Attachment PWS and QASP.docx

Performance Work Statement (PWS) Confined Space Training Requirement

PWS SECTION C-1: GENERAL INFORMATION

C1.1. BACKGROUND

C1.1.1. The purpose of this requirement is to obtain Confined Space Training by a qualified instructor in accordance with DESC-S-D-08-12, Confined Space Entry Program and Part 1915 - Occupational Safety and Health Standards for Shipyard Employment, 1910 Subpart Z - Toxic and Hazardous Substances, all Tables and Appendices. Confined space training outlines the skills and protocols for safe entry to confined spaces. Hazards in a confined space often include harmful dust or gases, asphyxiation, submersion in liquids or free-flowing granular solids (for example, grain bins), electrocution, or entrapment. Confined space accidents are of concern in occupational safety because often multiple casualties occur when untrained rescuers succumb to the same hazard as the initial victim.

C1.1.2. Confined space work can compound the risks of exposure to atmospheric or other serious hazards. Further, the elements of confinement, limited access, and restricted air flow, can result in hazardous conditions which would not arise in an open workplace. For example, vapors which might otherwise be released into the open air can generate a highly toxic or otherwise harmful atmosphere within a confined space. Unfortunately, in many cases, workers have died because of lack of training and procedures.

C1.1.3. Quality Assurance Representatives (QAR) from the Defense Logistics Agency (DLA) Energy are often required to enter and work in confined spaces in the performance of their duties. They are routinely required to enter petroleum storage tanks on maritime tankers and various spaces located at petroleum shore facilities such as pump rooms, tanks, geodesic domes, tank berms (dikes) etc. This training will provide the requisite knowledge and skills necessary for QARs to perform their duties in a safe environment.

C1.1.4. The Occupational Safety and Health Administration (OSHA) Confined Space Entry Standards for General Industry (CFR 29 1910.146) and Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment (1915 Subpart B) require agencies to implement a confined space training program if their employees will enter permit-required confined spaces.

C1.2. SCOPE

C1.2.1. DLA Energy requires that approximately 139 QAR personnel receive Confined Space Training every two years. The Contractor will be required to travel to seven (7) geographic locations (See C1.5) and hold three (3) day, (approximately 24 training hours), workshops at each location that encompass all facets of Confined Space Training as required by DESC-S-D-08-12 or its revised policy. The course will provide course attendees the knowledge and skills necessary to perform as a Competent Persons, as described in 29 CFR 1915, subpart B. The Contractor will be required to hold approximately 10 classes during years 1, 3 and 5 of the contract period and 3 classes during years 2 and 4. Each class will accommodate approximately 25 students.

C1.3. CONTRACT TYPE

C1.3.1. This contract is a five-year Firm Fixed Price (FFP) Requirements type contract award, with Contract Line Item Numbers (CLINs) for long distance travel with not to exceed (NTE) estimates as specified in Section B of this contract.

C1.4. PERIOD OF PERFORMANCE

C1.4.1. The period of performance for the requirement shall commence from date of award through April 30, each year, and conclude after (60) months (five-years), plus a six-month extension, if extension provision is necessary and exercised. The Government may require the performance of any service within the limits and at rates specified in this contract.

C1.4.2. This training is required every (2) years. Years 1, 3, and 5 of the contract will be designated as “base training years.” Years 2 and 4 will be designated as “supplemental training years” intended as make-up sessions for QARs unable to attend training in the previous base year and for new employees. The estimated number of classes and locations in years 2 and 4 will be significantly reduced from the base years 1, 3, and 5. Paragraph C1.5 contains a detailed list of classes by each year. The COR will finalize all schedules with the Contractor.

C1.5. PLACE OF PERFORMANCE

C1.5.1. Base Years 1, 3, and 5. During these years the Contractor will be performing the Confined Space training classes at the following locations,

· (1 Class) Middle East Region (Bahrain)

· (2 Classes) European Region (Germany)

· (2 Classes) Pacific Region (Korea)

· (2 Classes) Pacific Region (Alaska)

· (2 Classes) Americas Region (Houston or Long Beach)

· (1 Class) DLA Headquarters (Fort Belvoir VA)

C1.5.2. Supplemental Training Years 2 and 4. During these years the Contractor will be performing the Confined Space training classes at the following locations,

· (1 Class) European Region (Germany)

· (1 Class) Americas Region (Houston or Long Beach)

· (1 Class) Pacific Region (Korea or Alaska)

C1.5.2. Government classroom facilities will be provided at each location.

C1.5.3. The Contractor will be provided with a mailing address, including APO/FPO details, to ship course material if required. The shipping costs for training materials shall be included in the proposed Class Fees listed in your proposal.

SP470220Q0007

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C1.5.4. The Contractor will be provided, by the DLA Energy Contracting Officer Representative (COR), points of contact information for each location at a minimum of (30) days in advance of a course start date at that location.

C1.5.5. For year one, the Government will provide the Contractor with a course schedule, by location, at the initial Post-Award meeting. Upon receipt of notification of award of this contract, please contact your assigned COR to schedule your Post-Award meeting. Course schedules, for subsequent years, will be provided not later than (NLT) 60 days before the classes are scheduled to start.

C1.5.6. The instructor must also be able to provide the course material in a virtual environment if travel or classroom instruction is restricted.

C1.6. NORMAL HOURS OF OPERATION

C1.6.1. Classes shall be consistent with the Government working hours at the class location, with minimum availability from 0800-1700 (local time) on local Government workdays. With appropriate advanced approval from the COR, additional hours or operation outside of these times may be authorized.

C1.7. TRAVEL

C1.7.1. As stated in section C1.5, the Contractor will be required to travel within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). Prior to each trip, the contractor shall obtain prior written approval from the COR. Information shall include approximate travel dates, expected duration, origin and destination, purpose, estimated costs and number/names of personnel traveling. Travel reimbursement will be in accordance with the Joint Federal Travel Regulation.

C1.8. TRAINING MATERIALS

C1.8.1. The Contractor is required to supply all training material required to include but not limited to manuals, textbooks, hand-outs, demonstration equipment (e.g., PPE and meters, class rosters and completion certificates).

PWS SECTION C-2: CONTRACTOR PERSONNEL C-2.1. PROGRAM MANAGER (PM)

C2.1.1. The PM is responsible for the daily operation and performance of this contract. The PM’s point of contact information (name, telephone, and email) must be submitted to the COR, as well as, point of contact information for an alternate or alternates that will act in the PM’s absence.

C2.1.2. The PM must be available via telephone or electronic mail during normal business hours, unless otherwise stated. Please provide the COR your PM contact information.

C2.1.3. The PM and alternate(s) must read, write, speak, and understand English.

C2.2. CONTRACT MANAGER (CM)

C2.2.1. The CM has full authority to act on behalf of the contractor on contractual matters relating to this contract. The individual’s point of contact information (name, telephone, and email) must be submitted to the COR, as well as, point of contact information for alternate(s) that will act in the CM’s absence.

C2.2.2. The PM and the CM may be the same individual, but must be identified in the Post-Award meeting with the COR.

C2.2.3. The CM must be available via telephone or electronic mail during normal business hours, unless otherwise stated.

C2.2.4. The CM and alternate(s) must read, write, speak, and understand English.

C2.3. CONTRACTOR EMPLOYEE

C2.3.1. The contractor must not employ persons for work on this contract if such an employee is considered by the COR to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Personnel shall be a United States citizen and be capable of obtaining a Common Access Card (CAC) and/or credentials required for entry to U.S. government/military facilities or installations.

C2.3.2. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

C2.3.3. The contractor’s employee(s) must speak, read and write the English Language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

C2.3.4. Restrictions on the Release of Information: Information acquired by the contractor pursuant to the performance of this PWS shall not be disclosed by the contractor to others outside of the approved contractor team members and DLA Energy staff without the prior approval of the COR.

C2.4. KEY CONTRACTOR PERSONNEL

C2.4.1 Resumes, as submitted with your technical proposal, shall list key personnel that will be utilized during the performance of this contract. In the event any of your key personnel change over the duration of this contract, please notify the COR, within three (3) business days upon your awareness of such change, as changes to key personnel, must be approved by the DLA Energy COR.

C2.4.2. The contractor shall make no substitution of key personnel unless the substitution is necessary due to illness, death, or termination of employment. The contractor shall notify the COR within three (3) business days after the occurrence of any of these events. The contractor must provide a detailed explanation of the circumstances necessitating the proposed substitutions, provide complete resumes for the proposed substitutes, and provide any additional information requested by the COR. Proposed substitutes shall have comparable qualifications to those of the person(s) being replaced.

The COR through the Contracting Officer (CO) will notify the contractor of the acceptability of the substitutes within three (3) business days after receipt of all required information.

C2.4.3. If the CO determines that (1) suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the task order work is not reasonably forthcoming , or (2) the resultant substitution would be so substantial to impair the successful completion of the contract or delivery order , the CO may (1) terminate the contract or delivery order for default or for convenience of the Government and re-procure the services, as appropriate, or (2) at his/her discretion, if he finds the contractor at fault for the condition, equitable adjustment the contract price downward to compensate the Government for any resultant delay, loss, or damage.

C2.5. POST AWARD CONFERENCE:

The Contractor agrees to attend a post award conference convened by the CO or COR in accordance with FAR Subpart 42.5, to be held with the DLA Energy Director, Quality Technical Directorate or her designate representative at The DLA Energy Headquarters, 8725 John J. Kingman Rd., Ft. Belvoir, VA 22060.

C2.6. ESSENTIAL KNOWLEDGE AND SKILLS:

2.6.1. Trainers shall be qualified to instruct employees about the subject matter that is being presented in training. Such trainers shall have satisfactorily completed a training program for teaching the subjects they are expected to teach, or they shall have the academic credentials and instructional experience necessary for teaching the subjects. Instructors shall demonstrate competent instructional skills and knowledge of the applicable subject matter.

C2.6.2. The Contractor and key individuals indicated for this requirement must have demonstrated instructor experience.

C2.6.3. The Contractor shall submit resumes for each instructor that demonstrates their competence and qualifications to provide the instructions outlined in Section (3).

PWS SECTION C-3: TASKS

C3.1. CURRICULUM:

C3.1.1. The curriculum provided shall be in accordance with the regulatory guidance and training requirements set forth in Title 29 Code of Federal Regulations and relevant industry standards. The Contractor shall deliver a curriculum that provides the DLA Energy student with the requisite knowledge to perform their duties safely as they relate to Confined Spaces. The training must cover Confined Space Training for both shore-based facilities and aboard barges and tankers (maritime).

Topics covered will include but are not limited to:

· Overview of OSHA's permit-required confined space entry standards

· Definitions of key confined space terms

· Health and safety hazards associated with confined space work

· Confined Space training for maritime vessels

· Identifying which confined spaces are permit-required

· Types of Confined Spaces

· OSHA requirements for reclassification of permit spaces to non-permit

· OSHA's alternate entry procedures for select permit-required confined spaces

· Signage requirements

· Elements of a written confined space entry program

· The entry permit. Both land-based and shipboard entry

· Duties of entrants, attendants and entry supervisors

· Confined rescue requirements

· Personal protective equipment requirements and use

· Identifying and measuring atmospheric hazards

· Ventilation techniques. Gas free procedures and Marine Chemist “Safe Entry” posting requirements

· Interpreting gas free entry certificates established by Marine Chemists or other competent authority

· Explanation of monitoring for Benzene vice the differences between other gasses to be monitored in confined spaces including Oxygen, CO, LEL & H2S.

· Hands on exercise in measuring atmospheric hazards using a gas detection meter

· DLA Energy Confined Space Standard Operating Plan (SOP) requirements (Currently

DESC-S-D-08-12)

C3.1.2. Course Material and Syllabus: The Contractor shall provide the student with a syllabus and all course materials and. The course material must include take-aways that the student can keep as reference material. Each lesson must have clearly defined learning objectives.

C3.1.3. The contractor shall provide the students with a course critique form at the conclusion of each course. The critiques will be submitted to the COR as stated in section (4). The Contractor may maintain copies of the critiques for their own development.

C3.2. REGULATORY AND INDUSTRY STANDARD REFERENCES: The following is a partial list of references that may assist in the development of the course curriculum.

C3.2.1. Code of Federal Regulations Title 29, Parts 1910 and 1915

· 1910 Subpart I - Personal Protective Equipment

· 1910.146 - Permit-required confined spaces

· 1910.1200 - Hazard Communication

· 1915.7 - Competent person

· 1915 Subpart B - Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment

· Training Requirements in OSHA Standards and Training Guidelines https://www.osha.gov/Publications/2254.html

C3.2.2. Industry and DLA Energy standards

· ANSI/API STD 2015 Requirements for Safe Entry and Cleaning of Petroleum Storage Tanks

· ANSI/API Recommended Practice 2016, Guidelines and Procedures for Entering and Cleaning Petroleum Storage Tanks

· NFPA STD 326, Standard for the Safeguarding of Tanks and Containers for Entry, Cleaning, or Repair.

· STI/SPFA SP001, Standard for Inspection of Aboveground Storage Tanks

· ANSI/ASSE Z117.1-2009, Safety Requirements for Confined Spaces

· DLA Energy Confined Space SOP and its Enclosure 1 References

PWS SECTION C-4: DELIVERABLES

C4.1. REPORTS:

C4.1.1. Each student shall be provided with a Training Completion Certificate upon successfully completing the course.

C4.1.2. The contractor shall provide to the COR, within 10 days of the successful completion of a course, a report containing, at a minimum, a signed student roster, copies of student completion certificates, student critiques, and instructor comments and observations.

C4.1.3. Once every 30 calendar days, the Contractor shall provide the COR with a summary of the completion status of each task identified in Section 3. This will include a listing of classes given to date, number of students trained to date, number of students successfully passing the course to date, and locations and dates of upcoming classes.

C4.1.4. The Contractor shall ensure that the terminology used within this report complies with Joint Publication 1-02, Department of Defense Dictionary of Military and Associated Terms (http://www.dtic.mil/doctrine/dod_dictionary/).

PWS SECTION C-5: CONTRACTOR PERFORMANCE

C5.1. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the applicable Government personnel will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

C5.2. The service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each task or deliverable. These thresholds are critical to mission success.

C5.2.1

Paragraph(s)

Timeliness

Provided reports and other output to the COR 100% on time.

Meeting thresholds may result in positive performance surveys, which may affect future business opportunities. Failure to meet thresholds may result in negative performance surveys, which may affect future business opportunities.

Respond to communication inquiries within 1-business day 95% of the time.

Course Quality

Student course material is organized logically and easily understandable.

100% students attending are provided with all materials and instructions to successfully pass the course.

PWS SECTION C-6: GOVERNMENT FURNISHED PROPERTY AND SERVICES

C6.1. The Government will provide the following: Classroom space to include chairs, tables, and projector screens. In addition, required meeting rooms at the Government site will be supplied by the Government on an as required basis to support Contractor performance on this requirement.

C6.2. Request for (additional) Government Furnished Property and Services must be submitted in writing to the COR and will be acted upon by the Government within 30 days of receipt.

C6.3. Except for those items specifically stated in this section, the Contractor shall furnish everything required to perform the services in this PWS.

PWS SECTION C-7: CONTRACTING OFFICER’S REPRESENTATIVE (COR)

C7.1. The COR monitors all technical aspects of the contract and assists in contract administration.

C7.2. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR.

C7.3. The COR is not authorized to change any of the terms and conditions of the resulting contract or delivery order.

C7.4. Anticipated COR contact information:

C7.4.7. Business Unit (BU): Quality Technical Directorate

PWS SECTION 8: INVOICING

C8.1. An invoice is the Contractor’s bill or written request for payment for services performed. The Contractor shall prepare and submit invoices electronically to the COR, using the Wide Area Workflow (WAWF) system in accordance with DFARS clause, 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The WAWF system is located at the following internet website: https://wawf.eb.mil. Failure to submit invoices in WAWF may result in delay of payment. The Contractor shall prepare and submit the electronic invoice for payment by the 25th of each month for the previous month’s billing period.

C8.2. If the Contractor has submitted an accurate invoice, payment from the Government will occur no later than 30 days after receipt.

C8.3. Regarding invoices for Travel, in accordance with the JTR, receipts must be supplied for amounts in of excess of $75.00.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Place of Inspection and Acceptance:

Inspection and acceptance of all work performance, reports and other deliverables under the resultant contract shall be performed by the DLA Energy Contracting Officer’s Representative (COR) or the cognizant Contracting Officer (CO) at the address noted in Section F2.3, Place(s) of Delivery.

SECTION F – DELIVERIES OR PERFORMANCE

F.1: Periods of Performance:

F.2: Deliverables:

F.2.1. Number of Classes per year and locations:

The contractor will be responsible for an estimated ten (10) classes per year for base years one (1), three (3) and five (5) and an estimated three (3) classes per year for supplemental years two (2) and four (4), as listed below. No two classes will be held simultaneously.

F.2.1.1. Base Years 1, 3, and 5. During these years the Contractor will be performing the Confined Space training classes at the locations listed below. Travel Estimates proposed shall be based on travel to the following locations, for the number of classes indicated in parenthesis:

· (1 Class) Middle East Region (Bahrain)

· (2 Class) European Region (Germany)

· (2 Classes) Pacific Region (Korea)

· (2 Classes) Pacific Region (Alaska)

· (2 Classes) Americas Region (Houston or Long Beach)

· (1 Class) DLA Headquarters (Fort Belvoir VA)

F.2.2.2. Supplemental Training Years 2 and 4. During these years the Contractor will be performing the Confined Space training classes at the following locations,

· (1 Class) European Region (Germany)

· (1 Class) Americas Region (Houston or Long Beach)

· (1 Class) Pacific Region (Korea or Alaska)

F.2.2. The Contractor shall provide the deliverables set forth in Section 4 – Deliverables of the PWS.

F.2.3. Unclassified deliverables and correspondence shall be delivered to the DLA Energy COR at the address below:

Defense Logistics Agency (DLA) – Energy ATTN: Michael Heidbreder (COR) Quality Technical Directorate 8725 John J. Kingman Road Fort Belvoir, VA 22060-6222 Telephone: (571) 767-8743 Fax: (703) 767-8747 Email: michael.heidbreder@dla.mil

F.2.4 Normal Hours of Operation: Contractor’s work hours while working at the Government facilities shall be consistent with the Government working hours with minimum availability from 0800-1600 (local time) on Government workdays. With appropriate advanced approval from the Contracting Officer’s Representative (COR), additional hours of operation outside of these times may be authorized. Contractor’s holiday schedule while working at the Government facilities shall be consistent with the Government holiday schedule. The U.S. Office of Personnel Management (OPM) defines Government holidays as the following: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas.

- END OF SECTION –

Quality Assurance Surveillance Plan (QASP)

The service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each task or deliverable. These thresholds are critical to mission success.

Respond to communication inquiries within 1-business day 95% of the time.

100% students attending are provided with all materials and instructions to successfully pass the course.