Tab_3_SOW.pdf

Statement of Work Full Service Contract – Compressed Air Plant Maintenance, Emergency Services & Supply

SECTION I: Background

DLA Distribution Red River, Texas', primary mission is to provide distribution services and tailored logistics solutions of the highest quality, on time and at the best value to the war fighter and other DLA customers.

The distribution center provides distribution support for Class IX repair parts and secondary items for tracked and wheeled vehicles, aircraft and major weapon systems. These distribution services are housed in a state-of-the-art distribution facility. This facility became operational in 1998 and provides for receipt, storage, packaging/marking and shipping functions to be performed under one roof.

In support of it ongoing operations, the DLA has multiple compressed air plants. The DLA compressed air plants are comprised of the following critical components:

Manufacturer Model # Serial # Annual Ingersoll Rand R75i-A110 VK2736U14232 4000

Ingersoll Rand R75i-A110 VK2735U14232 4000 Ingersoll Rand D1020INA400 553195-1 4000 Ingersoll Rand D1020INA400 553195-2 4000 Ingersoll Rand Polysep PSG-30 1673 4000 Ingersoll Rand Polysep PSG-30 1660 4000 Ingersoll Rand FA1000IH Filter 872314 4000 Ingersoll Rand FA1000IH Filter 872414 4000

SECTION II: Purpose

Product, Service or Outcome Needed:

The purpose of this maintenance contract is to insure the DLA’s compressed air plants supply air at the proper pressure and volume to all facility and mission critical equipment requiring it.

In order to maintain schedules, it is imperative the compressed air plants are fully operational at all times on a 24/7/365 continuous basis.

Scope of the Product, Service, or Outcome:

The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies and management and supervision and all other items and services necessary to provide a full maintenance service and supply contract, including services, both major and minor, parts, machine replacement, if necessary, and 24x7x365 emergency services to maintain the DLA’s Eight (8) Ingersoll Rand items in order to keep the equipment fully operational at all times.

A. Service to be included:

A.1. Rotary Screw Compressor Services Work Scope

Change air & oil filter per Operator’s Manual recommendation Change separator element per Operator's Manual recommendation Change Coolant per coolant analysis recommendation (Typical life 8000 hours) Check cooler condition and blow out as needed (Power washing not included) Check and clean condensate drains as needed Check condition of belts, adjust tension and/or change as needed Lubricate main drive motor and cooling fan motor as needed Complete a Multipoint Inspection & document Control Panel Parameter per visit Review warning shutdown history for any abnormal shutdowns per visit All parts & lubricants will be disposed in accordance with local, state and federal

OSHA/EPA

Rebuild compressor inlet valve every 16,000 hrs. (Oil free fixed speed rotary units only) Rebuild compressor discharge check valve every 8,000 hrs. (Oil free units only) Rebuild blow down valve every 8,000 hrs. (Oil free fixed speed rotary units only)

A.2. Compressed Air Dryer Service Work Scope (Service only performed if listed in Section

A. Equipment) Perform a multipoint inspection per visit Check and clean condensate drains as needed Check condenser coil condition and blow out as needed (Power washing not included) Replace dryer panel filter as needed (Refrigerated dryers only) Inspect Desiccant Dryer per visit (Desiccant changes quoted as additional service) Replace desiccant dryer mufflers annually (Desiccant dryers only)

A.3. Accessories (Service only performed if listed in Section A. Equipment)

Annual replacement of inline filter elements (Note: Desiccant dryer filtration must be listed in Section A. Equipment)

Annual replacement of oil water separator adsorption modules

A.4. Inspection & Diagnostics Inspection Data Inspection Summary Report: Comprehensive report we be completed on site by an Ingersoll Rand Factory Certified Technician.

Record Operational Readings, 22 Visual Checks, Air/Oil/Water safety alarms and shutdown levels. Generate a report which will provide a full health summary and include recommendations for additional services if, required.

Shock Pulse Monitoring: As part of the comprehensive services monitor the shock pulse of the drive train of the rotary compressor. Collect the data and analyzed by trained engineers and compared to original equipment specifications. Any concerning levels are then reviewed by contractors rotating equipment engineers for recommended actions.

Fluid Analysis Report: Coolant will be analyzed and rated from Normal to Critical Condition with an associated color code (Green to Red). Coolant will be tested for wear metals, contaminates and additive metals. Fluid properties will be provided including viscosity, acid number, oxidation and water content. Details as to the oil change date, filter change date and any recommendations will be included.

A.5. Contractor will provide planned maintenance for the air compressor systems. The maintenance will assure that factory recommended services are provided on intervals consistent with the manufacturer’s recommendations for the covered equipment. The maintenance will be performed by a 2017 Factory Certified Ingersoll Rand Technician and contractor will provide proof of equipment specific annual recertification from Ingersoll Rand at the start of the contract year.

A.6. Service visits with associated labor, all necessary consumable parts, lubricants, filters, etc., will be included to be consistent with the manufacturer’s recommendations based on hours of operation as set forth on Scope of Services above. Factory Trained Ingersoll Rand Technicians will perform the necessary services during normal business hours Monday through Friday from 7:00am – 5:00pm.

A.7. Provide, As Requested, additional parts and services needed by the DLA to complete their mission.

SECTION III: Technical Requirements/Tasks/Outcomes

Contract Line Item #1 - Scheduled (Preventative) Maintenance:

All compressed air equipment within SOW shall have preventative maintenance performed on a quarterly basis or as specified by manufacture requirements.

Upon completion of the PM inspection, the Contractor shall attach a Sticker or hang tag on the equipment (or in the immediate vicinity thereof) indicating the equipment number, the date the maintenance was performed, and the name, initials, and identification number of the Contractor employee who performed the work. The contract will provide the DLA with a trip report within 5 days of completion of each service.

Contract Line item #2 - Emergency Maintenance:

Labor rate to perform emergency repairs (e.g. oil leaks, mechanical failure, etc.) on the central compressed air plant’s equipment. Contractor must adhere to emergency response times and availability. Materials used during emergency maintenance must be on hand or readily available.

Contractor personnel shall respond, in person, within forty-eight (48) hours of receipt of a call, unless otherwise a shorter or longer response time is agreed to. The following individuals are authorized besides the COR to call for emergency support; Emmit Johnkin, Jerry Runnels, and Randy Letcher However, the DLA reserves the right to make changes to this list and will notify the Contractor in the event of such changes. Upon arrival on-site Contractor personnel shall assess the situation and determine a means of resolution to the situation.

The Contractor shall be capable of responding to emergency requests within the timeframes outlined above. The Contractor is to provide a toll free service telephone number(s) that is available 24x7x365 during the period of performance. If this number changes the Contractor shall notify the DLA at least three (3) business days prior to the number being changed.

Contract Line Item #3 - Corrective Maintenance:

Labor and materials to repair a compressed air plant’s equipment and / or replace equipment components. Corrective maintenance also includes scheduled rebuilding of compressor components not included in preventative maintenance. A compressed air plant’s ancillary equipment may also be repaired or replaced under corrective maintenance. The central compressed air plant’s ancillary equipment includes; condensate traps, air pressure sensors, air flow meters, pumps, control valves, dryers, and motor drives. Contractor shall first propose cost for labor and materials to conduct corrective maintenance. Contractor must receive notice to proceed from Contracting Officer before conducting corrective maintenance.

Parts:

After-market parts or refurbished parts are unacceptable and not to be used in support of this effort; however, if it is determined by the Contractor that new parts are not available, then OEM refurbished or used parts would be acceptable. In these instances, the Contractor shall notify the COR that new parts are not available and as a result, OEM refurbished parts or used parts will need to be used. The Contractor shall provide notification to the COR, and await COR approval prior to proceed with ordering any parts.

OEM Requirements:

The DLA’s expectations are for the Contractor to follow all original equipment manufacturer (OEM) recommended guidelines, and adhere to the recommendations.

Deliverables:

Report:

A report detailing the recent maintenance findings, including but not limited to; a description of the work performed and recommendations for necessary repairs, improvements, changes or enhancements to maintain the useful lifespan of the equipment, capacity, regulatory compliance, reliability or efficiency of the equipment. The quarterly report is due within (5) five business days of the work performed to the COR.

Emergency Report:

A report detailing the emergency work findings, including but not limited to; date and time the work was performed, the technician’s name and a description of the work performed and any recommendations for improvement. The emergency report is due within twenty-four (24) hours of completion of the work.

Point of Contact Information:

The following information shall be provided within five (5) business days after award.

• Contact information for providing emergency services.

• A primary point of contact and their corresponding contact information (e.g. telephone, fax, etc) responsible for all matters concerning this effort along with a back-up point of contact for the duration of this effort.

Inventory List:

An inventory list of the equipment, including but not limited to; manufacturer’s name, description of the equipment, model number, and serial number within thirty (30) business days after contract award.to the COR.

Maintenance Plan:

The maintenance plan, which discusses the Contractor’s plan for performing the work defined herein throughout performance within ten (10) business days after award.to the COR. The Maintenance Plan shall also include a discussion of the Contractor’s Quality Control Plan

(“QCP”).

• The Contractor’s QCP shall be proactive in ensuring all requirements are being accomplished and achieved in accordance with the standards and requirements of the contract and seek to drive and attain continuous quality improvement and customer satisfaction throughout each aspect of performance of support. The QCP shall also emphasize deficiency prevention over deficiency detection and focus on preventing unsatisfactory performance from recurring in any aspect of performance. All methods, procedures, and forms shall support this concept.

Special Delivery Instructions:

All Maintenance, emergency service calls, and repairs of compressed air equipment aforementioned in this SOW shall be coordinated with COR. All information pertaining to equipment and material deliveries, and vehicles to include driver identification must be provided in advance to the COR.

Performance/ Delivery Period:

The period of performance of this contract encompasses a base year, plus two (2) exercisable option years totaling a three (3) year contract from time of award. DLA reserves the right to exercise contract option years, dependent upon the contractor’s performance of this contract.

Place/ Location of Performance/ Delivery:

DLA Distribution Red River Army Depot Building 499 10th St and Ave K Texarkana, TX 75507

# Deliverable Due Date Deliverable Recipient (include contact information)

Deliverable Format

1 Progress Report Due within 5 business days of completion of work.

Excel, Word, or PDF

2 Emergency Service Progress report

Due within 24 hours of completion of work.

Excel, Word, or PDF

3 Contractor Point of contact Information

Due within 5 business days of contract award date.

Excel, Word, or PDF

4 Contractor inventory List

Due within 30 business days of contract award.

Excel

5 Maintenance Plan Due within 10 business days of contract award

Excel, Word, or PDF

Travel Requirements:

In accordance with FAR 31.205-46(a), Costs incurred by Contractor personnel on official company business for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs incurred by Contractor personnel on official company business for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in Federal Travel Regulation. Documentation to support actual costs incurred shall be in accordance with the Contractor’s established practices, subject to FAR 31.205-46(a)(7), and provided that a receipt is required for each expenditure of $75.00 or more. The Government will reimburse Contractor travel under a designated Contract CLIN. For Emergency Repair Requests, the Contractor shall obtain prior written approval from the CO before making any travel arrangements.

Special Requirements:

Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract.

1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the DLA. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of DLA. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

SECTION IV: Applicable Documents

Environment and Safety:

All rigging, installation, and / or construction related activities shall adhere to the EHS Contractor Requirements, document control number: 75D-07.0-04.

SECTION V: Requirements for Handling Sensitive, Classified, and/or Proprietary Information

N/A

SECTION VI: Government Furnished Resources and Information

The DLA will provide assistance to the contractor regarding access to afford unreasonable delays in performing the work required.

SECTION V: Instructions to Offerors

INSTRUCTIONS TO THE OFFEROR FOR HANDLING THE PAST PERFORMANCE

The following factors shall be used to evaluate offers:

Factor 1 – Technical Capability - Technical capability will be evaluated based on the offeror's:

(i) knowledge of the tasks and deliverables as stated in the solicitation,

(ii) capability for transforming its understanding into successful performance under the resultant contract; and

(iii) a quality control plan to ensure that deliverables are met as demonstrated in the technical capability section of their submissions.

Factor 2 - Past Performance - The offeror should identify other federal Government contracts, and should describe the past experience of their company in providing similar support services as specified in this solicitation within the past three (3) years. If the contractor has not held 3 previous federal Government contracts of this nature, then they may list state and local contracts, or comparable private experience. Provide a list of three (3) references pertaining to those contracts including the following:

• Offeror's Name

• Contract Number and Contract Type

• Original Contract dollar value and final contract dollar value (including options)

• Original and final completion date

• A description of the contract effort

• The relevance of this contract to the current procurement

• Point of contact including telephone number The absence of past performance data will be rated neither favorably nor unfavorably, and will be rated as "acceptable".

Factor 3 – Pricing will be provided in attachment A.

SUBMISSION REQUIREMENTS AND EVALUATION FACTORS INSTRUCTIONS TO OFFERORS A.

To ensure timely and equitable evaluation of proposals, offerors must follow the instruction contained herein. Offeror proposals must be complete, sufficient and respond directly to the requirements of this solicitation. It shall be the sole responsibility of the offeror to ensure that its' proposal is received by the Government by the stated deadline date and time.

The offeror's proposed price shall be in U.S. Dollars.

SPECIFIC INSTRUCTIONS: QUOTERS SHALL COMPLETE THE FOLLOWING INFORMATION:

DUNS NUMBER: _______________________________________

FED TAX ID#: __________________________________________

CAGE CODE: ___________________________________________

POINT OF CONTACT: ___________________________________

PHONE NO: ____________________________________________

FAX NO: _______________________________________________

E-MAIL ADDRESS: ______________________________________

Quoters Please Note: 1. Contractors are reminded to complete and return all required certifications contained in this solicitation. Offerors must submit both a (a) Technical Proposal, and (b) a Price Proposal in response to this solicitation (c) Past Performance Package. The proposal package and contents therein must be properly tabbed, organized and legible.

Technical proposals shall be limited to no more than 10 pages, 12 type font, and 1-inch margins.

a. Offerors are responsible for submitting signed and dated proposals; any modifications, revisions or withdrawals thereto; and, acknowledgement of any solicitation amendments to the Government contracting office designated in the solicitation by the time specified in the solicitation at or before the exact time specified in this solicitation.

b. Proposals that fail to include required information or reject the terms and conditions of the solicitation may be excluded from consideration.

c. Below are the submittal requirements that must be included in the offeror's proposal package.

TECHNICAL PROPOSAL

Factor 1 – Technical Capability

Factor 2 - Past Performance

Factor 3 - PRICE PROPOSAL

The offeror shall provide the following:

a. Completed Section B Schedule of Prices – The offeror must provide both a unit price and an extended price for each priced contract line item number (CLIN);

b. A price breakdown of the proposed total price of each performance period.

c. A total price to include the base period and the two (2) option periods.

Offerors must submit any questions regarding this solicitation in writing to the Contract Specialist. Questions must be received by the Contract Specialist in adequate time to allow a written response prior to the quote due date. No remarks or written responses to questions by Government personnel shall change or qualify any of the terms or conditions of this RFQ. The solicitation can only be changed by a formal written amendment issued by the DLA. Questions concerning this RFQ may be emailed to Jason.2.weaver@dla.mil.

All contractors shall be registered in the System for Award Management (SAM) to be eligible for award of a contract. Contractors shall ensure SAM registration is active and shall not assume that CCR information automatically migrated to the SAM system. The official SAM website is https://www.sam.gov/portal/public/SAM/. Contractors are encouraged to complete SAM registration as soon as possible. The Government may not delay award for the purpose of allowing a contractor time to register in SAM.