SPE4A521R0269_Appendix_C.pdf

Source Selection Information – See FAR 2.101 and 3.104

Solicitation Number: SPE4A5-21-R-0269 Section C: Statement of Work

Thomas Instrument Long Term Contract (LTC) Woodward Licensed Items

In Support of All U.S. Military, Foreign Military, and Non-Military Customers

1.0 SCOPE, CONTRACT DETAILS & RESPONSIBILITIES

1.1 Scope

This Statement of Work (SOW) defines the Government’s requirements for material support for a target population of National Stock Numbers (NSNs) or “items” manufactured by and licensed exclusively to Thomas Instrument (CAGEs 5H860 and 50LP4) by Woodward, Inc. (CAGEs 81873 and 60029). Thomas Instrument, or “Contractor”, shall provide the target population of items in support of all Defense Logistics Agency (DLA) worldwide customers, including Foreign Military Sales (FMS), to maintain the current supply pipeline via a DLA Direct (DD) long term contract (LTC). Items shall be shipped to DLA stock locations specified on each delivery order at the contractual Production Lead Time (PLT) for each item.

1.2 Contract Type, Term, and Administration

The resultant contract between DLA (or “Government”) and the Contractor shall be a Fixed Price Indefinite Delivery Requirements Type Contract with Prospective Price Redetermination. (FAR 16.503).

The contract has a potential 10-year duration. The contract will have a five (5) year base period with one five (5) year option to be exercised at the discretion of the Government. Notice of intent to exercise the option shall be furnished to the Contractor in writing within twelve (12) months of contract expiration of the base period. The preliminary notice does not commit the Government to an extension.

DLA Aviation, located in Richmond, VA, will be responsible for contract administration.

1.3 Pricing

(1) Pricing period options: 2 pricing periods (base and option).

(2) Economic Order Quantities (EOQs) may be proposed by the Contractor to ensure optimal ordering quantities. Tiered range pricing may also be proposed for consideration.

2.0 SYSTEM INTERFACES AND CONTRACT ORDERING

2.1 Electronic Data Interchange (EDI) is the exchange of routine business transactions in a computer-processible format, covering such traditional applications as inquiries, planning, purchasing, acknowledgements, pricing, order status, scheduling, test results, shipping and receiving, invoices, payments and financial reporting. Additional standards cover interchange of data relating to security, administrative data, trading partner information, specifications, contracts, production data, and distribution and sales activities.

The American National Standards Institute (ANSI) X12 Standard will be utilized for formatting the EDI transactions. Information regarding EDI, ANSI X12 transactions, and Defense Automated Addressing System (DAAS) approved Value-Added Networks (VANs) can be obtained from the DAAS website at https://www.transactionservices.dla.mil/daashome/edi.asp. Value Added Networks (VANs) are private network providers that facilitate EDI services.

EDI Transactions

a. EDI 850 Delivery Order (DO)

b. EDI 856 Shipment Notice/Manifest Transaction Set

c. EDI 997 Functional Acknowledgement

DLA will submit delivery orders to the Contractor via EDI Transaction 850. Ordering will begin on the effective date of the contract. The obligation of the parties and terms and conditions will remain in effect for any order that remains open after the expiration date of the final ordering period of the contract.

As the data sharing and communication processes are further defined during contract implementation, the EDI transactions required as listed above may be modified or supplemented through mutual agreement of the parties via bilateral contract modification.

Subject to mutual agreement, the Contractor shall use (or upgrade to) the latest EDI transactions as they become available.

2.2 DIBBS - In addition to EDI submission, delivery orders will be available through the DLA Bid Board System (DIBBS) website at https://www.dibbs.bsm.dla.mil. The Contractor may set up a DIBBS account to receive email notification of orders.

2.3 VSM - Vendor Shipment Module (VSM) is a DLA, web-based system that integrates shipments into the Defense Transportation System (DTS). The Contractor shall utilize VSM to process all delivery orders. The Contractor shall create a VSM profile. To create a profile, contact the DLA Distribution (Code: TOT (1-800-456-5507)) which will assign a unique Username and Password to access the website at https://vsm.distribution.dla.mil/net. The Military Shipping Label (MSL) and carrier information/shipping instructions should be available in VSM within 24 hours of initial shipment registry. The carriers chosen by the Government will be responsible for shipping from the consolidated container point (CCP), port of embarkation (POE) or Freight Forwarder point to the OCONUS customer destination.

2.4 iRAPT - Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT), formerly Wide Area Workflow (WAWF), is a secure web-based system for electronic invoicing, receipt and acceptance. Access https://wawf.eb.mil/ for additional information on getting setup in iRAPT/WAWF. Additionally, the Contractor shall have an account in the Systems for Award Management (SAM) at beta.sam.gov in order to register in https://wawf.eb.mil/

WAWF at https://wawf.eb.mil/.

2.5 All DLA major subordinate commands (MSCs) listed below may issue and administer orders for contract NSNs listed in Appendix A:

a. DLA Aviation, Richmond, VA

b. DLA Troop Support, Philadelphia, PA

c. DLA Land and Maritime, Columbus, OH

Ordering authority for any additional DLA or Military Service may be added by bilateral modification to the contract.

2.6 Payment Office

The Payment office set forth in Block 12, Page 1 of the contract is applicable to all individual delivery orders.

2.7 Freight on Board (FOB), Inspection/Acceptance (I/A), and Place of Inspection (PIC)

a. FOB: Origin (see FAR Clause 52.247-30, F.O.B. Origin, Contractor’s Facility)

b. I/A: Destination or Origin; designation on Quality Matrix, Appendix B, Place of Inspection.

c. PIC: Same as Block 7, Page 1 of delivery orders

2.8 Shipping Addresses

The Contractor shall utilize DLA’s VSM (Section 2.3) for all DOs in order to obtain current shipping addresses.

2.9 Partial Quantity Deliveries

The Contractor is authorized to deliver partial quantity shipments and/or early shipments provided there is no additional cost to the Government. However, unless the Contractor is specifically directed otherwise, the partial shipments must be shipped against the delivery order with the earliest delivery date. This statement does not apply to Government-requested expedites where an additional fee may apply.

2.10 Cancellations

Delivery order cancellations shall be in accordance with FAR 52.249-2, Termination For Convenience of the Government (Fixed-Price) (April 2012).

3.0 ADDITION AND DELETION OF ITEMS

3.1 Addition of Items

DLA or the Contractor may propose the addition of items to the contract. All items that are candidates for addition are subject to Government review and approval. Addition of items shall be executed via bilateral modification.

3.2 Deletion of Items

The Government may request deletion of items from the contract at any time due to changes in quality or technical requirements, changes in demand, obsolescence, or other situations where it is in the best interest of the Government to remove items from the contract. The Contractor is to notify the Contracting Officer of any item deemed to be obsolete, unavailable, out of production or superseded and may recommend the deletion from the contract. The notice shall include complete information as to appropriate superseding item, substitution, or alternate item, and how such item meets the fit, form, function, and interchangeability requirements of the item being replaced. If an obsolete item has no replacement, the notice shall include information concerning the availability of alternate sources or substitute. When deletion of items is deemed necessary by the Government, deletion shall be executed via unilateral modification. The Contractor shall continue to accept orders for any deleted items until issuance of a bilateral modification that deletes them, or for any duration specified by that modification. Deletion of items under this provision is not subject to the Termination for Convenience provision of this contract, FAR Clause 52.249-2, and will not otherwise result in any liability by the Government to the Contractor.

4.0 CONTRACTOR RESPONSIBILITIES

4.1 Technical Requirements

4.1.1 Item Descriptions

All items delivered under this contract shall be provided in strict compliance with the applicable Procurement Item Description (PID) requirements. The Contractor is responsible for notifying the Government if the part number or technical data (including specification and drawing revisions) are different from the information cited in the PID. Until the Government has approved such a change, the Contractor shall provide the product in accordance with the PID.

4.1.2 Inspection/Acceptance (I/A)

I/A Origin DCMA source inspection is a requirement when designated by DLA Aviation.

Items requiring origin inspection are identified in the Quality Matrix (Appendix B) in the Place of Inspection (PIC) column and are subject to change throughout the term of the contract. It will be the Contractor’s responsibility to contact

DCMA to schedule an inspection at the plant.

I/A Destination NSNs requiring destination inspection are identified in the Quality Matrix (Appendix B) in the PIC column and are subject to change throughout the term of the contract. DLA will be responsible for quality assurance and inspection at the final destination of the order.

4.1.3 Critical Safety Items (CSI)

CSI requirements are identified in the Quality Matrix (Appendix B).

4.1.4 First Article Test (FAT)

One item (NSN: 1650-01-154-2745) with FAT requirements is included in the initial contract population. FAT requirements for NSN 1650-01-154-2745 have been waived for the life of the contract by the Aviation Engineering Support Division. FAT requirements specific for items added to the contract will be addressed on an item by item basis. FAT requirements are identified in the Quality Matrix (Appendix B). FAT or First Article Inspection or any other type of DLA-required testing will be accounted for on separate line items for the impacted NSN.

4.1.5 Warranty and Item Returns

Applicable warrant information is detailed in FAR clause 52.246-17 and DFARS clause 252.246-7001.

4.2 Packaging and Marking Requirements

In addition to the information outlined in the section below, packaging and marking requirements for each NSN is listed in the Packaging Matrix (Appendix B).

4.2.1 Packaging Requirements

(a) Packaging requirements, as specified in the Packaging Matrix (Appendix B), shall be IAW ASTM D-3951, Standard Practice for Commercial Packaging, when Column “First Dest Pkg” is marked with a “Y” or shall be IAW MIL- STD-2073-1, Standard Practice for Military Packaging, when Column “First Dest Pkg” is marked with an “N”.

(b) Unit of Issue (UI) and Quantity Unit Pack (QUP) – Contractor shall provide material in the Unit of Issue and Quantity Per Unit Pack (QUP) as identified in the Quality Matrix (Appendix B).

(c) Prohibited cushioning and wrapping materials: Use of asbestos, excelsior, newspaper, shred paper (all types, including wax paper and computer paper), and similar hygroscopic or non-neutral materials and all types of loose-fill materials, including polystyrene, is prohibited for application such as cushioning, fill, stuffing, and dunnage. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material.

4.2.2 Marking Requirements

All unit, intermediate and shipping containers shall be marked in accordance with

MIL-STD-129R.

MIL-STD-129 establishes requirements for contractors that ship packaged materiel to the Government to provide both linear bar codes and two-dimensional (2D) symbols on shipping labels. Shipping labels with 2D symbols are referred to as Military Shipping Labels (MSL) and are required on all CONUS and OCONUS shipments.

(a) MIL-STD-129 provides numerous illustrations of what should be bar-coded and the recommended placement of the bar code. Further information is available on the DLA Packaging Web Site at:

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logi stics/Packaging.aspx

(b) PIID and MIL-STD-129 label marking requirements. The FAR has been amended to implement a uniform award identification system. This uniform numbering system is referred to as the Procurement Instrument Identification (PIID). For current DFARS compliant DOD contracts, cite the 13-character PIID (e.g. SPE8EJ16F0001) on the MIL-STD-129 label as the contract marking.

Wood Packaging Material (WPM) - Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, crates, frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried(HT/KD) (continuous at 56 degrees Centigrade for 30 minutes) standard in DOD Manual 4140.65-M"Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material(WPM)". WPM must be stamped or branded with the appropriate certification markings as detailed in DOD 4140.65- M and be certified by an accredited American Lumber Standards Committee (ALSC)-recognized agency. The WPM certification markings must be easily visible, especially in pallet loads, to inspectors.

Palletization– Palletization shall be in accordance with MD00100452, REVISION C, DATED 09/2016 found at http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics /Packagng/Palletization.aspx. Among the required pallet’s characteristics are winged slides and four-way entrance. Complete specification of the acceptable pallets can be found in Part 9 of ANSI MH1.

Electro-Static Discharge (ESD) – If vendors/contractors providing Electro-Static Discharge (ESD) sensitive items encounter a situation in which the packaging requirements in the contract reflect ASTM-D3951 and do not reflect MIL-STD- 2073 Military ESD packaging (i.e. Method of Preservation GX, etc.)

requirements, then the vendor/contractor must contact the contract issuing agency (i.e. DLA Land and Maritime, DLA Aviation, DLA Troop Support) to seek clarification for the proper packaging requirements.

Hazardous Materials - Packaging and marking of hazardous material (HAZMAT) items shall be in accordance with requirements detailed in MIL- STD-2073-1. The contractor shall identify any HAZMAT items and prepare Safety Data Sheets (SDSs) in accordance with the FED-STD-313E.

Shelf Life - The contractor shall use the applicable shelf-life paragraphs and table in MIL-STD-129R to apply either Type I or Type II shelf -life markings for an item’s unit, intermediate and shipping containers. Contractors will ensure that at least eighty-five percent (85%) of the shelf-life requirement is remaining when received by the first government activity.

4.3 Surge and Sustainment

If surge and sustainment requirements are identified by the Government at any time during the life of the contract, surge quantities will be fulfilled at the unit price of the item at the time the requirements are ordered.

5.0 CONTRACT CLOSEOUT AND EXIT

Contract closeout is the period before the expiration of the contract on its own terms or execution of one of the termination clauses in the contract.

Other than in the event of termination, contract closeout shall begin at least 24 months prior to the final expiration of the contract. DLA shall notify the Contractor 12 months prior to the end of the base or option period of their intent to either continue to contract or pursue a different concept.