SOW.pdf

Defense Logistics Agency

Defense Logistics Agency (DLA) Aviation –VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA

STATEMENT OF WORK (SOW)

Air Compressor and Dryers Maintenance

29 August 2023

STATEMENT OF WORK

1. SCOPE:

The mission of Defense Logistics Agency (DLA) Aviation –VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, hazardous waste must be removed from oils, coolants and vital to the maintenance process.

2. TECHNICAL REQUIREMENTS:

The objective of this SOW is to outline the procurement of quarterly preventive maintenance services for the air compressors and dryers shown in the table below:

Unit

Compressor

Mfr

SullAir

Model

2209 V/A

Serial #

200803200250

Bldg

Dryer SullAir SRS-125 35382001 404 Compressor Ingersoll Rand SSR-EP125 F12767U96016 505 Compressor Ingersoll Rand 2-10T3NLMA15 30T-710142 & 141 505 Compressor Ingersoll Rand EP60 F1568U96 505 Dryer Ingersoll Rand HG281E5 923HG1959 505 Breathing Air

System Deltech SPX 75DM 1000002826195 505

Compressor EP125 F12767

Filter IR300C

Filter IR125C

Filter IR100V

Filter JT0600-C

Task 1 - The contractor shall use qualified personnel with working knowledge of equipment location and quarterly maintenance requirements. Technicians must be factory trained servicer on rotary screw air compressors and air dryers (and must have refrigerant certification).

Task 2 – The contractor will complete the following during minor inspections as recommended by the manufacturer. There will be three minor inspections (3x per year) to be conducted during the second (Jan- Mar), third (Apr-Jun) and fourth (Jul-Sep) quarters of the fiscal year:

Change air filter & oil filter.

Check fluids, electrical connections and oil/air leaks.

Check/adjust controls for proper operation.

Check dryer for proper operation.

Check in-line filters.

Check air/oil coolers.

Check all pressure and temperatures.

Check all safety devices.

Check all drain valves.

Take oil sample for analysis (Sullube).

Grease fittings if needed.

Task 3 – The contractor will complete the following during major inspection as recommended by the manufacturer. There will be one major inspection (1 per year) to be conducted during the first quarter (Oct-Dec) of the fiscal year.

Minor Service Change separator element.

Change coolant/lubricant.

Change V-Belts (if applicable)

Task 4 – The contractor will provide air quality sampling and testing on DM-75 Breathing Air System Quarterly and provide certification.

Task 5 – Overages: Any additional work that needs to be performed that is above and beyond the work described in this SOW needs to be approved, in advance, by Ryan Beecher or other designated Government Official.

Task 6 – Emergency service and parts for repair not covered in above.

3. DELIVERABLES:

The contractor will provide all parts, labor and travel necessary to perform preventive maintenance on all equipment shown in the table of paragraph two (2) of this SOW.

At time of service, the technician will perform all preventative maintenance as outlined in this SOW.

Technician will provide a copy of the service ticket to the Program Office Representative upon completion of service. Replacement parts will be new OEM and will become the property of the government.

The contractor will provide, as needed, 5-gallon pails of Sullube Coolant (which is recommended by the manufacturer) for the air compressors shown in the table of paragraph two (2) of this SOW.

The contractor will provide written report of quarterly oil samples to Program Office Representative.

4. PERFORMANCE:

The contractor will comply with the site specific regulations while visiting or performing work on a government facility.

Period of Performance: December 14, 2023 – December 13, 2024

Place of Performance: Work is to be accomplished for DLA Aviation –VID in buildings as shown in the table of paragraph two (2) of this SOW.

DLA Aviation –VID IPE Services Division 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

Hours of Work: Repair service will be accomplished no later than 24 hours after technicians receive the request for service. All services will be performed during normal business hours between 6:00 a.m. and 4:30 p.m. EST, Monday through Friday, excluding Federal Holidays. 48-hour response time for emergency service calls.

The contractor is not required to provide services on the ten Federal Holidays observed at DLA as follows:

New Year's Day (January 1st), Martin Luther King's Birthday (Third Monday in January), President' Day (Third Monday in February), Memorial Day (last Monday in May), Juneteenth Day (June 19th), Independence Day (July 4th), Labor Day (first Monday in September), Columbus Day (Second Monday in October), Veteran's Day (November 11th), Thanksgiving Day (Fourth Thursday in November), Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday.

When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the contractor is not required to provide services. Adverse Weather Information number is 1-888-427-6001.

5. GOVERNMENT FURNISHED PROPERTY, FACILITIES, and SERVICES:

The Government shall provide access to equipment and operating supplies to facilitate necessary repairs.

6. SECURITY REQUIREMENTS:

Upon Award, the Contractor shall notify the Program Office Representative immediately in writing with the full name, social security number, date of birth, and place of birth of all employees assigned to work on the contract. The Program Office Representative will forward the provided information to the Naval Support Activity (NSA) Pass and ID Office Representative for a criminal background check. The NSA Pass and ID Office Representative will verify the information and notify the Program Office Representative as soon as possible if the contractor is cleared to perform services on behalf of the government.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers will not be granted under any circumstances.

DLA retains the right to request removal of Contractor personnel, regardless of prior clearance status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall within five (5) working days assign qualified personnel to any vacancy(s) thus created.

7. INVOICE AND BILLING:

The requirements of a proper invoice are subject to FAR 52.232-25 Prompt Payment.

(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow (WAWF). Hard copy invoices cannot be accepted.

The contractor’s failure to include the necessary information will result in invoices being rejected.

(b) Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

(c) The following WAWF invoice routing table is provided:

WAWF Invoice Type Invoice 2-in-1 Contract Number Issuing Office DODAAC SP4703 Admin Office DODAAC SP4703 Inspector DODAAC SE3100 Service Acceptor DODAAC SE3100 Ship to /Extension

DCAA Office DODAAC N/A Paying Office DODAAC SL4701

(d) After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866- 618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil.

(b) Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil.

(c) ) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_s olutions/wawf_overview/vendor_information.

8. POINTS-OF-CONTACT (POCS):

CONTRACTING OFFICER

Name:

Comm. Phone:

Fax: (804) 279- ADD TEXT Email:

DLA Contracting Services Office (Richmond) 6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACT SPECIALIST

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond)

ATTN: ADD TEXT

6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Management Richmond COR point of contact is:

Name: TBD AT TIME OF AWARD

Alternate: (IF APPLICABLE) Comm. Phone: (804) 279- Cell Phone:804-971- Fax:

(804) 279- Email:

DLA Aviation –VID at Mechanicsburg 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

DLA Aviation –VID at Mechanicsburg, PA, Program Office Representative POC for Invoicing (WAWF) and SOW issues is:

PROJECT MANAGER (PM)

Name:

DLA Aviation -VID

Address: 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

Comm. Phone:

Email: