Pre-Proposal_Conference_21_May_2019.pdf

DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

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Fuel Support to DoD Exercises in Indo-Pacific

Command Karen Hammack, Division Chief

2019 DLA Energy Worldwide Energy Conference May 20-22, 2019

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To provide the Department of Defense and other government agencies with comprehensive energy solutions in the most effective and efficient manner possible.

Mission Statement

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Contact Information Tanesha Price

Lead Contract Specialist

(571) 767-5012

Tanesha.Price@dla.mil

Georgia Dotson Lead Contracting Officer

(571) 767-8460 Georgia.Dotson@dla.mil

Christine Owens Logistics System Analyst

(571) 767-8477 Christine.owens@dla.mil

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Who We Are/What We Do

The DLA Energy Ground Fuels program supports the petroleum needs of the U.S. military services and federal agencies with gasoline, distillates, residuals and aviation fuel worldwide.

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Agenda

• Introductions

• DLA Energy/1.6X Indo-Pacific Command Solicitation

• Procurement Process Overview

• Contract Administration

• Offer Entry Tool, or OET

• Contract Information System, or CI)

• Q&A

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• REQUIREMENTS:

– Gasoline, Premium Unl (MUP) NSN: 9130-00-148-7104 QTY: 275,000 USG

– Diesel Fuel, Grade 2-D (DF2) NSN: 9140-00-286-5294 QTY: 419,000 USG

– Aviation Gasoline Dyed(100LL)NSN: 9130-01-531-4426 QTY: 8,000 USG

– Turbine Fuel, Aviation J(et A-1) NSN: 9130-00-753-5026 QTY: 4,585,000 USG

– Turbine Fuel, Aviation (JP8) NSN: 9130-01-031-5816 QTY: 326,000 USG

• DELIVERY MODES:

– Drums (DR) and Tank Truck with Pump (TTW)

• DELIVERY NOTES:

This solicitation is being issued to support potential military exercises in multiple countries. Contract line items are for delivery to a defined delivery region (see Attachments A and D) within a country. The specific delivery address will be specified on the DD1155 upon placement of orders.

1.6X SPE605-19-R-0217

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1.6X SPE605-19-R-0217

• CLOSING DATE:

– 14 June 2019 3:00 pm EST Ft. Belvoir, VA Local Time

• QUESTION AND ANSWER PERIOD

– 14 May 2019 through 4 June 2019 4:00 pm EST Ft. Belvoir, VA Local Time

• REQUIREMENT DOCUMENTS

– Offer Submission Package (OSP)

• ORDERING PERIOD:

– 01 December 2019 through 30 November 2024

• DELIVERY PERIOD:

– 01 December 2019 through 30 November 2024, plus 31 days after the end of the ordering period.

• FULL AND OPEN COMPETITION – IAW FAR 6.1

• CONTRACT TYPE:

– Requirement Type contracts

– Fixed-Price with Economic Price Adjustment (EPA)

• OFFER ENTRY TOOL (OET):

– Online platform, mandated use for offer submissions

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SOLICITATION OVERVIEW

Standard Form (SF) 1449

• Section B – Supplies

• Section C – Description/Specifications: (Quality Assurance Provisions: C-QAPS)

• Section E – Inspection and Acceptance: (Quality Assurance Provisions: E-QAPS)

• Section F – Deliveries or Performance

• Section G – Contract Administration Data

• Section I – Contract Clauses

• Section J – List of Documents, Exhibits and Other Attachments

• Section L – Instructions, Conditions, & Notices to Offerors or Respondents

• Section M – Evaluation Factors for Award

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Section B – Supplies (Schedule)

• B1.05 SUPPLIES TO BE FURNISHED (OVERSEAS PC&S)

(ALASKA/HAWAII) (DLA ENERGY JAN 2012)

– Quantities shown are only best estimates of required quantities.

– Requirements are for the support of military exercises. The exact delivery address is NOT listed in this Solicitation. Delivery Address will be specified in the DD1155 once a delivery order has been placed.

– Each Delivery Identification description refers to a REGION location, which can be found in Attachment D – REGIONAL MAPS 1.6X. This Map shows a geographical location assigned to each REGION location.

– Customer will give 30 days notice of initial requirement via DD1155 Form with final confirmation/changes 48 hours of expected delivery. See Section J., Attachment A.

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Section B – Supplies (Schedule)

• B19.01-2 ECONOMIC PRICE ADJUSTMENT - MARKET PRICE - POSTS,

CAMPS, AND STATIONS (PC&S) -JAPAN (JUNE 2017)

• B19.02 ECONOMIC PRICE ADJUSTMENT (OVERSEAS) (DLA ENERGY JAN

2012)

– Base Reference Price and Date

• Base market price – Base Reference Price (BRP) to be escalated weekly on Mondays based on previous weekly average

(Monday through Friday excluding any days prices are not published) of the applicable Platts reference’s daily midpoint prices.

See escalator spreadsheet Attachment B-FINAL ESCALATOR.

– Base reference prices (provided by DLA Energy) represent an overall “snap shot” view of petroleum prices in a particular market or region.

– These are “raw data” fuel prices that do not include vendor overhead, transportation or other costs.

– Potential offerors should carefully calculate, examine and include all costs prior to submitting an offer.

– The base reference date for all items issued under Solicitation SPE605-19-R- 0217 is 14 Janauary 2019.

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Publications and Subscriptions

• Platts - The predominant publication used for petroleum product pricing. Platts provides consistent fuel pricing across different region for the petroleum products used under INDOPACOM 1.6X program.

– Base market price – Base Reference Price (BRP) to be escalated weekly on Mondays based on previous weekly average (Monday through Friday excluding any days prices are not published) of the applicable Platts reference’s daily midpoint prices. See escalator spreadsheet Attachment B-FINAL ESCALATOR.

• Price Computations - Price should include the cost of the fuel, vendor differential plus all applicable taxes and fees and or Levies that are chargeable to the United States Government.

• Tax and Fee Information - Offerors shall not include in their offer prices, including in the prices of any subcontractor, any taxes from which the United States Government is exempt. See DFARS 252.229-7000, INVOICES EXCLUSIVE OF TAXES OR DUTIES (JUN 1997) for more information.

• If the United States Government is exempt from paying any taxes levies and or fees, it shall not be included in the offer price.

• It is the responsibility of the vendor to know the appropriate taxes, fees and levies.

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Publication

Base market price – Base Reference Price to be escalated weekly on Mondays based on previous weekly average (Monday through Friday excluding any days prices are not published) of the applicable Platts reference’s daily midpoint prices. See escalator spreadsheet Attachment B-FINAL ESCALATOR.

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Indonesia a

Region 20:

Central Java

Region 18: Sumatra

Region 23: Other States

Region 21:

East Java and Bali

Region 19:

West Java

Region 22: Borneo

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Thailand aRegion 13: Central Thailand

Region 14: South Thailand

Region 11: North Thailand

Region 12: Northeast Thailand

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Malaysia

Region 29: South Malaysia

Region 17: East Malaysia

Region 15: Central Malaysia

Region 16: North Malaysia

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a Region 4: Mindanao and Related Islands

Philippines

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aRegion 3: Visayas

Region 2: Luzon Related Islands

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aa

Region 26: North Luzon

Region 24: Central Luzon

Region 25: South Luzon

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Japan

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Section C - Description/Specifications:

(Quality Assurance Provisions: C-QAPS)

• C1.02 Assist Database of Specifications (Dec 2016) http://quicksearch.dla.mil/

– Repository for military specifications

• Evaluation Criteria

– Full and complete certificate of analysis

– Correct test methods and data reporting

– Exception requests http://quicksearch.dla.mil/

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(Quality Assurance Provisions: C-QAPS)

• Premium Gasoline, MUP

• Quality Assurance Provision C16.69-3

• Specific Properties

– Octane Ratings

– Vapor pressure

– Oxygenates

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(Quality Assurance Provisions: C-QAPS)

• Diesel Fuel, DF2

• Quality Assurance Provision C16.18-2

• Specific Properties

– Cold Flow Properties

– Stability

– Water

– FAME

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(Quality Assurance Provisions: C-QAPS)

• Aviation Turbine Fuel, JA1/JP8

• Quality Assurance Provision C16.09(JA1), C16.64-1(JP8)

• Specific Properties

– Thermal Stability

– MSEP

– FAME

– Additives

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(Quality Assurance Provisions: C-QAPS)

• Aviation Gasoline,

• Quality Assurance Provision C16.15

• Specific Properties

– Vapor Pressure

– Distillation

– Oxidation Stability

QUALITY BRIEF

QAP E1 Contractor Inspection System

Requires Quality Control Plan/Inspection System

– Covers Operations Specific To Product

– Provides Minimum Sampling and Testing Requirements, Sample Retention, and Definition of Test Series (Tables I, II, & III)

– Records To Be Maintained

NOTE: In PC&S (Direct Delivery) contracts this clause only to be used in conjunction with “Aviation” products or those products being delivered via waterborne transportation.

QAP E4 Inspection & Acceptance

• Used only for contracts involving Barge or Tankers

• Oversight Performed By QAR

• KTR to Advise QAR Of Requested Inspection Date

• Provides Contract Specific Information

• Acceptance As Noted, Either FOB Origin Or Destination

• List Of Assigned Inspection Office To Be Provided KTR

FAR 52.246-2 Inspection & Supplies

• Contractor Responsible For Quality To FOB Point

• Government Has The Right To Inspect And Test Supplies

Called For In the Contract

• Government Failure To Inspect And Accept Or Reject The

Supplies Shall Not Relieve The Contractor From Responsibility, Nor Impose Liability On The Government For Non-Conforming Supplies

• The Contractor Shall Provide And Maintain An Inspection System Acceptable To The Government Covering Supplies Under This Contract

QAP E12 Point of Acceptance

DLAD 52.246-9029

Specifies where acceptance of supplies will occur, either at FOB Origin or FOB Destination locations.

QAP E18.01 Inspection System

• Records on product supplied to the U.S. Government shall be complete and available to the Government during the performance of this contract.

• The Government reserves the right to perform Quality Inspection at all times and places.

• Federal Acquisition regulation (FAR) requires that such records be maintained for a period of 4 years if this contract contains any of the following clauses: AUDIT, SEAL BIDDING, AUDIT

NEGOTIATION, EXAMINATION OF RECORDS BY THE

COMPTROLLER GENERAL.

• The contractor shall furnish samples of each product at the request of and in the manner and the place designated by the Quality Representative.

QAP E35 Non-conforming Supplies & Services

• Product Found Off-Spec Before Delivery

• KTR feels Product Is Useable

• KTR requests Deviation/Waiver from Contracting Officer

• Contracting Officer contacts DLA Energy BQ/BP for guidance

• DLA Energy Determines Whether Product Is Acceptable

• Equitable Price Adjustment (EPA) Negotiated

• Product Found Off-Spec After Delivery

• Found By Government Testing

• DLA Energy Initiates Claim

• Minimum $250.00 Processing Fee Plus EPA

QAP E37: Source Restriction & Source InspectionProduct Found Off-Spec Before Delivery

• Source Restriction:

Contracting Officer May Require After A 10 Day Written Notice The

KTR Designate A Single Source Of Supply KTR Must Provide The Address Of The Terminal Or Loading Point To Be Used KTR May Change Suppliers After Written Approval of The Contracting Officer

• Source Inspection:

If Serious Quality Problems Arise The CO Has The Right Change The Inspection Point From Destination To Origin Clauses Relating To Origin Shall Be Incorporated Source Restriction Will Be Mandatory For All Items

Section F – Deliveries or Performance

• 52.211-16 VARIATION IN QUANTITY (APR 1984)

• A 10% +/- shall apply to each delivery order

Section G – Contract Administration Data

• G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA ENERGY

JAN 2017)

– Alternate payment method if Electronic Funds Transfer (EFT) Offeror shall indicate below the complete mailing address (including the nine-digit zip code) to which remittances should be mailed if such address is other than that shown in Block 17a (SF 1449) for commercial items.

• G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL

RESERVE WIRE TRANSFER SYSTEM (DLA ENERGY JAN 2012)

– The bank designated as the receiving bank must be capable of receiving Federal wire transactions via either a SWIFT Code or an IBAN.

• G150.07-2 SUBMISSION OF INVOICED FOR PAYMENT (OVERSEAS PC&S) (DLA

ENERGY JAN 2012)

– This contract is for overseas fuel deliveries for posts, camps, and stations.

Invoices will be paid on the basis of the Contractor’s delivery to the point of first receipt by the Government.

Section I – Contract Clauses

• FAR 52.222-50 -- Combating Trafficking in Persons Alternate I (Jan 2019) The United States Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause. Contractors, contractor employees, and their agents shall not—

– (1) Engage in severe forms of trafficking in persons during the period of performance of the contract;

– (2) Procure commercial sex acts during the period of performance of the contract;

– (3) Use forced labor in the performance of the contract;

– (4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee's identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority;

Note: Read clause in its entirety.

• FAR 52.252-2 Clauses Incorporated By Reference (Feb 1998)

– This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: https://www.acquisition.gov/

• I11.01-2 ADMINISTRATIVE COST OF TERMINATION FOR CAUSE –

COMMERCIAL ITEMS (DLA ENERGY FEB 1996)

– The Contractor agrees to pay all administrative costs associated with a contract termination action. The minimum amount the Contractor shall pay for each termination action is $500. This payment for administrative costs is in addition to any excess re-procurement costs and any other remedies or damages resulting from the termination.

https://www.acquisition.gov/

• I186 PROTECTION OF GOVERNMENT PROPERTY AND SPILL

PREVENTION (DLA ENERGY FEB 2009)

• The Contractor shall use reasonable care to avoid damaging or contaminating existing buildings, equipment, asphalt pavement, soil, or vegetation (such as trees, shrubs, and grass) on the Government installation.

• The Contractor shall take all measures as required by law to prevent oil spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying or dumping into or onto any land or water).

• I209.09 EXTENSION PROVISIONS (DLA ENERGY JAN 2012)

• The Government shall have the right to extend this contract on the same terms and conditions one or more times for a total of no more than six months. Notice of contract extension will be furnished to the Contractor not later than 30 days prior to expiration of the contract ordering period.

Section J – List Of Attachments

• Attachment A_ Schedule

• Attachment B_ Final Escalator

• Attachment C_ Offeror Submission

Package

• Attachment D_ Regional Maps 1.6X

• Attachment E_ AMPS Role Guide

• Attachment F_ Requesting the OET

Vendor Role in AMPS Guide

• Attachment G_ PCS OET Vendor Guide

Section L – Instructions, Conditions, & Notices to Offerors or Respondents

• FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)

– Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

• FAR 52.214-35 Submission of Offers in U.S. Currency (Apr 1991)

– Offers submitted in response to this solicitation shall be in terms of U.S.

dollars. Offers received in other than U.S. dollars shall be rejected.

Section M – Evaluation Factors for Award

• FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

‐ The Government will award a fixed-price requirements contract with economic price adjustment resulting from this solicitation using the FAR 15.101-2, Lowest Price Technically Acceptable (LPTA) source selection process, to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government. All non- price factors must be rated Acceptable to be eligible for award. Each line item will be evaluated and awarded independently from all other line items. The Government reserves the right to make multiple awards resulting from this solicitation. All line items included herein will be evaluated on a line-by-line item basis and awarded to the Lowest Priced Technically Acceptable offer on a line-by-line item basis. The following factors shall be used to evaluate offers:

‐ FACTOR 1: PRICE

‐ FACTOR 2: TECHNICAL CAPABILITY

‐ FACTOR 3: PAST PERFORMANCE

• FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

‐ FACTOR 1: PRICE

‐ Evaluation of price for each CLIN will be made by determining the total estimated price for that CLIN. For evaluation purposes, total estimated price will be determined as follows:

‐ The offered unit price per gallon for each individual CLIN will be multiplied by the estimated quantity stated in the solicitation schedule B1.05. The resultant price will be the total offer price that the Government will evaluate for purposes of contract award. Lowest price technically acceptable will be determined on a line item-by-line item basis.

• FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

‐ FACTOR 2: TECHNICAL CAPABILITY

‐ The Government will evaluate an offeror's technical capability on an

Acceptable/Unacceptable basis. In order to be considered for award, an offer must be technically acceptable. An offeror must meet or exceed the technical capability standards as follows:

‐ a. Acceptable: An offeror’s proposal will be rated technically acceptable if it meets the minimum requirements of the Solicitation, including the requirement schedule, located in Attachment A - Schedule, product specification requirements in Section C, and delivery requirements in Section F.

‐ b. Unacceptable: An offer will be deemed technically unacceptable if the offer does not meet the minimum requirements of the Solicitation.

‐ Note: Any offeror who receives a technical rating of unacceptable after final proposal revisions will not be eligible for award. The Government may conduct a pre-award survey of the offeror’s resources to verify technical capability and to assist with the Responsibility Determination as defined in FAR 9.104-1.

• FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

‐ FACTOR 3. PAST PERFORMANCE

‐ In accordance with FAR 15.304(c)(3)(iii), the Contracting Officer has determined that past performance will be evaluated. The Contracting Officer elects to consider past performance as an evaluation factor, and shall be evaluated in accordance with FAR 15.305(a)(2).

‐ a. The Government will review the offeror’s recent and relevant past performance.

Recent past performance is defined as having occurred within three (3) years prior to the solicitation issuance date. Relevant past performance is defined as past performance that is similar in scope, complexity, and dollar value to the subject procurement.

‐ b. In accordance with FAR 15.305(a)(2)(iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

‐ Note: The Government reserves the right to consider any information available to it in evaluating an offeror’s past performance.

OFFER ENTRY TOOL (OET)

• OET GUIDE AND OVERVIEW

OET Link - https://offerwizard.dla.mil/epst_oet/oet.html https://offerwizard.dla.mil/epst_oet/oet.html

Contract Information System (CIS) https://cis.energy.dla.mil/pcs cis/main.html https://cis.energy.dla.mil/pcs%20cis/main.html

First Time Access

For assistance with registration in the PCS OET application. Contact the DLA Energy Direct Delivery Tech Team to register:

(DESCDirectDeliveryTechTeam@dla.mil)

Access to the OET is granted through the DLA Account Management and Provisioning System (AMPS). https://amps.dla.mil

Prospective fuel Vendors view DLA Energy Solicitations from Federal Business Opportunities (FedBizOps.gov - https://www.fbo.gov/), as indicated on the DLA Homepage.

mailto:DESCDirectDeliveryTechTeam@dla.mil https://amps.dla.mil/ https://www.fbo.gov/

QUALITY POC

DLA ENERGY Quality Operations Division

DLA Energy-QA - Points of Contact Dana L. Davidson: PC&S/BUNKERS Phone (703) 767-8381 Email: Dana.Davidson@dla.mil

Richard Knapp: Chief Quality Operations Phone (703) 767-8738 Email: Richard.Knapp@dla.mil

DLA Energy-QT - Points of Contact DLA Energy-QT - Points of Contact Renrick Atkins: Chemist/Acquisition Support Phone (703) 767-8354 Email: Renrick.Atkins@dla.mil

Michael Meredith: Chemist/Acquisition Support Phone (703) 767-1846 Email: Michael.Meredith@dla.mil

Dan Baniszewski: Chief Product Technology Phone (703) 767-8340 Email: Dan.Baniszewski@dla.mil mailto:Richard.Knapp@dla.mil

Questions

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