16-R-9801_PWS_Halon_IDIQ_final.docx

PERFORMANCE WORK STATEMENT

SP4703-16-R-9801

Ansul and Kidde Navy Halon 1301 System Cylinders Refurbishment/Recertification

2.1 BACKGROUND

The Defense Logistics Agency (DLA) is assigned the mission of managing the Defense Reserve of Ozone Depleting Substances (ODS) to ensure that the supplies for mission critical uses are available. DLA provides central management of ozone depleting substances at the Department of Defense ODS Reserve Program Office located at DLA Aviation, Richmond, Virginia.

2.2 SCOPE

This requirement is for the offeror to provide all services and materials in accordance with all requirements specified in this Performance Work Statement (PWS) and the solicitation. The offeror shall make all shipping arrangements and shall be responsible for all shipping costs associated with the pick-up of the cylinders from the Defense Depot Richmond VA (DDRV) and the return shipment of the cylinders to DDRV. The Government will provide resources to load and unload the offeror’s trucks at DDRV. All work except the loading and unloading of trucks at DDRV, shall be performed at the offeror’s facility.

2.3 SPECIFIC TASKS

DESCRIPTION OF WORK TO BE PERFORMED:

All work shall be performed in accordance with MIL-STD 1411, US Navy Technical Repair Standard (S9555-A6-TRS-010 for Ansul or S9555-AT-MMA-010 for Kidde as applicable), Ansul or Kidde repair standards (as applicable) and MIL-STD 101B. The Offeror shall provide all parts (including O-rings, actuators, gauges, etc.) and all labor to remove, clean and refurbish Government valves manufactured by Ansul or Kidde, provide all labor and equipment to perform all phases of cylinder inspection and recertification (including inspection of the interior and the exterior of the cylinder, clean interior if required, preparing surface and applying primer, remove valve, hydrostatic test, install valve and paint) and provide all labor and equipment to fill (recharge) cylinders with Government furnished Halon 1301 in Government-owned cylinders. Valves that fail inspection will be replaced with additional used valves by contacting the Contracting Officer’s Representative (COR). The Offeror shall also verify that the stamped tare weight on each cylinder is correct and shall re-stamp the tare weight as required.

Complete system cylinder assemblies shall have an actuator, protective caps and anti-recoil devices, and Halon charge in accordance with above standards. Final markings shall be in accordance with the latest revision of MIL-STD 129 and identified with appropriate National Stock Number (NSN) cited below, Condition Code A. All return shipments of 10 pound (lb.) and 15 lb. cylinders shall be vertically palletized, 20 each to a pallet. All return shipments of 60 lb., 95 lb., and 125 lb. cylinders shall be horizontally palletized 12 each to a pallet. The Offeror shall be responsible for all shipping costs for the pick-up and return of the cylinders. The Offeror shall send a DD-250 with each shipment of cylinders identifying the product, NSN and quantity of cylinders. The Government will provide resources to load trucks and unload trucks. The Government will only accept cylinders that are leak-free and that are marked correctly. The Offeror will be required to provide recovery services or adequate consideration for the recovery of product from any leaking cylinders received at DDRV. The required delivery schedule for all refurbished cylinders will be 360 days from the date of award on the task order.

Line Item 0001: Ansul Halon 1301 Navy System Cylinders The following sizes of Ansul Halon 1301 Navy System Cylinders will require refurbishment and recertification under this proposed contract:

Ansul 10 lb. - NSN 6830-01-171-7361 Ansul 15 lb. – NSN 6830-01-221-2192 Ansul 60 lb. – NSN 6830-01-252-2428 Ansul 95 lb. – NSN 6830-01-196-8338 Ansul 125 lb. – NSN 6830-01-140-6150

(Estimated quantities for the Base Period and Option Periods are shown in Schedule B of the solicitation.)

Line Item 0002: Kidde Halon 1301 Navy System Cylinders

The following sizes of Kidde Halon 1301 Navy System Cylinders will require refurbishment and recertification under this proposed contract:

Kidde 15 lb. - NSN 6830-01-284-5852 Kidde 60 lb. - NSN 6830-01-294-4455 Kidde 95 lb. - NSN 6830-01-302-2555 Kidde 125 lb. - NSN 6830-01-275-1637

(Estimated quantities for the Base Period and Option Periods are shown in Schedule B of the solicitation.)

The Government furnished Halon 1301 used for filling/re-charging the refurbished and recertified system cylinders will be provided in 1,000 lb. water capacity cylinders, NSN 6830-01-392-5017, Halon 1301, Type II, 1,240 lbs. of product. The Offeror must properly account for all Government furnished Halon 1301 issued under this contract and shall return all empty 1,000 lb. water capacity cylinders utilizing NSN 8120-01-356-5961 marked in accordance with the latest revision of MIL-STD 129.

All empty/partially filled Government furnished Halon 1301 cylinders shall be returned to DDRV within 360 days from the date of award on the task order. The Offeror shall be responsible for all shipping costs for the pick-up and return of the cylinders. The Offeror shall send a DD-250 with each shipment of cylinders identifying the product, NSN and quantity of cylinders. The Government will provide resources to load trucks and unload trucks.

The Offeror is required to coordinate the pick-up and delivery of all cylinders by contacting the designated individuals in the Defense Logistics Agency (DLA) Aviation ODS Reserve Program Office at least 72 hours prior to the pick-up or delivery of cylinders. The Government will provide resources to load trucks and unload trucks.

The COR or designated individuals in the DLA Aviation ODS Reserve Program Office should be contacted for the pick-up and delivery of the Halon 1301 cylinders.

The Offeror shall ship all cylinders to the following address:

Defense Depot Richmond, VA SW0400 ODS Cylinder Operations Open Shed 4 Richmond, VA 23297-5900

In addition, carriers will be required to make an appointment at least 24 hours prior to delivery. Delivery should be scheduled between 8:00 A.M. and 12:00 Noon, Monday through Thursday, excluding holidays. Appointments will need to be scheduled using the Carrier Appointment System (CAS). CAS is a Department of Defense web based application. Users will need to register for CAS access at the following URL:

https://eta.sddc.army.mil

Transportation Service Provider (TSP) users will require an External Certificate Authority (ECA) prior to registering for access to CAS. This process may take several weeks. Users can get information on how to obtain an ECA by going to the Electronic Transportation Acquisition (ETA) homepage (https://eta.sddc.army.mil) and selecting "PKI Information" under "Help" from the task bar. Then select "ECA Instructions" under PKI Guides.

Users can also call the System Response Center (SRC) at 1-800-462-2176 for additional information on ECAs or digital certificates.

Please contact Mitch Conley (618) 220-5475 for information on CAS or to schedule a CAS overview once you have a CAS account.

Please contact Ruben Bryant, Transportation Officer at DDRV (804) 279-2391 for questions concerning the use of CAS at DLA Distribution Richmond VA (DDRV-TEAM OLGOONIK).

Carriers making deliveries will use only Gate 13, located off State Route 150, Chippenham Parkway, 1/4 mile west of U.S. Highway 1 and 301, Strathmore Road/DDRV/DSCR Exit, between 8:00 AM and 12:00 Noon, Monday through Thursday, excluding holidays.

DELIVERY SCHEDULE:

The required delivery date for all line items on each individual delivery will be 360 days from the award date specified on each task order.

INSPECTION AND ACCEPTANCE:

Inspection and acceptance of all line items shall take place at destination.

PAYMENT:

Invoices are to be submitted through Wide Area Workflow (WAWF) in accordance with DFARS Clause 252.232-7003 and DFARS clause 252.232-7006. Additional requirements for each invoice submission are shown below.

L/I 0001 and L/I 0002:

For each shipment of recertified cylinders the offeror shall provide a DD-250 and an excel spreadsheet (compatible with Microsoft Excel 2010) that contains the following fields: cylinder DOT recertification date, cylinder serial number, cylinder tare weight, cylinder full weight, cylinder halon weight, cylinder gross product weight with nitrogen, cylinder fill date, batch number and shipment date via email to the following address: Alexander.Stuart@dla.mil

2. 4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

In fulfillment of this effort, the Offeror shall provide the deliverables identified in Table 1. All deliverables shall be submitted to the Government Representative unless otherwise agreed upon. Unless otherwise specified the Government will have a maximum of ten (10) business days from the day the draft deliverable is received to review the document, provide comments back to the Offeror, approve or disapprove the deliverables. The offeror will have a maximum of ten (10) business days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be business days unless otherwise specified.

Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the Government Representative. The format for the individual deliverables will be determined through consultation between the Government Representative and the offeror. Products that reflect the offeror’s analysis and opinion (e.g. studies or analyses) may be in offeror format. All documents will be provided in either hard copy or electronically as requested by the Government Representative. Electronic documents will be provided in the appropriate Microsoft Office format (e.g. Word or PowerPoint). If appropriate, the Government may ask that they be provided in compressed or PDF format.

2.4.1 Performance Measurement For specific tasks identified in 2.3, the agreed to completion date will be based on the estimates provided by the Government Representative. Progress will be tracked based on the milestone event of Offeror receiving tasking from the Government Representative. Performance evaluation will be based on the complexity and completion of the tasking. The number of completed actions will be balanced against the quality of this output. It is expected that the offeror produced documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures. Receipt and completion of taskings are tracked through email between the Government Representative and the offeror team lead.

The tasks the offeror shall perform are defined in section 2.3. Additional information about the deliverables produced from the identified tasks is listed in Table 1. The standard set for all tasks is 100% Satisfactory Completion, and 100% Government Representative Inspection is the surveillance method which will be utilized. This information is detailed in Table 2. The incentive for all tasks will be pursuant to a performance measurement that ties performance goals and acceptable quality levels to an overall monthly Performance Rating of Good, Fair, Poor or Unacceptable. Performance measurement is further defined in section 2.4.4.

2.4.2 Inspection and Acceptance Criteria Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the Government Representative.

2.4.3 Surveillance Schedule. Specific surveillance schedules for tasks can be found in Table 2.

The surveillance staff has two components:

CONTRACTING OFFICER: The primary function of the Contracting Officer, with regard to the surveillance activity, is to authorize changes to the PWS. The Contracting Officer is responsible for ensuring the completion of all work in accordance with the PWS, and the QASP provides a means to accomplish this. The Contracting Officer will rely on the Government Representative to provide information and recommendations.

Contracting Officer’s Representative (COR): The COR’s responsibility is to monitor and inspect, report, and make recommendations to the Contracting Officer regarding the quality of Offeror work performed or not performed.

2.4.4. Performance Standards and Payments

Performance measurement progress will be tracked based on the milestone event of the Offeror receiving tasking from the Government Representative. Performance evaluation will be based on the complexity and completion of the tasking. The number of completed actions will be balanced against the quality of this output. It is expected that the Offeror produced documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures. Receipt and completion of tasking is tracked through email between the Government Representative and the Offeror team lead.

Below are the Performance Standards that will be used in evaluating performance on a monthly basis and in determining the amount of the payment owed to the offeror.

Performance standards and ratings are designed to determine if performance exceeds, meets, or does not meet a given metric and acceptable quality level. Note: The application of these performance ratings or failure of the Government to apply these performance ratings does not waive any of the Government’s rights to damages under this contract. The following ratings shall be used:

Good – Performance meets or exceeds contract requirements in terms of timeliness and quality. The Contracting Officer’s Representative (COR) recommends and the Contracting Officer will make a determination to pay the contractor 100% of the invoice amount.

Fair – Performance meets contract requirements with only minor issues and the issues do not adversely impact the mission of the Agency. Performance is satisfactory and has been timely. The COR recommends and the Contracting Officer will make a determination to pay the contractor 95% of the invoice amount.

Poor – Performance narrowly meets contract requirements and borders on unacceptability in terms of timeliness and/or quality or performance may have an adverse impact on the mission of the Agency. The COR recommends and the Contracting Officer will make a determination to pay the contractor 80% of the invoice amount.

Unacceptable – Performance has been at a less than acceptable level in terms of timeliness or quality. Possible issues include, but are not limited to: missed milestones, low quality documents requiring multiple reviews and rewrites, significant or serious complaints submitted by the customers, documents that do not comply with acquisition or policy regulations, or one or more cure notices have been issued. Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

The performance will be rated each month by the Government Representative. These findings will be the basis for the amount paid for that month. The ratings, as described in the table above, will be based on the performance of the offeror on the timeliness and quality of the services provided using the rating scale for each criterion as shown below.

Timeliness

Quality

Performance below the acceptable quality level specified in Table 2 will result in consideration for termination of the contract.

TABLE 1: DELIVERABLES

Table 1 identifies Deliverables associated with Section 2.3 – Specific Tasks.

TRANSMITTAL

Line Items 0001 and 0002 per each task order

TABLE 2: PERFORMANCE REQUIREMENTS

Table 2 identifies the performance requirements resulting from the tasks defined in Section 2.3.

STANDARDS

ACCEPTABLE QUALTITY LEVEL

2.4.5 Offeror Quality Control Plan (QCP)

The Offeror shall submit a Quality Control Plan within 14 business days of contract award. This plan shall describe the Offeror’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Government Representative will notify the Offeror of concurrence or Required modifications to the QCP within 10 business days of receipt. The Offeror shall make appropriate modifications within 5 business days of the Government Representative’s notification and provide a revised QCP within 5 business days.

2.5 PERSONNEL AND RELATED REQUIREMENTS

2.5.1 Contract Oversight Personnel

The Offeror shall designate a contract oversight personnel who shall have authority to act as the principle point of contact with the Contracting Officer, and have authority to act on the Offeror’s behalf in all contract performance matters.

2.6 TRAVEL

Not Applicable

2.7 PLACE OF PERFORMANCE

Primary place of performance will be the offeror’s facility.

2.8 PERIOD OF PERFORMANCE

The period of performance shall be for a base period of twelve (12) months from date of award, plus four (4) 12-month option periods (if exercised).

The Government reserves the right to extend the term of this contract in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contract.” The quality of performance shall be used as a factor in determining whether option periods will be exercised.

2.9 OTHER PERFORMANCE REQUIREMENTS

2.9.1 PRIVACY ACT REQUIREMENTS

Performance of this PWS may require the Offeror (or its subofferors) to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this PWS would be adverse to the interest of the Government or others. The Offeror shall not divulge or release data or information developed or obtained in performance of this PWS except to authorize Government personnel or upon written approval of the Contracting Officer. The Offeror shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this PWS. The limitations above do not apply to data or information, which has been made public by the Government. Further, this provision does not preclude the use of any data independently acquired by the Offeror without such limitations or prohibit an agreement at no cost to the Government between the Offeror and the data owner that provides for greater rights to the Offeror.

Contract personnel visiting any Government facility in conjunction with this task order shall be subject to the Standards of Conduct applicable to Government employees. Site-specific regulations regarding access to classified or sensitive materials, computer facility access, issue of security badges, etc., will be provided as required.

All products produced and their associated work papers are to be considered the property of the DLA.

2.9.2 DATA USE, DISCLOSURE OF INFORMATION AND HANDLING OF SENSITIVE INFORMATION

The Offeror shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The Offeror shall provide information only to employees, Offerors, and subofferors having a need to know such information in the performance of their duties for this project.

Information made available to the offeror by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

If public information is provided to the offeror for use in performance or administration of this effort, the offeror except with the written permission of the Contracting Officer may not use such information for any other purpose. If the offeror is uncertain about the availability or proposed use of information provided for the performance or administration, the offeror shall consult with the Government Representative regarding use of that information for other purposes.

The offeror agrees to assume responsibility for protecting the confidentiality of Government records which are not public information. Each offeror or employee of the offeror to whom information may be made available or disclosed shall be notified in writing by the offeror that such information may be disclosed only for a purpose and to the extent authorized herein.

Performance of this effort may require the Offeror to access and use data and information proprietary to a Government agency or Government Offeror which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Offeror and/or Offeror personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the Contracting Officer. The Offeror shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Offeror without such limitations or prohibit an agreement at no cost to the Government between the Offeror and the data owner that provides for greater rights to the Offeror.

All data received, processed, evaluated, loaded, and/or created as a result of this IDIQ contract and follow-on task orders shall remain the sole property of the Government unless specific exception is granted by the Contracting Officer.

2.9.3 Non-Personal Services

This contract is a "non-personal services contract" as defined in FAR 37.101. It is, therefore, understood and agreed that the offeror and/or the offeror's employees: (1) shall perform the services specified herein as independent offerors, not as employees of the Government; (2) shall be responsible for their own management and administration of work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer as is necessary to ensure accomplishment of the contract requirements.

2.10. INVOICING.

The requirements of a proper invoice are subject to FAR 52.232-25 Prompt Payment.

Invoices must be submitted through Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7003 and DFARS 252.232-7006. Refer to https:\\wawf.eb.mil for additional information.

Additional information will be provided at time of award.