DAI_CCB_Charter_v3.0_2018_FINAL2_Redacted.pdf

Defense Logistics Agency (DLA)

Defense Agencies Initiative (DAI)

Configuration Control Board (CCB) Charter

October 02, 2018

Version 3.0 ne: 571-767-5710

Email: Bret.Platt@dla.mil

Version History

Version Publication Date

Description of Change

1.0 6/16/08 Initial Baseline

1.1 8/11/08 Change to voting members based on Executive Steering Group

1.2 4/6/09 Changes resulting from review by BTA Information Assurance staff

1.3 7/17/09 Added Recommended Changes from BTA System Engineering

1.4 5/15/13 Changes resulting from DAI PMO Annual Internal Document Review

1.5 6/21/13 Changes resulting from Staff Review

2.0 10/31/16 Changes resulting from DAI PMO Annual Internal Document Review, Increment

3.0 09/26/2018 Changes resulting from the DAI PMO organizational changes

MCCLARY.RICK

Y.J.1061006156

Digitally signed by

MCCLARY.RICKY.J.10610061

Date: 2018.10.29 08:28:45 -04'00'

Configuration Control Board – Charter 1 Defense Agencies Initiative

I. Introduction

The Defense Agencies Initiative (DAI) Configuration Control Board charter (CCB) is hereby established to manage authorized changes to the DAI Application, to include supporting processes and business rules. Its primary mission is to provide program oversight of changes to the DAI system in the form of prioritized requirements and implementation guidance to the DAI Program Manager (PM) to meet the needs of stakeholders and functional processes within the Defense Logistics Agency (DLA). The functions and membership of the DAI CCB are contained within this charter.

II. Purpose and Scope

The DAI CCB will function as the governing body to manage changes to the DAI financial management system, to include supporting business processes. The mission of this forum is to ensure that proposed modifications to the DAI system are adequately defined, dispositioned, prioritized and implemented to maintain an effective enterprise financial management system.

The Defense Agencies Initiative (DAI) Program was established by the National Defense Authorization Act (NDAA) for fiscal year 2008, Section 10051 to facilitate the development, implementation and operation of a single, coordinated, Defense Agency financial system within the Department of Defense (DoD). The DAI system is designed to support the global business model of DoD Agencies and Field Activities. The DAI application supports DoD transformation priorities by modernizing and integrating critical financial management and internal control activities. The mission of the DAI Program Management Office (PMO) is described as follows:

“Transform the budget, finance, and accounting operations of the DoD Agencies to achieve accurate and reliable financial information in support of financial accountability and effective and efficient decision making throughout the Defense Agencies in support of the missions of the warfighter.”

The DAI implementation approach is to deploy a standardized system solution that is consistent with requirements in the Federal Financial Management Improvement Act (FFMIA) and the DoD Business Enterprise Architecture (BEA), while leveraging the out-of-the-box capabilities of the selected commercial off-the-shelf (COTS) product, Oracle E-Business Suite (EBS), version 12.2.x.

III. Dates of Establishment and Termination

The DAI CCB has been chartered under the direction of the DAI Program Manager as of June 16, 2008, with the validation authority of the functional sponsor. This governance board will remain in effect until dis-established by approval of the DAI PM. This charter will be reviewed for updates on an annual basis. Changes to the charter may also be made at the direction of the DAI PM as needed.

Configuration Control Board – Charter 2 Defense Agencies Initiative

IV. Functional Stakeholder Forums

The Office of the Under Secretary of Defense, Comptroller (OUSD(C)) is the DAI executive sponsor/functional proponent for the DAI program. The primary stakeholders involved in validating proposed DAI System Requirements include:

Office of the Under Secretary of Defense, Comptroller (OUSD(C))

Office of the Deputy Chief Financial Officer (DCFO) – Enterprise Business Integration Office (BIO)

Defense Logistics Agency (DLA)

Defense Agencies and Field Activities included in the deployment (implemented or planned)

Defense Finance and Accounting Service (DFAS)

DAI System Requirements Review Board (RRB)

V. System Requirements Review Board (RRB) The mission of the DAI RRB forum is to review and arbitrate for scoping all DAI system change proposals initiated by the functional sponsor, stakeholder community, and the DAI PMO. The RRB is chaired by the DAI functional sponsor (OUSD(C)), Deputy Chief Financial Officer (DCFO), and

Facilitated by the DAI Program Manager (DAI PM), whose members include end-user Defense Agency stakeholders. The RRB Chairperson holds final authority to approve, defer, or withdraw proposed System Change Proposals (SCPs) presented to the RRB.

VI. DAI CCB Functions

The mission of this forum is to ensure that proposed modifications to the DAI system are adequately defined, dispositioned, prioritized and implemented to maintain an effective enterprise financial management system. The primary CCB functions include:

1. Receive, via the RRB, business requirements that have been fully justified, reviewed and determined to be within the scope and mission of the program.

2. Review, approve, and prioritize proposed requirements and adjudicate conflicting requirements based on DAI mission priorities and available resources.

3. Submit prioritized proposed requirements to determine cost and schedule implications.

Configuration Control Board – Charter 3 Defense Agencies Initiative

4. Approve release content and implementation schedules developed collaboratively with the DAI Program Manager to include application changes or enhancements, technical changes and upgrades.

5. Determine DAI future capability development and prioritize, approve, plan, and integrate requests for change into the DAI release schedule.

Note 1: The DAI Program Manager has the authority to implement changes that are required to meet statutory or security requirements without CCB approval.

VII. Governance Structure The diagram in Figure 1 depicts the DAI Governance structure and depicts the relationship of the DAI RRB and CCB to this body. The purpose of the diagram is to identify the points of contact and process relationships for application changes or enhancements, technical changes, infrastructure changes and upgrades.

Figure 1: DAI Governance Structure

Configuration Control Board – Charter 4 Defense Agencies Initiative

VIII. DAI CCB Composition

1. CCB Co-Chairpersons (Voting Members):

a. OUSD(C) Representative

b. DAI Program Manager

2. CCB Members (Voting Members):

a. Representative, Defense Applied Research Projects Agency (DARPA)

b. Representative, Defense Acquisition University (DAU)

c. Representative, Defense Contract Audit Agency (DCAA)

d. Representative, Defense Contract Management Agency (DCMA)

e. Representative, Defense Contract Management Office (DCMO)

f. Representative, Defense Commissary Agency (DeCA)

g. Representative, Defense Finance and Accounting Service (DFAS) Support

h. Representative, Defense Human Resources Activity (DHRA)

i. Representative, Defense Information Systems Agency (DISA)

j. Representative, Defense Media Activity (DMA)

k. Representative, Defense Micro Electronics Activity (DMEA)

l. Representative, Department of Defense Education Activity (DODEA)

m. Representative, Department of Defense Inspector General (DoDIG)

n. Representative, Director, Operational Test and Evaluation including Center for Countermeasures (DOTE)

o. Representative, Defense Prisoner of War/Missing Personnel Accounting Agency

(DPAA)

p. Representative, Defense Security Cooperation Agency (DSCA)

q. Representative, Defense Security Service (DSS)

r. Representative, Defense Technology Information Center (DTIC)

s. Representative, Defense Threat Reduction Agency (DTRA)

t. Representative, Defense Technology Security Administration (DTSA)

u. Representative, Missile Defense Agency (MDA)

v. Representative, Office of Economic Adjustment (OEA)

w. Representative, Washington Headquarters Service (WHS)

1. DAI PMO Advisory Members (Non-Voting Members):

Configuration Control Board – Charter 5 Defense Agencies Initiative

a. Representative, Deputy Program Manager

b. Representative, Enterprise Solutions Manager

c. Representative, Systems Engineering Manager

d. Representative, Business Office Manager

e. Representative, Acquisition Manager

f. Representative, Development Team Lead

g. Representative, Product Support Team Lead

h. Representative, Program Protection Team Lead

i. Representative, Requirements Management Team Lead

j. Representative, Testing Team Lead

k. Representative, Agency Support Team Lead

l. Representative, Configuration Management (CM) Lead (Secretary)

IX. Responsibilities

1. CCB Chairpersons

a. Call and chair CCB meetings.

b. Approve agendas.

c. Present and represent positions of the CCB.

d. Convene and assign ad hoc teams to perform specific tasks or develop specific products needed by the CCB.

e. Approve minutes.

2. Members

a. Identify and nominate agenda items and issues to the Chair for CCBconsideration.

b. Represent their organizations' coordinated positions with regard to CCB issues.

c. Convey and support the positions and decisions of the CCB to theirorganizations.

d. Ensure their organizations are represented on appropriate CCB subordinate bodies.

e. Review minutes.

f. Complete actions items in a timely manner.

3. Advisory members

a. Provide advice on matters within their purview to the Chair and theCCB.

b. Perform studies and analyses as directed by the Chair and theCCB.

Configuration Control Board – Charter 6 Defense Agencies Initiative

1. Secretary (DAI CM Lead)

a. Propose issues and processes to support the functions of the CCB.

b. Provide advice and counsel to the Chair on CCB matters.

c. At the direction of the Chair, formulate, research, and present issues before the

CCB.

d. Structure issues and ensure proper representation of items before the CCB.

e. Announce and schedule meetings at Chair's direction.

f. Ensure all security rules and regulations regarding classified meetings and documents are followed.

g. Assemble, prepare, and distribute material on matters under consideration by the CCB, prior to the meeting.

h. Disseminate specific requirements for data and other actions on behalf of the CCB.

i. Disseminate, as appropriate, decisions reached by the CCB.

j. Monitor and track follow-on actions taken to ensure that decisions reached and assignments made by the CCB are implemented properly.

k. Prepare and distribute minutes of CCB meetings.

l. Maintain and safeguard records and ensure their appropriate disposition.

m. Support and coordinate the activities of the CCB's subordinate bodies.

n. Compile and maintain contact lists for CCB members and their staffs.

Configuration Control Board – Charter 7 Defense Agencies Initiative

X. Administrative Procedures

1. Voting will be accomplished the week following the presentation of a topic on the agenda or at a meeting, to allow for proper coordination prior to voting.

2. Determination of outcome on voting matters will be a simple majority. If a voting member cannot be present at a meeting, his/her vote on a specific issue may be provided in writing to the CCB chair prior to the meeting in which the vote will be taken.

3. Voting representatives are presumed to have achieved coordination within their organization on voting issues.

4. The CCB will meet biannually. Special interim sessions may be convened if necessary.

5. Changes to the CCB charter will be fully coordinated prior to implementation in a signed revised charter.