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National Defense University Student Information System Proposal Requirements
#
Group
Rank
Category
Sub-Category
Functional Requirement Text: The SIS will:
A - Out of the Box Capability
B - Out of the Box Flexibility with Vendor Configuration
C - Out of the Box + Bolt On Capability Vendor Flexibility with Configuration
D - Out of the Box + Additional Vendor Module
E - Out of the Box + Customization (Comments Required)
F - Comments (Comments Required if Customization Checked - Must estimate number of hours to complete)
G - Module
1
FUN
CRI
General
Regulatory Compliance
meet and comply with Federal and DOD records management regulations and rules.
2
FUN
CRI
General
Security Compliance
comply with all SaaS cloud-based security requirements under FEDRAMP
3
FUN
CRI
General
Security Compliance
meet Federal Information Security Management Act (FISMA) requirements and Department of Defense Information Assurance requirements • http://csrc.nist.gov/drivers/documents/FISMA-final.pdf• Security Technical Implementation Guides - http://iase.disa.mil/stigs/stig/index.html• Database V8R1 - http://iase.disa.mil/stigs/stig/database-stig-v8r1.zip• Windows 2000/XP/2003/Vista Addendum, V6R1 - http://iase.disa.mil/stigs/stig/win2k-XP-03-vistaaddendumv6r1-052107.doc• UNIX V5R1 - http://iase.disa.mil/stigs/stig/unix-stig-v5r1.pdf•Access Control V2R1 - http://iase.disa.mil/stigs/stig/accesscontrol_stig_v2R1_20071017.pdf• DoD Standard FIPS 140-2 (http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf)
4
FUN
CRI
General
Security Compliance
pass the DoD Information Assurance Certification and Accreditation Process (DIACAP). Examples of items required to pass DIACAP may include, but are not limited to: • For non CAC card users, support for DoD password requirements of a case sensitive 8+ character mix of upper case letters, lower case letters, numbers, and special characters, including at least one of each (e.g., emPagd2!).• Support a logon warning banner (e.g. This is a DoD system….) via the portal functions• Support a login audit trail, failed login count, and locking of user id’s.• At a minimum support foreign national ID setups with a two character country code suffix. An edit check verifying a suffix for a foreign national would be preferred.• At a minimum support contract user ID setups with a ‘CTR’ suffix (e.g. JohnSmith-CTR). An edit check verifying a suffix for a contractor would be preferred.• The SIS vendor should have an internal CERT incident handling process to support DoD/DAU identified issues. Additional information about the DIACAP process can be found at:• http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf• http://www.dtic.mil/whs/directives/corres/pdf/850002p.pdf• http://iase.disa.mil/eta/diacap/index.htm• http://diacapservices.com/yahoo_site_admin/assets/docs/DoDI_8500-2_IA_Control_Checklist_-_MAC_3-Sensitive_-_28_March_2008.305114455.pdf
5
FUN
CRI
General
Security Compliance
provide a highly developed and flexible security system capable of distinguishing between update, browse, and no-access at the field level. Capable of employing data encryption. Provides for security in the electronic transmission of information to and from external entities. Compliant with DOD regulations.
6
FUN
CRI
General
Security Compliance
support a timely process to fix bugs and produce security patches in accordance with the DoD policy of a 14 day turn around for category 1 vulnerabilities.
7
FUN
MAN
Academic Affairs
Academic Advising
determine if a student has met the course prerequisites and will provide a list of exceptions if not.
8
FUN
MAN
Academic Affairs
Academic Advising
view, print create, edit, archive, export and report advisement records by selected parameters based on user access parameters.
9
FUN
MAN
Academic Affairs
Academic Advising
view, print, create, edit, archive, export and report advisee lists based on user access parameters.
10
FUN
MAN
Academic Affairs
Academic Advising
view, print, enter, create, edit, track, monitor, archive, export and report student progress on selected parameters based on user access parameters. The SIS will be able to communicate the progress to students, faculty, deans, etc.
11
FUN
MAN
Academic Affairs
Academic Advising
view, print, enter, edit, modify, archive, export and report approval/nonapproval of student course selection/enrollment based on user access parameters.
12
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
allow faculty members to view their individual teaching schedules with the ability for supervisors (or other defined users) to view specific individual teaching schedules for their direct reports.
13
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
create, edit, modify, alter, archive, duplicate, export, and report requirements/parameters for planning and scheduling to generate new calendars, schedules, and offerings from sources internal and external to NDU (requirements include but are not limited to programs, courses, locations, number of seats, student mix, and priorities). (Cross functional with Enrollment Management)
14
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
create, edit, modify, alter, archive, duplicate, export, report and execute a new subject area, course and/or course offering to the current and future terms schedules with the business rules and amend on a case-by-case basis.
15
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
create, edit, modify, alter, archive, duplicate, export, report and execute different rule sets for various modes of delivery such as, face-to-face, resident, non-resident, local classroom courses, continuous learning vs. distance learning modules (for example, rule sets relating to rolling and non-rolling admissions for Web and Distance learning courses).
16
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
create, edit, modify, alter, archive, duplicate, export, report and execute global minimum and maximum class sizes for each course/section.
17
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
create, edit, modify, archive, duplicate, export, report and execute seat management via student quota/mix parameters for a group/section/seminar/course/program. (Cross functional with Enrollment Management)
18
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
create, edit, modify, archive, export and report course attributes such as credit hours, non-credit, audit, grading, CEUs, CLPs, ACE Credits, and RRPs.
19
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
forecast future course demand by customer, career field, course, and location.
20
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
manage multiple certifications and degree programs.
21
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
provide and support automatic rule based generation of academic calendars. (Cross functional with Enrollment Management)
22
FUN
MAN
Academic Affairs
Academic Planning and Scheduling
view the complete term schedule with the filter the schedule by course, by a specific course offering, by location, and by timeframe.
23
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
create, edit, modify, archive, export and report all elements of a course catalog
24
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
create, edit, modify, archive, export and report course offerings by parameters selected.
25
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
create, edit, modify, archive, export and report course offerings for a term.
26
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
create, edit, modify, archive, export and report terms of varying lengths.
27
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
search for courses by a variety of means such as: Course ID(course code and number e.g., NDU 100 or NWC 100); Partial Course ID; Course Title; key word in title and/or course description. Wildcard characters will be accepted and defined user roles will be able to assign filters to displays.
28
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
support access to catalog and program requirements information without being logged into system.
29
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog
support the display of course listings and launch a course schedule/availability view/function when selecting a course from the catalog view.
30
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Catalog and Degree Planning
create, edit, modify, archive, export and report academic requirements, course lists, requirement groups, and elective groups including non-course based program requirements.
31
FUN
MAN
Academic Affairs
Academic Planning and Scheduling: Degree Planning
create, edit, modify, archive, export and report degree plans and student progress.
32
FUN
MAN
Academic Affairs
Course Management
allow defined user roles to provide and assign pre-course materials to students (to include attachment capability) and to determine if the pre-course material has been completed.
33
FUN
MAN
Academic Affairs
Course Management
create, enter, modify archive, export and report course/class/section/seminar rosters/lists and registered student profiles (non-sensitive information only)
34
FUN
MAN
Academic Affairs
Course Management
customize a post-course letter and packet contents sent to students by course, by course offering, by individual instructor, etc.
35
FUN
MAN
Academic Affairs
Course Management
post announcements and documents to the SIS portal based upon user-defined characteristics.
36
FUN
MAN
Academic Affairs
Faculty Credentials
create, edit, modify, archive, duplicate, export and report faculty credentials, expertise, assignments, roles, and instructional approvals including for course groups/sections/seminars/courses/programs.
37
FUN
MAN
Academic Affairs
Grading and Grade Management
accommodate various grading schemes including pass/fail, alpha numeric, numeric, etc. and allow for various rule sets for determining student disposition at the end of the course (for example, course pass/fail, attrition, no show, cancellation, etc.).
38
FUN
MAN
Academic Affairs
Grading and Grade Management
calculate, archive, export and report of Grades, Grading, and GPAs for student, cohort, program, etc
39
FUN
MAN
Academic Affairs
Grading and Grade Management
create, edit, modify, archive, export and report student performance evaluations.
40
FUN
MAN
Academic Affairs
Grading and Grade Management
enter, edit, modify, archive, export and report student grades by selected parameters.
41
FUN
MAN
Academic Affairs
Grading and Grade Management
track grades (including but not limited to successful completions, failures, no shows, cancellations, etc) and to view the reason for any non-successful completion.
42
FUN
MAN
Academic Affairs
Grading and Grade Management
view grades and evaluations as a course offering is in progress.
43
FUN
MAN
Academic Affairs
Instructional Resources
create, edit, modify, alter, archive, export and report instructional/classroom resources required, recommended and requested for a group/section/seminar/course. (Cross functional with Enrollment Management)
44
FUN
MAN
Academic Affairs
Instructional Resources
view instructional/classroom resources available for facilities where a course offering is to be taught (e.g., classroom layout, internet connection, location point of contact, IT Security requirements, wireless, etc). (Cross functional with Enrollment Management)
45
FUN
MAN
Alumni, Development and Public Relations
Alumni Record--Administrative User Portal
create, edit, modify, alter and archive an alumni record for each student record.
46
FUN
MAN
Alumni, Development and Public Relations
Alumni Record--Administrative User Portal
create, edit, modify, archive, export and report standard and ad hoc certificate and degree recipient alumni records for graduate tracking. (Cross functional use in Institutional Research, Planning and Assessment.)
47
FUN
MAN
Alumni, Development and Public Relations
Alumni Record--Administrative User Portal
create, edit, modify, archive, export and report standard and ad hoc reports on current and archived an alumni records.
48
FUN
MAN
Alumni, Development and Public Relations
Alumni Record--Student/Alumni User Portal
view and submit via web interface edits, modifications, alterations, and revisions of an alumni biographic/demographic record
49
FUN
MAN
Alumni, Development and Public Relations
Alumni Services--Administrative User Portal
create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery. (Cross functional use in Institutional Research, Planning and Assessment.)
50
FUN
MAN
Alumni, Development and Public Relations
Alumni Services--Administrative User Portal
create, edit, modify, alter, archive and report alumni events/activities and provide an interface to Event Management and Planning. (Cross functional use in Institutional Research, Planning and Assessment.)
51
FUN
MAN
Alumni, Development and Public Relations
Alumni Services--Administrative User Portal
create, edit, modify, alter, archive certificate and degree recipient alumni records for graduate tracking. (Cross functional use in Institutional Research, Planning and Assessment.)
52
FUN
MAN
Alumni, Development and Public Relations
Alumni Services--Student/Alumni User Portal
request verification of enrollment, graduation, diploma, certificate, and/or official transcript and pay any applicable fees via web interface (Cross functional use to communicate with Academic Affairs)
53
FUN
MAN
Alumni, Development and Public Relations
Alumni Services--Student/Alumni User Portal
view and access alumni portal and/or contact alumni services
54
FUN
MAN
Alumni, Development and Public Relations
Alumni Services--Student/Alumni User Portal
view schedule of activities available for alumni involvement, register for events/activities and pay any applicable fees via web interface
55
FUN
MAN
Alumni, Development and Public Relations
Board Stakeholders Management--Administrative User Portal
create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery. (Cross functional use in Institutional Research, Planning and Assessment.)
56
FUN
MAN
Alumni, Development and Public Relations
Development/Fundraising--Administrative User Portal
create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery of communication for events, fundraising etc. (Cross functional use in Institutional Research, Planning and Assessment.)
57
FUN
MAN
Alumni, Development and Public Relations
External Stakeholders Management--Administrative User Portal
create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery. (Cross functional use in Institutional Research, Planning and Assessment.)
58
FUN
MAN
Communication
User-system interactions
allow interactive communication with students through the portal(for example, RSS feeds and announcements) including the provide notifications globally or to defined user groups.
59
FUN
MAN
Communication
User-system interactions
automatically notify the users via email and/or portal when they have completed admissions, registration, forms, or other NDU processes, etc.
60
FUN
MAN
Communication
User-system interactions
create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery of messages, announcements, etc. to all users or users selected by defined parameters based on user's approval level.
61
FUN
MAN
Communication
User-system interactions
support user defined roles to send emails (to include attachment capability) to selected users, user groups or all users.
62
FUN
MAN
Communication
User-System Interactions
automatically send reminders.
63
FUN
MAN
Communication
User-System Interactions
control the template for all system generated emails (by component).
64
FUN
MAN
Communication
User-System Interactions
create email groups with configure access rights; for example by component, by course,.
65
FUN
MAN
Communication
User-System Interactions
generate user specified forms and/or letters from the database.
66
FUN
MAN
Communication
User-System Interactions
support sending individual and batch emails at scheduled times of execution.
67
FUN
MAN
Enrollment Management
Admissions--Administrative User Portal
create, edit, modify, alter, archive and export and report student applications (manual, online and automated); evaluation of applications and quota management
68
FUN
MAN
Enrollment Management
Admissions--Administrative User Portal
create, edit, modify, alter, archive, export and report a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.
69
FUN
MAN
Enrollment Management
Admissions--Administrative User Portal
create, edit, modify, alter, archive, export and report evaluation of prospective, admitted, and selected student applications.
70
FUN
MAN
Enrollment Management
Admissions--Administrative User Portal
create, edit, modify, alter, archive, export and report quota management of prospective, admitted, selected and current students.
71
FUN
MAN
Enrollment Management
Admissions--Administrative User Portal
create, edit, modify, alter, archive, track, export and report prospective, admitted, selected and current students.
72
FUN
MAN
Enrollment Management
Admissions--Student User Portal
create and submit edits, modifications, alterations, of a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.
73
FUN
MAN
Enrollment Management
Admissions--Student User Portal
create, edit, archive and submit an admissions application (manual, online and automated) and pay any applicable fees via web interface.
74
FUN
MAN
Enrollment Management
Admissions--Student User Portal
view, export and report a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.
75
FUN
MAN
Enrollment Management
Admissions--Student User Portal
view, export and report a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.
76
FUN
MAN
Enrollment Management
Registrar
allow defined user roles to review and take appropriate action on student registration and cancellation requests (for example, approve, change, withdrawal, cancel, move, swap).
77
FUN
MAN
Enrollment Management
Registrar
convert a specific course offering from one delivery type to another in both the current and future terms. For example, converting a distance learning course offering to a face-to-face course offering and vice versa.
78
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, alter, archive, duplicate, export and report events other than traditional course offerings in the schedule and to manage facilities (location, classroom, equipment, etc).
79
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, alter, archive, duplicate, export, report and execute multiple delivery formats for courses/sections and their course/section offerings by selected parameters such as meeting day(s) (single or multiple including weekends), meeting times, distance, online, face-to-face, hybrid, etc.
80
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, alter, archive, duplicate, export, report and execute multiple, simultaneous, and/or concurrent terms of varying lengths, dates and duration.
81
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, alter, archive, duplicate, export, report and execute registration wait-lists, prioritize position on wait lists, prioritize multiple wait lists, and will provide the globally set dates for when waitlists will or will not roll. Defined user roles will have the override those dates by course and by course offering. For example, in a specific course offering the Army may be granted 15 seats. If the Army has not filled all 15 of their seats by a certain date their unfilled seats will open up to the other selected individuals to use.
82
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, alter, duplicate, archive, export, and report requirements/parameters for planning and scheduling to generate new calendars, schedules, and offerings from sources internal and external to NDU (requirements include but are not limited to programs, courses, locations, number of seats, student mix, and priorities). (Cross functional with Academic Affairs)
83
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report course offerings for a term.
84
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report course/program registration process including creation of activation of student for registration, opening/closing registration, etc.
85
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report faculty assignment and role in a group/section/seminar/course/program.
86
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report faculty assignment and role in a group/section/seminar/course/program. (Cross functional to verify faculty credentials)
87
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report room assignments/scheduling and interface with institution calendar.
88
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report student rosters/lists for group/section/seminar/course/program based on student quota/mix.
89
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export and report terms of varying lengths.
90
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export, autogenerate, regenerate and report a customized welcome letter and packet contents sent to accepted, admitted, selected students.
91
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, duplicate, export, report and execute seat management via student quota/mix parameters for a group/section/seminar/course/program. (Cross functional with Academic Affairs)
92
FUN
MAN
Enrollment Management
Registrar
create, edit, modify, archive, export and report program completion, transcripts, and diplomas/certificates.
93
FUN
MAN
Enrollment Management
Registrar
manage, limit, delimit, modify, except, student registration for a course based on multiple and configurable factors (configurable at the institutional and college/program/course level).
94
FUN
MAN
Enrollment Management
Registrar
modify a course offering in real-time with notification to affected user groups. Potential modifications include, but are not limited to: adding a course offering, moving a course offering, merging course offerings, canceling a course offering, assigning/changing faculty members, changing the room, modifying the class size, adjusting the scheduled dates, changing the location, etc.
95
FUN
MAN
Enrollment Management
Registrar
override the minimum and maximum course enrollments/sizes at both the course and the course offering level and manage seat capacity at the course offering level by location.
96
FUN
MAN
Enrollment Management
Registrar
perform seat management by course. create, edit, modify, archive, duplicate, export, report and execute seat management via student quota/mix parameters for a group/section/seminar/course/program.
97
FUN
MAN
Enrollment Management
Registrar
upload, import, and attach transcripts and equivalencies to review and approve for posting to transcript in an individual, manual, or batch process.
98
FUN
MAN
Enrollment Management
Registrar
view, print, enter, create, edit, track, monitor, archive, export and report student degree audit parameters based on user access parameters. The SIS will be able to communicate the progress to students, faculty, deans, etc.
99
FUN
MAN
Enrollment Management
Registration
allow access to course/location specific information.
100
FUN
MAN
Enrollment Management
Registration
allow defined user roles to process applications in batch or individually.
101
FUN
MAN
Enrollment Management
Registration
allow defined user roles to view and update student profiles.
102
FUN
MAN
Enrollment Management
Registration
allow students and components to view the course schedule with real-time seat availability (with number of approved and pending registrations) and request registrations.
103
FUN
MAN
Enrollment Management
Registration
allow students to login and apply for courses with the request disability accommodations. The SIS will allow students to create profiles (allowing for system validation of duplicates) if they do not already have one.
104
FUN
MAN
Enrollment Management
Registration
alow defined user roles to "log on" as the student by proxy and to generate an application for a student or a group of students, navigate entirety of student interface as if student.
105
FUN
MAN
Enrollment Management
Registration
apply for a future course even if the prerequisites have not been met at the time of the registration request.
106
FUN
MAN
Enrollment Management
Registration
force student to select alternate course offerings if the primary one desired is not available.
107
FUN
MAN
Enrollment Management
Registration
have multiple registration workflows for individual course types such as classroom, continuous learning, online course offerings, and seminars.
108
FUN
MAN
Enrollment Management
Registration
identify the reason for student cancellations and drops (e.g., student was deployed, the course was cancelled, student had to drop for medical reasons, etc).
109
FUN
MAN
Enrollment Management
Registration
interface with the Cost Effective Location (CEL) module during the registration process to reflect the most cost effective location allowing for defined user roles to submit rationale (comment or text box) for attending a course offering at a location other than the cost effective location.
110
FUN
MAN
Enrollment Management
Registration
manage waitlists categorized by priority code and the automatically enroll waitlisted students (based upon defined business rules) into course offerings when a seat becomes available or quotas open up.
111
FUN
MAN
Enrollment Management
Registration
manually manage the course offering registrations and waitlists by different customer types. Examples of customer types include foreign nationals, federal civilian agencies, contractors, and other workforce members.
112
FUN
MAN
Enrollment Management
Registration
monitor registration status (e.g., applied, registered, waitlisted, etc) based upon user role and automatically notify students and their advisors of registration status changes.
113
FUN
MAN
Enrollment Management
Registration
move a group of students between course offerings (waits, reservations, etc).
114
FUN
MAN
Enrollment Management
Registration
require prerequisites for courses and to perform prerequisite checks on registration requests.
115
FUN
MAN
Enrollment Management
Registration
track academic records by student in real-time.
116
FUN
MAN
Enrollment Management
Registration
view pre-coursework for a selected course.
117
FUN
MAN
Enrollment Management
Student Records
activate (move to current student status) archived student information records and to deactivate (move to former student status) student information records in both a batch process and individual student record process.
118
FUN
MAN
Enrollment Management
Student Records
archive, export and report student information records based on multiple specified criteria. A restore function should be available to reinstate a student record.
119
FUN
MAN
Enrollment Management
Student Records
create for defined user roles to create, edit, and search student profile information.
120
FUN
MAN
Enrollment Management
Student Records
provide official and unofficial transcripts with the ability for students to request transcripts electronically and to print course completion certificates and/or save to pdf format all based on user profile.
121
FUN
MAN
Enrollment Management
Student Records
support to access substitute course (predecessor course) information and to access transferable course (equivalent course) provider information.
122
FUN
MAN
General
Data Entry
provide a clear, concise, efficient data entry process based on user role and includes user field defaults and minimizes the number of screens that a user would have to enter data on for typical processes. Has levels of access for data entry and modification.
123
FUN
MAN
General
Data Indexing
index data to allow fast, easy retrieval of individual and aggregate information.
124
FUN
MAN
General
Database and Data Warehouse
create, edit, modify, alter, archive, export and report data from a single data warehouse.
125
FUN
MAN
General
Database and Data Warehouse
import, clean and convert data records into a data warehouse via individual, manual and batch processes.
126
FUN
MAN
General
Database and Data Warehouse
import, clean and convert existing archived data into a data warehouse.
127
FUN
MAN
General
Database and Data Warehouse
support designation of user-defined fields that can be used at NDU discretion and the customize the fields (drop down, radio buttons, alpha-numeric, etc).
128
FUN
MAN
General
Database and Hardware
create, archive, export and report a periodically scheduled "data dump" of all data for long term storage in a format that will allow for importing into a database/data warehouse.
129
FUN
MAN
General
Database and Hardware
create, archive, export and report an audit trail for all data fields and records to show modifications with time of event and user.
130
FUN
MAN
General
Database and Hardware
provide a clear data dictionary accessible to the end user with a minimum of field names, term definitions, variables, variable definitions, options/choices, formulas, hierarchy, etc.
131
FUN
MAN
General
Document and Object Management
input, attach, archive, store and manage objects and attach, store, and manage objects on user profiles such as scanned images/files, PDFs, documents and digital photographs.
132
FUN
MAN
General
Interface/Integration
allow for business processes/multiple workflow structures.
133
FUN
MAN
General
Performance
support disaster recover capabilities to ensure SIS operations can continue in the case of disaster at the main data center.
134
FUN
MAN
General
Performance
support robust, appropriate redundancy and backup/restore capabilities to ensure uninterrupted delivery of the system's services.
135
FUN
MAN
General
Regulatory Compliance
comply with Section 508 for the Rehabilitation Act of 1973 Public Law 106-246, Rehabilitation Act Amendments of 1998 (29 U.S.C. 794(d)), and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR Part 1194).
136
FUN
MAN
General
Security
automatically impose an application time-out after a specified period of inactivity.
137
FUN
MAN
General
Security
demonstrate the use of multiple forms of authentication concurrently and on a user basis (Common Access Card (CAC) and/or native security).
138
FUN
MAN
General
Security
meet and support all requirements for a Privacy Impact Assessment (PIA) http://www.dtic.mil/whs/directives/corres/pdf/540016p.pdf
139
FUN
MAN
General
Security
provide user defined roles to view, create, edit, modify, alter, duplicate, archive, export, and/or report any data in the database and data warehouse.
140
FUN
MAN
General
Security
provide value and role-based security.
141
FUN
MAN
General
Security
support and provide digital signature capability for anyone who has approval authority within the system.
142
FUN
MAN
General
Security
support and provide logon mechanics that (1) warn that only authorized users are permitted access, (2) inform users of logon failure, but do not state a reason, (3) limit the number of unsuccessful logon attempts (usually five) and disconnect the users after the limit is reached, (4) record all unsuccessful sign-on attempts, and(5) advise users after successful logon of their most recent logon. Identifying details of the system will not be displayed until after logon is successfully completed.
143
FUN
MAN
General
Security
support integration to a CAC smart card for authentication.
144
FUN
MAN
General
Security
support masking of all personally identifiable information (PII) on screen based on user role.
145
FUN
MAN
General
Security
support use of standard ports (ports 80, 8080, 443, and 8443) and protocols (http and https).
146
FUN
MAN
General
Security
support, record and archive an audit trail of logon/logoff events (subsequent to CAC/SSO authentication).
147
FUN
MAN
General
Security
support, record and archive user identification and timestamps at the time of record creation and record update.
148
FUN
MAN
General
Security
turn a user off instantly, even if already logged in the system.
149
FUN
MAN
General
Security: User Access Profiles
create, edit, modify, alter, archive, duplicate, export and report role-based permissions and access for users by selected parameters.
150
FUN
MAN
General
Security: User Access Profiles
support multiple user profiles and roles for a unique social security number/alternate identification number.
151
FUN
MAN
General
Software
accommodate and support multiple ways of business and processing rules that can be tailored without special programming to meet NDU’s needs. System is easily re-configured to add additional concurrent users or to expand data files. Functions that are not supported by the base software can be created and easily integrated into the system.
152
FUN
MAN
General
Software
allow a system administrator to set and modify business rules as appropriate by component, by individual user, and by user group based rules.
153
FUN
MAN
General
Software
allow and support large data files and large numbers of concurrent users.
154
FUN
MAN
General
Software
archive, export and report user information records based on multiple criteria.
155
FUN
MAN
General
Software
be supported by ODBC connections.
156
FUN
MAN
General
Software
be web service (for example, SOAP, WSDL, REST) capable.
157
FUN
MAN
General
Software
capture, store, manage and use more than 1 million student profiles.
158
FUN
MAN
General
Software
change the display labels of the data elements and pop-up tool-tips of the data elements.
159
FUN
MAN
General
Software
create, edit, modify, archive, duplicate, export and report large data sets by large numbers of concurrent users.
160
FUN
MAN
General
Software
efficiently process student throughput of a minimum of 4000 - 5000 transactions daily and 500 transactions hourly.
161
FUN
MAN
General
Software
have open APIs to allow for timely data exchange and/or importation/exportation.
162
FUN
MAN
General
Software
not require Active X.
163
FUN
MAN
General
Software
not require any elevated permissions to run the software (even for first time use) for non-administrative users.
164
FUN
MAN
General
Software
operate and support a 100% web-based SIS environment and require no client install for non-administrative users.
165
FUN
MAN
General
Software
operate on a zero footprint but may allow Java Runtime Environments for non-administrative users
166
FUN
MAN
General
Software
support 24X7 availability (except during upgrades and planned maintenance) with a 99.99% uptime with no critical failures or unplanned system restarts.
167
FUN
MAN
General
Software
support and enable screens to automatically refresh after an update has been entered.
168
FUN
MAN
General
Software
support and operate in multiple market leading browsers at the following minimum release levels: Internet Explorer 7.0, Mozilla Firefox 3.0, Google Chrome 2.0, and Safari 4.0, through the current versions.
169
FUN
MAN
General
Software
support and provide extensive search, sort, and query capabilities to include, but not limited to, use of wildcards, Boolean operators, customized date ranges, keywords, and partial searches.
170
FUN
MAN
General
Software
support system administration of user group role-based permissions in addition to individual user role-based permissions in order to minimize maintenance activities.
171
FUN
MAN
General
System
support and operate on a variety of platforms and operating systems.
172
FUN
MAN
General
System
support and provide a scalable system architecture to expand to support the anticipated growth of the user base.
173
FUN
MAN
General
User Profile/Portal
allow users to control whether documents and reports are printed or produced in electronic form and over whether reports are printed centrally or remotely.
174
FUN
MAN
General
User Profile/Portal
control the template of all system instructions for users by selected parameters such as program, college, etc.
175
FUN
MAN
General
User Profile/Portal
create, edit, modify, alter, save and track the web portal and user interface preferences of a user for such things and receiving information via e-mail rather than on paper, storage/export defaults, printing defaults, and also storing default values by user.
176
FUN
MAN
General
User Profile/Portal
integrate a web-based communication portal that will allow for performing all necessary functionality (i.e., registration, schedule development and management, advising, etc.)
177
FUN
MAN
General
User Profile/Portal
operate and support a web-based interface for users.
178
FUN
MAN
General
User Profile/Portal
post frequently asked questions at the enterprise level and at the component level.
179
FUN
MAN
General
User Profile/Portal
provide an intuitive, efficient and easy to use interface/portal for students, faculty, and staff without extensive training.
180
FUN
MAN
General
User Profile/Portal
provide, support and operate dashboarding capability based on user access parameters
181
FUN
MAN
General
User Profile/Portal
support and provide detailed online user accessible help/resources.
182
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Faculty Portfolio and Credentialing
create, edit, modify, alter, submit, archive, import, attach, export and report faculty portfolio and credentialing by multiple parameters including college/program, department, expertise, experience, rank, etc. based on user access parameters
183
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
(A) provide, contain, support and enable standard Business Intelligence (BI) tools, or (B) interaface with a standard BI BI software tool/system
184
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
contain and support tools that enable a data management analyst to create simple and complex multidimensional data sets for analysis and reporting based on user access parameters
185
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
create, edit, modify, alter, submit, import, attach, archive, export and report surveys and evaluations based on user access parameters
186
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
create, edit, modify, alter, submit, import, attach, archive, export and report academic reviews by selected and multiple parameters such as user, course, section, faculty, program, college, etc. based on user access parameters
187
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
generate exports and reports to MSWord, Excel, PDF, and HTML for pre-defined (standard) and ad-hoc reports.
188
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
provide, contain, generate and support a standard non-proprietary report writing system for the generation of pre-defined (standard) and ad-hoc reports.
189
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
provide, contain, support and enable standard Business Intelligence (BI) and data warehousing capabilities
190
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Institutional Research and Effectiveness Portal
support and operate dashboarding capability for Institutional Research, Planning, Assessment and Effectiveness based on user access parameters
191
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Reporting and Queries Portal
create, edit, modify, alter, archive, duplicate, export, report and schedule user-level personal reports to a library of reports accessible to other users based on user access parameters.
192
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Reporting and Queries Portal
view, print, create, edit, modify, alter, archive, duplicate, export and report data by date parameters such as academic year, fiscal year, term, semester, module, time frame, and a customizable date range based on user access parameters.
193
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Reporting and Queries Portal
view, print, create, edit, modify, alter, archive, duplicate, export and report data by parent level and a minimum of 2 levels below based on user access parameters.
194
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Reporting and Queries Portal
view, print, create, edit, modify, alter, archive, duplicate, export, report and schedule report distributions by user parameters such as position and date parameters such as academic year, fiscal year, term, semester, module, time frame, and a customizable date range based on user access parameters.
195
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Reporting and Queries Portal
view, print, create, edit, modify, alter, archive, duplicate, export, report and schedule report processing by user parameters and date parameters such as academic year, fiscal year, term, semester, module, time frame, and a customizable date range based on user access parameters.
196
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Reporting and Queries Portal
view, print, create, edit, modify, alter, duplicate, export, and report standard and ad hoc queries with no programming skills required based on user access parameters
197
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Surveys and Evaluations Portal
(A) create, edit, modify, alter, duplicate, export, report, launch and execute manual and automated delivery of surveys to internal and external stakeholders such as faculty survey, student surveys, course evaluations, board surveys, etc. based on user access parameters, or (B) interface with a survey software systems
198
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Surveys and Evaluations Portal
create, edit, modify, alter, duplicate, export, report, launch and execute recipient lists for mailing lists, email lists, phone lists for manual and automated delivery of surveys to internal and external stakeholders such as faculty survey, student surveys, course evaluations, board surveys, etc. based on user access parameters
199
FUN
MAN
Institutional Research, Planning, Assessment and Effectiveness
Surveys and Evaluations Portal
view, print, create, edit, modify, alter, duplicate, export, report, import and attach course level faculty and student evaluations based on user access parameters
200
FUN
MAN
Interface/Integration
Human Resources
interface with the applicable systems and authorized data sources utilized by Human Resources such as MILPDS, DCPDS, DCPS, and HRBIDS
201
FUN
MAN
Interface/Integration
Interface/Integration
accommodate real-time interfaces with commercial and proprietary software, systems and data sources.
202
FUN
MAN
Interface/Integration
Interface/Integration
interface with learning management and content management systems (BlackBoard).
203
FUN
MAN
Interface/Integration
Resource Management
interface and integrate the existing processes and systems utilized to manage facilities, instructional, classroom and physical resources.
204
FUN
MAN
Interface/Integration
Security
interface and integrate the existing system utilized by Security (Lenell)
205
FUN
MAN
Public Relations Management
Advertising and Promotions
view, print a central unified calendar/schedule of classes, courses, events, etc. for internal and external audiences
206
FUN
MAN
Public Relations Management
External Stakeholders Management
create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery.
207
FUN
MAN
Student Services
Student Financial Accounts
process account payment including credit card and electronic funds
208
FUN
MAN
Student Services
Student Status
allow students to validate their profile information including contact information while resident on NDU campuses and hosted locations, emergency contact info, supervisor info, etc.
209
FUN
MAN
Student Services
Student Financial Accounts
create, edit, modify, alter, archive, export and report student financial account data including fees (including course fees) and billing (including amounts from zero and above) and source of payment (student, agency, etc).
210
FUN
MAN
Student Services
Student Services
view all student support service areas and/or contact all student support service areas
211
FUN
MAN
Student Services
Student Status
accommodate and capture the specifics for special needs students with workflow capsend an e-mail to the appropriate people.
212
OPE
MAN
Communication
User-System Interactions
support interface and utilize an existing NDU SMTP mail server for the transmission of email messages.
213
OPE
MAN
Communication
User-System Interactions
support interface with NDU internal email directory, as well as email addresses defined in student records.
214
OPE
MAN
Enrollment Management
Admissions
assign a unique student identification number.
215
OPE
MAN
Enrollment Management
Admissions--Administrative User Portal
allow defined user roles to define the funding source for the student registration
216
OPE
MAN
Enrollment Management
Registrar
allow defined user roles to override prerequisites and to track (by reason) the prerequisite waivers given.
217
OPE
MAN
Enrollment Management
Registrar
provide and support automatic rule based generation of academic calendars. (Cross functional with Academic Affairs)
218
OPE
MAN
Enrollment Management
Registration
flexibility to establish unique business rules based upon student status.
219
OPE
MAN
Enrollment Management
Registration
require approvals (business workflows) during the registration process and the modify the approval process by course and/or by component. For example, one component requires approvals for classroom training but not for online training.
220
OPE
MAN
General
User-system interactions
support system administrators to easily create reports and make configuration changes.
221
OPE
MAN
General
User-System Interactions
provide and support a dynamic role-based help feature specific to the user.
222
OPE
MAN
General
User-System Interactions
update and change vendor provided help documentation to NDU and DoD terminology.
223
OPE
MAN
General
Web-based Architecture
employ web-based architecture that minimizes expense, enhances access and security.
224
OPE
MAN
General
Workflow-capable
create, edit, modify, alter, duplicate, export and report the work-flow/transaction parameters within the system for designated approvals, processing the transactions, and generating the appropriate notifications once the approvals are given.
225
OPE
MAN
General
Workflow-capable
create, edit, modify, alter, duplicate, export, and report individual and batch processing primarily online, but also accommodate system batch processing and allow for batch updates from various data sources including uploads of prospective student information, transcript information received, student applications.
226
OPE
MAN
General
Workflow-capable
enter processes and/ or data/ rules/ parameters into the system in advance, to provide for changes in future processes.
227
OPE
MAN
General
Workflow-capable
supports “electronic signatures”.
File details come from the government source that posted it.
Updated .