Attachment_VI_-_SPR_Questions_and_Answers.pdf

DLA SPR Bryan Mound RFP Questions and Answers Page 1 of 3

Defense Logistics Agency

SPE60420R0400

Attachment VI

SPR Questions and Answers

Any questions submitted and not addressed below have been determined to be exceptions to the Solicitation. Please submit them with your proposal for determination.

1. Have any specific Covered Defense Information been identified that must be protected by DFARS clause 252.204-7012?

DLA Response: Customer account information must be protected by DFARS clause 252.204- 7012.

2. Page 16, I801.01 NOTE 2: In the “event of a drawdown, not simply exceeding the upper bound of the bandwidth, the contractor will be compensated in accordance with paragraph (c) below.”

[(A)] Does this imply a scenario for usage over the bandwidth, regardless of reason, may not be paid? [(B)] Please explain if there is any difference in costing Excess Energy, for any reason, beyond the Adder value.

DLA Response:

[(A)] I801.01NOTE 2 is in direct reference to a drawdown as opposed to usage above the bandwidth during times when a drawdown is not in effect.

[(B)] Yes. In accordance with I801.01, NOTE 4: For Excess Energy during a time when a drawdown is in effect, the price paid by the Government would be the price as reflected in the existing formula (i.e., the market price plus $.00075/kwh) PLUS a pass through of losses and ancillaries for the excess energy.

3. Our definition of ancillaries is inclusive of all non-utility charges, ancillary services arising from uplifts, services, congestion, and other ISO charges or administrative fees incurred in connection with delivery of energy. Is this consistent with DLA’s definition?

DLA Response: DLA’s definition remains solely with the ISO’s definition, in this case (ERCOT). We purposely do not identify all of the ancillaries because, a) they get reviewed annually, and b) they are not all applicable. It is the vendors decision which to consider applicable. In accordance with the solicitation, clause C800, paragraph (a) STATEMENT OF WORK. The Contractor shall supply electricity and any ancillary services required to deliver electricity to the point of delivery and for the scheduling and coordination of the delivery of electricity to the service point for each account under the contract. ERCOT defines Ancillary Services, as well as Regulation Services at http://www.ercot.com/glossary.

4. Page. 5 (b) INVOICE AND PAYMENT (5) Demand information for each account number and ESID (broken down by Peak, Off-Peak, 4CP peak, 4NCP, Semi-Peak if applicable).

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The demand information shall also include date and time of occurrence. Is this asking for all applicable billing data provided by the respective Utility usage transaction file?

DLA Response: Yes. All applicable demand information provided by the utility for each account number and ESID (broken down by Peak, Off-Peak, 4CP Peak, 4NCP, Semi-Peak), including the date and time, shall be included on the invoice in accordance with solicitation, Section C, C800 (b)(5).

5. Will the Government allow the information in the sections below to be provided in a separate spreadsheet from the invoice?

(3) Total consumption for each account number and ESID (broken down by Peak, Off- Peak, Semi-Peak if applicable). (5) Demand information for each account number and ESID (broken down by Peak, Off-Peak, 4CP peak, 4NCP, Semi-Peak if applicable). The demand information shall also include date and time of occurrence.

DLA Response: Yes. The Government will accept total consumption broken down by peak, Off- Peak, Semi-Peak, if applicable to be provided in an excel spreadsheet in accordance with C800(b)(9) “supporting documentation is required”.

6. Can the government please confirm the point at which the product could change from Fixed to an Index? How would that process work?

DLA Response: In accordance with I801.01, if, in any month, the consumption of electricity falls outside the contract bandwidth for any line item, there shall be an adjustment to the contract price. If, in any month, an Energy Deficiency occurs, an Energy Deficiency Adjustment shall be made; or if, in any month, Excess Energy is consumed, an Excess Energy Adjustment shall be made. Specific details and calculations around the adjustments are in I801.01

7. In Section I1.20-1 of the Clauses & Provisions incorporated by reference, what does the

Government consider as CUI/CDI per DFARS 252.204-7012?

DLA Response: Customer account information must be protected by DFARS clause 252.204- 7012.

8. Have there been official executive orders since March 2018 (for this location) and what the process for notifying SUPPLIER will be?

DLA Response: There have not been any official executive orders since March 2018 for this location. In the event an official executive order is issued, Strategic Petroleum Reserve will contact the SUPPLIER via email.

9. Will the Government accept a fixed price that is full requirements including the energy components they request in the solicitation and that passes through the items noted in the solicitation. This fixed price would also allow for no monthly settlement of any usage against monthly benchmark values.

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DLA Response: Please refer to Amendment 0001.

10. Per FAR 52.212-4(k), Taxes:

As this location is a federal government facility there should be no taxes applicable. Will the Government provide the winning bidder a tax exemption certificate.

DLA Response: The United States government is always exempt in accordance with Texas Administrative Code Title 34, Part 1, Chapter 3, Supchapter O, Rule §3.322 (c) (1). Certificate does not need to be provide