DECAP PPC - Final.pptx

DLA Distribution Expeditionary Capabilities Contract (DECAP) Pre-Proposal Conference

Eric Jensen, Distribution J7 AF May 15, 2025 Updated as of Feb 19, 2025

DECAP Pre-Proposal Conference

To provide prospective offerors with details and background of the DECAP concept enabling the preparation of acceptable proposals.

Administrative and Introductions DLA Strategic Plan Mission, Vision, Values WMS Introduction Contract Overview Performance Work Statement Overview Solicitation Overview

(Copy or move the radio button into your choice).

Purpose:

Information Other

Guidance

Decision

Agenda:

Warfighter Always

PEOPLE PRECISION POSTURE PARTNERSHIPS

Administrative and Introductions

Administrative Introductions Breaks Rules of Engagement

Introductions Headquarters DLA Distribution, New Cumberland, PA Meg Ross, DLA Distribution J7 Director Karen Ghani, Chief Contracting Officer David Gilson, Contracting Officer Scott Lesh, Contract Specialist Sean Tighe, Chief Acquisition Management Cullen Powers, Supervisor Acquisition Assistance Eric Jensen II, Functional Service Manager / COR

Administrative Remarks The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

The attendance roster, as well as this presentation, will be posted to the SAM.Gov website.

A Question and Answer session will be held at the conclusion of this presentation.

Index cards will be provided Not all questions will be answered at this time; however, all questions will be answered and posted in an amendment to the solicitation Written questions and answers received before the 20 May 2025 12:00PM Eastern Daylight Time deadline will be posted to SAM.Gov via an amendment to the solicitation.

Attendees are asked to submit their questions in the format specified in Section L-29 of the RFP, to the Contracting Officer and Acquisition Specialist:

David Gilson (David.Gilson@dla.mil) Scott Lesh (Scott.Lesh@dla.mil)

Mission Brief Overview

DLA Strategic Plan DLA Distribution Mission, Vision, Values DLA Disposition Mission, Vision, Values Distribution Leadership and Organization Chart Disposition Leadership and Organization Chart WMS Introduction Contract Overview Performance Work Statement Overview Solicitation Overview

DLA Strategic Plan 2025-2030

MISSION

Drive and sustain Warfighter readiness by delivering unmatched global support as the Nation’s Logistics Combat Support Agency

VISION

DLA delivers agile, adaptive, and resilient logistics support across the continuum of conflict.

OPERATING PRINCIPLES

Agility, Readiness, Collaboration, Transparency, Empowerment, Data Driven

VALUES

Respect, Trust, Service, Excellence, Innovation

DLA Distribution

DLA Distribution Mission Provide agile, global storage and distribution services to enable readiness and lethality to the Warfighter and support Whole of Government.

DLA Distribution's Vision To lead DoD global distribution into the future through modernized capability, agile organization, a highly skilled workforce, and compelling innovation in support of the Warfighter.

Core Values Leadership, Professionalism and Technical Knowledge through Dedication to Duty, Integrity, Ethics, Honor, Courage and Loyalty DoD’s Joint Storage & Distribution Provider!

DLA Disposition

DoD’s Reverse Logistics Expert!

Our Mission Executes the worldwide Defense Materiel Disposition Program for excess and surplus property, supports hazardous waste disposal through contracted services on a reimbursable basis at enduring and contingency locations; and provides DLA customers with disposition solutions and best value support for the efficient and timely disposition of personal property.

Our Vision An innovative, learning, and adaptable organization which delivers optimum reverse logistics solutions that improves warfighter readiness and sustains value added materiel disposition support within a band of excellence.

Our Values Respect, Service, Trust, Excellence, and Innovation

DLA Distribution

DLA Disposition Services

DLA Disposition Services Enduring Locations

WMS Introduction We are Modernizing

Why a New WMS?

WMS is key to improving:

Productivity Reputation Bottom line Relevancy WMS strengthens:

Internal controls Financial practices, processes, and systems Audit readiness Records physical inventory counts at bin level Supports recording gains/losses to specific owner Readily integrates new automation

Why this WMS?

WMS Feedback

Warehouse Management System

WMS

WMS Impacts Pick-Pack-Ship DSS vs WMS

WMS Impacts Metrics In DSS, the mission ship date is set based on rules specific to the mode of shipment, as follows:

At DSS sites local deliveries are set for “pick to ship” with the mission ship date and time assigned at pick. This is earlier in the process than the departure date and time in WMS.

For small parcel, the DSS mission ship date and time is assigned at manifest print. This is earlier in the process than the departure date and time in WMS, but assuming that the site starts the TU load process an hour or so before small parcel pickup, the difference between the mission ship dates/times in DSS and the departure dates/times in WMS should be minimal.

For freight shipments, the mission ship date and time is set at driver pickup. As with small parcel, the site does the TU load process shortly before or when the driver arrives, so the difference between the mission ship dates/times in DSS and departure dates/times in WMS should be minimal.

Of note, the WMS outbound re-design changes (scheduled for release 30 November at DDCT and at other sites TBD) will no longer require local deliveries to go through the pack process so the amount of time to complete/depart locals should be greatly reduced.

WMS Causative Research PIES vs All Movements for Product - WMS

DLA Distribution Expeditionary Capabilities Contract (DECAP) Overview Requirements executed under the DLA Distribution Expeditionary Capabilities Contract (DECAP) encompass support of worldwide storage and distribution, and disposition and reutilization services in both peacetime and war. Operations may include but are not limited to:

Mission-critical storage and distribution services for the United States (U.S.) military. To include contingency and expeditionary requirements.

A “warm” Distribution workforce able to deploy globally within 48 hours.* Establishing new locations – either Government Owned/Contractor Operated (GOCO) or Contractor Owned/Contractor Operated (COCO) Mission-critical disposition and reutilization services for the U.S. military. To include contingency and expeditionary requirements.

Humanitarian assistance/disaster relief (HA/DR) Foreign disaster relief (FDR) Defense Support of Civil Authorities (DSCA) Interagency support operations (DOD and Whole of Government (WOG)) Government Exercise Support 4PL Support (Distribution as a Service)*

DLA Distribution and Disposition require a rapid response capable Contractor work force that can be called upon to perform dynamic storage and distribution and disposition and reutilization operations support for requirements globally

DECAP Overview Distribution PMO Task Order

Disposition PMO Task Order Maintain a Key Personnel team of:

Project Manager (1) Alt Project Manager/Quality Control Specialist (1) Project Supervisor/Trainer (2) Ability to perform task order requirements with limited and changing information GLOBALLY.

Complete transition of task orders NLT sixty (60) days after task order award.

Transition requirements may include Obtaining facilities and/or modify facilities to meet task order requirements in meeting Initial Operating Capability (IOC) and Full Operating Capability (FOC), Deploy, hire and train personnel, Acquire MHE, IT support and equipment, materials, etc.

Participate in preparedness exercises relating to security disaster preparedness and response, wartime response, emergency and environmental response, and similar preparedness exercises.

Distribution Warm Capability Task Order Maintain a deployable team of 34 FTEs at DDSP:

Globally deployable within 48 hours Fully trained on WMS and MHE Maintain any CRC requirements Will support various distribution requirements around DDSP.

Procure and maintain MHE, Generators, and mobile shelter/tents 5K forklift (9) 11K forklift (1) 33K Forklift (1) 50K RTCH (1) (Likely GFE) 30KW Generator Set (2) 60KW Generator Set (2) 60KW Generator Trailer (1) Various tents, expandable shelters, and Inflatable Airbeam warehouse tent IT and Transportation support provided by Government.

DECAP Pre-Proposal Conference

SP3300-25-R-5001

Solicitation Overview

Section A Solicitation, Offer, and Award Key Points Ensure the Documents (SF33, SF30, proposal) are signed.

The Government intends to evaluate proposals and award a contract in accordance with DFARS 215.306(c)(1), which states “For acquisitions with an estimated value of $100 million or more, contracting officers should conduct discussions.” However, the Offeror's initial proposal should contain the Offeror's best terms from a cost and technical standpoint.

Provide valid POC and Alternate POC with current contact information

Section B Supplies or Services & Price/Cost Contract Type - Period of Performance The resultant contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) Hybrid with Firm-Fixed-Price (FFP), Cost Reimbursement (CR) No Fee, and Cost-Plus-Fixed-Fee (CPFF) line items.

The resultant contract will have a two-year base ordering period and four two-year optional ordering periods.

This acquisition is solicited as an unrestricted requirement.

Supplies or Services & Price/Cost Minimum and Maximum:

Minimum and Maximum Quantities:

As specified in Section B, IDIQ MINIMUM AND MAXIMUM QUANTITIES: The minimum value of the services is $1,500,000 for the entire contract. The maximum value of the services is $477,913,568.07.

Ordering Any services to be furnished under this contract shall be ordered by issuance of task orders by the individuals or activities designated in the Schedule.

Task Orders issued under the resultant contract may be issued unilaterally or bilaterally as determined by the Contracting Officer.

Supplies or Services & Price/Cost

CLIN X001

Cost-Plus-Fixed-Fee: Services to perform Distribution Labor Support Services as described in the Performance Work Statement (PWS) Attachment J.1.

Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and fixed fee.

CLIN X002

Cost-Plus-Fixed-Fee: Services to perform Disposition Services Labor Support Services as described in the Performance Work Statement (PWS) Attachment J.1.

Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and fixed fee.

CLIN X003

Cost Reimbursement (No Fee) – Material Support Costs (supportive of CLIN X001)

Supplies or Services & Price/Cost

CLIN X004

Cost Reimbursement (No Fee) – Material Support Costs (supportive of CLIN X002)

CLIN X005

Contract Data Requirements Lists (CDRLs) (Not Separately Priced)

CLIN 0006

Services to Perform Distribution Phase-In per C.1.8 of the PWS.

CLIN 0007

Services to Perform Disposition Services Phase-In per C.1.8 of the PWS

Instructions COST-PLUS-FIXED-FEE (CPFF) - CLINs X001 and X002: Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee.

Offerors shall enter their Estimated Cost. Offerors shall insert and apply their applicable Fixed Fee to their estimated cost to arrive at the Total Estimated Cost Plus Fixed Fee. For evaluation purposes, offerors shall utilize the Government estimated total productive labor hours per year and per labor position as reflected in the table in Section L, Paragraph L-30, E-File V - Cost Proposal of this RFP.

Instructions COST REIMBURSEMENT (NO FEE) - CLINs X003 and X004:

Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Offerors shall enter the Government provided Estimated Cost located in Section L, Paragraph L-30, E-File V - Cost Proposal. Offerors shall insert and apply their applicable indirect rate, supported by their accounting system, to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount, and the NTE in Section B. No fee shall be applied.

Instructions

REPORTING REQUIREMENTS - CLIN X005 (NSP):

Reporting requirements. Not Separately Priced (NSP) While these CLINs are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN.

Costs associated with this effort shall be captured under CLINs X001 or X002, only.

FIRM-FIXED-PRICE (FFP) - CLINs 0006 and 0007:

All labor shall be paid on firm fixed price per month basis. Offerors shall propose a Quantity * Unit Price to arrive at a Total Amount. For evaluation purposes, offerors shall utilize the Government estimated total productive labor hours per year and per labor position as reflected in the table in Section L, Paragraph L-30, E-File V - Cost Proposal of this RFP.

Narrative Key Points Service Contract Act Minimum direct labor rate and benefits specified in applicable Wage Determination must be paid Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal Offerors may escalate SCA rates and benefits Invoicing and excess funds Invoice within 90 days of performance completion Excess funds removed unilaterally after 90 days Limitation on Indirect Cost Rates

Narrative Key Points Task Orders A request for quote will be issued and the Contractor will submit a quote based on the Government provided Performance Work Statement, which may provide applicable labor categories and hours, and the applicable Other Direct Cost categories.

The exempt labor rates and applicable indirect rates will remain as proposed for the basic contract, while non-exempt labor rates will be derived from the applicable Wage Determination based on the location of task order performance.

Incentives may be utilized in unique circumstances (e.g. short duration, short suspense, security clearance requirements) and inclusion will be negotiated on a task order basis. See Section L-30, E-File V - COST PROPOSAL, for additional information regarding incentives.

The only exception to deviate from the base labor rates for exempt employees will be for Cost of Living Allowances for OCONUS requirements.

Section C Performance Work Statement Review

Key Points

Key Points

LOOK OUT FOR CHANGES

Key points – please read:

The entire PWS in Attachment J.1 Proposed WMS Training Attachment J.2 Contract Data Requirement Lists (CDRL) – J.5 Technical Exhibits (TEs) – J.6 – J.17 Task Order 01 – Distribution PMO TO Attachment – J.18 Task Order 02 – Disposition PMO TO Attachment – J.19 The TEs, CDRLs, and other Attachments were posted to SAM.Gov. If you are unable to open any document in SAM.Gov, please contact the Acquisition Specialist immediately Technical Library (TL) Documents and site photos will be sent via DoD SAFE site, upon request

Section C Scope (C-1.1) Perform worldwide storage and distribution, and disposition and reutilization services in support of DLA Distribution, DLA Disposition and their customers IAW the requirements in the PWS, Attachments in Section J, and SOPs.

Maintain a fully trained and ready warm capability ready to deploy within 48 hours.

The Contractor shall perform storage and distribution and disposition and reutilization functions IAW the specific requirements identified in individual Task Orders. Task Order requirements will primarily consist of expeditionary, contingency, emerging, surge and/or other distribution/disposition services.

Requires the use of various military service or commercial warehouse management systems (WMS) to include but not limited to:

Logistics Modernization Program (LMP) Industrial Logistics Support Management System (ILSMIS) Material Access Technology (MAT) Commercial off the Shelf (COTS) WMS WMS system owned and operated by the Contractor.

Section C Key Personnel (C-1.3.1 & 1.3.5) – The resumes of the proposed Distribution and Disposition Key Personnel will be evaluated on how well qualifications and experience align with the position descriptions in this section.

Distribution Project Manager, Distribution Alternate Project Manager, Distribution Project Supervisor/Trainer, Disposition Project Manager, Disposition Alt Project Manager/QC Manager, and Disposition Project Supervisor/Trainer resumes to be submitted with proposal Distribution QC Manager and Procurement Analyst resumes are to be submitted NLT 10 calendar days after the start of transition to the KO or designee.

Standing Trained and Deployable Distribution Workforce (C-1.3.2) 34 Warm FTEs Fully trained and capable of deploying globally withing 48 hours Provides MHE, Generators, and Shelters/Tents Stationed at DDSP Non-Key Personnel (C-1.3.3 – 1.3.6) The Government developed their approach for performing the requirements of this contract using labor categories as listed in Section C.1.3.3 – 1.3.6 in developing the Government’s approach for performing the requirements of this contract. This approach does not prohibit the Contractor from using different labor categories.

Section C Deploying OCONUS Personnel(C-1.3.7) Deployable Key Personnel – 48-hour notice deployment capability – Advanced Team Identify/obtain warehouse facilities if not Government furnished, Establish supply vendor agreements Establish initial contact with customer(s) in the AOR .

Standing Trained and Deployable Distribution Workforce ready to deploy in 48 hours.

Identify no less than 26 non-key personnel fully prepared to deploy and perform the specific task order requirements NLT 22 days after task order award. (Separate from Trained and Deployable Distribution Workforce personnel.

Deployed personnel support surge and non-recurring services that may range from a specific distribution function, such as establishing and operating a Material Processing Center to establishing and operating a fully functional distribution capability.

Comply with all United States Command Area of Responsibility rules and regulations.

Contractor personnel deploying OCONUS shall meet all deployment requirements IAW Combatant Commanders requirements and policies.

Requires a Synchronized Pre-deployment and Operational Tracker (SPOT)-generated Letter of Authorization (LOA).

Expatriates process through an approved deployment center prior to travel to and from task order's location.

Deployable contractor personnel required to have all necessary passports, visas, and other documentation required to enter and exit location of the task order.

When deployed Contract personnel shall be considered emergency essential.

Personnel may be deployed to semi-permissive environment

Section C Personnel Clearances (C-1.4.1) A favorable Personnel Security Investigations (PSI) required to obtain a Common Access Card (CAC) and for access to the DLA Network and Government Data Systems.

When determined by task order Contractor employee shall obtain and possess a DoD Common Access Card (CAC) and/or an Access ID Badge, as required by HSPD-12 dated 27 September 2012.

The Government requires T3 Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position.

Contractor employee(s) shall possess the required Facility Clearance necessary for accessing classified information or material, and initiate PSI for its employees requiring classified access.

Distribution PMO, Disposition PMO and Distribution Trained and Deployable workforce shall possess SECRET Clearances.

Task Order Project and Alt Project Supervisor’s and any Contractor employee(s) the Offeror proposes who will have access to or handle classified information or material to perform requirements identified in Section C and DLA Distribution SOPs The Contractor will need to possess a Defense Security Service (DSS) approved facility clearance or a statement confirming at time of Final Proposal Revisions.

Section C Information System Security(C-1.4.3) Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary Information Technology (IT) access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request IT eligibility for an employee requiring access and passwords to the Government-Furnished data systems.

All positions involving computer activities require a minimum IT III category eligibility. (IT eligibility categories are defined in Section C-2.1, General Definitions.) The Contractor shall submit a CIR and a DD Form 2875 (See CIR and System Authorization Access Requests (SAAR) document in Technical Library) for temporary IT III eligibility, with final IT III eligibility contingent upon receiving a favorably adjudicated T1 (see paragraph C-1.4.1, Personnel Clearance).

Section C Transition Plan (C-1.8) Smooth and orderly transition 90 calendar days (1 Jan 2026 thru 31 Mar 2026) Govt reserves right to extend if and as needed Personnel Hiring Actions and Training (C-1.8.1) Identify when Key Personnel on-boarded during transition.

Completing job offers to attend Distribution & Disposition Operations Training during Transition Distribution at DDSP Disposition in Battle Creek, Michigan Initiate all necessary personnel clearance actions and SAARs using AMPs Provide plan for executing TO03 Trained and Deployable Workforce Government Property (GP) (C-1.8.2) – Inventory during Transition if required PMO Task orders will not have GP GP may be provided for other task orders Cell phones, laptops and/or tablets provided by the Government will be handled as Government Property (GP) IAW applicable clauses.

Transition Reports (C-1.8.3) IAW CDRL A001 Transition Plan and Weekly Reports Required Plans, Programs and Procedures (C-1.8.4) Continuation of Essential Contractor Services (C-1.9) The Contractor shall perform Distribution Center operations during adverse situations or disruptions of normal workload assuring continuity of operations until the event causing the disruption is over Contractor shall provide a Mission Essential Contractor Services Plan (MESCP) with their technical proposal and update as necessary (CDRL A004)

Section C Contractor Furnished Facilities The Contractor shall provide all facilities with IT infrastructure, outdoor storage with improved surface, facility and grounds maintenance, storage racks and storage aids, material handling equipment (MHE) to include, but not limited to, forklifts, stock selectors, pallet jacks and container handlers, flatbed and stake trucks for local delivery, pick-up trucks and vans; operating materials and supplies, training, and support necessary to perform the requirements in this contract. Contractor shall acquire CONUS facilities NLT thirty days after task order award and OCONUS facilities NLT forty-five days after task order award. Facilities may be required in expedited timeframes NLT twenty-two (22) days after task order award. Facility transition requirements may include, but is not limited to, obtaining facilities, modifying facilities to meet task order requirements in meeting Initial Operating Capability (ICO) and Full Operating Capability (FOC).

Contractor Training (C-4.7) Enterprise-Wide Training identified in TE 3.2 and TE 3.2DS will be tracked in the Learning Management System (LMS).

List of contract employees include Name, SSN, EDIPI, Job Title – CDRL A021 Attachment 1, 60 working days after start of full performance and within 15 calendar days for changes, additions or deletions.

Contractor responsible for determining which courses in TE 3.2 and TE 3.2DS Government Training and the Distribution/Disposition Operations Course Catalog, contractor employees shall attend to ensure the right employees are receiving training commensurate to their positions at the right time for Audit Sustainment and passing Independent Public Accountants (IPAs) audits.

Section C Distribution Operations Training (C-4.7.1) For new Contractor employees or employees reassigned to another functional area, provide training (OJT or formal) within 30 calendar days after obtaining system access or date of reassignment Validated in a “P” status NLT 30 working days Obtain a “Trained” status after 180 days and sustain throughout all performance period.

Obtain and maintain “Trained” Status for Distribution Operations Functional Areas for employees using WMS for job functions:

65% of within 30 days after the start of full performance, based on the Contractor taking full advantage of the Distribution Operations WMS Training provided during the Transition Period.

90% within 60 days after the start of full performance and maintained throughout all performance periods.

Section C Disposition Operations Training (C-4.7.2) For the Disposition Operations Training, the Contractor shall provide training as identified by requiring task order. This training includes, but is not limited to, Equipment Demilitarization (DEMIL), Property Accounting, DLA DS Basic Operations, and MHE Operations.

DLA Disposition Government Personnel may provide additional training as required. This training may require travel to DLA Disposition HQ Battle Creek, MI.

Hazardous Material and Hazardous Waste Training (C-4.7.3) IAW 49 CFR Transportation, Volume II, Part 172.704, Training Requirements, a new HAZMAT employee, or a HAZMAT employee who changes job functions, may perform those functions prior to the completion of Contractor or Government provided training and receipt of certification provided that:

The employee shall perform those functions under the direct supervision of a properly trained and certified HAZMAT employee; and The employee shall complete the training within 90 calendar days after employment or a change in job function.

At a minimum, the Contractor shall provide the HAZMAT and HW training identified in TE 4.1, Contractor Training.

Upon successful completion of the HAZMAT Preparer Certification training, the Contractor shall submit a request for an appointment letter.

If trained Contractor employees leave contractor employment prior to working a minimum of 2 years after receiving and obtaining the HAZMAT Preparer Certification, the Contractor shall be responsible for additional training costs to train and maintain the number or personnel in the Contractor’s accepted proposal.

Section C DLA Distribution and DLA Disposition Services and Performance Requirements (C-5.1) The Contractor shall sustain an auditable environment by performing the daily operations of all warehousing and distribution functions IAW the current versions and all updates of the DLA Distribution SOPs and any communications (e.g., FRAGO) issued that changes the SOP requirements, and all other references as set forth in this contract using the DLA Warehousing Management System Inventory Requirements applicable to both wholesale and retail processes.

Enclosure 2 of each SOP provides the step-by-step standard process, ensuring compliance with Audit Sustainment manual controls.

Process Manuals provide additional details.

Requires use of WMS or applicable system and WMS changes in the performance of warehouse and distribution operations and shall complete all required transactions in WMS (C-5.1.3.1).

Use of RF handheld equipment in the performance of all WMS functions when and where the functionality exists.

Section C DLA Distribution and DLA Disposition Services and Performance Requirements (C-5.1) The Government provides its best estimate for projected workload for each Task Orders period of performance. However, workload factors change constantly. The Contractor shall provide appropriate leadership with management tools and processes to effectively manage the distribution and disposition operations to successfully fulfill the DLA distribution and disposition requirements to our customers IAW all contract requirements. The Contractor shall provide the skills and expertise necessary to perform detailed analysis and monitoring of all:

Physical distribution and disposition processes, Operations workflow, Interrelationships between functions and;

Using the DLA WMS, the actual incoming workload. This is to obtain valuable insight enabling the ability to schedule optimization and maximum workforce effectiveness required for processing the actual workload IAW the APLs and all other contract requirements.

The Contractor shall assume the responsibility for meeting all contract terms and conditions as specified in awarded task orders, upon completion of the transition period.

Section C DLA Distribution and DLA Disposition Services and Performance Requirements (C-5.1) The Contractor does not need to propose the specific labor categories included in any of the DLA Standard Operating Procedures (SOP). The labor categories in paragraph C-1.3, Personnel and task orders take precedence.

The Contractor shall obtain and retain access to the QLIK Sense application to manage the Distribution Centers/Disposition Sites performance. Service Providers can be granted section access which will provide view only access to the data for the distribution center/Disposition Site at which you are performing services.

DLA Distribution QLIK Sense section access will provide the user with the DIST_SAAD file for their site. DLA Disposition QLIK access and requirements will be identified by requiring task order.

Section C DLA Distribution and DLA Disposition Services and Performance Requirements (C-5.1) DLA is in Audit Sustainment IAW DoD’s Financial Improvement and Audit Readiness (FIAR) Plan. Key to maintaining auditability is focusing efforts on the continuous standardized end-to-end processes.

Each time performance of the contract requirements deviate from documented and standardized processes there is an inherent risk to sustained audit readiness.

As a Contractor entity performing DLA Distribution requirements, the Contractor’s activities impact the integrity of DLA’s and each Military Service’s financial record/general ledger transactions.

Monthly Audit Assertion Program with the intent of shifting the focus from training to holding employees accountable for adhering to standard procedures CDRL A009 Assertion Memo – based on future ability to pass audit in upcoming month To be completed, based on the honest and accurate ability of the Contractor operated distribution areas to pass an audit Corrective Action Plan Quality CAP required for areas where Contractor cannot assert or can only somewhat assert

Always Under Audit

Section C DLA Distribution and DLA Disposition Services and Performance Requirements (C-5.1) Period End Inventory Cut-Off Procedures The Contractor implements cut-off procedures IAW DLA Distribution SOP/Guidance/FRAGO on a quarterly basis.

During Cut-Off, the Contractor shall:

Process all work in progress (WIP) – offloaded, receipted, stowed, picked, packed, offered and physically shipped by end of day for the identified period end cut-off.

Perform a total sweep of all Contract Distribution Center workload and footprint to validate that no inventory is in any state of WIP Ensure all material is physically and systemically stowed into location or physically shipped Indemnification and Limitation of Liability (C-5.1.2) Information Technology (IT) Data Systems (C-5.1.3)

Section C Quality Control Plan(C-5.1.4) Requirements to support DLA’s Quality Management System (QMS) which includes Service Provider Quality Control (QC) Government Quality Assurance (QA) Independent DLA Distribution Review of Performance Data and QC/QA outcomes Independent Public Auditor (IPA) to support Audit Sustainment IAW the Financial Improvement and Audit Readiness (FIAR) Managers Internal Control Program (MICP)/Annual Statement of Assurance (SOA) The above outcomes support Distribution’s Audit Sustainment resulting in an audit compliant environment and documented in the Assertion Memo CDRL A009 requirement.

Be compliant with FAR 52.246-4(b) and IAW CDRL A006 Quality Assurance Surveillance Plan (QASP) - The QASP documents QCP effectiveness and provides a systematic method to evaluate the Contractor’s services. The Government’s QA team will use a variety of tools and surveillance methods to evaluate Contractor performance ranging from reviews of documents and reports to actually observing processes as they occur.

Customer Service Plan and Support (C-5.1.5) NAVSUP Weapons Systems Support (NAVSUP WSS) In-Transit Accountability (NITA) /Electronic Retrograde Management System (eRMS) – Distribution Only (C-5.1.6)

Section C Receiving(C-5.2) Distribution Centers receive material for storage and distribution that is transported by a variety of commercial and Government carriers. Characteristics of material received are included in TE 2.1 Definitions and Acronyms. Dependent upon system functionality and availability. The contractor shall receipt material IAW knowledge, skills, and documents acquired in WMS training and the applicable references e.g. SOPs, Guidance, Instructions, and Regulations:

In-Bound Traffic Management (C-5.2.1) Off-Load and Tally (C-5.2.2) Receipt Process Documentation (C-5.2.3) Product Receipt Evaluation (C-5.2.4) Additional Receiving Requirements (C-5.2.5)

Section C Warehousing(C-5.3) Stow of Receipts (C-5.3.1) General Warehousing/Storage Requirements (C-5.3.2) Care of Supplies In Storage (COSIS) (C-5.3.3) Maintain all material in storage in a Ready for Issue (RFI) condition Additional Storage Requirements (C-5.3.4) Material Potentially Possessing Explosive Hazard (MPPEH) Controlled Material Hazardous Material (HAZMAT) Radioactive Material (RAM) Shelf-Life Material Reserved (C-5.3.5) Weight and Cube National Stock Numbers (C-5.3.6 Rewarehousing of material (bin to Bin) (C-5.3.7 Issue of Material (C-5.3.8) Transshipments (C-5.3.9) Local Delivery (C-5.3.10) Issues to DLA Disposition Services (C-5.3.11) Shipment Preparation/Outloading (C-5.3.12)

Section C Physical Inventory(C-5.4) Physical Inventory Control Programs (PICP) goal is to provide a reasonable assurance of the existence and completeness of DLA and service owned material.

The Physical Inventory process consists of the following sub-processes:

Inventory count planning and scheduling Execute inventory count procedures Inventory adjustments review and recordation Pre-adjustment research, denial research, iSDR research Resolution and logistical reassignment Contractor performs PICP services that maintain integrity in mission stock asset balances IAW all applicable SOPs, instructions, guidance, and regulations .

In addition to the physical inventories, the contractor shall perform denial research, adjustment research, and retain appropriate documentation to support correcting the accountable record imbalances.

The contractor is responsible for:

identifying repetitive processing errors;

analyzing current inventory accuracy results;

developing corrective action plans to include in the QCP to resolve problems and mitigate future inaccuracies in supply system work processes.

The contractor shall maintain inventory accuracy for warehoused stock IAW TE 5.0, APLs.

Section C Traffic Management / Transportation(C-5.5) The contractor shall accomplish traffic management/transportation functions to support shipment processing and Government handling IAW the applicable references, e.g. SOPs, Guidance, Instructions, and Regulations The Contractor shall provide traffic management for all issue transactions and traffic management support for other federal activities on request, to include deployment support, in a manner that provides for the efficient, economical, on-time delivery of material to customers.

Defense Freight Transportation Services (C-5.5.1) Traffic Management (C-5.5.2) Shipping (C-5.5.3) Astray Freight (Government Cargo Recovery Effort (GOCARE)) Program(C-5.5.4) Security Assistance Program (SAP) Shipments: Foreign Military Sales (FMS) and Grant Aid(C-5.5.5) Additional Traffic Management / Transportation Requirements (C-5.56) Deployment Support (C-5.5.7)

Section C Packaging – (C-5.6) The Contractor shall perform preservation, packaging, packing and marking material received, stored and issued to a minimum military packaging IAW applicable guidance. Contractor shall package to level A or B when exception data on the MRO or a disposition instruction from the item manager is received. PPP&M will be performed IAW the referenced SOPs and Regulations within the PWS.

Preservation, Packaging, Packing and Marking (PPP&M) (C-5.6.1) Container Reclamation (C-5.6.2) Container Fabrication Support (C-5.6.3) Specialized Container Fabrication Support (C-5.6.4) Wood Packaging Material (WPM) (C-5.6.5)

Section C

RESERVED – (C-5.7)

Ocean Terminal Operations – (C-5.8) Consolidation and Containerization Point – (C-5.9) Material Processing Center (C-5.10) Kitting – (C-5.11) Material Consolidation (C-5.12) Conferences (C-5.13) Meetings and Associated Deliverables (C-5.14)

Section C Receiving Surplus and Excess Property – (C-5.15) The contractor shall perform tasks related to the execution of three interdependent and sequential processes to receive surplus and excess property correctly, safely.

Accepting Property Turn-Ins. The Contractor shall verify all arriving property turn-ins have required documentation, and ensure it matches the property being turned in for disposition. The Contractor shall notify the customer of any discrepancies, and the customer will correct discrepancies before the turn-in can be accepted. If the turn-in arrives on commercial transport, a Transportation Discrepancy Report (TDR) is created for any discrepancies before accepting the turn-in IAW DLA SOP 4500.01-002-WMS, Transportation Discrepancy Report. At this point, turn-ins are known as unprocessed receipts, which are staged in the unprocessed receipt area in a sequential manner (first-in, first-out). Unprocessed receipts are moved to the property receiving area as soon as there is capacity to process unprocessed receipts.

Processing Property Turn-Ins. The Contractor shall verify the Kind, Condition, and Count (KCC) for all items listed on the Disposal Turn-in Document (DTID) and resolve any discrepancy found IAW DLA SOP 4160.01-033, Receipt of Property.

The Contractor shall record processed property in WMS. Processed property will generally be segregated into four categories: usable property, scrap, hazardous property, and DEMIL property.

Stowing Processed Property. After property is processed, it is moved from the property receiving area to a designated “put away” location in a storage area. Storage areas consist of permanent structures, (warehouse building), temporary structures (soft wall shelter or container), and outdoor yards.

Section C Manage Surplus and Excess Property Inventory – (C-5.16) The contractor shall perform tasks related to three independent and concurrent processes to manage and account for property from when it is stowed in a warehouse location until it is pulled from inventory.

Rewarehousing. This process involves tasks related to the changes affecting storage areas and locations, and relocation property within the storage areas.

Inventorying. This is process ensures 100% accountability of surplus property, scrap materials, and hazardous waste physically on site and on record in WMS. The accountable officer will be a government employee. Personnel will assist in conducting six types of inventories.

Picking (aka Pulling) Property. There are several similar processes to pull property from inventory. The processes fall within four categories: Materiel Release Orders (MROs); Delivery Orders (DOs), Transfer Orders (TOs), and Workload List (WLL) / Pull List. The property being pulled must match the order or pull list, and then be placed in the respective designated pick-up, shipping, or work location.

Section C Issue Surplus and Excess Property Inventory – (C-5.17) The contractor shall perform tasks related to two independent and concurrent processes to issue property, which starts upon pulling property from inventory to fill orders (MROs, DOs, and TOs) and until the customer pickups orders or consignees receive shipments with orders. Tasks include sorting, preparing, staging, and shipping of property, along with documenting the completion of orders.

Customer Pick-Ups. The Contractor shall stage pulled property items for pickup in a designated area by customer’s unique identifier (e.g., DODAAC) and respective orders (e.g. MRO). Pickup procedures will be followed to ensure customer’s personnel are authorized to pick up orders and remaining steps to complete orders is done correctly IAW below SOPs.

Shipments. The Contractor shall stage pulled property items to be shipped in a designated area by the respective customer and order(s). Orders to be shipped will include MROs, Dos, and Tos. Tasks associated to prepare shipments may include packing, banding, crating, or boxing items. Shipment procedures will be followed to create and submit a Transportation Movement Request (TMR); load transportation conveyance; and complete shipment documentation and postings IAW the DLA Disposition SOPs.

Section C Disposal of Surplus and Excess Property – (C-5.18) The contractor shall perform tasks related to the disposal of surplus and excess property that has no further use or value to the USG by either abandonment or destruction (A/D) of property. Destruction is done through demilitarization and mutilation processes, which destroy the item’s original identity, utility, form, fit, and function. The destruction of property generates recyclable scrap materials and refuse. The best destruction method for the respective property is to be used in order to generate the largest volume of recyclable materials for the precious metals’ recovery program or public sales, while minimizing the amount of refuse requiring landfill disposal.

Destruction Methods:

Demilitarization (DEMIL) Mutilation (MUT).

Abandonment.

Handling Scrap Issuing Scrap.

Section C Disposal of Hazardous Waste – (C-5.19)

The contractor shall perform tasks related to the disposal of hazardous waste (HW), when the DS activity or field site generates HW from operations on-site (e.g., maintenance/ repair of equipment; property not properly purged) or establishes a HW collection point to consolidate HW from customers within the same EL or CL. The Contractor may be tasked to remove HW from customer’s collection points and transport to a commercial Treatment, Storage, and Disposal Facility (TSDF) or DS controlled collection point for consolidation and export.

Section C Technical Exhibits and J Attachments Provides pertinent information required to be addressed in the proposal.

All Technical Exhibits and J Attachments are important and need to be read and addressed in proposals.

Posted on SAM.Gov Contract Data Requirements List (CDRL) For reports, programs, plans, procedures, cost reports, Standard Operating Procedures (SOP) Posted on SAM.Gov

Inspection and Acceptance Section E Key Points FAR and DFARS clauses for Inspection of Services E-6 Quality/Performance Evaluation Government will use a Quality Assurance Surveillance Plan (QASP) to monitor compliance with the contract terms and conditions; identify conforming and nonconforming services to determine appropriate action under terms of the contract.

QASP will be tailored from the Contractor’s QCP and sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract.

Contractor shall use the Government’s Quality Management Tool (QMT) High Gear, to acknowledge results, propose corrective and preventive actions and timelines as required by the COR, and/or respond to surveillance results.

Deliveries or Performance Section F Key Points F-3 Ordering Period – two year base ordering period and four two-year option ordering periods F-4 Acceptable Performance Levels Technical Exhibit 5.0 Waiver Process Details surrounding waiver and request submitted by 5th working day of the following month Submitted to KO or designee and Contract Specialist Disposition by 15th working day of the following month Late requests may not be considered F-7 Deductions Acceptable Performance Levels (APLs) are tiered IAW F-6 Each APL will be subject to the applicable monthly deduction based on tier designation

Deliveries or Performance Section F Key Points F-5 Letters of Concern Relay contractual compliance issues requiring attention or formal resolution KO will determine when a letter will be sent Will contain a formal due date and time response If no response or Contractor concurs, LOC is finalized Contractor may non-concur within the due date KO will review and determine if Contractor response is valid and disposition the LOC.

Section does not limit the ability to pursue deductions

Contract Administration Data Section G Key Points This contract will be paid in accordance with G-2 DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023) as provided in G-3, WAWF INVOICING PROCEDURES G-4 Invoicing Instructions Provides invoice preparation and submission instructions by CLIN set G-6 Payment, Selected Items of Cost Reimbursement Contracts Materials – Contractor provided items (PPE, uniforms, boots, etc.) are to be included in indirect costs.

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements - The Contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS Guide G-9 Contract Administration Plan – Provides POCs for various contract administration functions

Special Contract Requirements Section H Key Points H-1 Competition in Supplies Requires the Contractor to obtain competition for items purchased over $3,500 for which reimbursement will be sought under the contract H-2 Accounting System Subject to Accounting Standards Requires Acceptable Accounting System H-3 Hiring Must maintain records Made available to the KO or designee upon request H-4 Substitution or Addition of Key Personnel Requires Contractor to notify the KO prior to any Contractor personnel changes Any removals/replacements for Contractor’s convenience shall be at no cost to the Government Key Personnel identified in PWS No changes in first 180 days except limited circumstances H-8 Insurance Contractor, at its own expense, provide and maintain insurance during the entire period of performance Potential Contractor liability for incidents, including those in the FLIPL process Contractor may maintain higher levels

Contract Clauses Section I Key Points Contractors shall familiarize themselves with the clauses As clauses are revised or new clauses are required, modifications will be issued

List of Attachments Section J Key Points:

Outlined in Section J

J.1 PWS

J.2 WMS Transitional Training Schedule J.3 Wage Determination

J.4 DD254

J.5 Contract Data Requirements List (CDRL) J.6 – J.17 Technical Exhibits J.18 DLA Distribution Program Management Office (PMO) PWS J.19 DLA Disposition Services Program Management Office (PMO) PWS J.20 Small Business Participation Commitment Document J.21 Subcontracting Plan Template J.22 Past Performance Questionnaire

Representations, Certifications & Other Statements of Offerors or Respondents Section K Key Points:

The North American Industry Classification System (NAICS) code for this acquisition is 561210 – Facilities Support Services The Small Business Size Standard is $47M Response to provisions shall be provided in E-File I, Solicitation, Offer and Award Documents (SF-33), under Tab 3

Instructions, Conditions & Notices to Offerors or Respondents Section L Key Points DFARS 252.204-7019 – Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2023) To be considered for award, if the Offeror is required to implement NIST SP 800-171, the Offeror shall have a current assessment (not more than 3 years old), with scores posted in the SPRS L-29 Communications Between the Government and Offerors Procedure and Deadline for submitting questions All questions shall be submitted by email Preproposal and Solicitation question submittal due date is 12:00 P.M. Eastern Daylight Time on May 20, 2025 Proposal due date is June 3, 2025, at 12:00 P.M. Eastern Daylight Time.

Section L Key Points Electronic submission through PIEE is required Instructions provided in Section L-30 Proposal Preparation Requirements Offerors must register as a Contract Administrator (CAM) within the PIEE Solicitation Module and appoint a Proposal Manager.

Please note that it can take several days for the Proposal Manager appointment to become effective in the system, thereby causing proposal submission delays if not promptly appointed.

All parts of the proposal must be uploaded to the PIEE Solicitation Module prior to the date and time of proposal closing deadline to be considered on time.

All received submissions will be acknowledged with a reply email from the PIEE Solicitation Module.

Section L Key Points Proposal Markings Each page of the documents submitted must be clearly marked with the Offeror’s Name and solicitation number.

The following statement must be in the header of each page of the electronic document when determined applicable by the Offeror:

Section L Key Points:

L-30 Proposal Preparation Requirements

Section L Key Points:

Please stay within the page limitations 50 for Performance Confidence Assessment 100 for Technical Proposal Please ensure the table of contents page numbers correlate to the correct pages Ensure resumes are marked “PERSONALLY IDENTIFIABLE INFORMATION (PII)” Ensure each section is tabbed

E-FILE I Solicitation,…