SP4701-22-Q-0066 Amendment 001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

SP4701

Thomas Sartin

SP4709

DLA CONTRACTING SERVICES OFFICE - PHILADELPHIA

700 Robbins Avenue Philadelphia, PA 19111 Thomas.Sartin@dla.mil

SEE BLOCK 6.

SP4701-22-Q-0066

04/29/2022

The purpose of this amendment is to:

‐ Provide responses to the following questions:

o What type of receptacles are required – all 32 gallon consoles that hold 75lbs of paper or a mix of the larger 64 gallon consoles?

o We have provided a picture with the dimensions of an example receptacle that currently fits in the workspace. 64 gallon consoles would be too large to collocate next to copy machines.

o Do you currently have the receptacles onsite or is there an expectation for the vendor to provide all 178?

o The vendor will have to provide the receptacles (aka: consoles/bins) and place them in our locations.

o Do you have floorplans of where the bins are located?

o We have provided a map of the buildings serviced by this contract. A floorplan is not available at this time but an escort will be provided during the first and subsequent visits for placement of the bins.

o What is the earliest time we can arrive onsite to begin work?

o The hours established will be 7am to 2pm (EST) o Is there elevator access in the building that has receptacles on the 2nd Floor?

o Yes. There is elevator access for buildings that require receptacles on multiple floors.

o Can you please provide some additional information regarding the “Bulk Shredding

Event”? Will these require a singular shredding truck or two. It says two buildings are supported during a 4 hour window. Is the expectation to have a truck at each building for the entire duration of the 4 hours or is it acceptable to create a 2 hour window at each building utilizing a single disposal truck? How often? How many expected pounds of paper?

o A singular shredding truck that can come to one building for 2 hours then move to another building for 2 hours would be sufficient at this time.

o We have an expectation of the vendor provisioning a shredding truck that completes the destruction on site vs. the loading of paper and destruction off‐site. We anticipate 10 event per calendar year. The contractor shall cease operations upon reaching the maximum poundage limit for the truck. Vendor proposals shall identify the poundage limit of the provisioned shredding truck during these events.

o Is it the expectation of the Government that all 178 recptacles will be provisioned within 10 days of contract award?

o The government would expect half (50%) of the required receptacles (89) to be situated 10 days post award and 100% of the required receptacles to be situated within 30 days of contract award.

A conformed solicitation is attached to this amendment. Corrections have been highlighted.

Q��-

;;;;;_-_;�i-T��B��R-A�V-E;_;_;;-�-;;-_::;_;_�--;;;--_;;;;:;;;;;;;;:;;_;---_- _-_-_ -_--, -==-====-===-�jl�-

GATES AVE ,--------., r-----.

I

I GODFR

b §IT!_�����::::::

I

Q z 5l C "' u Di

� z z i:; <( u

U) u ,.

8 "'

DLA

TEMP

STORAGE

ffi tic u

DLA

D

U)

D

D

I

•CAFE

DLA

I

&tME

--- ,:----� L _ _ JL---' 04 L_____

s)

1,, /4TH

w

:.l:

U) z iii a, ROBBINS AVE :

Ma,_,�, r

150 300

I 0 �

Feet

Shredding Bin Sample

19”

34.5”

16.3/4”

CONFORMED SOLICITATION

(1) Action Code: N/A

(2) Date: 04/25/2022

(3) Year: 2022

(4) Contracting Office Zip Code: 19111

(5) Product or Service Code: R614

(6) Contracting Office Address:

DLA Contracting Services Office Philadelphia 700 Robbins Avenue, Building # 26/2, North Side Station 26N-9368 Philadelphia, PA 19111

(7) Subject: RFQ for Paper Shredding Service

(8) Proposed Solicitation Number: SP4701-22-Q-0066

(9) Closing Response Date: May 5, 2022 at 8:00 AM ET

(10) Contracting Officer: Thomas Sartin, thomas.sartin@dla.mil , 215-737-6018

(11) Contract Award: NA

(12) Contract Award Dollar Amount: NA

(13) Contract Line Item Number: NA

(14) Contract Award Date: NA

(15) Contractor: NA

(16) Description: See below

(17) Place of Contract Performance: DLA Troop Support, 700 Robbins Avenue, Philadelphia, PA

(18) Set-aside Status: 100% Small Business

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) Solicitation Number: SP4701-22-Q-0066. The solicitation is issued as a Request for Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

(iv) The North American Industrial Classification System (NAICS) code for this acquisition is 561990.

(v) The provision at FAR 52.212-1 Instructions to Offerors – Commercial Items applies to this acquisition.

(vi) The offeror shall respond to the provision at FAR 52.212-3 Offeror Representations and Certifications – Commercial Items, as required.

(vii) The clause at FAR 52.212-4 Contract Terms and Conditions – Commercial Items applies to this acquisition.

(viii) BASIS FOR AWARD: Award shall be made to a responsible business whose quotations represents the technically acceptable lowest price in accordance with FAR 13.106-2.

(ix) Schedule of Items/Performance Work Statement:

SECTION 1: REQUEST FOR QUOTATION (RFQ)

1.1 CONTRACT TYPE

In accordance with FAR 52.216-1, a firm-fixed priced (FFP) contract will be awarded as a result from this Request for Quotation.

1.2 AWARD

1.2.1 Award without Discussions

The Government intends to evaluate proposals and make an award without discussions. The Government reserves the right to conduct discussions, if necessary. Vendors are encouraged to submit their “best proposal” in response to this solicitation.

1.2.2 No Award

The Government reserves the right not to make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

1.3 PROPOSAL PREPARATION COSTS

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any technical proposal or price quote in response to this

RFQ.

1.3 PROPOSAL SUBMISSION INSTRUCTIONS

All quotes shall be submitted to the following email address: lauren.gonzalez@dla.mil and Thomas.sartin@dla.mil no later than May 5, 2022 at 8:00 AM EST.

The Government will process late submissions in accordance with FAR 52.212-1(f), Instructions to Offerors – Commercial (Oct 2018)

1.5 INVOICE INSTRUCTIONS

The invoice shall comply with the requirements identified below:

The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

The Government will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD vendors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment. Invoices for supplies/services rendered under this blanket purchase agreement shall be submitted electronically through

WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF. Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an Electronic Business Point of contact is designated in the System for Award Management (SAM) at https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site.

The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. In addition, travel invoices are to be sent directly to the COR for review and approval. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the COR.

The COR will approve invoices which demonstrate that the vendor has met the deliverables for the period. The vendor is directed to use the “Invoice/RR COMBO” format when processing invoices and receiving reports.

For those vendors who are unfamiliar with WAWF, contents for this information can be located on the Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccomm erc/ETToolBox.html http://www.dfas.mil/contractorpay/electroniccomm erc/ETToolBox.html

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin By DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF-RA page that appears, click the appropriate documents: “Invoice”, “Receiving Report (RR)”, “Invoice/RR Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send More Email Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil <https://wawf.eb.mil> .

(b) Vendor training is available at: http://www.wawftraining.com <http://www.wawftraining.com> . Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil <mailto:cscassig@ogden.disa.mil> .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_ one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutio ns/wawf_overvi ew/vendor_information

Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas.mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

1.6 SOURCE SELECTION INFORMATION

In accordance with FAR 3.104-4, it is required by your company to mark all material that may be source selection information as described at paragraph (10) of the “source selection information” definition in FAR 2.101, to include the cover page and each page that may contain source selection information with the legend “Source Selection Information – See FAR 2.101 and 3.104”. Although the information in paragraphs (1) through (9) of the definition in 2.101 is considered to be source selection information whether or not marked, all reasonable efforts must be made to mark such material with the same legend. If you are unsure if particular information is source selection information as defined in FAR 2.101, consult your Office of Counsel.

1.7 QUOTATION FORMAT

The vendor shall submit pricing in the following format:

Base Period

CLIN Quantity Unit Service Unit Price Total Price

0001 12

EA Monthly Shredding

Services (price inclusive of all buildings)

0002 10

EA Bulk Shredding Event (two buildings, 4 hours each event)

Option Period 1

CLIN Quantity Unit Service Unit Price Total Price

1001 12

EA Monthly Shredding

Services (price

1002 10

Event (two

Option Period 2

CLIN Quantity Unit Service Unit Price Total Price

2001 12

EA Monthly Shredding

Services (price

2002 10

Event (two

SECTION 2: PERFORMANCE WORK STATEMENT (PWS)

STATEMENT OF WORK (SOW) SHREDDING SERVICES

IN SUPPORT OF

THE DEFENSE LOGISTICS AGENCY (DLA) TROOP SUPPORT

TECHNICAL POINTS OF CONTACT (TPOC):

a. Primary TPOC

TBD

2. Contract or Task Order Title

Provide On-Site Secure Paper Receptacles and Shredding Services.

3. Background

As a Major Subordinate Command of the Defense Logistics Agency, DLA Troop Support’s primary mission is to support the Department of Defense, military service members, veterans and their dependents, other Government Agencies along with partner and allied nations worldwide with supplies and services. DLA Troop Support is located on the Philadelphia, Naval Support Activity installation. It is essential for DLA Troop Support to execute a robust organization wide shredding program. DLA Troop Support requires receptacles and on-site shredding to efficiently dispose of continuous amounts of sensitive, Controlled Unclassified Information (CUI) For Official Use Only (FOUO) and Personally Identifiable Information (PII) documents for recycling. The organization currently does not have enough appropriate shredders or the extended service/maintenance infrastructure to properly handle the amount of waste documents generated.

4. Objectives

To acquire a contractor to provide on-site shredding and recycling service that is secure, ecofriendly and eliminates the need for numerous in-house shredders. DLA requires a total of 178 individual lockable (secure) receptacles dispersed throughout its facilities in Philadelphia, PA.

5. Scope

To acquire contractor support services to accomplish on-site shredding of all paper documents. The contractor shall provide all labor and equipment, materials, transportation and any other items/services necessary to provide on-site secure document destruction services. DLA Troop Support requires 178 individual lockable (secure) receptacles to be dispersed throughout its facilities (eight administrative buildings and one warehouse) for employees to dispose of sensitive, CUI, FOUO and PII documents for shredding and recycling. Receptacles must be visually appropriate and labeled appropriately (classification) for placement in office/administrative areas frequented by guests/visitors.

Receptacles must be emptied monthly, taken directly to the shredding device and all materials must be shred on-site by the vendor. Paper must be shred to 1 x 5 millimeters or smaller in size or, in inches, 1/32” x 3/16” size. Following shredding, materials must be disposed of through recycling means.

6. Workmanship

All work shall be performed in a professional manner by qualified contractors in strict accordance with these specifications. Work shall be performed in a manner to minimize inconvenience to government personnel and operations. All contractors must be dressed in neat, clean uniforms bearing the company logo and while working on the compound shall display a DLA Troop Support contractor identification badge. The contractor’s vehicle shall be clearly marked with the company name. The contractor shall maintain confidentiality in accordance with best industry practices in compliance with federal and state laws and in compliance with the National Association for Information Destruction (NAID) standards. The contractor awarded this contract shall provide to DLA a copy of and shall maintain a valid NAID AAA Certification for plant-based operation throughout the entire contract period.

7. Operations

All operations of the contractor upon government premises shall be confined to areas authorized or approved by the Contracting Officer (KO) and DLA Security. The contractor shall be liable for any and all damages caused by their employees to such government premises. The contractor shall hold and save the government, its officers and agents, free and harmless of liability of any nature arising from any use, trespass or damage occasioned by its operations on premise to third persons. Contractor vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by federal, state and local laws and regulations.

8. Performance Requirements

Provide contractor on-site shredding services for DLA Troop Support in buildings 2, 3, 4, 5, 6, 7, 26, 27 and 45 at DLA Troop Support, 700 Robbins Avenue, Philadelphia PA 19111.

A. Task 1 – Monthly Shredding

a) Sub-Task 1 - Facility Access Vetting: The vendor shall have any of their employees requiring access to DLA Troop Support vetted annually. A SECNAV 5512 form (Attachment 1) will need to be completed and submitted a minimum of 15 business days prior to accessing the compound. Once the individuals have met all the requirements to be vetted for access to DLA, a pass will be issued for admittance on the base.

On shredding/pick-up days, vendor will be required to show the pass to security for admittance on to the compound and access to the associated facilities/areas.

a. Primary TPOC Name: Business Office, DOCB; Ms. Linda Nagy Organization: DLA Troop Support (DLA TS) Phone Number: (215) 737-7102 E-mail Address: linda.nagy@dla.mil

b. Alternate TPOC

Name: Business Office, DOCB; Mr. Gerald Morasch Organization: DLA Troop Support (DLA TS) Phone Number: (215) 737-3662 E-Mail Address: gerald.morasch@dla.mil

Drivers must have their driver’s license, the current vehicle registration and proof of insurance to drive on the base.

Upon contract conclusion or change of contractor personnel all access badges must be returned to a TPOC.

b) Sub-Task 2 – Contractor Provided Equipment and Documentation

i. As part of the contractor proposal, the contractor shall submit product data sheets of containers/consoles to be reviewed by DLA as part of the selection process.

ii. Upon Request from the KO or TPOC, the contractor shall provide containers/consoles. Each receptacle must be aesthetically appropriate to an administrative office environment with a minimum capacity of 75 lbs. of paper. Vendor will provide and distribute a total of 178 lockable (secure) receptacles.

iii. Vendor will position/place these receptacles per customer’s direction (floorplans will be provided) in Appendix.

iv. The contractor shall provide, deploy, relocate and replace contractor provided accumulation containers to various locations as requested by the KO or TPOC at no additional cost to the government agency.

v. Receptacles must be furnished with locks to secure paper contained within.

vi. The containers/consoles shall have slots on either the top or front side designed to prevent retrieval of materials by reaching in.

vii. Each contractor provided container shall contain a security plate that prevents disposed items from being seen, and/or retrieved while locked inside the container/console.

viii. The consoles shall have durable liners to easily move the accumulated materials from the console to the collection container without spilling its contents.

ix. The contractor shall supply keys to unlock the containers only to personnel authorized by the KO or TPOC. A sufficient number of keys for each work area shall be supplied to the KO or TPOC.

x. The contractor shall have proper equipment required to perform all aspects of the document accumulation retrieval and on-site destruction.

xi. Upon contract award, the recycling facility (company name, point of contact name, address, phone number and e-mail address) must be identified to DLA Troop Support. If the recycling facility or facility contact changes, the contractor shall provide the updated information for the recycling facility to the KO and TPOC.

xii. The contractor shall provide a Certificate of Destruction to the TPOC each time shredding is performed. The Certificate of Destruction shall include the building number(s) and section, date of service and weight of material collected from each building and section.

xiii. The contractor shall provide a copy of a valid NAID AAA Certification with the contractor proposal, upon award of the contract to the KO and TPOC and at each certification renewal. A lapse of NAID certification may result in termination of the contract.

c) Sub-Task 3 – Collection/Shredding Process

i. Collection of material under this contract shall be performed monthly by experienced and fully trained contractors.

ii. Contractors will assure that all consoles are locked and secure before moving to the next console. At no time shall any unlocked collection containers with material be left unattended by the contractor.

iii. Collection trucks shall be locked at all times when not attended by the contractor.

iv. Materials will be taken directly from the receptacles to the shredding vehicle and shred on- site.

v. All paper must be shred in accordance with The National Institute of Standards and

Technology (NIST) Special Publication 800-88, "Guidelines for Media Sanitization: Recommendations of the National Institute of Standards and Technology," issued September 2006, which states: "Destroy paper using cross-cut shredders which produce particles that are 1 x 5 millimeters or smaller in size or, in inches, 1/32” x 3/16” size -

HIPAA/FACTA Compliant and meets [National Security Agency] NSA/[Central Security Services] CSS specifications and is DOD approved.”

vi. All shredded material shall go through a hydro-pulping process for conversion to new paper products. The contractor shall refrain from reselling DLA shred waste to recycling companies domestically or abroad other than the recycling facility identified to DLA.

vii. If material is not taken directly to a recycling center after shredding, the material will be properly secured and monitored until such time that the information is securely transported to the recycling center. The information will be protected from unauthorized use, access and disclosure. DLA Intelligence Troop Support personnel will conduct inspections on the final results of the shredding process and the transfer facility where the shredded waste is processed.

viii. Final disposition of the recycled shredded waste will be verified.

Unannounced Quality Assurance Surveillance Plan (QASP) inspections of mobile or off-site shredding operations will be conducted.

ix. Shredding of documents must follow all DoD guidelines for appropriate methods of shredding & destruction of sensitive, CUI, FOUO and PII.

x. DLA Troop Support requires a 48-hour notice for any deviation of destruction schedule once agreed upon.

d) Sub-Task 4 – Reporting

i. All material shredded under this contract shall be recycled. The total amount of material (pounds) recycled from DLA shredding service each month shall be noted on the monthly invoice.

ii. The monthly invoice shall list the total number pounds collected from each location per service.

iii. Invoicing will be uploaded by the contractor to Wide Area Work Flow (WAWF).

iv. The contractor is required to submit quarterly and annual reports of total volume shredded to the

TPOC.

b. Task 5 - Other

i. Proof of liability, workers compensation and vehicle insurance are required.

ii. A copy of the company’s information security policies or procedures shall be provided. References shall be furnished upon request.

iii. Receptacle areas and on-site shredding locations shall be clean and free of any remnants of shredding waste or material. During the removal, transportation or shredding of paper products, the contractor is responsible for cleaning up areas appropriately, so the areas are returned to original level of cleanliness.

Any and all shredding remnants found shall be the responsibility of the contractor to clean up and dispose of properly.

e) Performance Standards

a. 178 secure, lockable receptacles provided and distributed throughout DLA (Philadelphia)

i. 100% of receptacles provided and distributed

ii. 100% Inspection

b. 178 receptacles emptied monthly

i. 100% of receptacles emptied

ii. Random QASP Inspection

c. Materials taken directly from receptacles to shredding vehicle and shred on-site

i. 100% shredding of material from receptacles

ii. Random QASP Inspections

d. Vendor provides certificates of destruction within ten business days

i. 100% certificate submission

e. Vendor required to receive access pass from DLA Troop Support Security Office upon their first visit.

i. 100% badge receipt

f. Vendor provides timely and accurate invoices monthly and adheres to contract procedures.

i. Review & acceptance of the invoice

ii. Monthly

iii. 100% accuracy

f) Place of Performance

All functions will be performed on-site at DLA Troop Support with the exception of the final disposal of previously shredded materials which may be disposed of through any recycling means chosen by the vendor.

178 receptacles are to be dispersed across nine buildings at DLA Troop Support, 700 Robbins Avenue, Philadelphia, PA as follows:

Bldg. 2 – 1 receptacle Bldg. 2B 1

Bldg. 3 - 57 receptacles

Bldg. 3A 12 Bldg. 3B 14 Bldg. 3C 17 Bldg. 3D 14

Bldg. 4 - 3 receptacles

Bldg. 4D 3

Bldg. 5 – 15 receptacles Bldg. 5A 3 Bldg. 5B 1 Bldg. 5C 7 Bldg. 5D 4

Bldg. 6 - 51 receptacles

Bldg. 6A 16 Bldg. 6B 13 Bldg. 6C 12 Bldg. 6D 10

Bldg. 7 - 1 receptacle

Bldg. 7A 1

Bldg. 26 – 24 receptacles Bldg. 26, 1st Floor 3 Bldg. 26, 2nd Floor N 12 Bldg. 26, 2nd Floor S 9

Bldg. 27 - 1 receptacle

Bldg. 27D 1

Bldg. 45 – 25 receptacles Bldg. 45 1A 3 Bldg. 45 1C 4 Bldg. 45 2A 3 Bldg. 45 2C 4 Bldg. 45 3A 1 Bldg. 45 3C 2

Bldg. 45 4A 3 Bldg. 45 4C 5

All receptacles are to be emptied monthly for on-site shredding.

B. Task 2 – Bulk Shredding Event Contractor shall provision a singular on-site shredding vehicle for distribution to not more then 2 buildings within a 4 hour window.

Anticipation of 10 bulk shredding events in each contract period of performance

g) Period of Performance

This requirement will be for one 12-month base period followed by two 12-month option periods The breakdown (including performance periods) is as follows:

Base: 12 months from Date of award Option 1: 12 months Option 2: 12 months

Unless otherwise addressed in the statement of work, the contractor shall perform shredding services once per month, excluding all Federal holidays. As a result of inclement weather and/or potentially hazardous conditions, an alternate day can be scheduled with advance notification to one of the TPOCs. As directed by the TPOC, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the TPOC.

h) Delivery Schedule

SOW

a. Receptacles

i. Suitable and aesthetically appropriate for Common Areas, Office and Administrative spaces

ii. Within 10 business days of contract award

iii. Disperse as specified by customer / attached floorplans

b. Emptying / Shredding

i. On-site

ii. Once per month

iii. Each receptacle

c. Non-Disclosure Agreement in Appendix An Agreement of Non-Disclosure will be provided by the TPOC and must be signed and returned by all contractor personnel entering DLA Troop Support within five business days after contract award. Any new personnel will be required to sign an Agreement of Non-Disclosure before accessing DLA Troop Support.

i. Appendix

ii. Signed and returned within five business days after contract award and whenever there is a change of personnel

iii. One per contractor employee requiring access to DLA Troop Support

iv. The TPOC will conduct a mandatory security debrief at the conclusion/termination of the contract.

NOTE: At 0800HRS (8:00 a.m.) daily, the Naval Support Activity Philadelphia will play morning colors.

“Attention” will be sounded followed by the playing of the National Anthem – “The Star-Spangled Banner”.

During morning colors, the following actions are required:

v. All vehicle traffic must come to a controlled halt and passengers remain seated until the playing of morning colors completes. Flashers are to be used and radios turned down.

vi. Citizens outdoors will stop, face the direction of the flag or music and stand respectfully still until the playing of morning colors completes.

vii. At the completion of the music, “Carry On” will be sounded and activity may be resumed.

i) Security Requirements

Work to be accomplished is sensitive, CUI, FOUO and PII.

A National Agency Check with Local Agency and Credit Check (NACLC) with a “Position of Trust” or “Favorable Determination” is required for all contractor personnel assigned to perform the shredding duties for entry/circulation in buildings.

FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel. (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and

Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government.

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime

Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

Installation Security:

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation and from access to Government systems. Removal of contractor employees from the work site or installation does not relieve the contractor from the responsibility for the work defined under this order.

j) References

a. Security Contacts

DLA Troop Support Security personnel can be contacted for security related questions as follows:

Ms. Shakeyna Evans, (215) 737-0412 or shakeyna.evans@dla.mil Mr. Michael Dupnak, (215) 737-2248 or michael.dupnak@dla.mil

b. Information Security and other miscellaneous requirements

i. Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the Government facility.

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTATION

Paper Shredding Service

ii. Contractor employees will be required to comply with all Government security regulations and requirements.

iii. The Contractor shall not divulge any information about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility.

Identification shall be worn and displayed as required.

iv. The Government retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions while assigned to this contract clearly conflict with the interest of the Government.

v. Contractor personnel will generate or handle documents that contain For Official Use

Only (FOUO) information at Government facilities.

vi. All contractor deliverables shall be marked at a minimum FOUO, unless otherwise directed by the Government.

k) Other Pertinent Information or Special Considerations

a. Identification of Possible Follow-on Work. DLA Troop Support may expand its operational requirement for additional receptacles and / or number of buildings within the timeframe of this contract. The terms of any changes shall be negotiated post award. Also, DLA Troop Support may need to occasionally change the frequency (e.g. from monthly to biweekly) of shredding services due to higher or lower than anticipated volume of document disposal.

b. Identification of Non-Disclosure Requirements. Vendor shall not disclose any information regarding the descriptions of buildings, number of personnel assigned or any items of identification / credentialing (access badges/identification cards) he/she notices or is assigned during the course of this contract and his/her duties.

SECTION 3: CLAUSES

FAR 52.219-6 Notice of Total Small Business Set-Aside. (Nov 2020)

(a) Definition. Small business concern, as used in this clause—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) Applicability. This clause applies only to-

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(End of clause)

FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

(NOV 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions . As used in this provision—

"Covered telecommunications equipment or services " has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment .

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror , or that owns or controls one or more entities that control an immediate owner of the offeror . No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror , that has direct control of the offeror . Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment , and the common use of employees.

Inverted domestic corporation , means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials ;

(2) Product or Service Group (PSG) 87, Agricultural Supplies ;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials ;

(6) PSC 9430, Miscellaneous Crude Animal Products , Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products ;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials .

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture .

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor .

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment .

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment , as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan ;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology "—

Sensitive technology —

(1) Means hardware, software, telecommunications equipment , or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern —

(1) Means a small business concern —

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern —

(1) Means a concern, including its affiliates , that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation .

(2) Affiliates , as used in this definition , means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern , consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition , that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States ; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and

(ii) of this definition .

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor " does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern —

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States .

Women-owned small business concern means a small business concern —

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information , the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation ), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer .

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas . Check all that apply.