Police_Uniform_SOW_to_Post.pdf

Defense Logistics Agency

Police Uniforms

Statement of Work

1. BACKGROUND

The Defense Logistics Agency (DLA) is responsible for providing a safe and secure work environment for the 5,500 employees and contractor personnel working and visiting the Headquarters Complex on a daily basis. This responsibility lies with the DLA Police Force, who has to maintain the safety of life and property of the Federal Government. These police officers have to be out fitted with uniforms and equipment to do their jobs in this environment.

2. PLACE OF PERFORMANCE

The place of performance shall be vendor’s facility.

3. PERIOD OF PERFORMANCE

Period of performance shall be twelve months from date of award, with four Option Periods.

4. SCOPE OF WORK

The vendor shall provide police uniform packages including sewing on patches, name tags, fittings and alterations. The vendor shall be located within a 30 mile radius.

4.1 POLICE UNIFORM PACKAGES

Within two (2) working days of contract award, the vendor shall contact the DLA Point of Contact (POC) to arrange fitting of uniforms. After uniform fitting, the vendor shall supply all items listed below or order equipment not in stock. DLA POC will supply police patches to be sewn on uniform items, shirts, sweaters, jackets, coats. Vendor shall provide alterations after fitting and done on vendor’s premises. Vendor shall provide police uniform packages that include all items listed below.

Please see attached checklist for Police Uniform packages

5. DELIVERABLES

Vendor shall submit to the DLA POC prior to invoicing for payment a listing of all the items in the uniform package that was provided to the police officer. Vendor shall sign the checklist along with the police officer receiving the uniform package. The purpose of the checklist is to ensure the vendor provides complete uniform packages to the Government.

6. DELIVERY PLACE

The DLA POC or designee will pick up the uniform packages from the vendor’s facility.

7 WORK HOURS

The work hours will be the vendor’s normal business hours unless 24 hour notice is provided and agreed upon by both parties for special needs, such as uniform fitting and/or pick-up. The vendor shall provide an avenue for communication and quick response.

8. TRAVEL

This requirement involves no travel by the vendor.

9. NON-DISCLOSURE AND PRIVACY ACT REQUIREMENTS

Performance of this contract may require the contractor and, perhaps, sub-contractor to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this SOW would be adverse to the interest of the Government or others. The contractor shall not divulge or release data or information developed or obtained in performance of this SOW. The contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this SOW. The limitations above do not apply to data or information made public by the Government. Further, this provision does not preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor. All contractor personnel shall fill out and sign non-disclosure agreement prior to working with DLA data. Copies of the non-disclosure agreements shall be forwarded to the project DLA POC once completed.

Contractor personnel visiting any Government facility in execution of this contract shall be subject to the Standards of Conduct applicable to Government employees. Site-specific regulations regarding access to classified or sensitive materials, computer facility access, issue of security badges, etc. will be provided as required.

All products, partial products, and associated work papers produced in the course of fulfilling this contract will be considered the property of the DLA.

10. CONTRACTOR GENERATED DOCUMENTS

Contractor personnel shall generate or handle documents that contain FOUO information, at both Government and contractor facilities. Contractor shall have access to, generate and handle classified material only at government facilities. All contract deliverables shall be marked at a minimum “For Official Use Only” (FOUO), unless otherwise directed by the Government. The contractor shall comply with the provisions of the DOD Industrial Security Manual for handling classified material and producing deliverables.

11. SECURITY PROCEDURES

All contractor personnel working on or managing this contract shall strictly adhere to DLA and DOD security policy guidelines.

12. INFORMATION SECURITY

Information given to the contractor during the life of this contract shall only be used for the purpose of carrying out the provisions of this order. Agency information marked “For Official Use Only’ or bearing other sensitivity markings shall be handled in accordance with Agency information security program regulations and shall not be divulged or disclosed without Agency permission. Requests for disclosure shall be addressed to the DLA POC.

13 RESTRICTIONS:

The contractor shall not go directly to fire and emergency services customer to create requirements unless approved by the DLA POC.

At all times, conflicts of interest shall be avoided by the contractor, subcontractors, or associated companies. Contractor shall comply with all laws and regulations governing contract conflicts of interest. Contractor shall not gain, share or make use of information on potential projects, plans, project requirements, evaluation criteria, policies, or internal policies in order to compete for work in DLA. Contractor shall make the government aware of any relationship that may appear suspect.

Because of the nature of the work to be performed under this contract, a provision setting forth an obligation to prevent and report any potential organizational conflicts of interests and to protect from disclosure of proprietary and sensitive information is applied to this contract. The contractor shall acknowledge this obligation before beginning performance of work under this contract.

14. DATA USE, DISCLOSURE OF INFORMATION AND HANDLING OF

SENSITIVE INFORMATION

The contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The contractor shall provide information only to employees, contractors, and subcontractors having a need to know such information in the performance of their duties for this project.

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the contracting officer. Contractor personnel will be required to sign a non-disclosure statement that will be kept on file during the contract period of performance.

If proprietary information is provided to the contractor for use in performance or administration of this effort, the contractor except with the written permission of the contracting officer may not use such information for any other purpose. If the contractor is uncertain about the availability or proposed use of information provided for the performance or administration of this effort, the contractor shall consult with the DLA POC regarding use of that information for other purposes.

The contractor agrees to assume responsibility for protecting the confidentiality of Government records which are not public information. Each officer or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

Performance of this contract may require the contractor to access and use data and information proprietary to a Government agency or Government contractor which is of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interests of the Government and/or others.

Contractor and/or contractor’s personnel shall not divulge or release data or information developed or obtained in performance of this contract, until made public by the Government, except to authorize Government personnel or upon written approval by the contracting officer.

The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this contract. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

All data received, processed, evaluated, loaded, and/or created as a result of this contract shall remain the sole property of the Government unless specific exception is granted by the contracting officer.

15. DATA RIGHTS

Under the provisions of the Rights in Data General Clause (52.227-14), the Government reserves all rights, including copyrights, distribution rights, and other rights for all documents, data or software developed in the performance of this contract.

16. INSPECTION AND ACCEPTANCE

Final inspection and acceptance of police uniform packages and deliverable will be performed at Defense Logistics Agency, 8725 John J. Kingman Road, Room 1501, Fort Belvoir, VA 22060.

The DLA POC is responsible for inspection and acceptance. The basis for acceptance shall be compliance with the requirements set forth in the SOW and other terms and conditions of the contract. Vendor shall correct rejected deliverable items in 5 days of rejection notice. The Government requires a period not to exceed fifteen (15) calendar days after receipt of deliverable item(s) for inspection and acceptance or rejection.

The basis for acceptance shall be in compliance with the requirements set forth in the SOW and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with applicable clauses.

The Government requires a period not to exceed fifteen (15) calendar days after receipt of deliverable item(s) for inspection and acceptance or rejection, unless otherwise specified in individual orders. Contract deliverables that receive neither a formal acceptance nor a formal rejection after fifteen (15) calendar days post submission are considered to automatically be accepted.

SUPPLY CHECK LIST

Item Qty Unit Price Total Amount

Winter gloves 1

6-pocket BDU 2

BDU Shirt 2

5-in-1 Duty Parka 1

Windbreaker jacket 1

Sweater 1

Trousers 4

Duty summer shirt 4

Duty winter shirt 4

Rain-gear jacket and pants 1

Shoes 1

8' laced boots 1

Tie 1

Coat 1

Nylon inner belt 1

Utility duty belt 1

Nylon duty belt 1

Nylon double ammo pouch 1

Leather double ammo pouch 1

Trooper hat 1

Nylon belt keepers 4

Leather belt keepers 4

Protective vest 1

Total for One Uniform Set

Total Price for X Packages