SIS Appendix A-Requirements 20 June 2012.pdf

REQUEST FOR PROPOSAL: For COTS SIS Requirements

SaaS COTS SIS 1

System Capability: Requirements and Capability Matrix Codes for Group FUN Functional A functional area that must be included in the SIS OPE Operational An operational area that must be included in the SIS for the SIS environment--closely related to hardware, software, networking, security, etc PER Performance A performance area that optimizes efficiency and leverages state-of-the-art tools to meet minimum standards/requirements for processes and transaction

Codes for Rank CRI Critical These are functions that are critical requirements and must be met for further considerations MAN Mandatory These are functions that are required and must be met for further consideration PRE Preferred These are functions that although not required, are preferred and will differentiate between COTS SISs OPT Optional These are functions that are "nice to have" and will be a consideration, but not a deciding factor

Offeror to Complete Instructions - Check either A, B, C, D, or E but only one. If E is checked, you must complete F. G is required to be completed for all critical (CRI) and mandatory (MAN) items. G may be completed for all other items.

A = Out of the Box Capability B = Out of the Box Flexibility with Vendor Configuration C = Out of the Box + Bolt On Capability Vendor Flexibility with Configuration D = Out of the Box + Additional Vendor Module E = Out of the Box + Customization (Comments Required) F = Comments (Comments Required if Customization Checked - Must estimate number of hours to complete) G = Module

SIS Requirements Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 1 FUN CRI General Regulatory Compliance meet and comply with Federal and DOD records management regulations and rules.

2 FUN CRI General Security Compliance meet Federal Information Security Management Act (FISMA) requirements and Department of Defense Information Assurance requirements • http://csrc.nist.gov/drivers/documents/FISMA-final.pdf• Security Technical Implementation Guides - http://iase.disa.mil/stigs/stig/index.html• Database V8R1 - http://iase.disa.mil/stigs/stig/database-stig-v8r1.zip• Windows 2000/XP/2003/Vista Addendum, V6R1 -http://iase.disa.mil/stigs/stig/win2k-XP-03-vistaaddendumv6r1-052107.doc• UNIX V5R1 - http://iase.disa.mil/stigs/stig/unix-stig-v5r1.pdf•Access Control V2R1 - http://iase.disa.mil/stigs/stig/accesscontrol_stig_v2R1_20071017.pdf• DoD Standard FIPS 140-2 (http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf)

3 FUN CRI General Security Compliance pass the DoD Information Assurance Certification and Accreditation Process (DIACAP). Examples of items required to pass DIACAP may include, but are not limited to: • For non CAC card users, support for DoD password requirements of a case sensitive 8+ character mix of upper case letters, lower case letters, numbers, and special characters, including at least one of each (e.g., emPagd2!).• Support a logon warning banner (e.g. This is a DoD system….) via the portal functions• Support a login audit trail, failed login count, and locking of user id’s.• At a minimum support foreign national ID setups with a two character country code suffix. An edit check verifying a suffix for a foreign national would be preferred.• At a minimum support contract user ID setups with a ‘CTR’ suffix (e.g. JohnSmith-CTR). An edit check verifying a suffix for a contractor would be preferred.• The SIS vendor should have an internal CERT incident handling process to support DoD/DAU identified issues. Additional information about the DIACAP process can be found at:• http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf• http://www.dtic.mil/whs/directives/corres/pdf/850002p.pdf• http://iase.disa.mil/eta/diacap/index.htm• http://diacapservices.com/yahoo_site_admin/assets/docs/DoDI_8500-2_IA_Control_Checklist_-_MAC_3-Sensitive_-_28_March_2008.305114455.

pdf

4 FUN CRI General Security Compliance provide a highly developed and flexible security system capable of distinguishing between update, browse, and no-access at the field level. Capable of employing data encryption. Provides for security in the electronic transmission of information to and from external entities. Compliant with DOD regulations.

SaaS COTS SIS 2

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 5 FUN CRI General Security Compliance support a timely process to fix bugs and produce security patches in accordance with the DoD policy of a 14 day turn around for category 1 vulnerabilities.

6 FUN MAN Academic Affairs

Academic Advising determine if a student has met the course prerequisites and will provide a list of exceptions if not.

7 FUN MAN Academic Affairs

Academic Advising view, print, create, edit, archive, export and report advisement records by selected parameters based on user access parameters.

8 FUN MAN Academic Affairs

Academic Advising view, print, create, edit, archive, export and report advisee lists based on user access parameters.

9 FUN MAN Academic Affairs

Academic Advising view, print, enter, create, edit, track, monitor, archive, export and report student progress on selected parameters based on user access parameters. The SIS will be able to communicate the progress to students, faculty, deans, etc.

10 FUN MAN Academic

Academic Advising view, print, enter, edit, modify, archive, export and report approval/non-approval of student course selection/enrollment based on user access parameters.

11 FUN MAN Academic

Academic Planning and Scheduling faculty members to view their individual teaching schedules with the ability for supervisors (or other defined users) to view specific individual teaching schedules for their direct reports.

12 FUN MAN Academic

Academic Planning and Scheduling create, edit, modify, alter, archive, duplicate, export, and report requirements/parameters for planning and scheduling to generate new calendars, schedules, and offerings from sources internal and external to NDU (requirements include but are not limited to programs, courses, locations, number of seats, student mix, and priorities). (Cross functional with Enrollment Management)

13 FUN MAN Academic

Academic Planning and Scheduling create, edit, modify, alter, archive, duplicate, export, report and execute a new subject area, course and/or course offering to the current and future terms schedules with the business rules and amend on a case-by-case basis.

14 FUN MAN Academic

Academic Planning and Scheduling create, edit, modify, alter, archive, duplicate, export, report and execute different rule sets for various modes of delivery such as, face-to-face, resident, non-resident, local classroom courses, continuous learning vs. distance learning modules (for example, rule sets relating to rolling and non-rolling admissions for Web and Distance learning courses).

15 FUN MAN Academic

Academic Planning and Scheduling create, edit, modify, alter, archive, duplicate, export, report and execute global minimum and maximum class sizes for each course/section.

16 FUN MAN Academic Affairs

Academic Planning and Scheduling create, edit, modify, archive, duplicate, export, report and execute seat management via student quota/mix parameters for a group/section/seminar/course/program. (Cross functional with Enrollment Management)

17 FUN MAN Academic

Academic Planning and Scheduling create, edit, modify, archive, export and report course attributes such as credit hours, non-credit, audit, grading, CEUs, CLPs, ACE Credits, and RRPs

18 FUN MAN Academic Affairs

Academic Planning and Scheduling forecast future course demand by customer, career field, course, and location.

19 FUN MAN Academic Affairs

Academic Planning and Scheduling manage multiple certifications and degree programs.

20 FUN MAN Academic Affairs

Academic Planning and Scheduling provide and support automatic rule based generation of academic calendars. (Cross functional with Enrollment Management)

21 FUN MAN Academic Affairs

Academic Planning and Scheduling view the complete term schedule with the ability to filter the schedule by course, by a specific course offering, by location, and by timeframe.

22 FUN MAN Academic Affairs

Academic Planning and Scheduling: Catalog create, edit, modify, archive, export and report all elements of a course catalog

23 FUN MAN Academic Affairs

Academic Planning and Scheduling: Catalog create, edit, modify, archive, export and report course offerings by parameters selected.

24 FUN MAN Academic Affairs

Academic Planning and Scheduling: Catalog create, edit, modify, archive, export and report course offerings for a term.

25 FUN MAN Academic

Academic Planning and Scheduling: Catalog create, edit, modify, archive, export and report terms of varying lengths.

SaaS COTS SIS 3

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 26 FUN MAN Academic

Affairs Academic Planning and Scheduling: Catalog search for courses by a variety of means such as: Course ID(course code and number e.g., NDU 100 or NWC 100); Partial Course ID; Course Title;

key word in title and/or course description. Wildcard characters will be accepted and defined user roles will be able to assign filters to displays.

27 FUN MAN Academic

Academic Planning and Scheduling: Catalog support access to catalog and program requirements information without being logged into system.

28 FUN MAN Academic Affairs

Academic Planning and Scheduling: Catalog support the display of course listings and launch a course schedule/availability view/function when selecting a course from the catalog view.

29 FUN MAN Academic Affairs

Academic Planning and Scheduling: Catalog and Degree Planning create, edit, modify, archive, export and report academic requirements, course lists, requirement groups, and elective groups including non-course based program requirements.

30 FUN MAN Academic

Academic Planning and Scheduling: Degree Planning create, edit, modify, archive, export and report degree plans and student progress.

31 FUN MAN Academic Affairs

Course Management defined user roles to provide and assign pre-course materials to students (to include attachment capability) and to determine if the pre-course material has been completed.

32 FUN MAN Academic

Course Management create, enter, modify archive, export and report course/class/section/seminar rosters/lists and registered student profiles (non-sensitive information only)

33 FUN MAN Academic

Course Management customize a post-course letter and packet contents sent to students by course, by course offering, by individual instructor, etc.

34 FUN MAN Academic Affairs

Course Management post announcements and documents to the SIS portal based upon user-defined characteristics.

35 FUN MAN Academic Affairs

Faculty Credentials create, edit, modify, archive, duplicate, export and report faculty credentials, expertise, assignments, roles, and instructional approvals including for course groups/sections/seminars/courses/programs.

36 FUN MAN Academic

Grading and Grade Management accommodate various grading schemes including pass/fail, alpha numeric, numeric, etc. and allow for various rule sets for determining student disposition at the end of the course (for example, course pass/fail, attrition, no show, cancellation, etc.).

37 FUN MAN Academic

Grading and Grade Management calculate, archive, export and report of Grades, Grading, and GPAs for student, cohort, program, etc

38 FUN MAN Academic Affairs

Grading and Grade Management create, edit, modify, archive, export and report student performance evaluations.

39 FUN MAN Academic Affairs

Grading and Grade Management enter, edit, modify, archive, export and report student grades by selected parameters.

40 FUN MAN Academic Affairs

Grading and Grade Management track grades (including but not limited to successful completions, failures, no shows, cancellations, etc) and to view the reason for any non-successful completion.

41 FUN MAN Academic

Grading and Grade Management view grades and evaluations as a course offering is in progress.

42 FUN MAN Alumni, Development and Public Relations

Alumni Record-- Administrative User Portal create, edit, modify, alter and archive an alumni record for each student record.

43 FUN MAN Alumni, Development and Public Relations

Alumni Record-- Administrative User Portal create, edit, modify, archive, export and report standard and ad hoc certificate and degree recipient alumni records for graduate tracking. (Cross functional use in Institutional Research, Planning and Assessment.)

44 FUN MAN Alumni, Development and Public Relations

Alumni Record-- Administrative User Portal create, edit, modify, archive, export and report standard and ad hoc reports on current and archived an alumni records.

SaaS COTS SIS 4

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 45 FUN MAN Alumni, Development and Public Relations

Alumni Record-- Student/Alumni User Portal view and submit via web interface edits, modifications, alterations, and revisions of an alumni biographic/demographic record

46 FUN MAN Alumni, Development and Public Relations

Alumni Services-- Administrative User Portal create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery. (Cross

47 FUN MAN Alumni, and Public Relations

Alumni Services-- Administrative User Portal create, edit, modify, alter, archive and report alumni events/activities and provide an interface to Event Management and Planning. (Cross

48 FUN MAN Alumni, and Public Relations

Alumni Services-- Administrative User Portal create, edit, modify, alter, archive certificate and degree recipient alumni records for graduate tracking. (Cross functional use in Institutional Research, Planning and Assessment.)

49 FUN MAN Alumni, and Public Relations

Alumni Services-- Student/Alumni User Portal request verification of enrollment, graduation, diploma, certificate, and/or official transcript and pay any applicable fees via web interface (Cross functional use to communicate with Academic Affairs)

50 FUN MAN Alumni, and Public Relations

Alumni Services-- Student/Alumni User Portal view and access alumni portal and/or contact alumni services

51 FUN MAN Alumni, Development and Public Relations

Alumni Services-- Student/Alumni User Portal view schedule of activities available for alumni involvement, register for events/activities and pay any applicable fees via web interface

52 FUN MAN Communication User-system interactions Provide interactive communication with students through the portal(for example, RSS feeds and announcements) including the ability to provide notifications globally or to defined user groups.

53 FUN MAN Communication User-system interactions automatically notify the users via email and/or portal when they have completed admissions, registration, forms, or other NDU processes, etc.

54 FUN MAN Communication User-system interactions create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery of messages, announcements, etc. to all users or users selected by defined parameters based on user's approval level.

55 FUN MAN Communication User-system interactions support user defined roles to send emails (to include attachment capability) to selected users, user groups or all users.

56 FUN MAN Communication User-System Interactions automatically send reminders.

57 FUN MAN Communication User-System Interactions control the template for all system generated emails (by component).

58 FUN MAN Communication User-System Interactions create email groups with ability to configure access rights; for example by component, by course,.

59 FUN MAN Communication User-System Interactions generate user specified forms and/or letters from the database.

60 FUN MAN Communication User-System Interactions support sending individual and batch emails at scheduled times of execution.

61 FUN MAN Enrollment

Management Admissions-- Administrative User Portal create, edit, modify, alter, archive and export and report student applications (manual, online and automated); evaluation of applications and quota management

62 FUN MAN Enrollment Management

Admissions-- Administrative User Portal create, edit, modify, alter, archive, export and report a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.

63 FUN MAN Enrollment

Admissions-- Administrative User Portal create, edit, modify, alter, archive, export and report evaluation of prospective, admitted, and selected student applications.

SaaS COTS SIS 5

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 64 FUN MAN Enrollment

Management Admissions-- Administrative User Portal create, edit, modify, alter, archive, export and report quota management of prospective, admitted, selected and current students.

65 FUN MAN Enrollment Management

Admissions-- Administrative User Portal create, edit, modify, alter, archive, track, export and report prospective, admitted, selected and current students.

66 FUN MAN Enrollment Management

Admissions-- Student User Portal create and submit edits, modifications, alterations, of a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.

67 FUN MAN Enrollment

Admissions-- Student User Portal create, edit, archive and submit an admissions application (manual, online and automated) and pay any applicable fees via web interface.

68 FUN MAN Enrollment Management

Admissions-- Student User Portal view, export and report a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.

69 FUN MAN Enrollment

Admissions-- Student User Portal view, export and report a student's personal/biographical/family/experiential record in database--languages, expertise, career experience, military/civilian data, historical record, honors/awards, etc.

70 FUN MAN Enrollment

Registrar define user roles to review and take appropriate action on student registration and cancellation requests (for example, approve, change, withdrawal, cancel, move, swap).

71 FUN MAN Enrollment

Registrar convert a specific course offering from one delivery type to another in both the current and future terms. For example, converting a distance learning course offering to a face-to-face course offering and vice versa.

72 FUN MAN Enrollment

Registrar create, edit, modify, alter, archive, duplicate, export, report and execute multiple delivery formats for courses/sections and their course/section offerings by selected parameters such as meeting day(s) (single or multiple including weekends), meeting times, distance, online, face-to-face, hybrid, etc.

73 FUN MAN Enrollment

Registrar create, edit, modify, alter, archive, duplicate, export, report and execute multiple, simultaneous, and/or concurrent terms of varying lengths, dates and duration.

74 FUN MAN Enrollment

Registrar create, edit, modify, alter, archive, duplicate, export, report and execute registration wait-lists, prioritize position on wait lists, prioritize multiple wait lists, and will provide the ability to globally set dates for when waitlists will or will not roll. Defined user roles will have the ability to override those dates by course and by course offering. For example, in a specific course offering the Army may be granted 15 seats. If the Army has not filled all 15 of their seats by a certain date their unfilled seats will open up to the other selected individuals to use.

75 FUN MAN Enrollment

Registrar create, edit, modify, alter, duplicate, archive, export, and report requirements/parameters for planning and scheduling to generate new calendars, schedules, and offerings from sources internal and external to NDU (requirements include but are not limited to programs, courses, locations, number of seats, student mix, and priorities). (Cross functional with Academic Affairs)

76 FUN MAN Enrollment

Registrar create, edit, modify, archive, duplicate, export and report course offerings for a term.

77 FUN MAN Enrollment Management

Registrar create, edit, modify, archive, duplicate, export and report course/program registration process including creation of activation of student for registration, opening/closing registration, etc.

78 FUN MAN Enrollment

Registrar create, edit, modify, archive, duplicate, export and report faculty assignment and role in a group/section/seminar/course/program.

79 FUN MAN Enrollment Management

Registrar create, edit, modify, archive, duplicate, export and report faculty assignment and role in a group/section/seminar/course/program. (Cross functional to verify faculty credentials)

80 FUN MAN Enrollment

Registrar create, edit, modify, archive, duplicate, export and report room assignments/scheduling and interface with institution calendar.

81 FUN MAN Enrollment Management

Registrar create, edit, modify, archive, duplicate, export and report student rosters/lists for group/section/seminar/course/program based on student quota/mix.

82 FUN MAN Enrollment

Registrar create, edit, modify, archive, duplicate, export and report terms of varying lengths.

83 FUN MAN Enrollment Management

Registrar create, edit, modify, archive, duplicate, export, autogenerate, regenerate and report a customized welcome letter and packet contents sent to accepted, admitted, selected students.

SaaS COTS SIS 6

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 84 FUN MAN Enrollment

Management Registrar create, edit, modify, archive, duplicate, export, report and execute seat management via student quota/mix parameters for a group/section/seminar/course/program. (Cross functional with Academic Affairs)

85 FUN MAN Enrollment

Registrar create, edit, modify, archive, export and report program completion, transcripts, and diplomas/certificates.

86 FUN MAN Enrollment Management

Registrar manage, limit, delimit, modify, except, student registration for a course based on multiple and configurable factors (configurable at the institutiona and college/program/course level).

87 FUN MAN Enrollment

Registrar modify a course offering in real-time with notification to affected user groups. Potential modifications include, but are not limited to: adding a course offering, moving a course offering, merging course offerings, canceling a course offering, assigning/changing faculty members, changing the room, modifying the class size, adjusting the scheduled dates, changing the location, etc.

88 FUN MAN Enrollment

Registrar override the minimum and maximum course enrollments/sizes at both the course and the course offering level and ability to manage seat capacity at the course offering level by location.

89 FUN MAN Enrollment

Registrar perform seat management by course; create, edit, modify, archive, duplicate, export, report and execute seat management via student quota/mix parameters for a group/section/seminar/course/program.

90 FUN MAN Enrollment

Registrar upload, import, and attach transcripts and equivalencies to review and approve for posting to transcript in an individual, manual, or batch process.

91 FUN MAN Enrollment Management

Registrar view, print, enter, create, edit, track, monitor, archive, export and report student degree audit parameters based on user access parameters. The SIS will be able to communicate the progress to students, faculty, deans, etc.

92 FUN MAN Enrollment

Registration define user roles to "log on" as the student by proxy and to generate an application for a student or a group of students, ability to navigate entirety of student interface as if student.

93 FUN MAN Enrollment

Registration define user roles to view and update student profiles.

94 FUN MAN Enrollment Management

Registration students and components to view the course schedule with real-time seat availability (with number of approved and pending registrations) and request registrations.

95 FUN MAN Enrollment

Registration students to login and apply for courses with the ability to request disability accommodations. The SIS will allow students to create profiles (allowing for system validation of duplicates) if they do not already have one.

96 FUN MAN Enrollment

Registration access course/location specific information.

97 FUN MAN Enrollment Management

Registration apply for a future course even if the prerequisites have not been met at the time of the registration request.

98 FUN MAN Enrollment Management

Registration have multiple registration workflows for individual course types such as classroom, continuous learning, online course offerings, and seminars.

99 FUN MAN Enrollment Management

Registration identify the reason for student cancellations and drops (e.g., student was deployed, the course was cancelled, student had to drop for medical reasons, etc).

100 FUN MAN Enrollment

Registration interface with the Cost Effective Location (CEL) module during the registration process to reflect the most cost effective location allowing for defined user roles to submit rationale (comment or text box) for attending a course offering at a location other than the cost effective location.

101 FUN MAN Enrollment

Registration manage waitlists categorized by priority code and the ability to automatically enroll waitlisted students (based upon defined business rules) into course offerings when a seat becomes available or quotas open up.

102 FUN MAN Enrollment

Registration manually manage the course offering registrations and waitlists by different customer types. Examples of customer types include foreign nationals, federal civilian agencies, contractors, and other workforce members.

103 FUN MAN Enrollment

Registration monitor registration status (e.g., applied, registered, waitlisted, etc) based upon user role and automatically notify students and their advisors of registration status changes.

104 FUN MAN Enrollment

Registration move a group of students between course offerings (waits, reservations, etc).

105 FUN MAN Enrollment

Registration require prerequisites for courses and to perform prerequisite checks on registration requests.

SaaS COTS SIS 7

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 106 FUN MAN Enrollment

Management Registration track academic records by student in real-time.

107 FUN MAN Enrollment Management

Registration view pre-coursework for a selected course.

108 FUN MAN Enrollment Management

Student Records activate (move to current student status) archived student information records and to deactivate (move to former student status) student information records in both a batch process and individual student record process.

109 FUN MAN Enrollment

Student Records create for defined user roles to create, edit, and search student profile information.

110 FUN MAN Enrollment Management

Student Records provide official and unofficial transcripts with the ability for students to request transcripts electronically and to print course completion certificates and/or save to pdf format all based on user profile.

111 FUN MAN Enrollment

Student Records support to access substitute course (predecessor course) information and to access transferable course (equivalent course) provider information.

112 FUN MAN General Data Entry provide a clear, concise, efficient data entry process based on user role and includes user field defaults and minimizes the number of screens that a user would have to enter data on for typical processes. Has levels of access for data entry and modification.

113 FUN MAN General Data Indexing index data to allow fast, easy retrieval of individual and aggregate information.

114 FUN MAN General Database and Data Warehouse create, edit, modify, alter, archive, export and report data from a single data warehouse.

115 FUN MAN General Database and Data Warehouse import, clean and convert data records into a data warehouse via individual, manual and batch processes.

116 FUN MAN General Database and Data Warehouse import, clean and convert existing archived data into a data warehouse.

117 FUN MAN General Database and Data Warehouse support designation of user-defined fields that can be used at NDU discretion and the ability to customize the fields (drop down, radio buttons, alpha-numeric, etc).

118 FUN MAN General Database and Hardware create, archive, export and report a periodically scheduled "data dump" of all data for long term storage in a format that will allow for importing into a database/data warehouse.

119 FUN MAN General Database and Hardware create, archive, export and report an audit trail for all data fields and records to show modifications with time of event and user.

120 FUN MAN General Database and Hardware provide a clear data dictionary accessible to the end user with a minimum of field names, term definitions, variables, variable definitions, options/choices, formulas, hierarchy, etc.

121 FUN MAN General Document and Object Management input, attach, archive, store and manage objects and attach, store, and manage objects on user profiles such as scanned images/files, PDFs, documents and digital photographs.

122 FUN MAN General Interface/Integration allow for business processes/multiple workflow structures.

123 FUN MAN General Performance support disaster recover capabilities to ensure SIS operations can continue in the case of disaster at the main data center.

124 FUN MAN General Performance support robust, appropriate redundancy and backup/restore capabilities to ensure uninterrupted delivery of the system's services.

125 FUN MAN General Regulatory Compliance comply with Section 508 for the Rehabilitation Act of 1973 Public Law 106-246, Rehabilitation Act Amendments of 1998 (29 U.S.C. 794(d)), and the

Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR Part 1194)

126 FUN MAN General Security automatically impose an application time-out after a specified period of inactivity.

127 FUN MAN General Security demonstrate the use of multiple forms of authentication concurrently and on a user basis (Common Access Card (CAC) and/or native security).

128 FUN MAN General Security meet and support all requirements for a Privacy Impact Assessment (PIA) http://www.dtic.mil/whs/directives/corres/pdf/540016p.pdf 129 FUN MAN General Security provide user defined roles to view, create, edit, modify, alter, duplicate, archive, export, and/or report any data in the database and data warehouse.

130 FUN MAN General Security provide value and role-based security.

131 FUN MAN General Security support integration to a CAC smart card for authentication.

132 FUN MAN General Security support masking of all personally identifiable information (PII) on screen based on user role.

133 FUN MAN General Security support use of standard ports (ports 80, 8080, 443, and 8443) and protocols (http and https).

134 FUN MAN General Security support, record and archive an audit trail of logon/logoff events (subsequent to CAC/SSO authentication).

135 FUN MAN General Security support, record and archive user identification and timestamps at the time of record creation and record update.

SaaS COTS SIS 8

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 136 FUN MAN General Security support and provide logon mechanics that (1) warn that only authorized users are permitted access, (2) inform users of logon failure, but do not state a reason, (3) limit the number of unsuccessful logon attempts (usually five) and disconnect the users after the limit is reached, (4) record all unsuccessful sign-on attempts, and(5) advise users after successful logon of their most recent logon. Identifying details of the system will not be displayed until after logon is successfully completed.

137 FUN MAN General Security turn a user off instantly, even if already logged in the system.

138 FUN MAN General Security: User Access Profiles create, edit, modify, alter, archive, duplicate, export and report role-based permissions and access for users by selected parameters.

139 FUN MAN General Security: User Access Profiles support multiple user profiles and roles for a unique social security number/alternate identification number.

140 FUN MAN General Software efficiently process student throughput of a minimum of 4000 - 5000 transactions daily and 500 transactions hourly.

141 FUN MAN General Software for a system administrator to set and modify business rules as appropriate by component, by individual user, and by user group based rules.

142 FUN MAN General Software allow and support large data files and large numbers of concurrent users.

143 FUN MAN General Software archive, export and report user information records based on multiple criteria.

144 FUN MAN General Software be supported by ODBC connections.

145 FUN MAN General Software be web service (for example, SOAP, WSDL, REST) capable.

146 FUN MAN General Software capture, store, manage and use more than 1 million student profiles.

147 FUN MAN General Software change the display labels of the data elements and pop-up tool-tips of the data elements.

148 FUN MAN General Software create, edit, modify, archive, duplicate, export and report large data sets by large numbers of concurrent users.

149 FUN MAN General Software have open APIs to allow for timely data exchange and/or importation/exportation.

150 FUN MAN General Software not require Active X.

151 FUN MAN General Software not require any elevated permissions to run the software (even for first time use) for non-administrative users.

152 FUN MAN General Software operate and support a 100% web-based SIS environment and require no client install for non-administrative users.

153 FUN MAN General Software operate on a zero footprint but may allow Java Runtime Environments for non-administrative users 154 FUN MAN General Software support 24X7 availability (except during upgrades and planned maintenance) with a 99.99% uptime with no critical failures or unplanned system restarts.

155 FUN MAN General Software support and operate in multiple market leading browsers at the following minimum release levels: Internet Explorer 7.0, Mozilla Firefox 3.0, Google Chrome 2.0, and Safari 4.0, through the current versions.

156 FUN MAN General Software support and provide extensive search, sort, and query capabilities to include, but not limited to, use of wildcards, Boolean operators, customized date ranges, keywords, and partial searches.

157 FUN MAN General Software support system administration of user group role-based permissions in addition to individual user role-based permissions in order to minimize maintenance activities.

158 FUN MAN General System support and operate on a variety of platforms and operating systems.

159 FUN MAN General System support and provide a scalable system architecture to expand to support the anticipated growth of the user base.

160 FUN MAN General User Profile/Portal allow users to control whether documents and reports are printed or produced in electronic form and over whether reports are printed centrally or remotely.

161 FUN MAN General User Profile/Portal control the template of all system instructions for users by selected parameters such as program, college, etc.

162 FUN MAN General User Profile/Portal integrate a web-based communication portal that will allow for performing all necessary functionality (i.e., registration, schedule development and management, advising, etc.)

163 FUN MAN General User Profile/Portal operate and support a web-based interface for users.

164 FUN MAN General User Profile/Portal post frequently asked questions at the enterprise level and at the component level.

165 FUN MAN General User Profile/Portal provide an intuitive, efficient and easy to use interface/portal for students, faculty, and staff without extensive training.

166 FUN MAN General User Profile/Portal provide, support and operate dashboarding capability based on user access parameters 167 FUN MAN General User Profile/Portal support and provide detailed online user accessible help/resources.

SaaS COTS SIS 9

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 168 FUN MAN Institutional

Research, Planning, Assessment and Effectiveness

Faculty Portfolio and Credentialing create, edit, modify, alter, submit, archive, import, attach, export and report faculty portfolio and credentialing by multiple parameters including college/program, department, expertise, experience, rank, etc. based on user access parameters

169 FUN MAN Institutional Research, Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal contain and support tools that enable a data management analyst to create simple and complex multidimensional data sets for analysis and reporting based on user access parameters

170 FUN MAN Institutional

Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal create, edit, modify, alter, submit, import, attach, archive, export and report surveys and evaluations based on user access parameters

171 FUN MAN Institutional Research, Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal create, edit, modify, alter, submit, import, attach, archive, export and report academic reviews by selected and multiple parameters such as user, course, section, faculty, program, college, etc. based on user access parameters

172 FUN MAN Institutional

Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal generate exports and reports to MSWord, Excel, PDF, and HTML for pre-defined (standard) and ad-hoc reports.

173 FUN MAN Institutional Research, Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal provide, contain, generate and support a standard non-proprietary report writing system for the generation of pre-defined (standard) and ad-hoc reports.

174 FUN MAN Institutional

Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal provide, contain, support and enable standard Business Intelligence (BI) and data warehousing capabilities

175 FUN MAN Institutional Research, Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal support and operate dashboarding capability for Institutional Research, Planning, Assessment and Effectiveness based on user access parameters

176 FUN MAN Institutional Research, Planning, Assessment and Effectiveness

Reporting and Queries Portal create, edit, modify, alter, archive, duplicate, export, report and schedule user-level personal reports to a library of reports accessible to other users based on user access parameters.

SaaS COTS SIS 10

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 177 FUN MAN Institutional

Research, Planning, Assessment and Effectiveness

Reporting and Queries Portal view, print, create, edit, modify, alter, archive, duplicate, export and report data by date parameters such as academic year, fiscal year, term, semester, module, time frame, and a customizable date range based on user access parameters.

178 FUN MAN Institutional

Planning, Assessment and Effectiveness

Reporting and Queries Portal view, print, create, edit, modify, alter, archive, duplicate, export and report data by parent level and a minimum of 2 levels below based on user access parameters.

179 FUN MAN Institutional

Planning, Assessment and Effectiveness

Reporting and Queries Portal view, print, create, edit, modify, alter, archive, duplicate, export, report and schedule report distributions by user parameters such as position and date parameters such as academic year, fiscal year, term, semester, module, time frame, and a customizable date range based on user access parameters.

180 FUN MAN Institutional

Planning, Assessment and Effectiveness

Reporting and Queries Portal view, print, create, edit, modify, alter, archive, duplicate, export, report and schedule report processing by user parameters and date parameters such as academic year, fiscal year, term, semester, module, time frame, and a customizable date range based on user access parameters.

181 FUN MAN Institutional

Planning, Assessment and Effectiveness

Reporting and Queries Portal view, print, create, edit, modify, alter, duplicate, export, and report standard and ad hoc queries with no programming skills required based on use access parameters

182 FUN MAN Institutional

Planning, Assessment and Effectiveness

Surveys and Evaluations Portal create, edit, modify, alter, duplicate, export, report, launch and execute recipient lists for mailing lists, email lists, phone lists for manual and automated delivery of surveys to internal and external stakeholders such as faculty survey, student surveys, course evaluations, board surveys, etc.

based on user access parameters

183 FUN MAN Institutional

Planning, Assessment and Effectiveness

Surveys and Evaluations Portal view, print, create, edit, modify, alter, duplicate, export, report, import and attach course level faculty and student evaluations based on user access parameters

184 FUN MAN Interface/Integr ation

Interface/Integration interface with learning management and content management systems (BlackBoard).

185 FUN MAN Interface/Integr ation

Security interface and integrate the existing system utilized by Security (Lenell)

186 FUN MAN Public Relations Management

Advertising and Promotions view, print a central unified calendar/schedule of classes, courses, events, etc. for internal and external audiences

187 FUN MAN Student Services

Student Financial Accounts process account payment including credit card and electronic funds

188 FUN MAN Student Services

Student Status for students to validate their profile information including contact information while resident on NDU campuses and hosted locations, emergency contact info, supervisor info, etc.

189 FUN MAN Student Services

Student Financial Accounts create, edit, modify, alter, archive, export and report student financial account data including fees (including course fees) and billing (including amounts from zero and above) and source of payment (student, agency, etc).

SaaS COTS SIS 11

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 190 FUN MAN Student

Services Student Services view all student support service areas and/or contact all student support service areas

191 FUN MAN Student Services

Student Status accommodate and capture the specifics for special needs students with workflow capability to send an e-mail to the appropriate people.

192 FUN OPT Academic Affairs

Course Management ability to track briefings, tests, lesson completions and to archive students’ deliverables for a defined period of time.

193 FUN OPT Academic Affairs

Instructional Resources ability to create, edit, modify, alter, archive, export and report instructional/classroom resources required, recommended and requested for a group/section/seminar/course. (Cross functional with Enrollment Management)

194 FUN OPT Academic

Instructional Resources ability to view instructional/classroom resources available for facilities where a course offering is to be taught (e.g., classroom layout, internet connection, location point of contact, IT Security requirements, wireless, etc). (Cross functional with Enrollment Management)

195 FUN OPT Alumni, and Public Relations

Board Stakeholders Management--Administrative User Portal ability to create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery.

(Cross functional use in Institutional Research, Planning and Assessment.)

196 FUN OPT Alumni, and Public Relations

Board Stakeholders Management--Administrative User Portal ability to create, edit, modify, alter and archive a Board stakeholder record .

197 FUN OPT Alumni, Development and Public Relations

Development/ Fundraising--Administrative User Portal ability to create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery of communication for events, fundraising etc. (Cross functional use in Institutional Research, Planning and Assessment.)

198 FUN OPT Alumni, and Public Relations

Development/ Fundraising--Administrative User Portal ability to create, edit, modify, alter and archive a donor/funder record .

199 FUN OPT Alumni, Development and Public Relations

External Stakeholders Management--Administrative User Portal ability to create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery.

(Cross functional use in Institutional Research, Planning and Assessment.)

200 FUN OPT Alumni, and Public Relations

External Stakeholders Management--Administrative User Portal ability to create, edit, modify, alter and archive an external stakeholder record .

201 FUN OPT Enrollment Management

Registrar ability to flag or prevent quota managers from cancelling a student from a course offering if the student has active travel orders.

202 FUN OPT Enrollment Management

Registrar ability to support student requests for other activities such as professional development, training, etc. through an application process.

203 FUN OPT Enrollment Management

Registration ability for defined user roles to process applications in batch or individually.

204 FUN OPT Enrollment Management

Registration ability to force student to select alternate course offerings if the primary one desired is not available.

205 FUN OPT Enrollment

Registration ability to identify course offering options that are the most cost effective to the student's location.

SaaS COTS SIS 12

Req # Group Rank Category Sub-Category Functional Requirement Text: The SIS will be able to: A B C D E F G 206 FUN OPT Event Planning and Management

Conferences and Special Events ability to create, edit, modify, alter, submit, archive, export and report minutes/summaries of events.

207 FUN OPT Event Planning and Management

Conferences and Special Events ability to create, edit, modify, archive, duplicate, export and report events, conferences, workshops, meetings, etc--(interfaces with Enrollment Management to indicate available facilities, resources, etc)

208 FUN OPT Event Planning and Management

Conferences and Special Events ability to create, edit, modify, archive, duplicate, export and report events, conferences, workshops, meetings, registration process and pay applicable fees via web interface.

209 FUN OPT General Security ability to support and provide digital signature capability for anyone who has approval authority within the system.

210 FUN OPT General Software ability to not require any elevated permissions to run the software (even for first time use) for all users.

211 FUN OPT General Software ability to operate and support a 100% web-based SIS environment and require no client install for all users.

212 FUN OPT General Software ability to operate on a zero footprint but may allow Java Runtime Environments for all users 213 FUN OPT General Software ability to support and enable screens to automatically refresh after an update has been entered.

214 FUN OPT General Software ability to support mobile application functionality.

215 FUN OPT General User Profile/Portal ability to tailor the registration portal by component with their own unique look and feel to include links and announcements.

216 FUN OPT Institutional

Research, Planning, Assessment and Effectiveness

Institutional Research and Effectiveness Portal ability to create, edit, modify, alter, submit, archive, export and report minutes of meetings/sessions of committees, meetings, working groups, etc based on user access parameters

217 FUN OPT Institutional

Planning, Assessment and Effectiveness

Surveys and Evaluations Portal ability to create, edit, modify, alter, deliver, archive, export and report surveys/evaluations of events. (Cross functional with Event Planning and Management) based on user access parameters

218 FUN OPT Interface/Integr

Conferences and Special Events ability to perform resource optimization through an interface with a COTS scheduling product.

219 FUN OPT Interface/Integr ation

Interface/Integration ability to accommodate real-time interfaces with commercial and proprietary software, systems and data sources.

220 FUN OPT Public Relations Management

Advertising and Promotions ability to create, edit, modify, alter, archive, export and report advertising and promotions for internal and external audiences

221 FUN OPT Public Relations Management

External Stakeholders Management ability to create, edit, export and report standard and ad hoc contact lists, mailing lists, email lists including for manual or automated delivery.

222 FUN OPT Public Relations Management

External Stakeholders Management ability to create, edit, modify, alter and archive an external stakeholder record .

223 FUN PRE Academic Affairs

Academic Planning and Scheduling ability to track faculty load among various work objectives (such as, teaching, curriculum development, mission assistance, leadership, and knowledge sharing responsibilities).

224 FUN PRE Enrollment

Registrar ability to create, edit, modify, alter, archive, duplicate, export and report events other than traditional course offerings in the schedule and to manage facilities (location, classroom, equipment, etc).

225 FUN PRE Enrollment

Student Records ability to archive, export and report student information records based on multiple specified criteria. A restore function should be available to reinstate a student record.

226 FUN PRE General Software ability to accommodate and support multiple ways of business and processing rules that can be tailored without special…