SP4702-24-Q-0003.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 7003108143

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4702-24-Q-0003

5. SOLICITATION NUMBER

2023 OCT 03

6. SOLICITATION ISSUE

DATE

Becky Gogolin DBG0003

a. NAME

Phone: 614-692-7804

b. TELEPHONE NUMBER (No Collect calls)

2023 OCT 17

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4702

DCSO COLUMBUS-DIVISION-1

PO BOX 3990

COLUMBUS OH 43218-3990

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

517111NAICS:

1,500SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

SECTION A - SOLICITATION / CONTRACT INFORMATION:

Vendor must be a licensed authorized service provider for Time Warner Cable (TWC), Spectrum.

Description:

The Contractor will be tasked with providing continuous (24 hours – 7 days a week) High-Definition Cable Television Reception Digital Coaxial Cables via Bldg. internal infrastructure (piping and/or cable trays). Channels such as MSNBC, Weather Channel, CNN, HLN, Fox News, CNBC, CSPAN with various network’s coverage of natural disasters, current events, and emergencies within the Indo-Pacific AOR (Area of Responsibility) for preparation and planning purposes of emerging operational requirements (supply and fuel) for DLA at building 479 Joint Base Pearl Harbor Hickam in support of their mission to DLA INDO-PACOM.

The requirement will be solicited as Other than Full and open competition not previously addressed. The applicable NAICS code for this acquisition is 517111, with a size standard of 1,500 employees. The applicable PSC is DG11, and the applicable Material Code is # V00014616.

General Information

1. Period of Performance:

The period of performance will be a base period of 12 months, with four 12-month option periods. Option years may not be exercise at the time of award and will be subject to availability of funds and contractors performance. The Contracting Officers Representative (COR) will measure the contractor’s performance each year before exercising an option.

Base Year – 16 NOV 2023 to 15 NOV 2024 Option Year 1 - 16 NOV 2024 to 15 NOV 2025 Option Year 2 - 16 NOV 2025 to 15 NOV 2026 Option Year 3 - 16 NOV 2026 to 15 NOV 2027 Option Year 4 - 16 NOV 2027 to 15 NOV 2028

2. Pace of Performance:

Defense Logistics Agency (DLA) 1025 Quincy Avenue (Building 479, 2nd floor) Joint Base Pearl Harbor-Hickam Pearl Harbor, HI 96860-4512

3. Award Without Discussions:

The Government intends to evaluate quote and make award without discussions. Quotes should contain the vendor's best terms within the proposed technical specifications. Additionally, the Government reserves the right to conduct discussions and request revisions to quote if it is determined to be in the government’s best interest to do so.

4. Lowest Price Technically Acceptable:

The Government shall evaluate quotes and any eventual award to the responsible offeror whose quote is determined to be the Lowest Price Technically Acceptable (LPTA).

5. No Award:

The Government reserves the right to not make an award as a result of this RFQ if an award is determined contrary to the best interest of the Government.

6. Quote Preparation Costs:

The Government shall not be responsible or liable for any costs incurred in the preparation and submission of any technical or price volumes in response to this RFQ.

7. Quote Submittal Instructions:

Quotes are required to be received by 17 OCT 2023 at 3:00 PM Eastern Standard Time. Note: The e-mail address for submission of quotes is becky.gogolin@dla.mil; cc: ivan.badillo@dla.mil.

All vendor questions about the RFQ shall be submitted via e- mail to Becky Gogolin at becky.gogolin@dla.mil and cc Ivan J. Badillo at ivan.badillo@dla.mil All questions shall be received by 12 OCT 2023 at 3:00 PM Eastern Standard Time, after which the period for responding to questions shall have closed.

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

SP4702-24-Q-0003 Page 3 of 82

SP4702-24-Q-0003

Exceptions to any term or condition of the RFQ may make a vendor’s quote unacceptable, and cause it to be immediately rejected by the Government without further review or opportunity for a vendor to respond.

8. Offeror submittal Requirements:

In order to be further considered for award, offeror shall submit the following as a part of their quote:

a.Signed 1449.

b.Completed pricing Documents and CLINS.

c.Complete section K of the solicitation (Representations, certifications, and other statements of OFFERORS OR

RESPONDANTS)

d.Acknowledge of any solicitation amendments.

e.Confirm compliance with requirements included in the solicitation.

f.If applicable, include GSA Contract number with relevant information to contract.

NOTE: The QUANTITY and UNIT PRICE will be "flipped" under the ITEM DESCRIPTION for this CLIN. Therefore, the UNIT PRICE will be represented as $1.00, while the QUANTITY will equal the amount to be obligated under this CLIN as a result of the award. This is done to ensure that the DLA system, EBS/EProcurement, will allow for appropriate invoicing/payment throughout the performance of the awarded purchase order.

9. Invoice Information:

Invoices shall be submitted through Wide Area Workflow (WAWF). See DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions for detailed instructions on how to submit invoices. (http://farsite.hill.af.mil/vmdfara.htm)

10. Government Contracting POC’s:

Becky Gogolin Contract Specialist 614-692-7804 Becky.Gogoli@dla.mil

Ivan J. Badillo Contracting Officer 614-692-4028 Ivan.badillo@dla.mil

Government Program Manager:

Nanette Tamura Management Analyst 808-786-2425 Nanette.Tamura@dla.mil

SP4702-24-Q-0003 Page 4 of 82

SECTION B

SUPPLIES/SERVICES: DG11-V00014616

ITEM DESCRIPTION:

CLIN 0001 DLA Pacific Digital Cable - Base Year

NOUN: HD TV Reception for Building 479-JBPHH PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: 11/16/2023 - 11/15/2024

ITEM DESCRIPTION: Contractor shall provide DLA Pacific at Building 479, Joint Base Pearl Harbor-Hickam, HI with High Definition Digital Coaxial Cable Television reception, including maintenance and/or repair if necessary. See Section C -Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 1.000 MO $ ________________ $ ________________ DG11-V00014616

CABLE TV SERVICES

Subject to Availability of Funds

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 11/16/2023 - 11/15/2024

SA4723

DLA INSTALLATION MANAGEMENT PACIFIC

DM-FH

1025 QUINCY AVENUE SUITE 2000

PEARL HARBOR HI 96860-4512

US

SUPPLIES/SERVICES: DG11-V00014616

ITEM DESCRIPTION:

CLIN 1001 DLA Pacific Digital Cable - Option Year 1

NOUN: HD TV Reception for Building 479-JBPHH PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: 11/16/2024 - 11/15/2025

ITEM DESCRIPTION: Contractor shall provide DLA Pacific at Building 479, Joint Base Pearl Harbor-Hickam, HI with High Definition Digital Coaxial Cable Television reception, including maintenance and/or repair if necessary. See Section C -Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

1001 1.000 MO $ ________________ $ ________________ DG11-V00014616

CABLE TV SERVICES

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 11/16/2024 - 11/15/2025

SA4723

DLA INSTALLATION SUPPORT PACIFIC

DES DP

1025 QUINCY AVE BLDG 479 STE 2000

PEARL HARBOR HI 96860-4512

SP4702-24-Q-0003 Page 5 of 82

SUPPLY/SERVICE: DG11-V00014616 CONT'D

US

SUPPLIES/SERVICES: DG11-V00014616

ITEM DESCRIPTION:

CLIN 2001 DLA Pacific Digital Cable - Option Year 2

NOUN: HD TV Reception for Building 479-JBPHH PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: 11/16/2025 - 11/15/2026

ITEM DESCRIPTION: Contractor shall provide DLA Pacific at Building 479, Joint Base Pearl Harbor-Hickam, HI with High Definition Digital Coaxial Cable Television reception, including maintenance and/or repair if necessary. See Section C -Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

2001 1.000 MO $ ________________ $ ________________ DG11-V00014616

CABLE TV SERVICES

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 11/16/2025 - 11/15/2026

SA4723

DLA INSTALLATION SUPPORT PACIFIC

DES DP

1025 QUINCY AVE BLDG 479 STE 2000

PEARL HARBOR HI 96860-4512

US

SUPPLIES/SERVICES: DG11-V00014616

ITEM DESCRIPTION:

CLIN 3001 DLA Pacific Digital Cable - Option Year 3

NOUN: HD TV Reception for Building 479-JBPHH PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: 11/16/2026 - 11/15/2027

ITEM DESCRIPTION: Contractor shall provide DLA Pacific at Building 479, Joint Base Pearl Harbor-Hickam, HI with High Definition Digital Coaxial Cable Television reception, including maintenance and/or repair if necessary. See Section C -Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

3001 1.000 MO $ ________________ $ ________________ DG11-V00014616

CABLE TV SERVICES

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 11/16/2026 - 11/15/2027

SA4723

DLA INSTALLATION SUPPORT PACIFIC

DES DP

1025 QUINCY AVE BLDG 479 STE 2000

PEARL HARBOR HI 96860-4512

US

SUPPLIES/SERVICES: DG11-V00014616

SP4702-24-Q-0003 Page 6 of 82

SUPPLY/SERVICE: DG11-V00014616 CONT'D

ITEM DESCRIPTION:

CLIN 4001 DLA Pacific Digital Cable - Option Year 4

NOUN: HD TV Reception for Building 479-JBPHH PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: 11/16/2027 - 11/15/2028

ITEM DESCRIPTION: Contractor shall provide DLA Pacific at Building 479, Joint Base Pearl Harbor-Hickam, HI with High Definition Digital Coaxial Cable Television reception, including maintenance and/or repair if necessary. See Section C -Performance Work Statement.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

4001 1.000 MO $ ________________ $ ________________ DG11-V00014616

CABLE TV SERVICES

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 11/16/2027 - 11/15/2028

SA4723

DLA INSTALLATION SUPPORT PACIFIC

DES DP

1025 QUINCY AVE BLDG 479 STE 2000

PEARL HARBOR HI 96860-4512

US

GOVT USE

External External External Customer RDD/

ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 7003108143 0001 N/A N/A N/A N/A

1001 N/A N/A N/A N/A N/A N/A

2001 N/A N/A N/A N/A N/A N/A

3001 N/A N/A N/A N/A N/A N/A

4001 N/A N/A N/A N/A N/A N/A

SP4702-24-Q-0003 Page 7 of 82

1.0 Title: Project HD TV Reception for Building 479- JBPHH, 15 receiver boxes

2.0 Introduction: The Contractor will be tasked with providing continuous (24 hours – 7 days a week) High-Definition Cable Television Reception Digital Coaxial Cables via Bldg. internal infrastructure (piping and/or cable trays). Channels such as MSNBC, Weather Channel, CNN, HLN, Fox News, CNBC, CSPAN with various network’s coverage of natural disasters, current events, and emergencies within the Indo-Pacific AOR (Area of Responsibility) for preparation and planning purposes of emerging operational requirements (supply and fuel) for DLA at building 479 Joint Base Pearl Harbor Hickam in support of their mission to DLA INDO-PACOM. The Contractor shall be responsible for performing all work under this contract in accordance with Federal Communications Commission (FCC) and any other federal laws or regulations. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA).

3.0 Background: The Defense Logistics Agency is the Department of Defense's logistics combat support agency, providing worldwide logistics support in both peacetime and wartime to the military services as well as several civilian agencies and foreign countries.

DLA Indo-Pacific (DLA-IP) Commander and Major Subordinate Commands (MSC) requests 24 hour 7 days a week cable TV to support their mission. Having accessibility to Networks provides current events and knowledge of natural disasters (hurricane, tsunami, etc.,) within the Indo-Pacific

AOR.

A requirement was submitted to DLA Contracting Service Office Columbus to award a responsible contractor to perform High-Definition Cable Television Reception service and preventive maintenance for Defense Logistics Agency (DLA). DLA Installation Management Columbus does not have the capability to perform the required services. No other government agencies are known to have the capabilities to complete the PWS requirements which are outlined here. Government expects to receive multiple offers from qualified candidates with a minimum of 5 years of experience providing services for contracts of similar size and scope.

4.0 Scope and Tasks: The Contractor shall provide 24-hour service for High-Definition Digital Coaxial Cable Television Reception for various television news networks (e.g. MSNBC, Weather Channel, CNN, HLN, Fox News, CNBC, CSPAN) for Bldg. 479 to include any maintenance and/or repair if necessary. The Contractor shall furnish all labor, equipment, materials, tools and supplies for the installation of four (4) HD television receiver and move room 217 to room 214. Reception is required seven days a week, twenty-four hours a day. The service to provide fifteen (15) Receivers on Joint Base Harbor – Hickam (JBPHH) in the following locations:

Building 479, 2nd Floor, Rooms: 212, 213, 216, 219, 220, 221, 233. 234, 235, 235-Open area, 236 Move room 217 to room 214.

SP4702-24-Q-0003 Page 8 of 82

SP4702-24-Q-0003

Section C

Performance Work Statement

Building 479, 3rd Floor, Room: 316 Install cable service to rooms 322, 323.

A. This work shall include all necessary labor equipment, supplies, personnel, and materials for providing and installing High-Definition Digital Coaxial Cable Television Reception. No trenching allowed in the performance of this work. Ensure that four (4) identified location receive connection points to connect high-definition televisions or monitors. The Contractor shall obtain operation and maintenance manuals, service manuals, service guides and other applicable documents from the manufacturer of each piece of equipment to be serviced and maintained. As a minimum, the Contractor shall maintain one set of documents at the work site and furnish one set of documents to the Government at the time of installation and programing service.

B. Deliver continuous 24 hour/7 days a week service for reception without interruption. Provide troubleshooting service & resolution for lost connectivity within 5 days of service call. The 5 days covers Mon – Fri, if the contractor is escorted and/or authorized to be on base. No additional invoices shall be submitted by the contractor for troubleshoot, repair, parts, labor, equipment, restoration, and reprograming the services. The Government will not pay for service calls. Provide required maintenance/service to all equipment that enables the television reception, except for government equipment monitors. It is the service provider’s responsibility to ensure that services are functional and available for the customer 24 hours/7 days a week.

C. The Government will not pay for periods of outages or emergency responses. The service provider may request a response time extension for outages by contacting the Contracting Officer Representative (COR), see section 27.0 “Point of Contacts”. The COR may grant time extension if the need is based on excusable delays (FAR 52.212.4(f)) to the extent that they are beyond the control and without the fault or negligence of the contractor or any subcontractor.

D. The Contractor shall provide scheduled preventive maintenance services as necessary, which will include inspection and testing of the cable receiver boxes, cleaning, check cables, components, equipment, troubleshoot, repair and/or replacement of minor parts as deemed necessary IAW TWC, Spectrum and equipment manufacturer requirements. Inspections to be coordinated thru the COR to be performed during business hours Mon – Fri.

E. The Contractor shall prepare and submit via email to the COR an electronic file of all written inspections /repairs & preventative maintenance reports within seven (7) calendar days after completion and get Contracting Officer Representative (COR) approval. The report shall identify each cable box, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the elevator. All records will remain the property of the Government and be turned over to the Government at the end of the contract.

F. Equipment replacement, equipment repair, or system and equipment modifications are not included as part of the basic agreement. If repairs require work considered over and above routine maintenance work, the Contractor shall coordinate with the COR to notify the KO for appropriate decision and action.

SP4702-24-Q-0003 Page 9 of 82

G. The Contractor shall provide to the Contracting Officer Representative (COR) /Contracting Officer (KO) an estimated time to repair, and the cost of repairs not covered in the basic service contract. The Contractor shall commence repair work after notification from the COR/KO. All repair work shall be in accordance with normal commercial practices using parts specified by the cable manufacturer or items of equal or better quality.

H. The contractor shall have a company business office available to receive and properly handle all complaints and requests for repairs, during regular business hours (7 am to 5 pm, Monday through Friday). After normal duty hours, the contractor shall be available to receive complaints and requests for repairs and properly handle/resolve the problem within 24 hours. A 24-hour contact number shall be provided to the Contracting Officer Representative (COR) /Contracting Officer (KO).

I. The contractor shall notify the COR via email and/or phone call if outlook email is unavailable as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection there with.

J. The contractor shall remedy such occurrences with all responsible dispatch and shall promptly give email and/or phone call if outlook email unavailable notice to the COR of the cessation of such occurrences.

K. The Contractor shall comply with all Federal Communications Commission (FCC) policies and regulations. https://www.fcc.gov/media/engineering/cable-television

5.0 Excluded Work: Contractor shall not be responsible for the following:

A. The electrical power supply and service to the access cables inside telecom rooms.

B. Cable trays and any other conduits that house access cabling.

C. Mounted Television’s in the offices D. Failure of equipment as a result of fire, water, lightening or other uncontrollable acts.

6.0 Deliverables: Prior to commencing work, the Contractor shall provide the following:

A. A list of products and corresponding Safety Data Sheets for each chemical to be used and/or stored on-site if applicable.

B. Dates and checklist for scheduled preventive maintenance services.

C. List of common stock part items included in proposal for maintenance services.

D. Sample of report to be submitted after each service call (on-call troubleshooting basis).

SP4702-24-Q-0003 Page 10 of 82

SP4702-24-Q-0003

https://www.fcc.gov/media/engineering/cable-television https://www.fcc.gov/media/engineering/cable-television

E. Resume, license, certificates for qualified technicians to perform services.

F. Company emergency contacts for 24-hour, 7 days a week service including company manager information assigned to the project.

G. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

H. Provide required insurances.

7.0 Equipment Description: High-Definition Digital Coaxial Cable Television Reception and Preventative Maintenance shall cover the following:

A. Building 479 (2nd and 3rd floor):

1. Cable television receiver box: Quantity: 15 each

8.0 Period of Performance (PoP): The period of performance will be a base period of 12 months, with four 12-month option periods. Option years may not be exercise at the time of award and will be subject to availability of funds and contractors performance. The Contracting Officers Representative (COR) will measure the contractor’s performance each year before exercising an option.

9.0 Work Schedule: work shall be performed from 6:30 a.m. through 6:00 p.m. (Pacific Time), Monday through Friday. Work may be performed by the contractor during weekends to maintain the services.

Government will not be paying overtime to the contractor. Work hours are subject to change after award per COR/CO request.

10.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

11.0 Recognized Holidays: The following are recognized U.S. federal holidays. The contractor shall not perform services on these days.

Dates Holidays

Monday, January 1 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 Washington’s Birthday

Monday, May 27 Memorial Day

SP4702-24-Q-0003 Page 11 of 82

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 4 Independence Day

Monday, September 2 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Monday, December 25 Christmas Day

Note: It is understood and agreed between the Government and the Contractor that observance of such days by government personnel shall not otherwise be a reason for an additional period of performance or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as direct or indirect cost, other than their normal compensation for the time worked without the prior written approval of the COR or PM.

This provision does not preclude reimbursement for authorized overtime if applicable to this contract.

Note: When federal, state, local, and other government entities grant excused absences to their employees, assigned Contractor Personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the COR or PM.

12.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is:

Defense Logistics Agency 1025 Quincy Avenue Pearl Harbor, HI 96860-4512

13.0 Security Requirements: This project is unclassified. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access

SP4702-24-Q-0003 Page 12 of 82 requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

14.0 Safety Concerns: The contractor is responsible for compliance with OSHA standards for the protection of their employees. The government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

15.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

16.0 Warranty: The contractor shall furnish a 12-month warranty or the industry standard OEM commercial warranty; whichever is greater, on all parts, labor, troubleshoot, and services of each component.

17.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions no later than 7 workdays at the end of each month.

18.0 Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

19.0 Service Contractor Report (SCR) FAR 52.204-14

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in.

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

Next, select Add for the service contract against which you want to create a Service Contract Report.

Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

SP4702-24-Q-0003 Page 13 of 82

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

20.0 Section 508 Compliance: Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

21.0 Common Access Card: Common Access Card (CAC) not required. Common Access Card (CAC) Procedures (DLAM 1000.13) do not apply to this requirement.

22.0 C05 Changes to Key Personnel: Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract.

These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.

23.0 Continuity of Services (FAR 52.237-3):

23.1 Transition Period: In the event that the contract is awarded to a contractor other than the incumbent, the Government will allow for a transition period to prevent the disruption of service.

The incumbent contractor shall cooperate with the incoming contractor to the extent necessary to ensure services are transferred over with minimal downtime.

23.2 Contractor Phase-In: During the Phase-in Period, the incoming contractor shall accomplish, as practicable, tasks required to ensure a smooth transition, to include:

o Becoming thoroughly familiar with work requirements o Completing personnel requirements including the hiring of personnel to assure satisfactory performance beginning on the operational performance start date.

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http://www.section508.gov/ http://www.section508.gov/ o Obtaining security checks and vehicle passes – if necessary o The contractor will be allowed access to government facilities to familiarize supervisors, key personnel and staff with existing equipment, work scheduling and procedures. The COR will arrange the access to ensure interference does not occur.

23.3 Transition Schedule: During the transition period the contractor shall provide a phase-in schedule, to include any issues and problems encountered and resolution of the issue/problem, to the COR and the Contracting Officer. The phase-in schedule will be by building and will allow the COR to monitor the progress of transition.

23.4 Length of Transition: The maximum length of the phase in schedule for the transition period shall be no more than 30 days but may be shorter depending on the length of time requested in the proposal. The government may choose to allow the new contractor to begin work before the existing contract expires or it may choose to extend the current contract for the required transition period. If the government extends the existing contract for the transition period, it can exercise this option weekly on building-by-building basis, not to exceed 45 days.

24.0 Protection of Government Buildings, Equipment, and Vegetation (FAR 52.237-2): The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

25.0 Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

26.0 Site Visit (FAR 52.237-1): No Site Visit will be conducted for this project.

27.0 Point of Contacts:

Becky Gogolin Contract Specialist DLA Contracting Services Office, DCSO-C 3990 E. Broad St. Columbus, OH, 43218 Becky.Gogolin@dla.mil; Office, 614-692-7804

Iván J. Badillo Contracting Officer DLA Contracting Services Office, DCSO-C 3990 E. Broad St. Columbus, OH, 43218 Ivan.Badillo@dla.mil; Office 614-692-4028

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mailto:Becky.Gogolin@dla.mil mailto:Becky.Gogolin@dla.mil mailto:Ivan.Badillo@dla.mil mailto:Ivan.Badillo@dla.mil

Program Manager Nanette Tamura Management Analyst DLA Installation Operation Pacific 1025 Quincy Avenue, Bldg. 479 Pearl Harbor, HI 96860-4512 Nanette.Tamura@dla.mil ; Phone: 808-786-2425

Wide Area Workflow Representative and Government Contract Officer Representative (COR):

(COR):

Nanette Tamura Management Analyst DLA Installation Management Indo-Pacific 1025 Quincy Avenue, Bldg. 479 Pearl Harbor, HI 96860-4512 Nanette.Tamura@dla.mil; Phone: 808-786-2425

Alternate Wide Area Workflow Representative and Government Contract Officer Representative

Michael Ginez Equipment Specialist DLA Installation Management Indo-Pacific 1025 Quincy Avenue, Bldg 479 Pearl Harbor, HI 96860-4512 Michael.Ginez@dla.mil ; Phone: 808-786-2164

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mailto:Nanette.Tamura@dla.mil mailto:Nanette.Tamura@dla.mil

SECTION E – INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996) (FAR)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F – DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989) FAR

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52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

SECTION G – CONTRACT ADMINISTRATION DATA

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) (DFARS)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS. (DEC 2018) (DFARS)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) (DFARS)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

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https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

___________2 in 1 Invoice_________________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

___________2 in 1 Invoice_________________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

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Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

SL4701

Issue By DoDAAC

SP4702

Admin DoDAAC**

SP4702

Inspect By DoDAAC N/A

Ship To Code

N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

SA4723

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

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(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

__________Nanette Tamura – 808-786-2425_________________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

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SECTION I – CONTRACT CLAUSES

52.203-3 GRATUITIES (APR 1984) (FAR)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS

( JUN 2020) (FAR)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO

INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) (FAR)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT

PAPER (MAY 2011) (FAR)

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018) (FAR)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014) (FAR)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS

(NOV 2021) (FAR)

(a) Definitions. As used in this clause– “Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

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(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.204-22 Alternative Line Item Proposal (Jan 2017) (FAR)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments.