SOW DSCR B32 Chiller Line Insulation Replacement .pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIE

STATEMENT OF WORK (SOW)

B32 P.2024.00068.001

11/0 /2023

1. SCOPE

The contractor shall provide all tools, materials, and equipment necessary to reinsulate the exposed chilled water piping in 32 I, K, and L.

2. BACKGROUND

The existing chilled water piping for B32 (I,K,and L) have had various sections of insulation removed from previous repairs on the system that has not been addressed. During the summer, the exposed areas sweat causing large amounts of water on the floor. In the past, some of the water has soaked through the walls in the mechanical rooms to adjoining offices making the carpet wet and with a foul odor.

3. OBJECTIVES

The objective of this project is to install new pipe insulation on the exposed areas of the chilled water piping system to include valves and flanges.

4. SPECIFIC REQUIREMENTS

The contractor shall provide certified, trained personnel with certifications in insulating piping systems.

The contractor shall use flexible closed cell foam (rubber tubing) to re-insulate exposed chilled water piping with the proper adhesive/glue to close the seams on the insulation.

Mandatory Fall Protection required when insulating any areas that are over 6 FT. from the floor.

5. CONTRACTOR QUALIFICATIONS

The contractor shall be normally engaged in pipe insulation, as their primary line of business and shall have at least 8 years of documented experience working on insulating of piping systems.

6. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. Unified Facilities Criteria (UFC)

b. International Building Code (IBC)

c. International Mechanical Code (IMC)

d. International Plumbing Code (IPC)

e. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

f. National Electric Code (NEC)

g. AHRI/ASHRAE publications

h. ASME publications

i. USACE EM 385-1-1 Safety Manual

j. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

k. 29 CFR 1926 OSHA Construction Industry Regulations

l. 29 CFR 1910 OSHA General Industry Regulations completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. At the conclusion of the project and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders with all the O&M manuals etc. The binders shall have a table of contents and be tabbed. Warranty letter shall be placed after the table of contents. At a minimum the following information shall be provided (as applicable);

7. DOCUMENTS AND RECORDS

All documentation records and schedules as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion fo the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. At the conclusion of the project and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders with all the O&M manuals etc. The binders shall have a table of contents and be tabbed. Warranty letter shall be placed after the table of contents. At a minimum the following information shall be provided

a. Warranty Letter

b. All submittals

c. All warranties

d. Lighting / gear

e. Fire protection

f. Mechanical

g. Electrical

h. Any other pertinent documents for the project

NOTE: The contractor shall supply all the above combined into one PDF portfolio. Provide this portfolio via email to the PM and on one optical disc.

8. PRE-CONSTRUCTION MEETING

After award, and prior to the pre-construction meeting, the contractor shall provide a site-specific safety plan, their OSHA 300A Logs, and Activity Hazard Analyses for review and approval by the DLA Aviation Safety Office. After award and prior to the initiation of work, a pre-construction meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. The purpose of the Pre- Construction meeting is to discuss matters of mutual interest concerning the resulting delivery order. General conditions, work schedules, coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting.

DELIVERABLES

Name of Deliverable Due Date Recipient Safety Plan Within 10 business days of award (PM/COR email) OSHA 300A Log Within 10 business days of award (PM/COR email) Activity Hazard Analyses Within 10 business days of award (PM/COR email) QC Plan Within 10 business days of award (PM/COR email) Payment Bond Within 5 business days of award (Contract specialist email) Performance Bond Within 5 business days of award (Contract specialist email) Security Vetting Paperwork NLT 5 working days prior to start of work (PM/COR email)

The contractor shall submit a site-specific safety plan following the US Army Corps of Engineers engineering Manual EM-385-1-1 (latest edition). All safety related items must be approved by the DLA Aviation Safety Office before work can begin. These documents should be emailed to the

Project Manager/COR and the Contract Specialist outlined in Section 23 of this SOW.

Until all required and accurate documentation meeting all outlined criteria is provided, a pre-construction conference will not be held and the Notice to Proceed will not be issued. Any excessive delay in providing these deliverables may be a basis for the contract to be terminated.

9. SUBMITTALS

The contractor shall provide submittals for Government review and/or approval for all materials, equipment, supplies and other items to be used in the completion of this project prior to completing any commitments for purchases. All hardcopy submittals shall be single sided prints with the material/equipment being submitted on clearly indicated by the contractor. The list below along with the information in Attachment 4 outlines requirements for submittals:

Quality Control Plan (QCP)

The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Contracting Officer, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five

(5) business days of the Contracting Officer, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, subcontractors’ designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer/Gov’t rep.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with SOW Submittals section.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities accepted by the Contracting Officer are required to be used.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.Reporting, scheduling and communication procedures, including proposed reporting formats, deadlines, meeting notifications, etc. Communication with the Government shall be outlined and defined.

h. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

i. Completion inspections (punch-out, pre-final, final) and turnover of all final documentation to the Government.

Three phase Inspection

The contractor is required to follow the U.S Army Corps of Engineers three phase inspection process. If the contractor is not familiar with this process it can be found on the internet. The contractor shall take all notes from all inspections, startups, training etc. Provide all notes, type written to the PM within one business day.

a. Preparatory phase inspection – The contractor shall provide notice to the Government within 3 business days prior to calling for a preparatory meeting for each Definable Feature of Work (DFOW). No work can start on a DFOW without a preparatory meeting. The supervisor leading that DFOW MUST attend the preparatory meeting AND stay on the work site acting as a supervisor until that DFOW has been completed.

b. Initial phase inspection – The contractor shall provide notice to the Government two business days prior to calling for an initial inspection.

c. Follow up inspections – The contractor shall conduct follow up inspections daily, by the on-site supervisor to ensure all contract requirements are being met. The contractor shall schedule a pre final inspection after it verifies all work conforms to the contract for either that DFOW and/or when all work is completed. The contractor shall provide notice to the Government within 3 business days of when it would like to hold pre final inspection(s).

Punch-Out Inspection – near the completion of all work or any increment thereof the Contractor Quality Control System Manager (CQC-SM) shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings and specifications. The CQC- SM will make a second inspection to ensure all deficiencies have been addressed. Once this is accomplished, the CQC-SM shall notify the Contracting Officer/COR and the Government PM that the work is ready for the Government inspection.

Pre-Final Inspection – the contractor shall give the Government 5 business days for the pre-final inspection to be scheduled with the Contractor’s CQC-SM/Superintendent to verify that the work is complete. A Government Pre-Final Punch List may be developed from this inspection. The CQC- SM will ensure that items on this list have been corrected before notifying the Contracting Officer/COR and the Government PM that the work is ready for Final Inspection. All equipment shall be operational, and all startup procedures performed before holding the pre-Final inspection.

Final inspection – The contractor shall provide notice to the Government within 7 business days of when it would like to hold a final inspection/acceptance inspection. All punch list items previously identified must be completed before a final acceptance inspection will be scheduled.

The contractor shall not hold any required training on the same day any startups of equipment are required. All inspections shall be held on different days that startups or training is scheduled. Each task shall be held on a different day. The contractor shall provide manufacturer training on all equipment/systems installed. The contractor shall provide notice to the Government within 5 business days of any training and 5 business days of any startups of equipment in order for the Government maintenance personnel to arrange to be present.

The contractor shall use the quality control report listed in Attachment 5.

Daily Reports

Once construction has begun, the contractor shall perform daily inspections of the project, to be conducted by a qualified employee. The contractor shall provide the COR/PM with daily inspection reports detailing the work accomplished that day, weather conditions, safety related topics, etc. The contractor shall use the daily report form in Attachment 5. The contractor can propose to use an alternate daily report form but must be approved by the PM. The daily report shall be type written.

The daily report is due the next business day by 8:00am.

Construction schedule

The contractor shall, within two weeks after receipt of the notice to proceed but at least 5 business days prior to beginning of any construction work, provide the COR/PM with a construction schedule. This schedule shall be updated and provided weekly (on Monday morning by 8:00 A.M.

or first business day of the week) to the COR/PM until the final inspection is completed.

Equipment Data Sheet

Within five working days after the final inspection and acceptance, the contractor shall completely fill out the equipment data sheet found in Attachment 1 for all equipment removed and/or installed.

The contractor shall include the sheet(s) in the O&M binder, CD etc. as well and send the completed sheets electronically in Adobe PDF format to the project manager by email. All information provided on the equipment data sheet shall be type written. Upon request the project manager will provide the form to the contractor in Adobe PDF format.

Warranty

After final acceptance of the entire project the contractor shall provide a one-year written warranty letter along with any other warranties for the project. The one-year warranty period will start on the date of final acceptance for the entire project. No warranty start date for any equipment installed will start until after the final inspection for the entire project. At a minimum, the warranty letter shall include the following information.

a. Contractor name

b. Contract phone number

c. Project title

d. Warranty start date

e. Warranty end date

f. POC of person to call for warranty issues

g. Phone number of person to call for warranty issues

h. Contractors physical address

Warranty Response

The contractor shall physically respond on site within 2 business days after being notified of a warranty issue to survey the issue and develop of plan to make corrections.

10. PROPOSAL EVALUATION

The proposal/quote and all documentation received by the Government from the contractor before the solicitation end date will be reviewed and evaluated based on the criteria listed below. The submission will be deemed either technically acceptable or technically unacceptable. The contractor is required to provide all documentation at the time of the submission and before the solicitation end date. Failure to provide all required documents will result in contractor’s proposal/offer being technically unacceptable.

Technically Acceptable – meets the minimum requirement and contains no deficiencies.

Demonstrates an understanding of the services required to meet or exceed the contract requirements. An acceptable quality level of contract performance is anticipated.

Technically Unacceptable – does not meet the minimum requirement and contains one or more deficiencies and/or omissions. Failure to demonstrate an understanding of the services required to meet the contract requirements. Acceptable quality level of contract performance is not anticipated.

The following is a list of documents that shall be provided as separate PDF and/or hardcopy documents along with the proposal:

Project narrative – a narrative outlining the way the contractor is planning to accomplish the project (list of definable features of work, projected timeline, etc.)

List of previous relevant project experience (last 5 years) along with award amounts, project descriptions, contract numbers, and POC information.

11. REQUESTS FOR UTILITY MARKING

1. The contractor shall submit routine requests to the PM/COR at a minimum of 14 calendar days in advance.

2. The contractor shall mark the area to be excavated with white marking paint prior to submitting request to PM/COR.

3. The contractor shall also provide the PM/COR with a satellite (Google maps/earth) map image showing where the area marked in white paint is located to aid the marking crews.

4. The contractor shall maintain all utility markings for the duration of the work once the initial markings have been completed.

The contactor shall use the following APWA Uniform Color Codes for temporary marking of underground utilities:

RED – Electric Power Lines, Cables, Conduit, and Lighting Cables YELLOW – Gas, Oil, Steam, Petroleum, or Gaseous Material ORANGE – Communication, Alarm or Signal Lines, Cables, or Conduit BLUE – Potable Water

GREEN – Sewers and Drain Lines WHITE – Proposed Excavation Limits or Route PINK – Temporary Survey Markings, Unknown / Unidentified Facilities PURPLE – Reclaimed Water, Irrigation, and Slurry Lines

12. CONSTRUCTION TRAILER SIGN REQUIREMENTS

Contractor trailers placed at DSCR shall have a project sign posted at the trailer location within 5 days of trailer placement. Sign shall be 2’x4’ ¾” plywood painted white with black letters 3” tall, mounted of on 4x4 post, Top of the plywood sign shall be 7’ high from grade located within 10’ of the main entrance to the trailer. Coordinate with DSCR PM for sign placement.

This sign is in addition to any USACE signs required at the job site.

Project sign shall include the following information.

1. Project Title

2. General Contractor

3. Contact Name and Phone Number

4. Project Completion Date

The contractor shall schedule a site visit at the trailer location with the DLA PM one day prior to trailer placement to ensure site use is correct. The contractor shall schedule a site visit the day after the trailer is removed and any equipment, debris etc. is removed. Any equipment, materials etc. left will be considered abandoned. Final payment will be withheld until all equipment, materials etc. are removed. If the contractor damages any Government provided utilities the contractor shall repair/replace at their own cost.

13. IA/IT REQUIREMENTS

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they hold a current IAT II, or higher, level certification per DoD 8570.01- M.

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they have received a favorable IT-II, or IT -I (i.e., ADP-II or ADP-I) background investigation per DoD 5200.2-R.

The contractor shall install and configure all Information Technology necessary for the operation of the utility metering system to meet the requirements specified in the applicable Security Technical Implementation Guide (STIG), those specified in NIST SP 800-53r4, and NIST SP 800-82rev2.

The contractor shall provide all diagrams and documentation necessary for the assessment and authorization to operate (ATO) of the utility metering system by the DLA Authorizing Official (i.e., DLA CIO) in accordance with DoDI) 8510.01 and NIST SP 800-82r2.

The following documents apply:

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. DoD 5200.2-R Personnel Security Program, dated January 1987

c. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

d. DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD

Information Technology (IT), incorporating Change 1, Effective May 24, 2016

e. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating

Change 4, 11/10/2015

f. National Institute of Standards and Technology (NIST) Special Publication

g. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

h. National Institute of Standards and Technology (NIST) Special Publication

i. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

j. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

k. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

l. UFC 3-470-01 Lonworks (R) Utility Monitoring and Control

m. UFGS 25 05 11 Cybersecurity for Facility-Related Control System

n. UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and Integration.

o. UFGS 25 08 10 Utility Monitoring and Control System Testing

14. SECURITY REQUIREMENTS

a. IF CLASSIFIED CONTRACT

i. If the contractor requires access to classified information, the Contracting Officer will need to complete DD Form 254, Contract Security Classification Specification and forward it to the Account Manager/Contracting Officer for inclusion in the solicitation. This form should clearly specify whether access to classified information is required during the pre-award phase or only after contract award.

b. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

i. Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ) or other DLA field activity office(s), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

ii. Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2- R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel who have access to Federally-controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

1. IT-I for an IT position requiring a Single Scope Background Investigation (SSBI) or SSBI equivalent.

2. IT-II for an IT position requiring a National Agency Check with Law and Credit (NACLC) or NACLC equivalent; and

3. IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

iii. Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence (DI) Personnel Security Office to be essentially equivalent in scope to the contract requirements.

The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the contractor must provide the following information to the respective DI Personnel Security Office immediately upon receipt of the contract. This information must be provided for each contractor employee who will perform work on a Federally controlled facility and/or will require access to Federally controlled information systems. The contractor shall fill out the supplied excel spreadsheet completely and type written. Each contractor shall submit names on a separate excel form. Combining different contractors on one form is prohibited.

Security personnel reviewing access forms may take up to 7 business days to complete their action.

1. Full name, with middle name, as applicable, with social security number.

2. Citizenship status with date and place of birth.

3. Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, and name of the agency that performed the investigation.

4. Company name, address, phone and fax numbers with email address.

5. Location of on-site workstation or phone number if off-site (if known by the time of award); and

6. Delivery order or contract number and expiration date; and name of the contracting officer.

iv. The contracting officer will ensure that the contractor is notified as soon as the assigned or cognizant DI Personnel Security Office makes a determination regarding acceptance of the previous investigation and clearance level.

1. If a new investigation is deemed necessary, the respective DI Personnel Security Office will notify the contractor and contracting officer after appropriate checks in DoD databases have been made.

2. If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DI Personnel Security Office will relay this information to the contractor and contracting officer for further action.

3. The contracting officer will ensure that the respective DI Personnel Security Office initiates the investigation for the required clearance level(s) of the contractor personnel.

4. It is the contractor’s responsibility to ensure that adequate information is provided, and that each contractor employee completes the appropriate paperwork, as required either by the contracting officer or by the DI Personnel Security Office, in order to begin the investigation process for the required clearance level.

v. The contractor is responsible for ensuring that each contractor employee assigned to the position has the appropriate security clearance level.

vi. The contractor shall submit each request for IT access and investigation through the contracting officer to the assigned or cognizant DI Personnel Security Office.

Requests shall include the following information and/or documentation:

1. Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National Security Positions (see note below);

2. proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

3. Form FD-258, fingerprint card (however, fingerprinting can be performed by the cognizant DI Personnel Security Office).

4. (Note to (f) (1) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic Questionnaires for Investigations Processing (e-QIP). Hard copy of the SF85 and SF86 are available at OPM’s website, www.opm.gov, but hard copies of the forms are not accepted)

vii. Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by the contractor as directed by the contracting officer to the cognizant DI Personnel Security Office at the time of fingerprinting or prior to the DI Security Office releasing the investigation to the Office of Personnel Management.

viii. Upon completion of the appropriate investigation, the results of the investigation will be forwarded by the office performing the investigation to either the appropriate adjudication facility for eligibility determination or the DI Security Division for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract. Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or has been waived into the position pending completion of adjudication.

The DI Personnel Security Office will ensure that results of investigations will be sent by the office performing the investigation to the Defense Industrial Security Clearance Office (DISCO) or DI Personnel Security Office.

ix. A waiver for an IT-I or IT-II position to allow assignment of an individual contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the Government is in receipt of the individual contractor employee’s completed forms.

The Commander/Director or an authorized representative of the DLA organization for which the contractor will perform must approve the request for a waiver. The cognizant DI Personnel Security Office reserves the right to determine whether a waiver request will be forwarded for processing; however, there will be no waiver for an IT-III position. The individual contractor employee for which the waiver is being requested may not be assigned to a position, that is, physically work at the Federally controlled facility and/or be granted access to Federally controlled information systems, until the waiver has been approved.

x. The requirements of this clause apply to the prime contractor and any subcontractors the prime contractor may employ during the course of this contract, as well as any temporary employees that may be hired by the contractor. The Government retains the right to request removal of contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the contracting officer to conflict with the interests of the

Government. If such removal occurs, the contractor shall assign qualified personnel, with the required investigation, to any vacancy.

xi. All contractor personnel who are granted access to Government and/or federally controlled information systems shall observe all local automated information system (AIS) security policies and procedures as provided by the DLA site Information Systems Security Officer. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the employee from Government property and referral to the contractor for appropriate disciplinary action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected in the contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

xii. The contractor is also required to obtain a Common Access Card (CAC) for each contractor employee in accordance with procedures established at the DLA HQ or field activity office. When a CAC is required, the contracting officer will ensure that the contractor follows the requirements of Homeland Security Presidential Directive 12.

xiii. Contractor personnel must additionally receive Operations Security (OPSEC) and Information Security (INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA annual INFOSEC training will satisfy these requirements and are available through the DI Security Office.

xiv. When a contractor employee who has been granted a clearance is removed from the contract, the contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the contracting officer, stating that the new employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Individuals removed from this contract because of a violation of local AIS security policy are removed for the duration of the contract.

xv. The contractor shall notify the contracting officer in writing, within 12 hours, when an employee working on this contract resigns, is reassigned, terminated or no longer requires admittance to the federally controlled facility or access to federally controlled information systems. When the contractor employee departs, the contractor will relay departure information to the cognizant DI Security Office so appropriate databases can be updated. The contractor will ensure each departed employee has completed the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DoD CAC and DLA (or equivalent) badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) form 2875. The contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

xvi. These contractor security requirements do not excuse the contractor from meeting the delivery schedule set forth in the contract or waive the delivery schedule in any way. The contractor shall meet the required delivery schedule unless the contracting officer grants a waiver or extension.

xvii. The contractor shall not bill for personnel, who are not working on the contract while that employee’s clearance investigation is pending.

xviii. The cognizant security office for this contract is DLA Intelligence at Richmond:

Mailing address:

DSCR

6090 Strathmore Rd.

Richmond, VA 23237-5100 Attn: DLA Intelligence (at Richmond) Security Office

15. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx. All visitors and contractors are required to pre-enroll in DBIDS (Defense Biometric Identification System). To begin the process, visitors and contractors will complete registration through the pre-enrollment website: https://dbids-global-enroll.dmdc.mil. The process will serve as a request for either a one-day pass or a project badge. Upon the completion of the process, the contractor will be provided a QR code along with an alpha-numeric code. The visitor/contractor shall send the QR code/alpha-numeric code as a PDF/screenshot to the COR/PM over email (if multiple people are visiting or being vetted, the contractor shall compile all QR/alpha-numeric codes into a single email) at least 7 business days prior to visit/start date. The COR/PM will notify contractor upon their approval or denial. If approved, the contractor will have 30 days to pick up their visitor pass or project badge. When picking up the project badge the contractor is required to present their QR code along with a valid form of ID.

Security Requirements at Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m.

3. One day pass: Contractors requiring only a one-day visit may request a one-day pass.

Contractors are permitted one, one day pass per year.

4. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

5. The DSCR Security and Emergency Services will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered in the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

6. If entry is denied, the COR/PM will be notified by DSCR Security and Emergency Services. DSCR Police Department may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

7. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

8. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations, or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the Contracting Officer or designee will submit a new request. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

9. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

10. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer/COR or PM 5 days prior.

11. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

12. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

13. The Government is not responsible for job site security. Removal of material from jobsite and DSCR is subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking.

Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN).

Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

16. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be averse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

17. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer.