Attachment 1 - PWS.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

PERFORMANCE WORK STATEMENT FOR DM-IP STAFF

PROPERTY MANAGEMENT TRAINING

DEFENSE LOGISTIC AGENCY HEADQUARTERS

FORT BELVIOR, VA 22060

SCOPE OF WORK:

The vendor shall provide property management training and property management Certified Professional Property Specialist (CPPS), Certified Professional Property Administrator (CPPA), and Certified Professional Property Manager (CPPM) evaluation and testing. The Training hours are from 8:30 am to 4:30 pm.

ADDITIONAL REQUIREMENTS:

The property management training and certification examination training shall consist of eight-days (not including weekends) of on-site property training presented by a Certified Instructor from the vendor. This training aims for the Division of Property & Real Estate Management (DM-IP) staff to understand better the internal policies and procedures coming from the Federal Management Regulation (FMR) and the General Services Administration (GSA).

The training vendor will offer the DM-IP staff the opportunity to gain a wealth of knowledge in property management and test their knowledge, experience, and skills in property management.

During the eight-day training, the DM-IP staff will be educated in various property management responsibilities: accountability and responsibility issues, buy vs. lease issues, property management regulatory compliance issues, value-added property management techniques, maintenance procedures, cost of ownership, and contract requirements.

The vendor must be accredited by the American National Standards Institute (ANSI) National Accreditation Board (ANAB).

• The CPPS level certification is fundamental and intended for those new to the property profession or working in a specific property area.

• The CPPA level certification is intermediate, intended for those with a CPPS certification and at least three years of experience in the property profession.

• The CPPM level certification is advanced, intended for those with a CPPA certification, at least six years of experience in the property profession, and at least four years of managerial experience.

Training Details, Vendor/DLA Responsibilities

• The training shall be taught on-site at the DLA HQs building located at 8725 John

J. Kingman, Fort Belvoir, VA 22060 for a period of 8 workdays.

• The training shall be conducted during DLA business hours.

• The vendor shall provide all the class book/examination materials, handouts, and training aids.

• The vendor shall keep a class attendance roster (sign-in sheet) to track DM-IP staff attendance at the training. The class attendance sheet shall be provided to the DM-IP Division of Personal & Real Estate Chief for attendance accountability. The DM-IP staff are only allowed to miss one day of the scheduled training to be still able to complete the whole training. If a DM-IP staff member misses one day or less from the training, the vendor shall work with the staff member to ensure the missing training is provided to allow the staff member to complete the whole training. Additionally, the vendor shall notify the DM-IP Division Chief of the DM-IP staff member being absent from the class.

• The vendor is responsible for providing the deliverables listed on SOW objectives and desirable results.

• The training cancellation may be initiated at no cost by either party (DLA or Vendor) 45 (forty-five) days before the cancellation requested date.

• DLA is responsible for providing the classroom, projector, and network connection capabilities and laptops for the class training and online exam testing. DLA will not be responsible for providing any training material.

Invoicing shall be accomplished through the Procurement Integrated Enterprise Environment (PIEE) website’s (https://piee.eb.mil/piee-landing/) Wide Area Workflow (WAWF) application.

Travel costs. All travel costs shall be submitted in accordance with the joint travel regulation to the contracting officer for review and approval in advance of any travel. Travel costs will be reimbursed through the designated travel CLIN in Section B of this solicitation.

Instructor Access to the DLA Headquarters (HQ) Building:

• The steps listed below will be followed for the identified instructor to gain access to the

DLA HQs as an unescorted visitor.

Step 1: The Contracting Officer’s Representative (COR) will provide the visitor with a link to the DBIDS pre-enrollment website (https://dbids- global-enroll.dmdc.mil/reenrolled/#/landing-page) and their work email/phone number.

Step 2: The instructor will go online not more than 30 days before their scheduled appointment and enter his/her personal information. At the end of the process, the instructor will receive a final confirmation page that lists a QR and a six-digit number code.

Step 3: The instructor will send a copy of confirmation (QR/#) to the COR.

Step 4: The COR will send a digitally signed email to VisitorAccess.HQDLA@dla.mil with a copy of the visit confirmation and the visit date.

Step 5: The sponsor will submit the instructor request five (5) business days before the visit.

Step 6: During the visit, the instructor will take their state-issued photo identification, such as a Driver’s License, and visit confirmation print-out from DBIDS to the HQC VCC located just outside the complex’s Gate-1. The Visitor Desk will verify the instructor information in DBIDS and issue a paper visitor’s pass. The instructor will use this pass to enter the complex through the gate, park, and enter the building. The instructor must enter the Pod-4 or Pod-10 entrances and undergo security screening.

The vendor is responsible for arriving at the Visitor Center with enough time to open the classroom on the first-class date. The Visitor Center hours are from 0600 to 1430, Monday – Friday.

Instructor Requirements:

• Possess the following property management certifications: Certified Professional Property Management (CPPS) fundamental level certification, Certified Professional Property Administrator (CPPA) intermediate level certification, and Certified Professional Property Manager (CPPM) advanced level certification.

• Have the experience to manage thirteen (13) students in a classroom environment.

• Minimum of four (4) years of experience teaching Federal Government property management.

• Has property management advanced knowledge & experience in the Federal

Government.

• Must have taught the class within the last four years.

• Must arrive on site at least one hour prior to class start time.

• Must open classroom at least 30 minutes prior to class start time.

• Be able to teach a diverse audience (e.g., supervisor, non-supervisor) and property management specialist staff members.

Training Environment and Objectives:

• The training environment shall be based on lecture information, discussion, hands-on classroom exercises, problem-solving, and examination of taught material.

• Certification of completion shall be provided by the vendor following successful completion of the training examination.

• The following topics shall be covered and taught during the class: Acquisition Ownership; Responsibility; and Accountability Audits; Physical Inventory Consumption; Property Accounting (financial) Contracts and Agreements Closure;

Receiving Disposition and Retirement Records; Environmental Considerations Reporting; Identification Risk Management; Import/Export Control Screening and Excessing Inventory Management Storage; and Warehousing Maintenance Utilization Movement and Transfers Valuation.

• The training objective is for the DM-IP property staff to gain a wealth of knowledge in property management and can test their knowledge, experience, and skills in property management during the training.

Class Schedule:

• Class hours will be from 8:30 am to 4:30 pm during work business days.

• The lunch Breaks will be from 12 pm to 12:45 pm for a total of 45 (forty-five) minutes lunch break. Additionally, there will be a 15 (fifteen) minute break from 10 am to 10:15 and 2:30 pm to 2:45 pm, allowing staff to use the restroom, etc.

Evaluation factors for the Vendor are as follows:

• Provide all the class book/examination materials, handouts, and training aids.

• Submit proof of American National Accreditation Board (ANAB) certification after the contract award.

• Provide one Project Manager as the primary contact for all contractual matters.

• Provide the DM-IP staff the requested property management training at the DLA HQs building in Lorton, VA.

• Must have a qualified instructor who meets the instructor requirements listed in the SOW.

• Property Management Training past performance record.

• Provide the DM-IP staff the requested property management training at the DLA HQs building in Lorton, VA.

• Must have a qualified instructor who meets the instructor requirements listed in the SOW.

• Property Management Training past performance record.

Travel:

All travel related expenses (per diem, airfare, transportation etc.) will be evaluated at the time of task order award in accordance with the Federal Travel Regulations (FTR), prescribed by the General Services Administration for travel within the contiguous United States and as further set forth in FAR 31.205-46, “Travel Costs”.

SCOPE OF TRAVEL: The vendor is authorized to incur travel expenses solely for the purpose of fulfilling the requirements outlined in the contract. Travel may include, but is not limited to, transportation, lodging, meals, and incidental expenses directly related to the performance of the contracted services. Provide one Project Manager as the primary contact for all contractual matters.

ALLOWABLE EXPENSES: Allowable travel expenses include, but are not limited to:

• Airfare or other transportation costs

• Accommodation expenses

• Meals (reasonable and customary)

• Ground transportation (e.g., rental cars, taxis)

• Incidental expenses (e.g., internet, phone calls)

REIMBURSEMENT PROCESS:

The vendor shall submit detailed, itemized receipts for all incurred travel expenses to the DLA COR within 14 Days of the completion of the travel. The DLA will review and approve eligible expenses for reimbursement.

MAXIMUM REIMBURSABLE AMOUNT:

The total reimbursement for vendor travel under this CLIN shall not exceed $8000 without prior written approval from the DLA. Any expenses exceeding this limit must be pre-authorized in writing.

TRAVEL APPROVAL:

The vendor is required to obtain prior approval from the DLA for all travel plans. DLA reserves the right to deny reimbursement for any unauthorized travel expenses.

COMPLIANCE WITH POLICIES:

The vendor shall adhere to all applicable travel policies and guidelines established by the DLA. Failure to comply with these policies may result in the denial of reimbursement for incurred expenses.

CURRENCY AND TAXES:

All expenses shall be documented in the local currency of the incurred expense. The vendor is responsible for any applicable taxes, and these should be clearly identified in the submitted receipts.

REPORTING:

The vendor shall provide a comprehensive travel expense report along with the corresponding receipts to facilitate efficient and accurate reimbursement processing.

AUDIT AND VERIFICATION:

DLA reserves the right to audit and verify any or all travel expenses submitted by the vendor. In the event of discrepancies, the vendor may be required to provide additional documentation or repay any improperly reimbursed amounts.

Point of Contact: The designated POC for this class matters is Paul Ortiz, Chief of Property & Real Estate Division, phone# 571-767-0128, email: paul.ortiz@dla.mil.

mailto:paul.ortiz@dla.mil