SP4705-15-R-2004InteriorPestControlcombined_synopsis.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6 and 15 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation (SP4705-15-R-2004) incorporates provisions and clauses in effect through Federal

Acquisition Circular 2005-78, effective December 26, 2014. This acquisition is 100% Small Business

Set-Aside (Numbered Note 1 applies). The applicable North American Industry Classification Standard

Code is 561710 and the small business size standard is $11,000,000.00. The award will be in accordance with FAR part 8 and 19. The solicitation will result in a firm-fixed price contract with a base year and with four (4) sequential one (1) year options. Please submit all questions in writing to the

Point of Contact by Feb 27, 2015. All future information about this acquisition, including solicitation amendments will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition.

The intention of this solicitation is to obtain pest control and interior pest management services at the

Andrew T. McNamara Headquarters Complex which includes the Headquarters Complex (HQC), Building 2462, to include the Material Receiving Screening Facility (MRSF), Building 2480, and the

Child Development Center (CDC), Building 2468 located at 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6220 by a firm fixed-price contract. The period of performance is a base year with four (4) sequential one (1) year options.

The Contractor shall furnish all labor, management, supervision, tools, materials, equipment, transportation, and pest management services necessary to perform work in accordance with general craft and industry standards, applicable laws regulations, codes, Federal specifications.

Clauses: The full text of clauses may be accessed electronically at www.acquisition.gov/far. The following clauses and provisions apply to this solicitation: 52.252-2, Clauses Incorporated by Reference

(Feb 1998); 52.212-4, Contract Terms and Conditions Commercial Items (Mar 2009); 52.217-8 Option to Extend Services (Nov 1999); 52.217-9 Option to Extend the Term of the Contract (Mar 2009) 52.212-

5, contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial

Items (Dec 2009) 52.219-6, Notice of Total Small Business Set Aside (Jun 2003); 52.222-3, Convict

Labor (June 2003); 52.222-19, Child Labor Cooperation with Authorities and Remedies (Aug 2009);

52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007);

52.222-35, Equal Opportunity for Special disabled Veterans, Veterans of the Vietnam Era, and Other eligible Veterans (Sep 2006); 52.222-36, Affirmative Action for Workers with Disabilities (June 1998);

52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other

Eligible Veterans (Dec 2001); 52.225-1 Buy American Act-Supplies (June 2003), restrictions on Certain

Foreign Purchases (Mar 2009); 52.232-33, Payment by Electronic Funds Transfer Central Contractor

Registration (Oct 2003); 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998);

52.212-1, 52.212-2 Evaluation-Commercial Items, Instructions to Offerors Commercial Items (Jan

2006); 52.212-3, Offeror Representations and Certification Commercial Items (Mar 2005)’ 52.233-1 http://www.acquisition.gov/far

Disputes (Jul 2002) 52.215-5, Facsimile Proposals (Oct 1997) Solicitation Provisions Incorporated by

Reference

SITE VISIT

A Site Visit has been scheduled for February 25, 2015. Contractors shall notify the contract specialist, Jackie Hurse, (Jackie.hurse @dla.mil) no later than February 24, 2015 that they intend to attend the Site

Visit. Participants shall meet at the front entrance of the HQC no later than 10:30 a.m., February 25, 2015. Only two (2) representatives from each potential offeror are authorized to attend.

The Government does not intend to conduct individual site visits; therefore, offerors wishing to inspect the site should attend in accordance with the aforementioned guidelines of this section.

Please arrive at the front gate of Defense Logistics Agency (DLA) at 8725 John J. Kingman Road, Fort

Belvoir, VA at least 15 minutes prior to the arranged time in order to secure a visitor pass. Limit the number of attendees to no more than two representatives from each company. To gain access to the installation you will need to have a government issued ID (e.g. drivers license, state issued photo ID) for every individual, and vehicle registration and insurance for each vehicle. Once you have entered the gates, proceed to the flags to check in the building. LCDR Jackie Hurse will be the point of contact for the site visit at (703)767-0468. Please note the site visit is only designed to allow interested parties the opportunity to visit the facility for viewing of the building, structures and related systems and equipment at DLA Headquarters Complex. Prior to a site visit be scheduled, company must provide to the Contract

Specialist: Company Name, Full Name(s) (no more than two (2) persons per company for the site visit), SSN(s), Date of Birth, and Cage Code, no later than February 24, 2015, 11:00 a.m.

All offerors wishing to submit a proposal subsequent to this solicitation described herein must be registered in the SAM database or risk their otherwise-timely proposal being considered non-responsive regardless of its completeness, timeliness or other salient considerations. Offereors are encouraged to obtain further information on SAM registration at the following website https://www.sam.gov.

Hard copies of the solicitation document will not be available. All future information about this acquisition, including solicitation amendments, will be also distributed solely through Federal Business

Opportunities website at www.fedbizopps.gov. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. This acquisition is a

Total Small Business Set-Aside.

FAR 52.212-1, “Instructions to Offerors--Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical, Management

Capability, Past Performance and Price:

1. Technical

2. Management Capability https://www.sam.gov/ http://www.fedbizopps.gov/

3. Past Performance: Offerors are required to submit a Past Performance Questionnaire listing relevant and recent examples of past performance.

4. Price: Offerors shall submit a firm fixed price (FFP) proposal-pricing schedule in MS Excel spreadsheet unprotected format.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Award will be made to the vendor whose proposal offers the best value to the Government based on the requirement and the established evaluation factors.

ADDENDUM TO FAR CLAUSE 52.212-1- INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

SPECIAL NOTICE (1) This is a Firmed Fixed Price contract.

1. Submission of Offer. The offeror shall submit signed and dated offer to the following e-mail addresses: jackie.hurse@dla.mil at or before the exact time specified in this solicitation (see block 8).

Only an offer submitted on the Standard Form 1449 will be accepted.

Offer must contain the following:

a. The offeror shall submit a consolidated quote that clearly demonstrates compliance and understanding of the terms and conditions of this solicitation and can be evaluated without additional explanation or information. The Government may make a final determination regarding the acceptability of a quote solely on the basis of the proposal submitted without conducting discussions. However, the

Government reserves the right to hold negotiations with the offeror.

b. The proposal shall be submitted via mail or electronically via email.

c. Period of Acceptance of Offers: the offeror agrees to hold prices firm for 90 days.

d. Representations and Certifications. The offeror must complete and submit the required representations and certifications mailto:jackie.hurse@dla.mil

The Proposal shall be organized into two (2) volumes in separate PDF format.

VOLUME TITLE NO. OF COPIES PAGE LIMITS

I Evaluation Non-Price

Factors: Technical, Management Capability, and Past Performance

1 electronic (PDF)

1 Original copy

1 redacted copy*

II Price 1 electronic (excel spreadsheet and pdf)

1 Original copy

1 redacted copy*

N/A

*Note: The redacted proposal must remove all reference to the company’s name.

VOLUME I – EVALUATION NON-PRICE FACTORS (Technical, Management Capability, and Past

Performance)

NOTE: Volume 1 shall not contain any reference to pricing.

1. The technical proposal section is composed of factors relating to the offeror’s ability to perform.

Offerors are highly encouraged to review the Statement of Work prior to preparing a technical proposal.

Offerors shall prepare and compile the information listed under each factor below and clearly label the response to each factor.

Technical (Page limit - 8 pages)

Technical is the primary determining factor of an Offeror’s ability to perform. Offeror shall describe how they meet or plan to meet all mandatory requirements in the respective Statement of Work

Statement (SOW) and contract clauses. Offeror shall include a discussion of anticipated or potential difficulties and problem areas with recommended approaches for their resolution. The Government will review proposals to determine whether or not that Offeror has adequately demonstrated an ability to meet or exceed the Government’s requirements.

The Technical Proposal will be evaluated on the basis of the feasibility, comprehensiveness, and quality of the Offeror’s technical approach. The Offeror’s proposal must demonstrate a complete understanding of the objectives/requirements of the SOW and RFP.

2. Management Capability (Page Limit - 3 narrative pages)

Considerations and assessment for the Management Capability evaluation include the ability for offers to demonstrate effectiveness, efficiency, successful performance in the areas of project management, staffing strategy, variety of skill sets, proposed personnel, personnel qualifications based on resume submissions, identification of key personnel, hiring and retention processes and procedures, organizational structure, size, depth. In addition, available resources, lines of authority, management, and identification of the day-to-day operational point-of-contact (POC) interfacing with the Contracting

Officer Representative (COR) and communication between the vendor and the Government; the degree that offerors provide a clear and understandable management approach will be assessed.

Summary of Personnel Qualifications

The proposal shall discuss the following in reference to key personnel (project manager and entomologist):

1. Evidence of their knowledge of the skill in performing and supervising on-site staff and subcontract personnel in interior pest control services similar to those existing in the HQC building.

2. Evidence of their experience in management and operation of facilities similar in size and complexity to the HQC building and facilities.

3. Evidence of their experience in the management of pest control and the supervision of pest control personnel using a computerized maintenance management system and using computer tools for scheduling and producing reports in a complete and timely manner.

Resume: Using the format below the offeror shall provide resumes for all proposed personnel (both offeror and subcontractor personnel).

a. Full name of proposed employee

b. Proposed position

c. Education

d. Detailed description of previous ten (10) years of employment history. This description shall include the month and date began work, month and date stopped work, name of the company, position held, and summary of duties.

e. Copies of current licenses and certificates relevant to this office.

3. Past Performance (limit to three (3) references within last 3 years)

Sources of Past Performance Information:

One source of Past Performance information will be the past performance citation and reference information which is to be provided as part of the offeror’s written proposal. Past Performance information may also originate from Past Performance Questionnaires, Past Performance Information

Retrieval System (PPIRS), Contractor Performance / Assessment Reporting System (CPARS), Federal

Awardee Performance and Integrity Information System (FAPIIS) or other sources available to the

Government.

The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on the offeror’s submitted past performance contract citations. Rather, the past performance evaluation process gathers information from customers and other sources on how well the offeror performed those past contracts for purposes of assessment in order to derive a Confidence Determination

Past Performance Confidence Assessment:

Based on the offeror’s past performance information and on the findings related to relevancy, and quality, the offeror will receive a Past Performance Confidence Assessment rating. This rating corresponds to the level of confidence by the Government that the offeror will successfully perform the requirements of the solicitation.

VOLUME II – Price Factor

Price (Page Limit – As needed)

1. The Firm-Fixed Price (FFP) Proposal Pricing Schedule shall be submitted on SF 1449 or by spreadsheet. The schedule submitted in spreadsheet format shall be readable in Microsoft Excel format

(Versions 1997-2010 or later) and must be manipulable (unprotected and editable). This submission shall not be compiled or password protected; all cells and formulas shall be visible, editable and unprotected. All links and data shall be contained within the submission spreadsheet. All Proposal data shall be in a format capable of being highlighted, copied, and pasted into another application using any standard Windows software.

2. Format and Content of Price Submission

Offeror shall provide and demonstrate on SF 1449 or in Microsoft Excel format (Version 1997 – 2003 or later) the proposed Quantity, Unit, Unit Price, and for each associated CLINs. Offeror shall provide and demonstrate price for each period of performance and a cumulative total price for all periods of performance.

Offeror will be required to submit price quotes in accordance with the proposed CLIN and SubCLINs’ structure (Base Period, 2-Option Periods and Option to Extend Services). Offeror will provide firm-fixed pricing for each of the CLINs as well as a total price for the entire effort. The Government currently intends to award a contract for a 12-month base period and four sequential one year option periods, therefore the total price of the Offeror’s proposal will consider the price for all periods for all

CLINs and the total estimated price for each period to include pricing to implement an option to extend services should it become necessary.

3. Price Evaluation

In accordance with 52.215-1, the Government intends to evaluate and award without discussion.

Offerors are encouraged to submit their most favorable pricing to include discounts, terms and proposed technical and business approach in their initial response. However, the Government reserves the right to conduct discussions at its discretion. The Government may require continued performance under FAR

52.217-8 Option to Extend Services within the limits and at the rates specified in the contract. Price will be evaluated for reasonableness and completeness to ensure a realistic level of effort.

The Contracting Officer may utilize on-line reverse auctioning as a means of conducting price negotiations under this solicitation. If the Contracting Officer does not conduct a reverse auction, award may be made on the basis of initial offers or following discussions not using reverse auctioning as a pricing technique. If the Contracting Officer decides to use on-line reverse auctioning to conduct price negotiations, the Contracting Officer will notify offers of this decision.

OFFERS ARE DUE NO LATER THAN March 6, 2015, 1500 Eastern Standard Time. Offers received after this date and time will not be considered for award. The postal mailing address is DCSO, Attention: LCDR Jackie Hurse, 8725 John J. Kingman Road, Fort Belvoir, VA 22060, phone number

703-767-0468. Offers may also be faxed to (703)767-1130 or emailed to Jackie.hurse@dla.mil