SP4701-15-R-0008_-_RFP.pdf

Wide Area Workflow and Electronic Document Access Support Services – SP4701-15-R-0008

7. ISSUED BY CODE

DLA / DCSO-P

700 Robbins Avenue See Block 7 Philadelphia, PA 19111

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X

SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x A SOLICITATION/CONTRACT FORM 1-4 x I CONTRACT CLAUSES 105-149 x B SUPPLIES OR SERVICES AND PRICES/COSTS 5-14 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT 15-92 x J LIST OF ATTACHMENTS 150 x D PACKAGING AND MARKING 93 PART IV - REPRESENTATIONS AND INSTRUCTIONS x E INSPECTION AND ACCEPTANCE 94 x

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

151- 156 x F DELIVERIES OR PERFORMANCE 95-96 x G CONTRACT ADMINISTRATION DATA 97-100 x L INSTRS., CONDS., AND NOTICES TO OFFERORS 157-156 x H SPECIAL CONTRACT REQUIREMENTS 101-104 x M EVALUATION FACTORS FOR AWARD 157-175

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE OF PAGES

1 225

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SP4701-15-R-0008

4. TYPE OF SOLICITATION

SEALED BID (IFB)

XX NEGOTIATED (RFP)

5. DATE ISSUED

January 7, 2016

6. REQUISITION/PURCHASE NUMBER

SP4701 8. ADDRESS OFFER TO (If other than item 7)

10. FOR

INFORMATION

CALL:

A. NAME

Heather Orlando

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

heather.orlando@dla.mil AREA CODE

NUMBER

737-5844

EXT.

26. NAME OF CONTRACTING OFFICER (Type or print)

Heather Orlando

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - Far (48 CFR) 53.214 (c)

Continuation of SF33 A.1 Blocks 8 and 9

Hand carried proposals should be delivered to:

DLA Troop Support Business Opportunities Office Building 36, 2nd Floor 700 Robbins Ave.

Philadelphia, PA 19111-5092

Additionally, please forward a courtesy copy of your offer via email to Heather.Orlando@dla.mil.

Note: Facsimile offers are not acceptable forms of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. As directed by the Contracting Officer, facsimile may be used during discussions/negotiations, if discussions/negotiations are held, for proposal revision(s), including Final Proposal revision(s).

For questions or concerns regarding this solicitation, please submit your questions by no later than January 18, 2016 @ 2:00pm Eastern Time to Heather Orlando at Heather.Orlando@dla.mil and 215- 737-5844. Email is the preferred method of communication.

Solicitation SP4701-15-R-0008

Closing Date: February 8, 2016 @ 12:00pm Eastern Time

Notes: All hand carried offers are to be delivered to the Business Opportunities Office between 8:00 a.m.

and 5:00 p.m., Monday through Friday, except for legal Federal holidays as set forth in 5 U.S.C. §6103.

Offerors using a commercial carrier services must ensure that the carrier service “hand carries” the package to the Business Opportunities Office specified above for hand carried offers prior to the scheduled closing time. Package must be plainly marked ON THE OUTSIDE OF THE COMMERCIAL CARRIER’S ENVELOPE with the solicitation number, date, and time set forth for the receipt of offers as indicated above.

*Examples of “hand carried” offers include: In-person delivery by contractor, FED EX, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail and USPS Certified Mail.

mailto:Heather.Orlando@dla.mil

PLEASE SEE BELOW REMINDERS

Number Reminder Check 1 Fill in and sign SF33 as required?

2 Sign and return any/all amendments?

3 Return one (1) completed copy of the solicitation?

Prepare and return 4 copies of the Non-Price Proposal (3 hard copies and 1 Email Copy) and 4 copies (3 hard copies and 1 Email Copy) of the Price Proposal?

5 Submit your best offer?

6 Submit a Small Business Subcontracting Plan if your firm is a large business?

7 Check your math for accuracy on your Price Proposal?

8 Identify your authorized negotiators on page 3 as required? Did you identify which negotiator will serve as the primary point of contact?

CAUTION - CONTRACTOR CODE OF BUSINESS ETHICS (FEB 2012)

FAR Part 3.1002(a) requires all government Contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, Contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A Contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the Contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the Contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct;

promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C.

3729-3733) When FAR 52.203-13 is included in the contract, Contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

SECTION B: SUPPLIES or SERVICE and PRICES/COSTS

The offeror shall use the following tables for the breakout in pricing via Contract Line Item Numbers (CLIN). (See Section L for Pricing Instructions)

FFP = Firm Fixed Price IF = Incentive Fee

Pricing for the Wide Area Work Flow (WAWF) and Electronic Document Access (EDA) Support Services effort includes pricing for Contractor Team Arrangements (CTAs) where Indefinite Delivery Indefinite Quantity (IDIQ) Contracts will be individually awarded to the Team Lead and each of its Teaming Partner(s). Proposed prices include pricing for Sustainment of WAWF/EDA Support Services and the initial Systems Enhancements and Development Task Order, and pricing for the IDIQ Rough Order of Magnitude Tables (Not To Exceed Ceiling labor rates to be established for the IDIQ and to be used for subsequent Task Orders issued against the IDIQ).

BASE YEAR – 12 Months

CLIN Contract Type Description Unit Unit Cost QTY Target/Estimated

Cost or Fee CLIN 0001 FFP Sustainment Services Mo $ 12 $ CLIN 0002 Cost Development Services Mo $ 12 $

CLIN 0003 IF

Incentive Fee

Development Services

CLIN 000301 IF Incentive Fee Minimum (3% of Target Cost) $ CLIN 000302 IF Incentive Fee Target (offeror to propose) $ CLIN 000303 IF Incentive Fee Maximum (9% of Target Cost) $ CLIN 0004 Cost Travel(*) LT 1 $201,400.00 CLIN 0005 FFP Other Direct Costs (Hardware/Software) LT 1 $ Total Evaluated Value Base Period

$ (CLIN 0001 + CLIN 0002 + CLIN 000303 + CLIN 0004 + CLIN

0005)

(*) Represents a Not to Exceed (NTE) value.

OPTION YEAR 1 – 12 Months

CLIN Contract Type Description Unit Unit Cost QTY Target/Estimated

Cost or Fee CLIN 1001 FFP Sustainment Services Mo $ 12 $ CLIN 1002 Cost Development Services Mo $ 12 $

CLIN 1003 IF

CLIN 100301 IF Incentive Fee Minimum (3% of Target Cost) $ CLIN 100302 IF Incentive Fee Target (offeror to propose) $ CLIN 100303 IF Incentive Fee Maximum (9% of Target Cost) $ CLIN 1004 Cost Travel(*) LT 1 $201,400.00 CLIN 1005 FFP Other Direct Costs (Hardware/Software) LT 1 $ Total Evaluated Value Option Period 1

$ (CLIN 1001 + CLIN 1002 + CLIN 100303 + CLIN 1004 + CLIN

1005)

(*) Represents a Not to Exceed (NTE) value.

OPTION YEAR 2 – 12 Months

CLIN Contract Type Description Unit Unit Cost QTY Target/Estimated

Cost or Fee CLIN 2001 FFP Sustainment Services Mo $ 12 $ CLIN 2002 Cost Development Services Mo $ 12 $

CLIN 2003 IF

CLIN 200301 IF Incentive Fee Minimum (3% of Target Cost) $ CLIN 200302 IF Incentive Fee Target (offeror to propose) $ CLIN 200303 IF Incentive Fee Maximum (9% of Target Cost) $ CLIN 2004 Cost Travel(*) LT 1 $201,400.00 CLIN 2005 FFP Other Direct Costs (Hardware/Software) LT 1 $ Total Evaluated Value Option Period 2

$ (CLIN 2001 + CLIN 2002 + CLIN 200303 + CLIN 2004 + CLIN

2005)

(*) Represents a Not to Exceed (NTE) value.

CLIN Contract Type Description Unit Unit Cost QTY Total Price

CLIN 2006 FFP Task Area 3 - Optional Transition-Out Task (3 months) Mo $ 3 $

Total Proposed Evaluated Value (Total Evaluated Value Base Year + Total Evaluated Value Option Year 1 + Total Evaluated Value Option Year 2 + CLIN 2006)

NOTE: The Incentive Fee Maximum will be used for evaluation purposes in determining the overall price of the offerors proposal.

At time of submittal, the Offeror shall provide prices for the initial Development Task Order (TO) in a accordance with the (PWS) listed in Attachment 1. The Initial Development Task Order shall be used for evaluation of the Offerors ability to support the Offerors technical solution and cost elements and may be issued as a CPIF TO at time of IDIQ if the Government determines the proposed Development efforts are required at IDIQ award.

Initial Development TO: Systems Enhancements and Development (see Attachment 1 PWS), shall be a Cost Plus Incentive Fee (CPIF). The period of performance for this TO shall be Twelve Months.

Initial Development Task Order Pricing:

CLIN Contract Type Description Unit Unit Cost QTY Target/Estimated

Cost or Fee CLIN 0002 Cost Development Services Mo $ 12 $

CLIN 0003 IF

CLIN 000301 IF Incentive Fee Minimum (3% of Target Cost) $ CLIN 000302 IF Incentive Fee Target (offeror to propose) $ CLIN 000303 IF Incentive Fee Maximum (9% of Target Cost) $ CLIN 0004 Cost Travel(*) LT 1 $201,400.00 CLIN 0005 FFP Other Direct Costs (Hardware/Software) LT 1 $ Total Evaluated Value Base Period

(CLIN 0002 + CLIN 000303 + CLIN 0004 + CLIN 0005)

B.1 General Information:

The Wide Area Workflow and Electronic Document Access Support Services seeks to establish a Contractor Team Arrangement (CTA) approach where Indefinite Delivery Indefinite Quantity (IDIQ) Contracts will be individually awarded to the Team Lead and to each Teaming Partner(s) proposed to perform on the effort. The resultant IDIQ(s) will provide for both Cost Plus Incentive Fee (CPIF) and Firm Fixed Price (FFP) Task Order(s) (TOs) for a three (3) Year Performance Period which includes a one (1) Year Base, and two (2) one (1) Year Options.

B.2 Indefinite Delivery Indefinite Quantity (IDIQ) Contracts:

This acquisition is structured as a CTA approach where IDIQ Contracts will be individually awarded to the Team Lead and to each Teaming Partner(s) proposed to perform on the effort. The Team Lead will also be required to submit its CTA approach as well as provide a copy of its CTA Document for each Team Partner(s) proposed with its offer.

The IDIQ Contract minimum under the resultant contract is $4M and covers the entire period of the IDIQ contract (One Year Base and Two – One Year Options, if exercised).

The $4M minimum shall be allocated by the Government amongst the CTA (Team Lead and the Teaming Partner(s)) for FFP Task Orders and requires the Team Lead to allocate a minimum of 40% to the small business Teaming Partner(s).

The maximum value of the resultant contract (One Year Base and Two – One Year Options) will be based upon the resultant awardees’ total acquisition price.

B.2.1 Pricing of Task Orders

At time of IDIQ award, Sustainment efforts will be awarded firm fixed price for the base year. The TO will include the Cost Reimbursable (CR) Travel Not To Exceed (NTE) Contract Line Item Number (CLIN).

The Team Lead will be required to propose a CTA approach where 40 percent of the total sustainment price (base and option years) proposed is allocated for Small Business (SB) firms. Since the IDIQs will be CTAs, individual TOs will be issued to the Team Lead and to each Teaming Partner(s) proposed to perform on the required task.

The Initial Development Task Order shall be used for evaluation of the Offerors ability to support the Offerors technical solution and cost elements and may be issued as a CPIF TO at time of IDIQ if the Government determines the proposed Development efforts are required at IDIQ award. All subsequent Development efforts will be awarded as CPIF TOs under the IDIQ.

B 2.2 Rough Order of Magnitude (ROM) Table

Any resultant development task orders shall utilize the established Not To Exceed labor rates listed in the below tables only. Contractor shall use the below labor category rates for task order submittal, no additional labor categories are permitted for subsequent task orders. At no time during the performance of a Task Order, shall the actual labor rates exceed the ceiling rates listed in the below schedules.

IDIQ ROM (NTE)

IDIQ Base Year

Labor Category Estimated Labor Hours

Offeror’s Hourly Labor

Rate

Total Value

Program Manager (Senior) 288 $

Project Manager (Senior) 3192

Software Architect 6912 $

Systems Engineer (Senior) 5760 $

Software Engineer (Senior) 14460 $

Quality Control (QC) Analyst (Senior) 4860 $

Web Software Developer (Senior) 13488 $

Database Administrator 4788 $

Documentation Specialist (Senior) 5760 $

IT Systems Solution Architect (Senior) 19200 $

Administrator (Senior) 1200

Administrator (Associate) 312 $

ERP Business Analyst (Senior) 8700 $

Business Systems Analyst (Senior) 8700 $

Applications Programmer (Senior) 4860 $

Web Designer (Senior) 4860 $

Web Designer (Intermediate) 4860 $

Web Content Administrator 2940 $

Quality Control (QC)Analyst (Intermediate) 6000 $

Web Software Developer (Intermediate 10980 $

Software Engineer (Intermediate) 6000 $

Systems Engineer (Intermediate) 5760 $

Applications Programmer (Intermediate) 6000 $

Total Evaluated Price for IDIQ Base Year

IDIQ ROM Table (NTE) IDIQ Option Year 1

Labor Category Estimated Labor Hours

Offeror’s Hourly Labor

Rate

Total Value

Program Manager (Senior) 144

Project Manager (Senior) 1596

Software Architect 3840 $

Systems Engineer (Senior) 3840 $

Software Engineer (Senior) 11520 $

Quality Control (QC) Analyst (Senior) 3840 $

Web Software Developer (Senior) 10872 $

Database Administrator 3192 $

Documentation Specialist (Senior) 3840 $

IT Systems Solution Architect (Senior) 9600 $

Administrator (Senior) 960

Administrator (Associate) 156 $

ERP Business Analyst (Senior) 7680 $

Business Systems Analyst (Senior) 7680 $

Applications Programmer (Senior) 3840 $

Web Designer (Senior) 3840 $

Web Designer (Intermediate) 3840 $

Web Content Administrator 1920 $

Quality Control (QC)Analyst (Intermediate) 1920 $

Web Software Developer (Intermediate 3840 $

Software Engineer (Intermediate) 1920 $

Systems Engineer (Intermediate) 3840 $

Applications Programmer (Intermediate) 1920 $

IDIQ Option Year 1

IDIQ ROM Table (NTE) IDIQ Option Year 2

Labor Category Estimated Labor Hours

Offeror’s Hourly Labor

Rate

Total Value

Program Manager (Senior) 144

Project Manager (Senior) 1596

Software Architect 3840 $

Systems Engineer (Senior) 3840 $

Software Engineer (Senior) 11520 $

Quality Control (QC) Analyst (Senior) 3840 $

Web Software Developer (Senior) 10872 $

Database Administrator 3192 $

Documentation Specialist (Senior) 3840 $

IT Systems Solution Architect (Senior) 9600 $

Administrator (Senior) 960

Administrator (Associate) 156 $

ERP Business Analyst (Senior) 7680 $

Business Systems Analyst (Senior) 7680 $

Applications Programmer (Senior) 3840 $

Web Designer (Senior) 3840 $

Web Designer (Intermediate) 3840 $

Web Content Administrator 1920 $

Quality Control (QC)Analyst (Intermediate) 1920 $

Web Software Developer (Intermediate 3840 $

Software Engineer (Intermediate) 1920 $

Systems Engineer (Intermediate) 3840 $

Applications Programmer (Intermediate) 1920 $

IDIQ Option Year 2

B.3 Contractor Team Arrangement (CTA):

A Contractor Team Arrangement (CTA) allows for contractors to work together to meet agency requirements and are not established pursuant to FAR Subpart 9.6; instead, contractors will determine the relationship between the various team members, but they will all be primes and not subcontractors. There will be a single leader for the team, which will have overall responsibility for contract performance and will serve as the system integrator for this effort. The team lead will therefore develop and oversee system development and coordinate with other team members in support of Sustainment efforts. Although the proposed approach may result in multiple contract awards, it is being solicited pursuant to FAR 16.5 using a single solicitation, and the resulting award(s) may be to a group of contractors organized as a single team (Contractor Team Arrangement) as described below. Within this acquisition, the DLA Contracting Services Office located at Philadelphia (DLA CSO-P) requires CTAs with small businesses and encourages CTAs with other firms that could contribute to the success of the WAWF/EDA Support Services effort. In an attempt to facilitate this process, the following definitions and information are provided with regard to Team Arrangements.

• Contractor Team Arrangement (CTA) – A Contractor Team Arrangement (CTA) means an arrangement in which two or more companies form a partnership to act as a potential prime contractor.

• Team Lead – The CTA must designate one (1) team member to be the “Team Lead.” DCSO-P requires that the Team Lead, at a minimum, be responsible for coordinating and overseeing the timeliness and quality of work performed under all Task Order(s) issued to the various Team Partners, and for coordinating the submission of the proposal for the WAWF/EDA Support Services effort.

• Team Partner(s) – A Team Partner is a firm that is a member of the CTA. Each Team Partner(s) will provide the services identified in the CTA Document in accordance with the team’s proposal and terms of the contract.

• Subcontractors – Subcontractors are firms who provide services on behalf of one or more of the

Teaming Partner(s).

Subcontractors are not considered members of the CTA and responsibility for the subcontractor will rest with the applicable Team Partner. Subcontractors may be large or small businesses and may not be used to satisfy the Small Business (SB) requirement that 40 percent of the total sustainment price for the base and option years for the WAWF/EDA Support Services effort must be dedicated to either a SB, Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and/or HubZone Small Business (HZSB) concerns.

The Team Lead is fully responsible for contract performance, regardless of any team arrangement between the Team Lead and its Team Partner(s) or subcontractor(s).

B.4 Support of Socio Economic Programs:

The Defense Logistics Agency (DLA) is committed to assuring that maximum practicable opportunity is given to Small Business concerns to participate in this acquisition and shall do via contactor teams.

Therefore, DLA requires that a minimum of 40% of the total dollars proposed for the Sustainment portion of this requirement for the base and option years for the WAWF/EDA Support Services shall be dedicated to Small Business.

The Team Lead, if a large business, is required to form Contractor Team Arrangements (CTA) with at least one (1) small business and at least one (1) other small business category referenced below to satisfy the DLA requirement that a minimum of 40% of the total sustainment price for the base and option years shall be dedicated to Small Business. Each small business teaming partner will receive an individual IDIQ contract award/number.

TYPE OF SMALL BUSINESS

Women-Owned Small Business (WOSB) Service Disabled Veteran-Owned Small Business

(SDVOSB)

Veteran-Owned Small Business (VOSB) Hub Zone Small Business (HZSB) 8(a), Small Disadvantaged Business (SDB)

One (1) firm may fulfill more than one of the socio-economic categories listed above. For example, in addition to being a small business concern, if that business is also a SDVOSB, and 40% of the total sustainment price for the base and option years is dedicated to that business, then that would satisfy the requirement that the Team Lead form the requisite CTAs.

Note: No advantage will be given to a proposal that offers a percent of participation greater than 40 percent of the total sustainment for the base and option years for this acquisition. This requirement is only applicable to Offerors that are other than Small Businesses (SBs) and shall be rated on an Acceptable/Unacceptable basis as part of the Price Proposal Evaluation.

Initial proposals not complying with the socio-economic requirements outlined in this RFP shall be considered unacceptable. The Team Lead has the overall responsibility for the planning, programming, coordination, management, and performance of all services and tasks under the Task Order(s) issued to its Teaming Partner(s), including the quality and timeliness of those tasks, regardless of the allocation of responsibility for those services and tasks in the CTA.

The Team Lead will submit one overall team non-price proposal and one overall team price proposal. The Team Lead will be responsible for coordinating and overseeing all Task Order(s) issued to the Teaming Partner(s), for coordinating the submission of the offer for this RFP and will be responsible for the timeliness and quality of all deliverables for the WAWF/EDA Support Services effort.

CTA Document: The CTA is required to submit a CTA Document as part of its offer as evidence of the Contractor Team arrangement. The document should designate all team members and describe the tasks to be performed by each team member, along with associated proposed prices.

A concern’s size standard at the time of proposal submission will be verified with the System for Award Management (SAM) and/or the Small Business Administration. For the purpose of determining a firm’s size, the applicable North American Industry Classification System (NAICS) code and related small business size standard are 541512 and $27,500,000 respectively.

A Team Arrangement is also encouraged to establish relationships with other small business types in support of the socio-economic programs.

TO BE ELIGIBLE FOR IDIQ AWARD, SIGNED SF33’S FROM THE TEAM LEAD AND EACH

TEAM PARTNER MUST BE SUBMITTED WITH THE OFFEROR’S PROPOSAL.

• The Team Leader shall submit a consolidated offer referencing what roles and/or taskings each team member will fulfill and the relative cost to be allocated to each team member.

SECTION C

PERFORMANCE WORK STATEMENT (PWS)

C.1 Background

The Wide Area Work Flow (WAWF) E-BUSINESS GATEWAY is the single face system delivering access to a number of independently managed business applications and capabilities, including Electronic Document Access (EDA). The Family of Systems (FoS) within the WAWF E-BUSINESS GATEWAY currently includes:

• Invoice Receipt Acceptance and Property Transfer (iRAPT)

• Item Unique Identifier (IUID) Registry

• MyInvoice

• Department of Defense Contracting Officer Representative Tracking (CORT) Tool

• Electronic Military Interdepartmental Purchase Request (eMIPR)

• Electronic Document Access (EDA) application

• Management Reporting System (MRS)

• Additional systems as needed

Note: EDA is within the WAWF E-BUSINESS GATEWAY. WAWF and EDA are used in the title of this acquisition because they are supported by two separate contracts that are being consolidated.

iRAPT is the Department of Defense (DOD) enterprise system for secure electronic submission, acceptance and processing of invoices. It is mandated for use by all DOD Services and Agencies for electronic invoicing by DFARS 252.232-7003. iRAPT processes over 86 million transactions worth $301B per year and saves DOD millions of dollars annually in processing cost and avoided interest (over $77.6 M in FY10).

iRAPT brings together the invoice & the receiving report from WAWF, and the contract from EDA to provide the entitlement systems with the ability to perform the three-way match needed to authorize payment. iRAPT is also the Enterprise data entry point for IUID and Passive Radio Frequency Identification (RFID) data for new acquisition items, the source of receipt and acceptance data for service component and agency Enterprise Resource Planning (ERPs) and is central for the Business Enterprise Architecture (BEA) enterprise solutions for Standard Financial Information Structure (SFIS) and Intra Governmental Transfer (IGT). WAWF Property is the Enterprise data entry point for the Paperless Government Furnished Property

(GFP).

iRAPT Mobile delivers a subset of WAWF E-BUSINESS GATEWAY capabilities to Government and Contractor smart phone and tablet users. iRAPT Mobile is deployed as an Apple iPhone Operating System (iOS), Android, Windows, or Blackberry application made available through commercial services, e.g., iTunes Store, Google Play, and Blackberry World. iRAPT Mobile for contractors and Contractors provides the appropriate Web Services to handle EDA Pre-Populated, validation, and submission of Invoices, Receiving Reports, and COMBO-created documents into the WAWF E-BUSINESS GATEWAY application using a mobile device. iRAPT Mobile for Inspectors and Acceptors enables acceptance via small, hand-held devices using periodic updates vice requiring live wireless connection. The WAWF E-BUSINESS GATEWAY Quick Compliance Tool Suite (QCTS) supports field receipt and acceptance for Government Acceptors. QCTS is deployed but the capability is presently disabled.

The Item Unique Identification (IUID) Registry has been integrated into the WAWF E-BUSINESS GATEWAY as of release 5.6.0. IUID Registry is a Department of Defense program that enables easy access to information about DOD possessions that makes acquisition, repair, and deployment of items faster and more efficient.

MyInvoice is an interactive web application developed by Defense Finance Accounting Services (DFAS) specifically for Contractors/Contractors and Government/Military employees to obtain invoice status, for invoices submitted through WAWF E-BUSINESS GATEWAY or by other means. This application was integrated into the WAWF E-BUSINESS GATEWAY in WAWF E-BUSINESS GATEWAY version 5.6.0.

The Contracting Officer’s Representative Tracking (CORT) Tool is a web-based management capability for the designation and maintenance of Contracting Officer’s Representatives (CORs) and reports by the CORs.

This Tool allows prospective CORs, COR Supervisors and Contracting Officers and Contract Specialists to electronically process nominations of CORs for one or multiple contracts. It provides built in workflows for the nomination process to include email alerts/status reminders for monthly status report due-ins and delinquencies. The CORT Tool provides contracting personnel and requiring activities the means to track and manage COR designations across multiple contracts across DOD.

eMIPR supports direct-cite MIPR processing. Using the WAWF E-BUSINESS GATEWAY, these MIPRs can be created and submitted in external activities’ systems or on the web by Requesting Activities, reviewed and funded, accepted or rejected by Servicing Activities, made available to Requesting Activities after acceptance/rejection, and forwarded on to EDA for storage and to contracting offices for action after acceptance.

EDA is a DOD Enterprise-wide system that combines Internet and Web technologies with electronic document management to provide secure online, electronic storage and retrieval of procurement information and documents across the DOD. EDA provides secure web-based access to contractual and procurement information used by the DOD services and agencies to streamline business processes. EDA provides users with an efficient method for storing, sharing, and retrieving official DOD contract data and documents. EDA facilitates increased accuracy of receipt and acceptance data by passing data electronically from the Standard Procurement System (SPS), and other DOD and Federal contract writing systems, to Wide Area Workflow (WAWF E-BUSINESS GATEWAY), allowing for more efficient Contractor payment. DOD Enterprise Transition Plan Volume I designates EDA as an enabling program for the Common Supplier Engagement Capabilities. Benefits of the EDA system include aiding the reduction of unmatched disbursements, reducing paper consumption, and increasing convenience to contract specialists and other members of the user community.

Portal Single Sign On (SSO) provides DOD suppliers with a single point of entry to enable appropriate business transactions and data visibility as the Department pilots its efforts to increase efficiencies in the Procure to Pay (P2P) business process utilizing the Enterprise Resource Planning (ERP) Supplier Portal Commercial Off the Shelf (COTS) products to the maximum extent possible.

Web Based Training is provided for each application in the WAWF E-BUSINESS Suite. This consists of information about each application along with training videos with audio.

C.2 Contract Scope

The scope of this effort is program management, software development, application sustainment, solution integration, testing, training, and operations support of the production of WAWF E-BUSINESS GATEWAY and EDA applications and capabilities. All development efforts are governed by the DOD lead, EDA Operational Requirements Committee and the Electronic Business Configuration Control Boards (EBCCB).

• The contractor shall abide by the WAWF E-BUSINESS GATEWAY and EDA governance committees and configuration control board’s approval and prioritization process for stakeholder and enterprise requirements and release schedules.

• As directed by the COR, the contractor shall implement systems engineering, integration, software development, system architecture engineering, production system and database operations at Joint Interoperability Test Command (JITC) and Defense Information Systems Agency (DISA) Enterprise Services Directorate (ESD) Defense Enterprise Computing Centers (DECCs) primary and alternate processing sites.

• The contractor shall provide system test and evaluation, system and database documentation, development of web-based training, and enhancement encapsulation for existing and future WAWF E-BUSINESS GATEWAY and EDA applications or capabilities approved by the COR.

• The contractor shall perform security related activities to include, but not limited to: resolving Information Assurance Vulnerability Alerts (IAVAs) and other United States Cyber Command (USCYBERCOM) in collaboration with the COR and the Information Assurance Manager (IAM).

• The contractor shall implement DISA Security Technical Implementation Guides (STIGs) and National Institute of Standards and Technology (NIST) Security Content Automation Protocol (SCAP) checklists, and analyze patches issued by Commercial off-the-shelf (COTS) product vendors affecting WAWF E-BUSINESS GATEWAY operations.

• The contractor shall implement emerging WAWF E-BUSINESS GATEWAY and EDA technology requirements that have been approved via system governance and oversight as they are refined by DLA, WAWF/EDA PMO and Department of Defense (DOD) senior stakeholders.

• The contractor shall integrate emerging technology requirements involving applications and capabilities of non-DOD Federal agencies.

• Section 508 Compliance: All development of Electronic and Information Technology products or services shall be compliant with Section 508 as imposed by 36 CFR 1194. Solutions implemented by the contractor shall comply with the DLA One-Book DLA Directive 5025.30.

When directed by the Government, the Vendor shall assist the Government in performing an assessment of Engineering Changes (EC) to determine compliance with Section 508 and provide results to the Government. The Vendor shall assist the Government in developing a plan to meet these requirements or requesting appropriate exceptions.

The contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies, develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency.

Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

Additional information on Section 508 can be found at:

http://www.section508.gov The contract task area(s) in scope of the Performance Work Statement (PWS) include the following:

Task Area 1 – Sustainment Services – Firm Fixed Price (FFP)

• Task 1.1 – Program Management o 1.1.1 – Task Order Management Plan o 1.1.2 – Integrated Master Schedule o 1.1.3 – Risk Register o 1.1.4 – Quality Control Plan o 1.1.5 – Monthly Performance and Progress Report o 1.1.6 – Kick-off Meeting o 1.1.7 – Transition-In Plan o 1.1.8 – Configuration Control Governance Meetings o 1.1.9 – Briefing, Meeting, Conference Call Attendance and Report o 1.1.10 – Capability Maturity Model Integration (CMMI) Best Practices o 1.1.11 – PMO Audit Readiness Support

• Task 1.2 – Trouble Ticket/Problem Report Resolution o 1.2.1 – Business Requirements Analysis

• Task 1.3 – System Assessments

• Task 1.4 – System Break-Fix o 1.4.1 – Development Environment

• Task 1.5 – Testing o 1.5.1 – Code and Unit Testing and Reporting o 1.5.2 – Testing Support o 1.5.3 – Security Test and Evaluation o 1.5.4 – Public Key Infrastructure (PKI) Interoperability Annual Test o 1.5.5 – Application Rollback Strategy

• Task 1.6 – Documentation

• Task 1.7 – Configuration Management

• Task 1.8 – System Deployment o 1.8.1 – Technical Support

• Task 1.9 – System Maintenance o 1.9.1 – Production and Development Baseline o 1.9.2 – Management Reporting System (MRS) Support/Business Intelligence o 1.9.3 – Back-up and Continuity of Operations

• Task 1.10 – Tier 3 Help Desk

• Task 1.11 – Systems Engineering http://www.section508.gov/

Task Area 2 – Systems Enhancements and Development – Cost Plus Incentive Fee (CPIF)

• Task 2.1 – Project Management o 2.1.1 – Task Order Management Plan o 2.1.2 – Integrated Master Schedule o 2.1.3 – Risk Register o 2.1.4 – Quality Control Plan o 2.1.5 – Monthly Performance and Progress Report o 2.1.6 – Kick-off Meeting o 2.1.7 – Configuration Control Governance Meetings o 2.1.8 – Briefing, Meeting, Conference Call Attendance and Report

• Task 2.2 – Requirements Analysis o 2.2.1 – Systems Requirements Review (SRR)

• Task 2.3 – Systems Design o 2.3.1 – Preliminary Design Review (PDR) o 2.3.2 – Critical Design Review (CDR)

• Task 2.4 – Software Development o 2.4.1 – Software Development Plan o 2.4.2 –Software Development o 2.4.3 – Interface Identification and Development

• Task 2.5 – Testing o 2.5.1 – Code and Unit Testing and Reporting o 2.5.2. – Testing Support o 2.5.3 – Security Test and Evaluation o 2.5.4 – Test Readiness Review (TRR) o 2.5.5 –Production Readiness Review (PRR)

• Task 2.6 – Training

• Task 2.7 – Documentation

• Task 2.8 – Application Rollback Strategy

• Task 2.9 – Configuration Management

• Task 2.10 – System Deployment

• Task 2.11 – Systems Engineering

Task Area 3 – Optional Task Transition-Out Task (FFP)

• Task 3.1 – Transition-Out Plan

• Task 3.2 – Transition-Out Implementation

Note: Subsequent references to WAWF/EDA include the WAWF E-BUSINESS GATEWAY Family of Systems (FoS) as defined in Section C. 1.

C.3 Objective

The scope of the WAWF/EDA Support Services effort provides for the comprehensive development, implementation, transition, operations and support of the application and its infrastructure. This effort must be coordinated not only through the traditional development, integration, and training, but must also be managed in accordance with an integrated master plan that addresses a number of intersecting and mutually supporting programs that DLA also manages.

Relative to WAWF, the objective of the WAWF/EDA Support Services effort is to:

• Provide a single face to the Government & industry for managing transactions related to contracting and payment, including, but not limited to, invoicing, acceptance, property transfers, miscellaneous payment, and other workflows connected to the contracting process or to other types of payment to non-Governmental entities.

• Provide users global accessibility of information, reduced need for re-keying, improved data accuracy, real-time processing, secure transactions with audit capability, and faster processing resulting in fewer interest penalties and reduced processing costs

• Leverage the General Services Administration (GSA) Integrated Acquisition Environment (IAE) and similar DOD systems for authoritative data

• Leverage DLA Transaction Services (TS) for interchange with external system partners

• Enable plug and play with business processes managed via WAWF (through the use of Transaction

Services) and data standards

• Connect with the emerging component Enterprise Resource Planning (ERP) programs

• Enable expansion of use to federal partners in support of Presidential initiatives

• Ensure transactions are secure, accessible, auditable and able to be archived.

• Support additional standard transaction types and the changing needs of the stakeholder community to expand the functionality in other Core Business Missions (CBM) including but not limited to ensuring Standard Financial Information Structure (SFIS)

• Exploit and interoperate with Core Enterprise Services (CES) of the DOD’s Net-Centric Enterprise Services (NCES) program

• Continue to identify new or enhanced functionalities that will enable the system to be better utilized by all services and agencies throughout DOD.

Relative to EDA, the objective of the WAWF/EDA Support Services effort is to:

• Provide a data centric repository of contract documentation needed for shared use across the

Acquisition Community.

• Ensure records are secure, accessible, auditable and able to be archived.

• Enable access to data systems in support of business processes.

• Enable expansion of use to federal partners in support of Presidential initiatives.

• Conformance of Procurement Data Standard Contract Data (Conformed View).

• Continuing to identify new or enhanced functionalities that will enable the system to be better utilized by all services and Agencies throughout DOD and other Federal Agencies.

• Pre-population of data to Invoice Receipt Acceptance and Property Transfer (iRAPT) system.

Relative to Agency mission support, the objective of the WAWF/EDA Support Services effort is to:

• Document and deliver to the COR recommendations, plans, and approaches to meet or exceed all programs, Program Executive Office (PEO) J62, and DLA mission requirements.

• U pon governance approval and under the oversight of the COR, synchronize software engineering processes with the needs of the Engineering Support Branch.

• Coordinate WAWF E-BUSINESS GATEWAY and EDA interface engineering and configuration management with the Department of Defense (DOD), Enterprise Systems Division for Transaction Services, and other managed applications and other federal e-Business programs with which WAWF e-Business Suites has or will have information exchanges.

• Provide coordination and support upon the approval and oversight of the COR and upon request received from the Integration and Production Branch as well as the hosting Defense Enterprise Computing Centers (DECCs) for patch and IAVA analysis, release planning and deployment, Continuity of Operations Plan (COOP) planning and related operational considerations.

• Support the WAWF/EDA PMO in the development of Enterprise Architecture (EA) documents as are required to assert to the DOD Business Enterprise Architecture (BEA).

Relative to WAWF/EDA PMO support, the objective of the WAWF/EDA Support Services effort is to:

• Assist the WAWF/EDA PMO in their management of the WAWF/EDA application life cycles.

• Support essential Federal and DOD business processes and Federal/DOD trading partners.

• Assist the WAWF/EDA PMO in planning and supporting any requirement control committees and or configuration control boards (such as the Operational Requirements Committee (ORC), Electronic Business Configuration Control Board (EBCCB)) and other stakeholder groups within the Community of Interest (COI).

• Schedule impact analyses and other activities leading to optimized and supportable enhancements in a managed release process.

Relative to PMO audit support, the objective of the WAWF/EDA Support Services effort is to:

• Support the WAWF/EDA PMO in maintaining a consistent posture of Audit Readiness.

• Proactively identify policy, documentation and/or system-based control deficiencies that represent potential WAWF E Business Suite auditability impediments.

• Report all auditor’s findings regarding control testing approaches, risk evaluations and auditor considerations when evaluating control weaknesses to the COR.

• Assist the WAWF/EDA PMO in developing a tailored approach to test relevant Information

Technology (IT) general and application controls, assess design and operating effectiveness of controls to identify and evaluate deficiencies, determine whether controls promote compliance with selected Laws Regulations and Policies (LRP) assist in preparations of Notifications of Finding (NoFs) and assist in the preparation of Corrective Action Plans (CAPs) and Software Problem Reports (SPRs) (Deficiency Reports) for applicable deficiencies.

Relative to Customer Relationship Management (CRM) support, the objective of the WAWF/EDA Support Services effort is to:

• Assist the eBusiness Division in identifying customers, understanding their needs and providing the most suitable eBusiness applications.

• Implement eBusiness direction from the Under Secretary of Defense for Acquisition, Technology, and Logistics (AT&L) and the Defense Logistics Agency (DLA); Defense and Federal Agencies; and the vendor community as requested.

• Support the WAWF/EDA PMO in preparing for customer-focused venues as requested.

C.4 System Requirements:

Hardware:

• SUNFire 280R, V480, and V880 Server

• SUNBlade 2000 Workstation

• SUN E20K Domain

• SUN T2000

• SUN SPARC and ULTRA Workstations

• HP RP8400, RP7400, RP5470, RP5430, RP4400

• HP itanium series processors

• DELL Poweredge 4400 Server, Poweredge 2560 Server

• CISCO Systems Local Director SeriesIntel Pentium PCs

Operating Systems:

• UNIX, SUN OS, SOLARIS 9, Solaris 10 (or newest version)

• MS-DOS, Windows XP, HP-UX 11.x, Windows 2003

Programming Languages, Database Management Systems, Configuration Management:

• Oracle 10g

• Oracle Replication

• Oracle 11g

• Structured Query Language (SQL)

• Merant Dimensions

• Oracle 10iAS

• Oracle Discoverer

• Netscape Server

• Apache Tomcat

• Apache HTTP

• ORACLE http sERVER

• Valicert Web Server Validator Plug-In 4.9 (or latest version)

• Valicert Enterprise Validation Authority (EVA) 4.9 (or latest version)

• Neevia Document Converter

• Samba

• MacAfee antivirus

• Workflow tools

Minimum Performance Parameters:

WAWF must meet the following minimum performance objectives:

• Support 550,000 registered users with annual growth rate of

35,000 to 40,000 per year.

• Support 10,000-10,500 average concurrent users with a peak of not more than 12,500 concurrent users.

• Support processing peaks in usage (estimate 20% over normal usage) the last weekend of every month, the first month of October, and for the entire month of September and December.

• Store and archive invoices and receiving reports annually.

• Process a minimum of 132,000,000 transactions with an annual growth rate of 12,000,000 transaction growth.

• Process each real-time data input transaction within five seconds exclusive of network transit.

• Initiate processing of each batch file within one hour of submission.

• Initiate each e-mail notification immediately on processing.

EDA must meet the following minimum performance objectives:

• Support 85,000 users with annual growth rate of 3,000 to 5,000 per year.

• Support 10,000-10,500 average concurrent users with a peak of not more than 12,500 concurrent users.

• Support processing peak in usage (estimate 20% over normal usage) from mid- September through the first week of October.

• Store, archive, and allow authorized EDA users access to DOD official documents via a web browser.

• Process a minimum of 9,507,893 documents with an annual growth rate of 4 million documents.

• Process each real-time data input transaction within five seconds exclusive of network transit.

• Initiate processing of each batch file within one hour of submission.

• Initiate each e-mail notification immediately on processing.

Critical Capabilities:

• Provide single login access to WAWF e-BUSINESS GATEWAY applications and subscribing

Service Component and Agency Enterprise Resource Planning (ERP) solutions using DOD Common Access Card (CAC); DOD managed External Certificate Authority (ECA) hardware tokens; Joint Interoperability Test Command (JITC) certified interoperable Federal Agency Personal Identity Verification (PIV); Non-Federal Agency Public Key Infrastructure (PKI), and Coalition Partner smartcards, and passwords meeting the operative complexity requirements.

• Provide authorized DOD personnel and authorized industry representatives a single location to access a repository of electronically stored, post-award procurement documents via the Internet. The repository supports access to business documents such as contract modifications, personal property and freight Government Bills of Lading (GBL), Government Transportation Request (GTR) and the Contract Deficiency Report (CDR) Workflow capability, Signature Card DD577, Standard Form 44, Non-Automated General Bill of Lading, Contract Warrants, Military Interdepartmental Purchase Request (MIPR) and other document types as needed.

• Provide role-based permissions access to functional and technical capabilities in the Procure to Pay (P2P) process.

• Support Separation or Segregation of Duties (SoD) for key duties in the P2P process.

• Audit all access to security-relevant and key application events.

• Provide a Service-Oriented Architecture (SOA) approach to data sharing and data collection.

• Provide data-sharing using Extensible Markup Language (XML) format standard and Web Services.

• Apply time stamps to all P2P transactions.

• Upon Government approval, implement role-based permissions to allow visibility and access to P2P situational awareness data and user services delivered in a Common Operating Picture (COP).

• Provide Web-based training (WBT) for system users.

• Support web user interactive and asynchronous data services (i.e., Secure File Transfer Protocol

(FTP), Electronic Data Interchange (EDI), and Web Services).

• Minimize data entry errors by maximizing support for the DOD Information Sharing and Net-Centric

Data Strategies.

• Notify appropriate P2P process participants at each point in the workflow process by email.

• Capture a digital signature of the acceptance of contract performance and other P2P processes requiring electronic certification.

• Archive operational records annually.

C.5…