO)

Authorizing Official (AO)

Merchant Basic Quote Request Flow (Open Market)

7 - Approve Fulfillment

Merchants

Contract Specialist or Warranted OO

8 - KHI pays merchant

MERCHANT STEPS

Request for Quote Steps

Once customer submits RFQ, all merchants registered for open market at that port receive email notification of the open quote window Merchant can create a quote or create a no quote Enter product, quantity & delivery method Enter price Enter ancillary charges & additional comments Email notification is sent prior to window closing, when window closes and upon award

Quote Response

Merchant is notified via email of order ready for acceptance Prior to accepting the order:

Merchant can Decline the order Merchant can Counteroffer a contract order Dates and Times Quantity Once accepted, the order remains in the system until completed KHI Proprietary and Confidential - DRAFT Contract & Open Market Order Steps

Contract & Open Market Order Actions

Merchant Fulfillment

After the lift, the Merchant Fulfills the Order:

Enter details for fuel lift Enter the fuel specifications from bunker delivery receipt (BDR) or delivery receipt notice (DRN) Add ancillary charges if any Attach and upload documents (BDR/DRN)

Order Fulfillment

MERCHANT REIMBURSEMENT

Transaction Processing

After merchant enters fulfillment details for the order and uploads required documents, the Authorizing Official (AO) reviews the requisition Once the requisition is approved (SF1449s are automatically generated), it flows through processing After processing, the merchant will be reimbursed per term

– Open Market as soon as 3 business days!

Merchant Reimbursement

* Paid by KHI, based on terms, 3-28 days ** Paid by DLA, based on DLA contract agreement, typically 30 days Note: Open Market orders must originate via the SEA Card® On-Line RFQ process to be paid by KHI

TRANSACTION DISPUTES

After merchant enters fulfillment details for the order, the Authorizing Official (AO) reviews the requisition If the requisition is disputed, the merchant is notified via email and payment is withheld until resolved Contracting Officer and merchant work to resolve dispute online Once resolved, approved requisition proceeds Disputes to processing for payment

MERCHANT SUPPORT & REPORTING

Support

Type of support provided:

Research transactions and invoices Update information and add locations Payment information For contract, can only provide processed information Resend reports Assist with orders as needed Education:

New merchant webinars by request View on-line tutorials on SEA Card® site Dedicated team of marine professionals available 24x7 to assist Merchant SEA Card® Offer & Counter Offer Act on contract orders Search orders and quotes Enter fulfillment details View reports

Reporting

Transaction Processing Summary Summary by batch and invoice Summary and details of processed invoices Remittance Summary Summary by location and batch Invoice summary and detail amount, fee amount and payment amount (if paid by KHI) Emailed reports or available anytime on SEA Card®:

Note: Reports contain only reimbursement information paid by KHI and not DLA contract transaction data.

Merchant Report Manager

Ancillary charges by date range Detail data Contract orders with fulfillment dates Detail data Additional Reports available anytime on SEA Card®:

Merchant Ancillary Charge Report Merchant Contract Order Report Merchant Order Status Report Pertinent order status information Details include:

– Invoice #, order #, delivery date & time, port, vessel, CLIN, quantity, status, date pinned, etc.

Merchant Contract Status Report Contract details and activation status Note: Reports contain only reimbursement information paid by KHI and not DLA contract transaction data.

Questions?

24X7X365 Merchant Support +1 866-308-5475 US and Canada +1 913-217-9329 Outside US and Canada +1 913-217-9358 Fax Merchant-Support@seacardsys.com image12.png image13.png image4.png image5.png image6.png image7.png image8.png image9.png image10.jpg image11.png image14.png image15.png image16.png image2.jpg image3.jpg image1.png image18.jpg image17.png image21.jpg image19.jpg image20.jpg image23.png image24.png image25.png image26.png image27.png image28.png image29.png image30.png image22.png image31.png image32.jpg image33.png image34.jpg image35.jpg image36.png image37.png image38.png image39.jpg image40.jpg image41.jpg image42.png image43.png image44.jpg image45.png image48.png image49.png image46.png image47.png image52.png image53.png image50.png image51.png image56.png image57.png image54.png image55.png image60.png image61.png image62.jpg image58.png image59.png image65.jpg image63.png image64.png image68.png image66.png image67.png image69.png image70.jpg image71.png image72.jpg image73.jpg image74.png image75.png image76.jpg image77.png image78.jpg image87.jpg image79.jpg image80.png image81.png image82.jpg image83.png image84.png image85.png image86.png image94.png image95.jpg image96.jpg image97.png image98.png image99.jpg image100.png image101.png image102.jpg image88.png image89.png image90.jpg image91.png image92.png image93.png image103.png image104.jpg image105.png image106.png image107.png image108.png