Containerized_Refuse_Collection_and_Disposal_Services_FY19_Rev_1.pdf

Defense Logistics Agency

DLA Installation Management

DM-FR

STATEMENT OF WORK (SOW)

November 2018

Containerized Solid Waste and Refuse Collection and Disposal Services at the Defense Supply Center Richmond (DSCR)

1. SCOPE

This Statement of Work (SOW) outlines the requirements for solid waste containerized refuse collection and disposal services at the Defense Supply Center Richmond (DSCR) and stated Tenant Activities therein. The Contractor shall provide the trash receptacles/containers, all labor, management, supervision, tools, supplies, materials, and equipment necessary to perform scheduled refuse collection and disposal services from various site locations on DSCR. Collection and disposal will include solid waste, refuse, garbage, ashes, debris, brush, scrap wood, rubbish, and other discarded solid wastes resulting from industrial and community activities, as stated in the specification and drawings included in this solicitation package. A total of sixty-six (66) solid waste Containers varying in type and size shall be provided by the Contractor and placed at selected locations throughout the installation as defined in the accompanying attachments. This solicitation is a combination Firm Fixed-Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) Contract with multiple CLINS for DLA Aviation and Tenant Activities.

2. BACKGROUND

Solid waste containerized refuse collection and disposal services are required for the Defense Supply Center Richmond. Services include leasing of the solid waste receptacles/containers, as well as the scheduled refuse removal via landfill disposal. Presently, there are sixty-six (66), varied-sized trash receptacles/containers in total which must be provided by the Contractor and positioned at pre-determined locations as specified in Attachments “1-A and 1-B” of this Statement of Work (SOW).

3. OBJECTIVES

Refuse Collection Services are required by Contract for DSCR, and the Installation is divided into five (5) primary service areas for billing purposes: DLA Aviation (AVN), DLA Distribution (DDRV), DLA Distribution Mapping (DDMA), the Virginia Army National Guard (VaARNG), and the Navy Heritage Historic Command (NHHC). Services will consist of the lease of three (3) types of containers that will be located at various locations throughout the DSCR Installation, and shall include the following: Forty-eight (48), 8 cubic yard (CY) containers; Seventeen (17), 30 cubic yard (CY) containers; One (1), 40 cubic yard (CY) compactor container. All details regarding specific and appropriate container locations are included in Attachment 1-A Table as well as Attachment 1-B Diagram.

The Contractor shall acknowledge the nature and location of the work on DSCR, the general and local conditions, particularly those bearing upon transportation, disposal handling and storage of materials, availability of labor, roads, and uncertainties of weather or similar physical conditions at the Site, the conformation and conditions of the ground, the character of equipment and facilities needed preliminary for and during the execution of the work. For full compliance of all required services, the Contractor shall:

A. Provide multiple containers for refuse collection (66 in total), and provide disposal services to ensure refuse is properly collected and disposed. Specific number of containers and location details are included in this solicitation in Attachment 1-A Table as well as Attachment 1-B Diagram which annotates the exact location and size of containers with color-coding to designate Tenant Activity assignment.

B. Furnish and position each container as required and to best aid the user in disposing of refuse and to minimize interference with adjacent buildings, sidewalks, parking areas, and roadways. During heightened security or change of Force Protection Condition (FP CON) Level, all refuse containers shall be moved to either a predetermined staging area as deemed by the Contracting Officer (KO) or Contracting Officer’s

Representative (COR), or must be at least 12 feet from any occupied building.

C. Ensure refuse is properly collected and disposed of, and any green waste is utilized in a landfill facility that incorporates zero waste and/or landfill diversion goals via Recycling, Composting, Organic Recycling, and Electronics Recycling (Virginia’s “E-cycling” Program). Diversion details will need to be separately reported on a Monthly basis.

D. Follow a regular schedule for refuse collection, as determined in this Statement of Work (SOW).

Contractor shall work between the hours of 6:00 a.m. and 6:00 p.m., Monday through Saturday, excluding federal holidays. The KO shall approve other exceptions.

E. Be aware that all refuse generated from contractual work which may involve the use of materials, rehabilitation, remodeling or modifications to the buildings on site, as well as contractual work to remove large trees is not included in this contract. Contractors performing this type of work are required to furnish their own refuse containers and disposal services.

F. Invoice for disposal shall be on a per ton basis. Invoicing will include a detailed summary report of all containers emptied (front end loader summary and roll-off summary), the total quantities disposed from each container specifying exact tonnage pulled per specific container for each pick up day, and all totals shall be specified by primary service area. The government will lease the containers for a monthly fee.

G. Provide information on specific diversions that occurred for all recycled, green waste or electronics recycling on a monthly basis. This detailed information shall be provided and accompany the monthly invoicing.

H. Ensure disposal, reuse or recycling of the solid waste for compliance with all applicable local, state, and federal laws and regulations.

I. Use properly maintained front-end loader vehicles for smaller, 8 cubic yard containers that are equipped with accurate and fully operational weighing scales and equipment, while providing same tonnage details from the landfill facility utilized by the Contractor for the roll-off containers (30 and 40 cubic yard containers).

4. SPECIFIC REQUIREMENTS – COLLECTION AND DISPOSAL

A. Commencement of Performance. The Contractor shall commence work under this Contract on October 1, 2019 and shall perform prescribed work until the Base Year expires on September 30, 2020, or until the expiration date of any option period the government may exercise.

B. Disposal. The Contractor shall transport all refuse, dunnage, salvageable, recyclable, or green waste material off the Installation for disposal at an approved landfill facility. Contractor must utilize a landfill facility that incorporates Zero Waste and/or Landfill Diversion goals via Recycling, Composting, Organic Recycling, and Electronics Recycling (Virginia’s “E-cycling” Program). The Contractor shall dispose of all industrial and community activity wastes collected in accordance with all applicable local, state, and federal laws and regulations. All fees associated with disposal shall be paid by the Contractor. Within 15 calendar days after contract award the Contractor shall submit copies to the KO of disposal permits or other written documentation of approval and suitability of landfill facility and other final disposal methods.

C. Collection and Frequencies. Collections shall be made from established pickup locations, as referenced in Attachment 1-A Table as well as Attachment 1-B Diagram. The Contractor shall make immediate clean-up of material blown or lost from the vehicles or containers during pickup operation or while such material is being transported between pickup stations or to the disposal site. All solid waste within a 25-foot radius of the containers, including spillage and waste left or spilled in the area by the container user, shall be removed by the Contractor.

1. The anticipated schedule showing the location, size and number of containers are shown in Attachment 1-A Table as well as Attachment 1-B Diagram. The approximate number of pick-ups per week is indicated as follows: All 30/40 CY containers shall be checked every other day and emptied if needed;

The 8 CY containers will be split into two groups because of the large number of this type of container on the Installation. One group of 24 containers will be checked and emptied if needed on Mondays, Wednesdays, and Fridays; the other group of 24 containers will be checked and emptied if needed on Tuesdays and Thursdays. Saturdays may be used for refuse pick-up when weekday service has been interrupted or curtailed.

2. The Contractor must collect refuse from any single container before it becomes approximately 75% full. At no time will containers be checked less than 3 times per week.

D. Special Pickups. On occasion and at no additional cost to the government, containers may be moved by Contractor personnel to locations not reflected on map as requested by the KO or the COR. The Contractor shall respond within 48 hours to requests for special pickups or container relocations.

E. Missed Pickups. The Contractor shall collect refuse at missed scheduled pickup locations within 24 hours of notification by COR or KO. Inclement weather is not considered justification for failure to comply with the terms of this Contract. In the event of heavy snowfall and the Installation has officially been “closed” for the day, regular collections shall resume as soon as the Installation has re-opened and streets are passable. All pickups falling on holidays shall be made on the next workday.

F. Corrective Action for omitted or unsatisfactory collection. The Contractor shall correct omitted or unsatisfactory pickup within 24 hours after receiving verbal notice from the KO or COR. Complaints not corrected by the Contractor within the 24-hour period shall be corrected by the KO and the change incurred shall be deducted from Contractor’s invoice for the month involved. The Contractor shall report corrective action to the KO. The Contractor shall record the performance deficiency (e.g. identify pickup stations not serviced and reason for the non-pickup), showing date of each occurrence. These records shall be kept available for inspection by the COR.

G. Sanitation Requirements. Within 15 calendar days after award of the contract, the Contractor shall submit a proposal for container cleaning procedures and schedules for the KO to approve. All cleaning, including steam cleaning shall be accomplished off site. Refuse containers and locations shall be left in a neat and orderly manner. Steam cleaning shall be accomplished quarterly for all containers.

H. Spills/Leaks. The Contractor shall clean up all vehicle fluid spills (antifreeze, brake fluid, fuel, hydraulic fluid, oil, refrigerant, transmission fluid, etc.) within a four-hour time frame. All spills/leakage caused by the Contractor, shall be reported to the DLA Installation Management Security & Emergency Services Division (804-279-3131), in accordance with DSCR 3110.2, Emergency Response.

I. Injuries to Contractor Personnel. The Contractor shall forward a copy of the report on each job-related injury through the COR to the DSCR Safety and Occupational Health Division. The report shall include the estimated absence in days, if any, by the Contract employee due to the injury.

J. Damage to Government Property, Facilities, Infrastructure or Equipment. The Contractor shall be responsible for any damage to Government property occasioned by a negligent or willful act of the Contractor’s personnel. The KO may, in his/her discretion, require the Contractor to make necessary repairs or replacement, or to reimburse the Government for any repairs or replacement. Repairs or replacement, as required, will be made at the earliest practical date after the Contractor is notified of the damage.

5. CONTRACTOR-FURNISHED EQUIPMENT AND SERVICES

Except for those items or services specifically stated to be government furnished, the Contractor shall furnish everything required to perform this SOW. Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this Contract. All equipment shall be subject to inspection and approval prior to and during the life of the Contract. Drawings including catalog cuts showing dimensions, materials of construction, color, markings, access clearance, moving parts identified, weights, holding capacity for each different size and capacity shall be approved by the KO or COR prior to delivery to DSCR. The Contractor shall provide washing facilities off the Installation in compliance with waste water control of runoff from wash facility and shall furnish water or steam required for the facility.

5.1 VEHICLES

All refuse collection vehicles shall be specifically designed for the purpose and be compatible with the containers provided by the Contractor. Compaction trucks shall be front-loading type. Each roll-off truck must have a mechanical tarp mounted that covers entire top of the 30 CY Containers. All 30 CY containers are to be covered before leaving DSCR. Each vehicle shall have the name of the Contractor neatly exhibited on each side of the cab. The sign must be readable from fifty feet, with lettering a minimum of two inches in height. The Contractor shall operate vehicles to comply with DSCRD 5525.A, Motor Vehicle Traffic Manual and must comply with Installation traffic regulations. Vehicle mounted communication equipment shall conform to all applicable Installation and federal frequency regulations.

A. All vehicles shall not be more than 5 years old at any time during this contract and shall be in good condition, properly maintained and free from defects in appearance and function. Vehicles shall be in good mechanical order, free of leaky hydraulic systems and/or other sources of contamination. All vehicles shall have watertight bodies and properly enclosed to prevent spillage, leakage, excessive odors and the scattering of refuse in transit.

B. Contractor will maintain all vehicle equipment used under this contract in good repair, safe to operate, and in a clean and well-painted condition. Each vehicle shall be equipped with a safety warning device which will operate when the truck is backing up.

C. Repairs on facility will be limited to those minor in nature, in case of a major vehicle breakdown, the Contractor has 24 hours to remove the vehicle from the Installation.

D. All front-end loader vehicles will be equipped with on-board weighing equipment. If collection vehicles are not dedicated solely for DSCR’s use or if they are used for collection of any type of refuse outside of the Installation, each collection vehicle, including front loader and tipper types, shall have an on-board weighing computer system. Similar to standard truck systems, on-board weighing system must be capable of automatically recording (without manual override capability) data collected from a radio frequency transponder device, which is compatible with the indicating element located on the collection containers.

The on-board weighing system must be able to generate a report listing containers, weight of solid waste, date and time of collection and disposal.

E. Weighing System. The on-board weighing system shall be “legal-for-trade”. Weighing system for rear tippers shall be equal to that of LTS EnviroScale for Refuse Collection, Model LTEF16-WM (LTS Scale, 1500 Enterprise Parkway, Weinsburg, OH 44087). Because payment will be based on the information generated from the weighing equipment, components of the system shall be evaluated under the National Type Evaluation Program’s Certificate of Conformance for Weighting and Measuring Device, National Institute of Standards and Technology, U.S. Department of Commerce. Request a calibration log be kept by Contractor that will be reviewed for compliance by the government.

F. Weighing System Malfunction. If on-board weighing equipment/scales require repair, replacement scales or an approved temporary weighing mechanism is mandatory and will be required immediately until original repaired scales are back to operating 100%. The temporary replacement scales must continue to define exact tonnage per container in order to process proper billing procedures. Service on this Contract must continue as scheduled without interruption. Averaging for billing purposes because of a dysfunctional weight scale is unacceptable.

G. Regulatory Compliance. All vehicles must be in compliance with federal, state and local standards.

These standards are referenced in Title 40 CFR 243 and include, but are not limited to Motor Carriers Safety Standards (40 CFR 390-396) and Noise Emission Standards for Motor Carriers Engage in Interstate commerce (40 CFR 202) and Federal Motor Vehicle Standards (40 CFR 500-580) and shall comply with all federal, stated, and local air pollution/environmental standards and regulations. All solid waste collection vehicles and equipment must meet the requirements of 40 CFR 243 and must meet the standards established by the American National Standards Institute (ANSI) including but not limited to ANSI Z245.1, ANSI Z245.2, ANSI Z245.30, and ANSI Z245.60, and must meet all Federal, State and County regulations.

H. Maintenance of Vehicles. The Contractor shall have all vehicles inspected semi-annually by the Automotive Service Excellence (ASE) certified vehicle repair technician qualified to perform such inspections. All vehicles shall be in good condition, properly maintained and free from defects in appearance and function. All vehicles and installed equipment (hydraulics, etc.) shall be maintained in such condition to ensure no leaks, drips, etc., of liquids from the vehicle. The Contractor shall submit the certified inspection report for each vehicle to the COR semi-annually.

1. Vehicles leaking oil, fluid, etc., onto pavement, earth, etc., shall be cleaned up within 4 hours at site prior to moving. Vehicles which have leaking problems shall not be driver on the installation. All vehicles shall have at least one bag or roll of an approved absorbent compound available to assist with confining spills. This absorbent compound must be approved for use on the Installation by the DSCR Safety and Occupational Health Division, the DLA Installation Management Environment Division, as well as the DLA Installation Management Security & Emergency Services Division. Any type of contamination leaking from a vehicle while on the Installation must be reported immediately to DLA Installation Management Fire & Emergency Services Division (279-3131).

2. The Contractor shall immediately report to the DLA Installation Management Fire & Emergency Services Division (279-3131), as well as to the COR regarding any spills or releases of hazardous material or hazardous substance on the Installation into the environment. The Contractor shall be liable for containment, remediation and off-post disposal of the spill or release. The Contractor shall follow all procedures as outlined in the Installation’s “Spill Contingency Plan”. This plan will be provided to the Contractor by the government.

3. Contractor will be required to have Back-up Vehicles, in the event of breakdown, repair and maintenance of primary vehicles, so that Contractor can fulfill the requirements of the Contract without interruption. All back-up vehicles shall comply with the requirements in this SOW.

4. Cleaning of Vehicles used for the collection of garbage shall be washed prior to entry to the Installation to satisfy sanitation requirements. Vehicles shall be kept clean and sanitary while on the Installation.

5.2 CONTRACTOR FURNISHED CONTAINERS

All refuse containers shall be in good condition, free of leaks and painted a uniform color (Manor Brown) and plainly stenciled with the Contractor’s name and numerical identification number on two (2) sides of containers and compactors (front and rear) with letters four (4) inches in height. All lettering and numbers must be consistent on all containers assigned to each primary service area on the Installation, (i.e.

Contractor’s Logo, and all white numbers along with a specific color marking for identifying Aviation, DDRV, Mapping, VaARNG, NHHC). This will assist in making the container easily identifiable for all parties involved. Refuse and salvageable material containers shall be all steel construction with tight fitting lids, fly-proof, rodent-proof and as odor-proof as practicable.

A. Drawings including catalog cuts showing dimensions, materials of construction, color markings, access clearance, moving parts identified, weights, holding capacity for each different size and capacity container shall be approved by the contracting officer prior to delivery. All containers and compactors shall be operable in a safe manner in compliance with OSHA and the DSCR Safety and Occupational Health Division.

B. Contractor shall maintain containers free of leaks, and with no unsightly visual appearance. The KO or

COR may require repair or replacement of containers where circumstances warrant. Contractor shall perform all container maintenance off-site.

C. Contractor will furnish the Contracting Officer’s Representative (COR) with a list of container identification numbers. List will include location and size of each container. The list will include the weights of all containers. When containers are removed for repairs, cleaning, etc., Contractor will provide a list of identification numbers of those removed and of new containers that will replace the removed containers.

D. Contractor metal cubic yard containers will be painted a uniform color. When paint starts to peel or rust, Contractor will replace or repaint at the direction of the Contracting Officer’s Representative (COR).

Painting of containers will take place off-site.

E. Contractor will furnish all equipment and containers necessary to collect and take off-site for disposal of refuse. Contractor will have an adequate number of vehicles to transport actual quantities of refuse generated. Refuse container locations are included in Attachment 1-A and 1-B for reference.

F. Container Types, Size and Location. Containers for refuse, dunnage, salvageable, recyclable, or green waste materials shall be located and sized as shown in Attachment 1-A Table as well as Attachment 1-B Drawing, and the approximate number of pick-ups per week is indicated as follows: 30/40 CY containers shall be checked every day and emptied if needed, the 8 CY containers will be split into two groups with one group “A” (24 each) emptied on Mondays, Wednesdays, and Fridays, and the other group “B” (24 each) emptied on Tuesdays and Thursdays. Container/compactor type, size and location may be changed only as directed by the Contracting Officer (KO) or Contracting Officer’s Representative (COR). Contractor will furnish the following estimated quantities and types of containers. Container sizes are specified in cubic yards (CY) in this Contract.

1. Eight (8) Cubic Yard Capacity/Container with lid. Total container requirement is 48 each, broken out by Primary Service Areas as follows:

a. DLA Aviation – 29 each

b. DLA Distribution Mapping – 5 each

c. DLA Distribution – 8 each

d. VaARNG – 6 each

2. Thirty (30) Cubic Yard Capacity/Container (open, no lid). Total container requirement is 17 each, broken out by Primary Service Areas as follows:

a. DLA Aviation – 7 each

b. DLA Distribution Mapping – 1 each

c. DLA Distribution – 7 each

d. NHHC – 2 each

3. Forty (40) Cubic Yard Capacity/Compactor Container. Total container requirement is 1 each, broken out by Primary Service Area:

a. DLA Aviation – 1 each G. Container Details. Refuse, dunnage, salvageable, recyclable, or green waste material containers shall be all steel construction with tight fitting lids, fly-proof, rodent-proof, and as odor-proof as practicable.

Containers placed at platforms or near buildings shall have leading doors, which remain in the closed position when not being filled and the operation of such doors shall not constitute any safety hazards to the operator. Containers shall have clean-out plugs in place to preclude leaking. Where a sliding door on the top of the containers (placed at platforms or buildings) is utilized for safety or fire protection purposes, such doors shall be a minimum of 36” x 38” in size.

H. Compactor Containers. Compactor containers shall have a 12-inch by 12-inch, 3/8-inch thick sight window made of unbreakable Lexan (polycarbonate) with a metal frame located in center of the front at ¾ of the height of the container. Compactors shall be complete with all operating controls, capable of accepting items up to 45” x 60” x 33”, and power ram approximately 60” wide x 30” high to compress materials into container. The power ram unit shall be securely anchored to the ground. Electrical wiring from a government-furnished disconnect switch shall be the responsibility of the Contractor. Electrical equipment shall be capable of operating on 208/480 volts, 3-phase, 60-Hertz and all wiring shall be in accordance with the latest edition of the National Electric Code (NEC).

I. Cleaning and Disinfecting Containers. Containers at various pick up locations shall be kept in clean condition so they will not constitute a nuisance or health hazard. Prior to cleaning, storage containers must first be emptied completely of all contents. All containers will be washed with soap and water and disinfected quarterly. To disinfect, the container (including lid) must be sprayed inside and outside with disinfecting spray immediately after it is cleaned and washed. The Contractor shall clean the containers at a facility of its own choosing, since cleaning will not be performed on the Installation. The Contractor shall provide a schedule indicating when each container will be cleaned.

J. Disinfecting Spray. The Contractor shall provide a container spray Material Safety Data Sheet (MSDS) to the COR in order to acquire the approval of DSCR Safety and Occupational Health Division and DLA Installation Management Environmental Division prior to use.

K. Replacement of Containers and Compactors. The Contractor shall maintain a sufficient number of containers to replace those out of service for cleaning, repairs or painting. Containers found to be in an unsafe or poor operating condition following an inspection by the KO or COR shall be removed within 24 hours and replaced with one of equal size and type.

L. Maintenance and Repairs to Compactors and Compactor Containers Only. All containers will be maintained in good operating order and good appearance. The Contractor will correct or replace any container that has holes, broken ladders or broken doors within 24 hours after it receives notice. Compactor equipment that leaks oil, fluid, etc., shall be repaired, or be removed from the Installation and replaced, within four (4) hours after notification. Contractor shall have a least one bag of absorbent material on hand to confine leaks. This absorbent compound must be approved for use on the Installation by the Safety and Occupational Health Division, as well as the DLA Installation Management Environment Division. All contaminated earth, pavement, platforms, etc., shall be left clean and free of debris to the satisfaction of the DLA Installation Management Security & Emergency Services Division (804-279-3131) as well as the KO or COR.

M. Standby Equipment. The Contractor shall provide substitute equipment, if necessary, to maintain schedules during the cleaning or repair.

N. Movement of Containers at the Government’s request. Contractor shall move containers to areas designated by the KO or COR within 24 hours after notification at no additional cost to the Government.

6. CONTRACTOR INSPECTION SYSTEM

A. The Contractor shall provide an Inspection System to ensure that all services are acceptable and conform to contract specifications, whether performed by the Contractor or by a subcontractor. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the KO before the Contract start dates.

B. A description of the inspection system shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control inspection schedule, and the title and organizational placement of the inspectors. The description shall also include the methods to be used for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

C. Records of Inspection. The records of inspections shall be made available to the Government upon request. Contractor shall retain these records throughout the Contract Performance Period and for the period after Contract completion until final settlement of any claims under this Contract.

7. DELIVERABLES

See Attachment 1-C for Table summarizing the deliverables as well as the time and materials required.

8. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES

i. Security Requirements Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building

210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

3. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

4. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

5. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract.

NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

6. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

7. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DOD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations or designee at the Welcome Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed and the Contracting Officer or designee will submit a new request. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

8. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement.

Failure to do so is just cause for ordering that work on a contract be stopped.

9. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

10. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

11. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

12. DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of

Government and private property, or entry onto the installation with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation.

For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location.

Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

9. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

b. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal.

c. DISCLOSURE OF INFORMATION Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

d. LIMITED USE OF DATA Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor employee shall not divulge or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

e. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. CONTRACTOR PERSONNEL AND PERFORMANCE

A. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work at DSCR. The name of this person and alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO prior to contract start date. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract, to have authority to execute immediate corrective action regarding complaints received on a day-to-day basis, and.to have full authority to bind the Contractor by negotiating any changes to the contract and signing of contract modifications. The Contract Manager or alternate shall be available during working hours 6:00 a.m. to 5:00 p.m. The Contract Manager and alternate must be able to read, write, speak, and understand English.

B. Contractor Personnel. The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the Government. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or business, or by wearing an appropriate badge which contains the company name and employee name visibly.

C. Contractor Point of Contact: The Contractor shall establish and maintain an office with listed telephone numbers, or such other facility through which he/she may be contacted between the hours of 7:00 a.m. to 4:00 p.m., Eastern Standard Time, Monday through Friday, so that complaints can be made and corrective action can be taken to solve problems promptly.

D. Inspection System. The Contractor shall provide an Inspection System to ensure that all services are acceptable and conform to contract specifications, whether performed by the contractor or by a subcontractor. The inspection system shall include, as a minimum:

1. A description of the inspection system to cover all tasks and services listed on the Service Delivery Summary (SDS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control inspection schedule, and the title and organizational placement of the inspectors.

2. A description of the methods to be used for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable as defined in the SDS.

3. Records of Inspections. The records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4. Records. The Contractor shall keep a daily report of pickup quantity for comparison with scheduled quantities and records of containers repaired. Necessary forms will be furnished by the COR. Contractor shall submit completed forms on the first working day of the succeeding month.

E. Complaints. The Contractor shall correct omitted or unsatisfactory pickup within four hours after receiving verbal notice from the KO or COR. Report corrective action taken to the KO or COR. The Contractor shall record pickup stations not serviced and reason for the non-pickup, showing date for each occurrence. These records shall be kept available for inspection by the COR. Complaints not corrected by the Contractor within the four (4) hour period shall be corrected by the KO and the charge incurred shall be deducted from the Contractor’s invoice for the month involved.

11. OTHER PERFORMANCE REQUIREMENTS

a. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

b. INVOICING AND PAYMENT SCHEDULE

i. The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

iii. Name and Address of Contractor or Vendor

iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250.

(See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear.

This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in WAWF by calling

866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solution s/wawf_overview/vendor_information.

xxi. PERSONNEL AND RELATED REQUIREMENTS

xxii. CONTRACTOR EMPLOYEES

xxiii. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

12. PHASE-IN PERIOD OF PERFORMANCE

A. A two-week transition period will be scheduled immediately prior to Contract start date (phase in) and the two-week period prior to contract end date (phase out) to allow for orderly Contractual transition.

B. In order to maximize the effectiveness of the transition process, an initial meeting between the Government’s Contract Administrator and Contract Managers for both the Incumbent and incoming Contractors, shall be held to address phase-in and phase-out requirements and responsibilities not later than 7 days into the phase-in/phase-out period, and subsequent meetings will be held as determined by the KO.

When an incumbent Contractor is also the successor Contractor, these meetings will not be waived, since the orderly transition from one work specification to another work specification will also require significant management involvement in the transition process. The Contractor shall not engage in any effort toward commencement of phase-in until the KO has notified the Contractor to proceed.

C. During the two week phase-in period immediately prior to the new contract start date, key incoming…